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HomeMy WebLinkAboutStaff Report 4.G 08/05/20191860 DATE: August 5, 2019 i ";t ) TO: Honorable Mayor and Members of the City Council through City Manager «'= FROM: Charles Castillo, Director of Human Resources Peggy Flynn, City Manager SUBJECT: Resolution Approving an Amendment to the Classification and Compensation Plan by: 1) Establishing the New Classifications and Pay Ranges of Economic Development Specialist, Director of Economic Development and Open Government, Deputy Director of Parks and Recreation, Deputy Director of Operations, and Deputy Director of Environmental Services; 2) Authorizing the Position Allocations of One Economic Development Specialist, , One Deputy Director of Environmental Services, and Two Senior Management Analysts; 3) Eliminating the Position Allocations of One Operations Manager, One Environmental Services Manager, One Senior Planner, and One Management Analyst II; and 4) Revising the Pay Range of Senior Management Analyst, Assistant Public Works & Utilities Director, and Assistant City Manager RECOMMENDATION It is recommended that the City Council adopt the attached Resolution Amending the Classification and Compensation Plan by: Establishing the New Classifications and Pay Ranges of Economic Development Specialist, Director of Economic Development and Open Government, Deputy Director of Parks and Recreation, Deputy Director of Operations, and Deputy Director of Environmental Services; 2. Authorizing the Position Allocations of One Economic Development Specialist, One Deputy Director of Environmental Services, and Two Senior Management Analysts; 3. Eliminating the Position Allocations of One Operations Manager, One Environmental Services Manager, and One Senior Planner, and One Management Analyst II; 4. Revising the Pay Range of Senior Management Analyst, Assistant Public Works & Utilities Director, and Assistant City Manager. BACKGROUND Within the last several months, the City has undergone significant organizational change. During such time, efforts have been made to identify and begin implementing City Council goals and priorities, and further engage community members with City goals and workplans. As part of these efforts, the City Manager's Office and key management team members have been examining ways to shift the overall organizational structure to better deploy staff talents and strengths and provide enhanced service to the community, and to ensure organizational sustainability through addressing vacancy succession, retention of key staff, right -sizing span of control and workload for key management positions, and creating succession resilience through establishing additional staff advancement opportunities. In August 2018, pursuant to the MOUS between the City and the Petaluma Professional and Mid - Management Association (PPMMA), and with the support of the other City bargaining units, the City retained Ralph Andersen and Associates to conduct a comprehensive classification and compensation study of its miscellaneous, full-time classifications, including certain public safety positions. The classification review involves the following: • A systematic description, in the classification specifications, of the kinds of work being performed by employees and the levels of responsibility and difficulty of that work. • Development of a classification structure that reflects the City's overall classification strategy. • Drafting of new class specifications as appropriate. • Allocation of each position to the appropriate class based on the duties and responsibilities assigned at the time the position was studied. • A review process to permit each department to review the draft classification recommendations. • Development of a classification plan that accurately describes positions, aligned with organizational needs, and assists with developing recruitment and career development strategies. • Review of and recommendations for salaries of studied classifications to ensure salaries are internally sound. The classification portion of the process will be completed first and is currently underway. The compensation portion of the project will be undertaken when the class specifications are complete and will require several months to fully complete. DISCUSSION While the classification and compensation study has been proceeding, as part of the organizational enhancement efforts identified above, the City Manager's Office and management team members have identified structural changes that need to be implemented prior to the completion of the classification and compensation study to maintain continuity and effectiveness of operations in response to current and planned staff departures. the proposed classification specification changes recommended for City Council approval with this action would address 2 these address immediate organizational and operational needs, implement the City's recently adopted goals and objectives, and assist the City in establishing much needed succession - resiliency planning for organizational sustainability. In preparation for the proposed action, a complete review of the affected classification specifications was completed based on the City's existing salary structure and maintaining internal parity and alignment. The proposed class specs are based on that review. The results of the review and the proposed changes contained herein align with the duties and responsibilities of the existing workloads and City needs. Also, the proposed changes have been discussed with Ralph Anderson and Associates who indicate that they do not conflict with their preliminary classification findings. The proposed changes to the City's Classification and Compensation Plan are pursuant to the City Manager's authority and responsibilities as the City's Personnel Officer in accordance with Petaluma Municipal Code 3.04.020, which authorizes the City Manager in paragraph (D) to: "prepare or cause to be prepared a position classification plan, including class specifications and revisions of the plan;" and which