HomeMy WebLinkAboutResolution 2019-137 N.C.S. 08/05/2019Resolution No. 2019-137 N.C.S.
of the City of Petaluma, California
APPROVING AMENDMENTS TO THE CITY OF PETALUMA
CLASSIFICATION AND COMPENSATION PLAN BY: 1) ESTABLISHING
THE NEW CLASSIFICATIONS AND PAY RANGES OF ECONOMIC
DEVELOPMENT SPECIALIST, DIRECTOR OF ECONOMIC DEVELOPMENT
AND OPEN GOVERNMENT, DEPUTY DIRECTOR OF PARKS AND
RECREATION, DEPUTY DIRECTOR OF OPERATIONS, AND
DEPUTY DIRECTOR OF ENVIRONMENTAL SERVICES;
2) AUTHORIZING THE POSITION ALLOCATIONS OF ONE ECONOMIC
DEVELOPMENT SPECIALIST, ONE DEPUTY DIRECTOR OF
ENVIRONMENTAL SERVICES, AND TWO SENIOR MANAGEMENT
ANALYSTS; 3) ELIMINATING THE POSITION ALLOCATIONS OF ONE
ENVIRONMENTAL SERVICES MANAGER, ONE SENIOR PLANNER,
AND ONE MANAGEMENT ANALYST II; AND 4) REVISING THE PAY
RANGE OF SENIOR MANAGEMENT ANALYST, ASSISTANT PUBLIC
WORKS & UTILITIES DIRECTOR, AND ASSISTANT CITY MANAGER
WHEREAS, Petaluma Municipal Code Section 3.04.020, in paragraph (D) authorizes
the City Manager as the City's Personnel Officer to:
prepare or cause to be prepared a position classification plan, including class
specifications and revisions of the plan;
and authorizes the City Manager in paragraph (E) to:
prepare or cause to be prepared a plan of compensation and revisions thereof, covering all
classifications in the competitive service; and
WHEREAS, the City wishes to keep its Classification and Compensation Plan current,
and in accordance with Petaluma Municipal Code Section 3.04.020, amendments or revisions to
the Classification and Compensation Plan are effective upon approval by the City Council; and,
WHEREAS, in August 2018, pursuant to the MOUs between the City and the Petaluma
Professional and Mid -Management Association (PPMMA), and with the support of other City
bargaining units, the City retained Ralph Andersen and Associates to conduct a comprehensive
classification and compensation study of its miscellaneous, full-time classifications, including
certain public safety positions; and
WHEREAS, while the classification and compensation study has been proceeding, as
part of organizational enhancement efforts to shift the overall organizational structure to better
deploy staff talents and strengths and provide enhanced service to the community, and to ensure
organizational sustainability through addressing vacancy succession, retention of key staff, right -
Resolution No. 2019-137 N.C.S. Page 1
sizing span of control and workload for key management positions, and creating succession
resilience through establishing additional staff advancement opportunities, the City Manager's
Office and selected management team members have identified structural changes that need to
be implemented even before completion of the classification and compensation study to maintain
continuity and effectiveness of operations in response to current and planned staff departures;
and
WHEREAS, in preparation for the proposed action, a complete review of the affected
classification specifications was completed based on the City's existing salary structure and
maintaining internal parity and alignment, and the proposed new class specifications are based
on that review; and
WHEREAS, the results of the staff review and the proposed changes contained herein
align with the duties and responsibilities of the existing workloads and City needs, and the
proposed changes have been discussed with Ralph Anderson and Associates who indicate that
they do not conflict with their preliminary, comprehensive classification review and findings;
and
WHEREAS, City and PPMMA representatives have held a number of meetings and
exchanged information concerning the proposed changes, and all of the changes proposed with
this action have either been accepted by, or received no objections from, PPMMA
representatives; and
WHEREAS, staff recommend the creation of five new classifications, including the
creation of a regular full-time Economic Development Specialist, with salary modifications as
listed below; and
Existing Classification Title
Existing Monthly
New Classification
New Monthly Pay
Pay Range
Title
Range
PT Economic Development
$5,546.67—
Economic
$4,992.00 - $6,068.40
Specialist*
$6,742.67
Development
S ecialist*
Economic
$9,569.73-
Director of
$10,425.62 -
Development/Redevelopment
$11,628.93
Economic
$13,529.60
Manager
Development and
Open Government
Recreation Supervisor
$5,844.80-
Deputy Director of
$9346.74 - $11,360.01
$7,103.20
Parks and
Recreation
Operations Manager
$9,132.93-
Deputy Director of
$9,589.58 - $11,657.10
$11,102.00
Operations
Environmental Services
$9,524.67-
Deputy Director of
$10,000.90 -
Manager
$11,578.67
Environmental
$12,157.60
Services
Resolution No. 2019-137 N.C.S. Page 2
*Full-time will include benefits which will equal or exceed the hourly rate
WHEREAS, staff recommend adjusting the salary ranges for Senior Management
Analyst, Assistant Public Works & Utilities Director, and Assistant City Manager as listed
below; and
Classification Title
Existing Monthly Pay
New Monthly Pay
Range
Range
Senior Management
$6,012.93 - $7,309.47
$7,014.80 - $8,526.27
Analyst
Assistant Public Works
$10,048.13 - $12,213.07
$10,550.54 - $12,823.72
& Utilities Director
Assistant City Manager
$10,830.51- $14,054.06
$12,073.85- $15,667.46
WHEREAS, the City Manager/Personnel Officer has determined that certain duties and
responsibilities are appropriately allocated as described in the attached Exhibit A, which is
hereby made a part of this resolution;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
Approves the amendments to the City's Classification and Compensation Plan as
described in this Resolution, including the amendments to the Competitive Service of
the City's Personnel System.
