HomeMy WebLinkAboutResolution 2019-110 N.C.S. 07/15/2019Resolution No. 2019-110 N.C.S.
of the City of Petaluma, California
AUTHORIZING AWARD OF CONTRACT FOR THE
PETALUMA POLICE STATION HVAC REPLACEMENT
PROJECT TO MATRIX HG, INC.
WHEREAS, the project is intended to replace the HVAC units on the roof of the
Petaluma Police Station; and
WHEREAS, the Petaluma Police Department has funding available for the project; and
WHEREAS, in accordance with the City of Petaluma Charter and section 4.04.080 of the
Petaluma Municipal Code, California Public Contract Code Section 20162 and other applicable
law, construction documents were prepared, and base bids were solicited for the Petaluma Police
Station HVAC Replacement Project; and
WHEREAS, the project was bid on May 2, 2019, and three (3) bids were received and
opened on May 23, 2019, in accordance with applicable law; and
WHEREAS, the lowest responsive and responsible base bid was submitted by Matrix
HG, Inc., from Concord, CA for $64,343.00; and
WHEREAS, staff recommends the construction contract be awarded for the base bid
contract amount of $64,343.00; and
WHEREAS, staff has determined that the Contractor's bid satisfies the bidding
requirements for the Project; and
WHEREAS, Contractor possesses a valid California Contractor's License, Class C-20,
number 812232 that is appropriate for the work to be performed for the Project; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental
Quality Act ("CEQA") and Title 14, the California Code of Regulations ("CEQA Guidelines"),
Section 15301, because the project consists of the operation, repair, maintenance, or minor
alteration of existing public structures involving negligible or no expansion of use beyond that
previously existing.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. In accordance with the City of Petaluma Charter and Municipal Code, California
Public Contract Code Section 20162, and other applicable law, waives any and all
non-conformance in the base bid of Matrix HG, Inc., for the Petaluma Police Station
HVAC Replacement Project, and further finds that Matrix HG, Inc., is the lowest
responsible and responsible bidder.
2. Awards the contract for the Petaluma Police Station HVAC Replacement Project to
Matrix HG, Inc., in the base bid amount of $64,323.00, conditioned on Matrix HG,
Resolution No, 2019-110 N.C.S. Page 1
Inc.'s timely executing the project contract and submitting all required documents,
including but not limited to, executed bonds, certificates of insurance, and
endorsements, in accordance with the project bid documents, and establishes
construction contract contingency amount of $23,000.
3. Authorizes and directs the City Manager to execute the project contract documents
and related documents on behalf of the City.
Under the power and authority conferred upon this Council by the Charter of said City,
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Apro edas to
Council of the City of Petaluma at a Regular meeting on the 151h day of July 2019, i€
by the following vote:
CityForney
AYES: Mayor Barrett; Fischer; Healy; Kearney; King; Vice Mayor McDonnell; Miller
Resolution No. 2019-110 N.C.S. Page 2