authorizes the City Manager in paragraph (E) to: "prepare or cause to be prepared a plan of compensation and revisions thereof, covering all classifications in the competitive service." The proposed changes to the classification and compensation plan that are recommended at this time due to immediate organizational needs are as follows: Economic Development Specialist - FT Due to workload and organizational needs, the full-time Economic Development Specialist classification includes the responsibility for performing a variety of para -professional level economic development duties including representing the City with developers, business, and community leaders; recruiting new business and advising businesses seeking expansions; identifying sources of grant funding; and preparing a variety of analyses and reports. This classification is similar in concept to the Limited -Term Transit Marketing Coordinator, a professional job classification that coordinates and promotes the City's transit program. It is recommended that a full-time Economic Development Specialist classification be created with a salary level that is equal to the Limited Term Transit Marketing Coordinator, a salary range with a top step of $6,068 per month. Director of Economic Development and Open Government. The Director of Economic Development and Open Government position is a new director level classification. This role will oversee technology operations and infrastructure, data and information, service design, community engagement, and economic development activities, functions, programs, and projects. While this may appear to be an unusual combination of services, the economic development and comununity engagement responsibilities share a similar nexus and are common areas of expertise under economic development. The inclusion of the information technology function provides a more streamlined organizational solution, recognizing that an Information 3 Technology Manager bears the technical responsibility of day-to-day management. Based on existing structure and further analysis of current salary relationships, it is recommended that the title of Director of Economic Development and Open Government be adopted with a salary placement equal to the Director of Human Resources at a salary range top step of $13,530 per month. Deputy Director of Parks and Recreation Under the re -organization efforts currently proposed, the City's parks and recreation divisions will report to the City Manager's Office. In order to recognize this shift in role and responsibility, the creation of a Deputy Director of Parks and Recreation is proposed. While this classification will be further studied as part of the Citywide classification analysis, the current proposal recognizes the role of the Deputy Director of Parks and Recreation while allowing further organizational changes to be considered. This change involves upgrading a Recreation Supervisor position to the Deputy Director of Parks and Recreation, with a change in reporting relationship to a higher-level manager within the City Manager's Office. Based on analysis of the job classification and the organizational shift, it is recommended that the salary range for the class of Deputy Director of Parks and Recreation be set 15% above the Parks and Facilities Manager with a top step salary of $11,360. This salary placement provides a sufficient differential over the Parks & Facilities Manager, a potential subordinate to the proposed Deputy Director of Parks and Recreation. Deputy Director of Operations and Deputy Director of Environmental Sei vices, A proposed organizational shift within the Public Works Department will upgrade two management job classifications to Deputy Director level classifications. The current department classification structure has a Director, an Assistant Director, and Manager levels with some managers reporting to the Assistant Director and some reporting to the Director. While the overall organizational structure is still being developed, the changes currently proposed establish an appropriate salary placement for the Deputy Director levels as follows: A Deputy Director of Operations classification with a salary range that is 5% above the current Operations Manager classification, a top step salary of $11,657 per month. A Deputy Director of Environmental Services classification with a salary range that is 5% above the current Environmental Services Manager classification, a top step salary of $12,158 per month. Assistant Public Works & Utilities Director Along with the proposed two new Deputy Director positions, an adjustment to the salary range of Assistant Public Works & Utilities Director by 5% are recommended to preserve the existing salary buffer to the Deputy Director levels. This would result in a salary top step of $12,824. The salary levels for these positions will be further evaluated later in the classification and compensation study. The recommended salary levels provide a conservative placement within the City's existing structure. Senior Management Analvst The City's salary schedule includes a Senior. Management Analyst classification. The classification has not been utilized, allocated, or updated within the City's compensation plan. The classification is 4 a common one and is used for positions that perform advanced level professional duties in support of City programs, budgets, and projects with a high level of independence. The senior level classification is comparable to other senior level professional positions. Recognizing that the City has other "analyst" positions as well as other senior professional classifications, it is recommended that the salary level for this class be placed at a level that allows for consistency in class titles and levels among similar type of jobs. Since the Citywide classification study may create or alter some related class levels, it is recommended that the salary for this class be aligned with an existing City job classification with the ability to review the salary further when more detailed salary and benefit data