2. Takes these actions pursuant to Petaluma Municipal Code 3.04.020 and the City of
Petaluma Personnel Rules and Regulations (Rule IV- Classification and Rule V —
Compensation) and other applicable authorities.
3. Establishes the New Classifications and Pay Ranges of Economic Development
Specialist, Director of Economic Development and Open Government, Deputy
Director of Parks and Recreation, Deputy Director of Operations, and Deputy
Director of Environmental Services effective with the adoption of this Resolution.
4. Authorizes the Position Allocations of One Economic Development Specialist, One
Deputy Director of Environmental Services, and Two Senior Management Analysts
effective with the adoption of this Resolution.
5. Eliminates the Position Allocations of One Environmental Services Manager, One
Senior Planner, and One Management Analyst II effective with the adoption of this
Resolution.
Resolution No, 2019-137 N.C.S. Page 3
6. Revises the Pay Range of Senior Management Analyst and Assistant Public Works &
Utilities Director effective with the adoption of this Resolution.
7. Revises the Pay Range of Assistant City Manager effective September 1, 2019.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Appro d as to
Council of the City of Petaluma at a Regular meeting on the 511 day of August 2019,
by the following vote:
City "orney
AYES: Mayor Barrett; Fischer; Healy; Kearney; King; Miller
NOES: None
ABSENT: Vice Mayor McDonnell
ABSTAIN: None `m
ATTEST:
Deputy City Cle'fk Mayor
Resolution No. 2019-137 N.C.S. Page 4
EXHIBIT A
CITY OF PLTALUMA
l� . CLASS SPECIFICATION
a
Date:
r s 5 $ Job Class:
Economic Development Specialist .
Summary
Perforin a variety of complex para -professional functions related to the coordination, marketing,
implementation, and monitoring of various Economic Development and special projects;
represent the City with developers, business, and community leaders; recruits new business and
advising businesses seeking expansions; identify sources of grant funding; prepare a variety of
analyses and reports.
Class Characteristics
General supervision is provided by the Director of Economic Development and Open
Government; responsibilities may include indirect supervision of technical and support services
personnel.
Essential Duties, Sldlls, and Demands of the Position
The duties, shills, and demands described here are representative of those that must be met by an
employee to successfully perform the essential firnctions of this job. Reasonable accommodations
may be made to enable individuals with a disability to perform the essential duties, skills, and
demands.
Duties:
Represent the City at meetings with developers, businesses, citizens, community leaders, and
City personnel on economic development and city wide projects and programs; meet with
business leaders to provide information about business development and marketing programs.
Recruit businesses in the following ways: creates and distributes marketing materials, develops
and submits of proposals to business prospects, conduct informational sessions and training to
local business community, and participate in trade shows.
Assist and advise businesses locating or expanding in the City; serve as a point of contact for
new and expanding business inquiries; assist business prospects and developers by providing
information about available development sites, land, and buildings; explain the development
requirements and facilitates the pre -development review process.
Identify sources for community development -related funding; complete proposal process for
grants from Federal, State, local, and private sources.
Call, email, and meet with business owners, associations and districts, property owners, and
developers on a regular basis as part of the City's business retention and expansion programs.
Develop and implement a tracking system to monitor and report on department activities and
outcomes related to leads, business assistance requests, and jobs.
Prepare complex, routine, and non -routine reports as requested utilizing a variety of software;
receive, sort, and summarize material for the preparation of reports; prepare work reports,
resolutions, and staff reports and makes presentations.
May serve as backup for other positions within the department.
Perform related duties as assigned.
