HomeMy WebLinkAboutStaff Report 3.D 07/01/2019Agenda Item #3.Drs5$
DATE: July 1, 2019
TO: Honorable Mayor and Members of the City Council through City Manager' WO
FROM: Cynthia Kasten, Interim Human Resources Director
SUBJECT: Resolution Approving Fixed and Observed Holidays for Fiscal Year 2019/2020
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Approving Fixed and
Observed Holidays for Fiscal Year 2019/2020.
BACKGROUND
The City's agreements with employees provide for thirteen paid holidays per fiscal year.
Pursuant to each Memoranda of Understanding (MOU) and Compensation Plan, twelve holidays
plus one floating or personal leave holiday are provided by City Council resolution.
MOUS apply to Unit 1 — Confidential, Unit 2 — Maintenance, Unit 3 — Clerical/Technical, Unit 4
— Professional, Unit 6 — Police, Unit 9 — Mid -Managers, Unit 10 — Public Safety Mid -
Management (Police Personnel), and Unit 11 Confidential. Unit 8 (Department Directors) is
not represented and is covered under a Compensation Plan.
The Unit 7 — Fire MOU and Unit 10 — Public Safety Mid -Management (Fire Personnel) MOUs
specify the fixed and observed holidays, thus the proposed resolution does not apply to those
bargaining units or associated personnel.
A fixed holiday is the actual holiday the City has agreed to recognize. The observed holiday is
the date the fixed holiday will be observed and employees will be provided with the day off.
Because the language contained within each of the MOUs varies slightly, the resolution
designates the fixed holiday, as well as the day of observance.
As a reminder, Friday is a day off for employees working a 4/10 schedule. Most employees on a
9/80 schedule have every other Friday off. Per policy and practice, if an observed holiday falls
on a regularly scheduled day off, the holiday is observed the day before or the day after the
scheduled holiday. As such, the day after Thanksgiving is observed on the Wednesday before
Thanksgiving. Thus, offices are closed on the Wednesday preceding Thanksgiving. Furthermore,
the manner in which the City observes holidays is a consistent approach among other
.1
geographically similar agencies. All critical City services, including Police, Fire, and Water,
remain covered during observed holidays.
DISCUSSION
By.adopting the resolution designating fixed and observed holidays, consistency is achieved
between groups, and expectations relative to days of operation are more clearly understood by
the public.
PUBLIC OUTREACH
There was no specific outreach performed in relation to this item aside from the normal public
meeting agenda process.
FINANCIAL IMPACTS
City employees are provided, by agreement, with twelve paid holidays and one floating or
personal leave holiday per fiscal year which are to be designated by City Council resolution. The
paid time off is budgeted in the employee salaries budget. The annual estimated value of paid
holidays off for City employees in FY 2019-2020 is $1,554,025.
ATTACHMENTS
1. Resolution
2
ATTACHMENT 1
RESOLUTION APPROVING FIXED AND OBSERVED HOLIDAYS
FOR FISCAL YEAR 2019/2020
WHEREAS, the City provides twelve paid holidays and one floating or personal leave
holiday to employees annually as designated in each Memoranda of Understanding (MOU) and
Compensation Plan; and,
WHEREAS, the MOUs and Compensation Plan for each unit specify the fixed and
observed holidays for that unit; and,
WHEREAS, a fixed holiday is the actual holiday the City has agreed to recognize and
the observed holiday is the date the fixed holiday will be observed and employees provided the
day off.
NOW, THEREFORE, BE IT RESOLVED that the twelve, designated fixed and
observed holidays for the employees of the City of Petaluma for FY 2019/2020 shall be as
follows:
HOLIDAY
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanlsgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year's Day
Martin Luther King Dayl
Presidents' Day
Memorial Day
FIXED HOLIDAYS
Thursday, July 4, 2019
Monday, September 2, 2019
Monday, October 14, 2019
Monday, November 11, 2019
Thursday, November 28, 2019
Friday, November 29, 2019
Tuesday, December 24, 2019
Wednesday, December 25, 2019
Wednesday, January 1, 2020
Monday, January 20, 2020
Monday, February 17, 2020
Monday, May 25, 2020
OBSERVED
HOLIDAYS
Thursday, July 4, 2019
Monday, September 2, 2019
Monday, October 14, 2019
Monday, November 11, 2019
Thursday, November 28, 2019
Wednesday, November 27, 2019
Tuesday, December 24, 2019
Wednesday, December 25, 2019
Wednesday, January 1, 2020
Monday, January 20, 2020
Monday, February 17,2-020
Monday, May 25, 2020