is collected later this year. It is recommended that the salary range for Sen,ior Management Analyst be set the same as Senior Planner, a salary range with a top step of $8,526. Assistant Citv Manager The City plans to initiate recruitment efforts for an Assistant City Manager replacement in order to fill an upcoming vacancy due to the current Assistant City Manager's planned retirement in August, 2019, In order to meet current needs of the organization and attract qualified candidates a salary range approximately 11.5% above the current range is recommended, with a top salary range of $15,667. The proposed salary preserves an adequate buffer below the City Manager position. The Assistant City Manager position is currently assigned to Unit 8, which is comprised of unrepresented positions consisting of Department Heads and Assistant City Attorneys. The economic Development/Redevelopment Manager is currently represented by the Petaluma Professional & Mid -Managers Association ("PPMMA"), Unit 9. However, the proposed Director of Economic Development and Open Government position would be assigned to Unit 8, All other positions addressed in this proposed action are represented by PPMMA. In accordance with Section 5, Management Rights, of the MOU between PPMMA Unit 9 and the City, It is the right of the City to make decisions of a managerial or administrative character including: decisions on the type, extent, and standards of services performed; decisions on the methods, means, and personnel by which the City operations and services are to be conducted; and those necessary to exercise control over the City government operations in the most efficient and economical manner practicable and in the best interests of the City residents. All managerial functions and rights which the City has not expressly modified or restricted by specific provision of this MOU shall remain with the City. The proposed Classification and Compensation changes are consistent with the management rights reserved by the City in accordance with Section 5 of the Unit 9 MOU. Nonetheless, under the Meyers Milias Brown Act, Government Code Section 3500 and following, which governs employer/employee relations of local government agencies in California, impacts from exercise of management prerogatives such as creation of new positions as is currently proposed may be subject to bargaining between the City and affected, recognized bargaining units. Accordingly, City PPMMA representatives have held several meetings and exchanged information concerning the proposed changes. All of the change proposed with this action have either been accepted by, or received no objections from, PPMMA representatives. Additional changes regarding which staff hope to soon recommend for Council action include position allocations for the Director of Economic Development and Open Government, Deputy Director of Parks and Recreation, and Deputy Director of Operations. PPMMA representatives have indicated a belief that allocation of these latter three positions may result in impacts that are subject to bargaining under the MMBA. Accordingly, discussions between City and PPMMA representatives are continuing regarding these three positions, and staff is unable to recommend allocation of these positions at this time. PUBLIC OUTREACH There was no specific public outreach performed in relation to this item aside from the normal meeting agenda process. As indicated above, the City and PPMMA representatives have discussed the proposed actions both in meetings and through email correspondence. FINANCIAL IMPACTS The financial impacts of the proposed changes have been incorporated into the Fiscal Year 19-20 budget. Depending on the determined pay step for each position, the proposed changes will range between approximately $115,881 to $136,909, with an impact ranging from $86,995 - $101,884 allocated to the General Fund and between $28,885 - $35,026 to Non -General Funds. ATTACHMENTS 1. Resolution 2. Exhibit A — Revised Classification Specifications ATTACHMENT 1 RESOLUTION APPROVING AMENDMENTS TO THE CITY OF PETALUMA CLASSIFICATION AND COMPENSATION PLAN BY: 1) ESTABLISHING THE NEW CLASSIFICATIONS AND PAY RANGES OF ECONOMIC DEVELOPMENT SPECIALIST, DIRECTOR OF ECONOMIC DEVELOPMENT AND OPEN GOVERNMENT, DEPUTY DIRECTOR OF PARKS AND RECREATION, DEPUTY DIRECTOR OF OPERATIONS, AND DEPUTY DIRECTOR OF ENVIRONMENTAL SERVICES; 2) AUTHORIZING THE POSITION ALLOCATIONS OF ONE ECONOMIC DEVELOPMENT SPECIALIST, ONE DEPUTY DIRECTOR OF ENVIRONMENTAL SERVICES, AND TWO SENIOR MANAGEMENT ANALYSTS; 3) ELIMINATING THE POSITION ALLOCATIONS OF ONE ENVIRONMENTAL SERVICES MANAGER, ONE SENIOR PLANNER, AND ONE MANAGEMENT ANALYST II; AND 4) REVISING THE PAY RANGE OF SENIOR MANAGEMENT ANALYST, ASSISTANT PUBLIC WORKS & UTILITIES DIRECTOR, AND ASSISTANT CITY MANAGER WHEREAS, Petaluma Municipal Code Section 3.04.020, in paragraph (D) authorizes the City Manager as the City's Personnel Officer to: prepare or cause to be prepared a position classification plan, including class specifications and revisions of the plan; and authorizes the City Manager in paragraph (E) to: prepare or cause to be prepared a plan of compensation and revisions thereof, covering all classifications in the competitive service; and WHEREAS, the City wishes to keep its Classification and Compensation Plan current, and in accordance with Petaluma Municipal Code Section 3.04.020, amendments or revisions to the Classification and Compensation Plan are effective upon approval by the City Council; and, WHEREAS, in August 2018, pursuant to the MOUS between the City and the Petaluma Professional and Mid -Management Association (PPMMA), and with the support of other City bargaining units, the City retained Ralph Andersen and Associates to conduct a comprehensive classification and compensation study of its miscellaneous, full-time classifications, including certain public safety positions; and WHEREAS, while the classification and compensation study has been proceeding, as part of organizational enhancement efforts to shift the overall