Resolution No. 2019-137 N.C.S. Page 5
Economic Development Specialist
Skills/Abilities:
Use tact, discretion, initiative and independent judgment within established guidelines.
Apply logical thinking to solve problems and accomplish tasks; analyze, resolve, and/or make
recommendations regarding a variety of administrative and operational issues.
Work with diverse populations.
Prepare and deliver presentations and speak in public.
Organize work, set priorities, meet critical deadlines, and follow up on assignments with a
minimum of direction.
Research, compile, analyze, and summarize a variety of informational and statistical data and
materials.
Perform mathematical calculations at the appropriate level.
Understand and carry out written and oral instructions, giving close attention to detail and
accuracy.
Deal with problems involving several complex variables in non -standardized situations.
Learn and follow City and departmental policies and procedures.
Use a computer and appropriate computer applications to perform the essential and important
functions of the job.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to, sit at desk and in
meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use
hands and fingers to handle, feel, or operate standard office equipment; and reach with hands and
arms. Intermittently, twist to reach equipment surrounding desk; walls to observe department
activities; bend and squat to perform file searches; perforin simple grasping and fine
manipulation; use telephone and write or use a keyboard to communicate through written means;
operate an automobile to attend various meetings and workshops. Occasionally lift and/or move
up to 25 pounds. Specific vision abilities required by this job include close vision, distance
vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the
ability to work in an office environment where the noise level is usually moderate.
Qualifications
Knowledge of:
Principles and practices of economic development program administration.
Applicable state, federal and local ordinances, codes, laws, rules and regulations and legislative
issues. I
Project management techniques.
Marketing, outreach, and communication techniques.
Resolution No. 2019-137 N.C.S. Page 6
Economic Development Specialist
Grant administration requirements and procedures.
Principles and practices, methods and techniques of economic research, statistical analysis, and
report presentation.
Principles, practices, and techniques of effective customer service and collaborative problem
solving.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required,
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
An Associate's degree with major coursework in economics, public or business administration,
or a related field is required. A Bachelor's degree is desirable.
Experience:
Two years of experience performing increasingly responsible administrative, analytical, and/or
program management duties in economic development, redevelopment, planning, community
development or a closely related field.
Certifications/Licenses:
Possession of a valid California Class C driver's license.
Established:
Resolution #:
Department: Economic Development and Open Government
FLSA Status: Non -Exempt
Resolution No. 2019-137 N.C.S. Page 7
L
CITY OF PETALUMA
CLASS SPECIFICATION
A
Date:
r s Job Class:
Director of Economic Development and Open Government
Summary
Plan, organize, coordinate, direct, and oversee the Economic Development and Open
Government Department including technology operations and infrastructure, data and
information, service design, community engagement, and economic development activities,
functions, programs, and projects; improve both the customer and employee experience of
government through digital modernization and community engagement, providing tools and
approaches to improve service delivery and the experience of government and encouraging
economic prosperity in Petaluma; provide expert professional assistance to City management
staff on economic development, community engagement, and technology matters.
Class Characteristics
Administrative direction is provided by the City Manager; responsibilities include the direct and
indirect supervision of management, technical, and support services personnel.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with a disability to perform the essential duties, skills, and
demands.
Duties: '
Develop and direct the implementation of goals, objectives, policies, procedures, and work .
standards for the Economic Development and Open Government Department including
technology operations and infrastructure, data and information, service design, community
engagement, and economic development.
Provide leadership to the City Council, City Manager and Directors on alignment of technology
with City initiatives, policy, and strategic objectives.
Prepare and assist with the development of strategic plans related to the City's information
services, economic development and community engagement functions.
Develop and implement organizational policies and procedures regarding appropriate usage of
technology and communications within the organization.
Direct the priorities, work program, people and resource allocation within the department
including hiring, staff development, training, terminations, and performance appraisals.
Formulate, recommend, and administer policies and procedures governing the operation of the
department.
Establish long-range goals and implementation plans for sel vices provided by the department.
Plan, prepare and administers the department budget.
Ensure the coordination of the department's effort with the needs of the organization.
Perform related duties as assigned.
Resolution No. 2019-137 N.C.S. Page 8
en Government
itiatives to support entrepreneur success and local business expansion
and retention,
Establish and maintain outreach, communication and cooperative relationships with business
leaders, potential developers, organizations, private, public and non-profit agencies, educational
institutions, business and community groups, and the public to promote and coordinate economic
vitality and innovation,
Coordinate with existing local and regional partners to develop and implementt-a tourism and
marketing program; plan and implement strategies and programs to encourage business growth,
development, and investment while improving the quality and mix of uses throughout the City,
particularly within downtown Petaluma, at opportunity sites, and along major at corridors.
Negotiate with developers, land use attorneys, and financiers to facilitate and expedite economic
development projects and real property land use, including coordination of complex real estate
and land development agreements.
Conduct research and provide information services on matters of economic health, property tax
issues, and economic and real estate trends.
Serve as liaison with the Chamber of Commerce, Downtown Association, Business
Improvement District and the Tourism Improvement District.
Community Engagement
Serve as communications advisor to the City's leadership team,
Mentor city leadership and staff to streamline and improve customer satisfaction with City
processes.
Mentor leadership staff to cultivate and enhance meaningful relationships with residents,
businesses, the media and key influencers within the community.
Oversee a decentralized communications team to support the development execution of a
citywide communications strategy.
Technology
Direct, develop, and implement interdepartmental technology governance, planning, and
coordination activities to accomplish specific City-wide objectives.
Develop digital strategy and oversee digital initiatives, which use technology to create
accessible, transparent, and effective interaction between government and stakeholders.
Initiate and develops internal and external partnerships to leverage City technology investments,
Provide direction oversight and direction on mission critical City-wide technology initiatives.
Skills/Abilities:
Plan, manage, and direct the administration and operations of the Economic Development and
Open Government Department,
Prepare and administer the department budget,
Develop and implement department policies and procedures.
Supervise, train, and evaluate assigned personnel.
Resolution No. 2019-137 N.C.S. Page 9
Director of Economic Development and Open Government
Develop and implement goals, objectives, policies, procedures, work standards, and internal
controls.
Establish and maintain a working environment conducive to positive morale, individual style,
quality, creativity, and teamwork,
Identify challenges and emerging issues faced by the organization.
Work with leadership team and staff to recognize internal and external communications
opportunities and solutions and define and execute appropriate strategies to support them.
Position the City to effectively respond to the rapidly changing technological environment.
Interpret and apply federal, state and local policies, laws, rules, and regulations.
Accurately interpret and apply laws, ordinances, regulations, maps, plans, and development
documents.
Promote a culture of high performance and continuous improvement that values learning and a
commitment to quality.
Facilitate teams and lead decision-making processes in a collaborative environment.
Lead interdepartmental committees and work programs.
Explain technical concepts and processes in an understandable manner to end users.
Conduct economic research and prepare complex analytical reports.
Negotiate complex, high value projects.
Understand the City's political environment and sensitivities and function effectively within that
environment.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Demands and Work Environment:
Employee is regularly required to, sit at desk and in meetings for long periods of time; talk or
hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate
standard office equipment; and reach with hands and arms. Intermittently, twist to reach
equipment surrounding desk; walk to observe department activities; bend and squat to perform
file searches; perform simple grasping and fine manipulation; use telephone and write or use a
keyboard to communicate through written means, operate an automobile to attend various
meetings and workshops. While performing duties, the employee is regularly required to use
written and oral conununication skills; analyze community service, budget and technical reports;
interpret and evaluate staff reports; know laws, regulations and codes; observe performance and
evaluate staff; problem solve community service issues; remember personnel rules, legal and
code requirements; and explain and interpret codes, policies and procedures; interact with City
management, other governmental officials, contractors, vendors, employees and the public.
Qualifications
Knowledge o£
Strategic planning, systems, and project management.
Information technology service delivery procurement and emerging trends.
Resolution No. 2019-137 N.C.S. Page 10
Director of Economic Development and Open Government
Communications, marketing, social media messaging and strategy.
Principles and practices of community engagement, public relations, and public information.
Principles and practices of change management. _
Principles and practices of economic development.
Principles and practices of local planning and development, planning zoning, design and
subdivision law, theory, and applications.
Real estate finance including funding sources and methods of negotiation. .
Methods for monitoring, analyzing and evaluating programs.
Business process improvements.
Principles of performance management.
Principles of supervision, training, and performance evaluation.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree with major coursework in economics, computer science, public or business
administration, public policy, marketing/communications, regional land -use planning, urban
planning, or a related field is required. A Master's degree is highly desirable.
Experience:
A minimum of five years of progressively responsible professional experience in economic and
business development including at least three years in a supervisory capacity. Public sector
experience is desirable.
Certifications/Licenses:
Possession of a valid California Class C driver's license.
Established:
Resolution #:
Department: Economic Development and Open Government
FLSA Status: Exempt
Resolution No. 2019-137 N.C.S. Page 11
L
CITY OF PETALTimA
a� . CLASS SPECIFICATION
$ Date:
r s 5 $ Job Class:
Deputy. Director of Parks and Recreation
Summary
Plan, organize, direct, manage and coordinate activities of the Parks and Recreation Division,
including a variety of recreational programs and activities, operation of City pools, and parks and
facilities maintenance services and activities; coordinate Parks and Recreation activities with
other divisions and departments; and provide highly complex staff assistance to higher level
management staff within the City Manager's Office.
Class Characteristics
General direction is provided by a higher-level manager in the City Manager's Office;
responsibilities include the direct and indirect supervision of management, supervisory,
professional, technical and support services positions.
This position is distinguished fiom the Parks and Facilities Maintenance Manager and Recreation
Supervisor by its management responsibilities for parks and recreation division operations, staff
and activities, whereas the latter are responsible for managing and/or supervising the operations
of a section or group within the division.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with a disability to perform the essential duties, skills, and
demands.
Duties:
Assume management responsibility for the services and activities of the Parks and Recreation
Division including planning, organizing, managing and directing a variety of recreational
programs and activities, overseeing the operation of City pools, and overseeing parks and
facilities maintenance services and activities.
Manage, develop and implement divisional goals, objectives, policies and procedures.
Direct, oversee and manage the development of the Parks and Recreation Division work plan;
assign work activities, projects and programs; monitor work flow; review and evaluate work
products, methods, and procedures.
Prepare and oversee the Parks and Recreation Division budget; assist in budget implementation;
participate in the forecast of additional funds needed for staffing, equipment, materials and
supplies; administer the approved budget.
Recommend the appointment of personnel; provide or coordinate staff training; conduct
performance evaluations; implement discipline procedures as required; maintain discipline and
high standards necessary for the efficient and professional operation of the department.
Oversee the marketing of recreation programs and activities; manage and participate in the
design, preparation, and distribution of recreation publicity including activity guides, press
releases, brochures, pamphlets, flyers, and printed schedules; represent the department to the
news media.
Resolution No. 2019-137 N.C.S. Page 12
Deputy Director of Parks and Recreation
Prepare long-range plans to meet community needs based on studies of local conditions and
projects of the future composition of the community; recominend additional, altered or expanded
recreation facilities.
Manage the maintenance of parks, playground areas, park facilities, and assigned landscaped
medians, parkways, and other miscellaneous landscapes, recreational facilities and City
buildings.
Inspect and evaluate the adequacy of existing parks, grounds maintenance activities, and
recreation services program components; oversee construction projects for facilities
modifications and/or construction,
Oversee the selection and management of outside contractors and consultants to ensure
compliance with City standards; research and resolve contractor pdrformance issues.
Prepare a variety of reports, forms, correspondence and related documentation on division
operations; ensure all mandated forms and reports are properly completed and filed in a timely
manner.
Serve as a member of the depar'tment's executive team and participate in discussion and
decisions related to department -wide activities impacting personnel, facilities, quality goals and
budgets.
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
Represent the division and department to outside agencies and organizations; participate in
outside community and professional groups and committees; provide technical assistance as
necessary.
Act as City Liaison to the Recreation, Music, and Parks Commission; produce the meeting
agenda and work closely with Chair and other Commission members to establish park priorities
and produce positive outcomes,
Perform related duties as assigned,
Skills/Abilities;
Oversee, organize and direct activities associated with parks and recreation programs,
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Gain cooperation through discussion and persuasion,
Interpret and apply City and department policies, procedures, rules and regulations,
Prepare, oversee and administer division budget including related elements .of capital
improvement plan budget,
Ensure division compliance with operational requirements,
Read, analyze, and interpret common scientific and technical journals, financial reports, and
legal documents.
Read and interpret financial reports in the monitoring of expenses, revenues and budget.
Interpret and understand construction plans and basic engineering principles as they related to
areas of operation.
Resolution No. 2019-137 N.C.S. Page 13
Director of Parks and Recreation
Respond to inquiries or complaints from customers, regulatory agencies, or members of the
business community.
Effectively present information to senior management, public groups, and/or City Council.
Prepare and present clear and concise technical and administrative reports.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to use hands to finger,
handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required
to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel,
crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50
pounds. Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception, and ability to adjust focus. While performing the
duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving
mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather
conditions, and vibration. The noise level in the work environment is usually moderate
Qualifications
l'nowled e of:
Operational characteristics, services and activities of a comprehensive parks and recreation
program.
Principles and practices of park and landscape maintenance, cultivation and horticulture.
Principles and practices of facilities maintenance management.
Public recreation trends and community needs and resources.
Theories, principles, methods, and equipment used in recreation operations and maintenance.
Rules, regulations, and ordinances pertaining to recreation programs and facilities, including
safety, fitness, aquatic, and related specialty practices
Principles and practices of contract administration.
Principles and practices of leadership, motivation, team building and conflict resolution.
Pertinent local, State and Federal rules, regulations and laws.
Modern office procedures and computer equipment including asset management, data
management, customer request and work. order systems.
Principles and practices of organizational analysis and management.
Budgeting procedures and techniques.
Occupational health and safety standard practices.
Methods and techniques of analyzing and interpreting data and statistics.
Practices and procedures of local government, regulatory agencies, and grant agencies.
Resolution No. 2019-137 N.C.S. Page 14
utv Director of Parks and Recreation
Principles and practices of supervision, training and personnel management.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree from an accredited college or university with major work in public or
business administration, parks and recreation administration, or related field. A Master's degree
and/or MBA are desirable.
Experience:
Five years of increasingly responsible experience involving recreation, leisure, and/or parks
maintenance activities; at least three years of experience must include supervisory and/or
management experience.
Certifications/Licenses:
Possession of a valid California Class C driver's license.
Established:
Resolution #:
Department: City Manager
FLSA Status: Exempt
Resolution No. 2019-137 N.C.S. Page 15
Deputy Director of Operations
CITY OF PETALUMA
CLASS SPECIFICATION
Date:
Job Class:
Summary
Plan, organize, direct, manage,, and coordinate the activities of the Operations Division within
the Public Works and Utilities Department including the operation, repair, and maintenance of
water distribution, wastewater collections, stormdrains, streets, sidewalks, signs and striping,
fleet,; coordinate Operations activities with other divisions and departments; participate in the
planning, development and implementation of public works infrastructure systems that meet the
needs of the community; ensure compliance with regulatory agency standards and operational
and maintenance requirements; and provide highly complex staff assistance to the Director of
Public Works and Utilities.
Class Characteristics
General direction is provided by the Director of Public Works and Utilities; responsibilities
include the direct and indirect supervision of management, supervisory, technical and support
services positions.
This position is distinguished from the Operations Manager in that it may serve in the absence of
the Director of Public Works and Utilities.
Essential Duties, Shills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by an
employee to successfully perform the essential fitnetions of this job. Reasonable accommodations
may be made to enable individuals -with a disability to perform the essential ditties, skills, and
demands.
Duties:
Assume management responsibility for the services and activities of the Operations Division
including planning, organizing, managing and directing operations, maintenance and repair
activities involving water distribution and storage systems, sewer collection, stormwater
conveyance, sheets and sidewalks, signs and striping, and fleet equipment.
Manage, develop and implement divisional goals, objectives, policies and procedures.
Direct, oversee and manage the development of the Operations Division work plan; assign work
activities, projects and programs; monitor work flow; review and evaluate work products,
methods, and procedures.
Prepare and oversee the Operations Division budget; assist in budget implementation; participate
in the forecast of additional funds needed for staffing, equipment, materials and supplies;
administer the approved budget.
Recommend the appointment of personnel; provide or coordinate staff training; conduct
performance evaluations; implement discipline procedures as required; maintain discipline and
high standards necessary for the efficient and professional operation of the department.
Develop, manage, and implement plans for public works and utilities improvements and
modifications; serve as project director ensuring the needs of the City are met and project
conforms to City standards, expectations, timeline, and budget.
Resolution No. 2019-137 N.C.S. Page 16
Deputy Director of Operations
Oversee the maintenance and utilization of an asset management, flood monitoring, customer
service request, and work order systems to ensure the efficient and effective completion of tasks
associated with the maintenance of public works infrastructure; accurately track costs and asset
condition data.
Develop and implement a safety and emergency response program for field operations and the
department; monitor program effectiveness and make adjustments as required.
Interpret and provide direction on new regulatory requirements and their impact on operations;
ensure that any required operational changes are communicated to technical staff and higher-
level management.
Prepare a variety of reports, forms, correspondence and related documentation on division
operations; ensure all mandated forms and reports are properly completed and filed in a timely
manner.
Prepare specifications and make recommendations for new equipment and supplies; recommend
the purchase of new equipment and supplies as necessary; prepare and manage contracts.
Oversee and coordinate with outside agencies related to the installation, repair, maintenance and
operation of public works infrastructure, including land and permit management support of
levees and creels maintenance and compliance programs; review and resolve operational issues.
Oversee utility billing, meter reading, and backflow prevention systems; manage rate reviews
and updates by assisting with utility rate studies and capacity fee studies.
Serve as a member of the department's executive team and participate in discussion and
decisions related to department -wide activities impacting personnel, facilities, quality goals and
budgets.
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
Represent the division and department to outside agencies and organizations; participate in
outside community and professional groups and committees, including regional water and
wastewater collections agencies, committees, and organizations; provide technical assistance as
necessary.
Lead updates, audits, and preparation of the City's Urban Water Management Plan, Sewer
System Management Plans, end other water supply and wastewater collection technical efforts.
Perform related duties as assigned.
Skills/Abilities:
Oversee, organize and direct activities associated with the operation, maintenance, installation
and repair of public works infrastructure.
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Interpret and apply City and department policies, procedures, rules and regulations.
Prepare, oversee and administer division budget including related elements of capital
improvement plan budget.
Ensure division compliance with operational and mandated regulatory requirements:
Resolution No. 2019-137 N.C.S. Page 17
Director of Operations
Interpret and understand construction plans and basic engineering principles as they relate to
areas of operations.
Interpret, prepare, amend and manage contracts related to areas of operation.
Manage a variety of projects related to the operations, maintenance, installation and repair of
public works infiastucture.
Read and interpret financial reports in the monitoring of expenses, revenue and budget.
Respond to inquiries or complaints from customers, regulatory agencies, or members of the
business community.
Effectively present information to senior management, public groups, and/or City Council.
Prepare and present clear mid concise technical and administrative reports.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Demands and Work Environment;
While performing the duties of this job, the employee is regularly required to use hands to finger,
handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required
to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel,
crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50
pounds. Specific vision abilities required by this j ob include close vision, distance vision, color
vision, peripheral vision, depth perception, and ability to adjust focus. While performing the
duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving
mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather
conditions, and vibration. The noise level in. the work environment is usually moderate.
Qualifications
Knowledge of:
Operational characteristics, services and activities of comprehensive municipal utilities (i.e.,
water distribution and wastewater collection), stormdrains, streets, sidewalks, signs and striping,
and fleet programs.
Principles and practices associated with the maintenance and operations of water distribution and
storage, wastewater collection, stormwater conveyance, street pavement, signs and striping, and
Public Works fleet equipment.
Principles and practices of water distribution and water quality including sources of supply,
water quality methods, and disinfecting techniques,
Advanced principles and practices of project management and contract administration.
Thorough knowledge of principles, practices, and methods of civil engineering in a municipal
setting.
Capital improvements cost estimation and contract administration and construction management.
General principles and practices of asset management.
General principles and practices of water/wastewater engineering.
Resolution No. 2019-137 N.C.S. Page 18
Deputy Director of Operations
Principles and practices of leadership, motivation, team building and conflict resolution.
Pertinent local, State and Federal rules, regulations and laws.
Modern office procedures and computer equipment including the use of a comprehensive asset
management system, customer request management system and work order systein,
Principles and practices of organizational analysis and management.
Budgeting procedures and techniques.
Methods and techniques of developing and implementing a comprehensive emergency response
program.
Occupational health and safety standard practices.
Methods and techniques of analyzing and interpreting data and statistics.
Principles and practices of supervision, training and personnel management.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree from an accredited college or university with major work in engineering,
construction management, environmental sciences, public administration, business
administration, or related field. A Master's degree is highly desirable.
Experience:
Five years of increasingly responsible experience involving the operation, maintenance,
installation, and repair of a variety of public works infiastructure; at least three years of
experience must include project management and supervisory experience.
Certifications/Licenses:
Possession of a valid California Class C driver's license.
Possession of a California Department of Health Services Grade 5 Water Distribution Operator's
Certificate may be required.
Registration as a Professional Engineer within the State of California or other State is desirable.
Established:
Resolution #:
Department: Public Works and Utilities
FLSA Status: Exempt
Resolution No. 2019-137 N.C.S. Page 19
L
CITY OF PEI TALUMA
CLASS SPECIFICATION
Date:
r s 5 Job Class:
Deputy Director of Environmental Services
Summary
Plan, organize, direct, manage and coordinate activities of the Environmental Services Division
within the Public Works and Utilities Department including permit compliance, operation of
wastewater treatment and sewer pumping facilities, recycled water delivery, water quality
control laboratory, stormwater management, and water conservation; coordinate Environmental
Services activities with other divisions and departments; manage and oversee facilities master
planning; and provide highly complex staff assistance to the Director of Public Works and
Utilities.
Class Characteristics
General direction is provided by the Director of Public Works and Utilities; responsibilities
include the direct and indirect supervision of management, supervisory, professional, technical
and support services positions.
This position is distinguished from the Environmental Services Manager in that it may serve in
the absence of the Director of Public Works and Utilities.
Essential Duties, Skills, and Demands of the Position
The ditties, skills, and demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with a disability to performm the essential duties, skills, and
demands.
Duties:
Assume management responsibility for the services and activities of the Environmental Services
Division including planning, organizing, managing and directing permit compliance, operation
of wastewater treatment facilities, sewer pu np stations and recycled water system, water quality
control laboratory, industrial wastewater discharge, stormwater system, and water conservation.
Manage, develop and implement divisional goals, objectives, policies and procedures.
Direct, oversee and manage the development of the Environmental Services Division work plan;
assign work activities, projects and programs; monitor work flow; review and evaluate work
products, methods, and procedures.
Prepare and oversee the Environmental Services Division budget; assist in budget
implementation; participate in the forecast of additional fiends needed for staffing, equipment,
materials and supplies; administer the approved budget.
Recommend the appointment of personnel; provide or coordinate staff training; conduct
performance evaluations; implement discipline procedures as required; maintain discipline and
high standards necessary for the efficient and professional operation of the department.
Provide oversight and direction related to NPDES MSd permit compliance for stormwater
discharge; develop and implement plans for the implementation of stormwater utility and other
dedicated funding sources.
Resolution No. 2019-137 N.C.S. Page 20
Deputy Director of Environmental Services
Review water usage reports and track progress of water conservation program; direct and
oversee the modification of program to meet regulatory requirement.
Prepare, oversee, manage and administer relevant service contracts; identify and resolve issues
with contractor compliance and performance.
Provide land and permit management support to management and supervisory staff including
obtaining environmental clearance for use of dredge spoils area.
Oversee master plan updates for wastewater facilities, stormwater utility district, rate reviews,
ordinance changes, and program improvements.
Prepare a variety of reports, forms, correspondence and related documentation on division
operations; ensure all mandated forms and reports are properly completed and filed in a timely
manner.
Oversee and coordinate with outside agencies related to the operation of the City's wastewater
treatment plant, permit compliance, and water conservation.
Serve as a member of the department's executive team and participate in discussion and
decisions related to department -wide activities impacting personnel, facilities, quality goals and
budgets.
Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service.
Represent the division and department to outside agencies and organizations; participate in
outside community and professional groups and committees; provide technical assistance as
necessary.
Perform related duties as assigned.
Skills/Abilities;
Oversee, organize and direct activities associated with permit compliance, water quality,
wastewater treatment, water conservation, and stormwater.
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Interpret and apply City and department policies, procedures, rules and regulations.
Prepare, oversee and administer division budget.
Ensure division compliance with operational and mandated regulatory requirements.
Manage, oversee and effectively resolve issues associated with complex environmental
permitting programs, process improvements and water supply issues.
Manage complex projects, master plan updates, energy audits and program improvements
utilizing available resources effectively.
Read and interpret financial reports in the monitoring of expenses, revenues and budget.
Interpret and understand construction plans and basic engineering principles as they related to
areas of operation.
Resolution No. 2019-137 N.C.S. Page 21
Director of Environmental Services
Ld to inquiries or complaints from customers,
community.
or
Effectively present information to senior management, public groups, and/or City Council.
Prepare and present clear and concise technical and administrative reports.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to use hands to finger,
handle, or feel; reach with hands and aims; and talk or hear. The employee frequently is required
to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel,
crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50
pounds. Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception, and ability to adjust focus. While performing the
duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving
mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather
conditions, and vibration. The noise level in the work environment is usually moderate.
Qualifications
Knowledge of:
Operational characteristics, services and activities of a comprehensive environmental services
program.
Principles and practices associated with the management and administration of environmental
programs including permit compliance, water quality, wastewater treatment, solid waste,
management, stormwater management, and water conservation.
Principles, practices, and scientific theory associated with wastewater collection and treatment,
permitting, industrial waste discharge, water recycling, stormwater management and solid waste
collection and recycling.
Advanced principles and practices of project management and contract administration.
Laboratory and field sampling procedures.
Principles and practices of leadership, motivation, team building and conflict resolution.
Pertinent local, State and Federal rules, regulations and laws.
Modern office procedures and computer equipment including asset management, data
management, customer request and work order systems.
Principles and practices of organizational analysis and management.
Budgeting procedures and techniques.
Occupational health and safety standard practices.
Methods and techniques of analyzing and interpreting data and statistics.
Practices and procedures of local government, regulatory agencies, and grant agencies.
Principles and practices of supervision, training and personnel management.
Resolution No. 2019-137 N.C.S. Page 22
Director of Environmental Services
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying, A typical way to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree from an accredited college or university with major work in enviromnental
sciences, chemistry, biology, engineering, or related field. A Master's degree and/or MBA are
desirable,
Experience:
Five years of increasingly responsible experience involving environmental services operations
including regulatory compliance and project management; at least three years of experience must
include project management and supervisory experience.
Certifications/Licenses:
Possession of a valid California Class C driver's license,
Possession of Registration as a Professional Engineer within the State of California or other State
and/or Wastewater Treatment Operator's certificate is desirable,
Established:
Resolution #:
Department Public Works and Utilities
FLSA Status: Exempt
Resolution No. 2019-137 N.C.S. Page 23