organizational structure to better deploy staff talents and strengths and provide enhanced service to the community, and to ensure organizational sustainability through addressing vacancy succession, retention of key staff, right- sizing span of control and workload for key management positions, and creating succession resilience through establishing additional staff advancement opportunities, the City Manager's 7 Office and selected management team members have identified structural changes that need to be implemented even before completion of the classification and compensation study to maintain continuity and effectiveness of operations in response to current and planned staff departures; and WHEREAS, in preparation for the proposed action, a complete review of the affected classification specifications was completed based on the City's existing salary structure and maintaining internal parity and alignment, and the proposed new class specifications are based on that review; and WHEREAS, the results of the staff review and the proposed changes contained herein align with the duties and responsibilities of the existing workloads and City needs, and the proposed changes have been discussed with Ralph Anderson and Associates who indicate that they do not conflict with their preliminary, comprehensive classification review and findings; and WHEREAS, City and PPMMA representatives have held a number of meetings and exchanged information concerning the proposed changes, and all of the changes proposed with this action have either been accepted by, or received no objections from, PPMMA representatives; and WHEREAS, staff recommend the creation of five new classifications, including the creation of a regular full-time Economic Development Specialist, with salary modifications as listed below; and Existing Classification Title Existing Monthly Pay New Classification New Monthly Pay Range Range Title PT Economic Development $5,546.67 — $6,742.67 Economic $4,992.00 - $6,068.40 Specialist* Development Specialist* Economic $9,569.73 - $11,628.93 Director of $10,425.62 - $13,529.60 Development/Redevelopment Manager Recreation Supervisor Operations Manager Environmental Services Manager $5,844.80 - $7,103.20 $9,132.93 - $11,102.00 $9,524.67 - $11,578.67 *Full-time will include benefits which will equal or exceed the hourly rate Economic Development and Open Government Deputy Director of Parks and Recreation Deputy Director of Operations Deputy Director of Environmental Services $9346.74 - $11,360.01 $9,589.58 - $11,657.10 $10,000.90 - $12,157.60 WHEREAS, staff recommend adjusting the salary ranges for Senior Management Analyst, Assistant Public Works & Utilities Director, and Assistant City Manager as listed below; and Classification TitleExisting Monthly Pay New Monthly Pay Range I I Range I I Senior Management Analyst $6,012.93 - $7,309.47 $7,014.80 - $8,526.27 Assistant Public Works & I $10,048.13 - $12,213.07 $10,550.54 - $12,823.72 Utilities Director Assistant City Manager $10,830.51 - $14,054.06 j $12,073.85- $15,667.46 WHEREAS, the City Manager/Personnel Officer has determined that certain duties and responsibilities are appropriately allocated as described in the attached Exhibit A, which is hereby made a part of this resolution; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma hereby: 1. Approves the amendments to the City's Classification and Compensation Plan as described in this Resolution, including the amendments to the Competitive Service of the City's Personnel System. 2. Takes these actions pursuant to Petaluma Municipal Code 3.04.020 and the City of Petaluma Personnel Rules and Regulations (Rule IV- Classification and Rule V — Compensation) and other applicable authorities. 3. Establishes the New Classifications and Pay Ranges of Economic Development Specialist, Director of Economic Development and Open Government, Deputy Director of Parks and Recreation, Deputy Director of Operations, and Deputy Director of Environmental Services effective with the adoption of this Resolution. 4. Authorizes the Position Allocations of One Economic Development Specialist, One Deputy Director of Environmental Services, and Two Senior Management Analysts effective with the adoption of this Resolution. 5. Eliminates the Position Allocations of One Environmental Services Manager, One Senior Planner, and One Management Analyst 11 effective with the adoption of this Resolution. 6. Revises the Pay Range of Senior Management Analyst and Assistant Public Works & Utilities Director effective with the adoption of this Resolution. 7. Revises the Pay Range of Assistant City Manager effective September 1, 2019. CITY OF PETALUMA CLASS SPECIFICATION Date: r85$ Job Class: Economic Development Specialist. Summary Perform a variety of complex para -professional functions related to the coordination, marketing, implementation, and monitoring of various Economic Development and special projects; represent the City with developers, business, and community leaders; recruits new business and advising businesses seeking expansions; identify sources of grant funding; prepare a variety of analyses and reports. Class Characteristics General supervision is provided by the Director of Economic Development and Open Government; responsibilities may include indirect supervision of technical and support services personnel. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Represent the City at meetings with developers, businesses, citizens, community leaders, and City personnel, on economic development and city wide projects and programs; meet with business leaders to provide information about business development and marketing programs. Recruit businesses in the following ways: creates and distributes marketing materials, develops and submits of proposals to business prospects, conduct informational sessions and training to local business community, and participate in trade shows. Assist and advise businesses locating or expanding in the City; serve as a point of contact for new and expanding business inquiries; assist business prospects and developers by providing information about available development sites, land, and buildings; explain the development requirements and facilitates the pre -development review process. Identify sources for community development -related funding; complete proposal process for grants from Federal, State, local, and private sources. Call, email, and meet with business owners, associations and districts, property owners, and developers on a regular basis as part of the City's business retention and expansion programs. Develop and implement a tracking system to monitor and report on department activities and outcomes related to leads, business assistance requests, and jobs. Prepare complex, routine, and non -routine reports as requested utilizing a variety of software; receive, sort, and summarize material for the preparation of reports; prepare work reports, resolutions, and staff reports and makes presentations. May serve as backup for other positions within the department. Perform related duties as assigned. 10 Economic Development Specialist Skills/Abilities: Use tact, discretion, initiative and independent judgment within established guidelines. Apply logical thinking to solve problems and accomplish tasks; analyze, resolve, and/or make recommendations regarding a variety of administrative and operational issues. Work with diverse populations. Prepare and deliver presentations and speak in public. Organize work, set priorities, meet critical deadlines, and follow up on assignments with a minimum of direction. Research, compile, analyze, and summarize a variety of informational and statistical data and materials. Perform mathematical calculations at the appropriate level. Understand and cagy out written and oral instructions, giving close attention to detail and accuracy. Deal with problems involving several complex variables in non -standardized situations. Learn and follow City and departmental policies and procedures. Use a computer and appropriate computer applications to perforin the essential and important functions of the job. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Phvsical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to, sit at desk and in meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel, or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walls to observe department activities; bend and squat to perform file searches; perforin simple grasping and fine manipulation, use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate. Qualifications Knowledize of: Principles and practices of economic development program administration. Applicable state, federal and local ordinances, codes, laws, rules and regulations and legislative issues. Project management techniques. Marketing, outreach, and communication techniques. 11 Economic Development Specialist Grant administration requirements and procedures. Principles and practices, methods and techniques of economic research, statistical analysis, and report presentation. Principles, practices, and techniques of effective customer service and collaborative problem solving. Education and Experience Any combination equivalent to the education and experience likely to provide the required. knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: An Associate's degree with major coursework in economics, public or business administration, or a related field is required. A Bachelor's degree is desirable. Experience: Two years of experience performing increasingly responsible administrative, analytical, and/or program management duties in economic development, redevelopment, planning, community development or a closely related field. Certifications/Licenses: Possession of a valid California Class C driver's license. Established: Resolution #: Department: Economic Development and Open Government FLSA Status: Non -Exempt 12 CITY OF PETALUMA 0 CLASS SPECIFICATION A Date: z 8 5 $ Job Class: Director of Economic Development and Open Government Summary Plan, organize, coordinate, direct, and oversee the Economic Development and Open Government Department including technology operations and infrastructure, data and information, service design, community engagement, and economic development activities, functions, programs, and projects; improve both the customer and employee experience of government through digital modernization and community engagement, providing tools and approaches to improve service delivery and the experience of government and encouraging economic prosperity in Petaluma; provide expert professional assistance to City management staff on economic development, community engagement, and technology matters. Class Characteristics Administrative direction is provided by the City Manager; responsibilities include the direct and indirect supervision of management, technical, and support services personnel. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties; Develop and direct the implementation of goals, objectives, policies, procedures, and work. standards for the Economic Development and Open Government Department including technology operations and infrastructure, data and information, service design, community engagement, and economic development. Provide leadership to the City Council, City Manager and Directors on alignment of technology with City initiatives, policy, and strategic objectives. Prepare and assist with the development of strategic plans related to the City's information services, economic development and community engagement functions. Develop and implement organizational policies and procedures regarding appropriate usage of technology and communications within the organization. Direct the priorities, work program, people and resource allocation within the department including hiring, staff development, training, terminations, and performance appraisals. Formulate, recommend, and administer policies and procedures governing the operation of the department. Establish long-range goals and implementation plans for services provided by the department. Plan, prepare and administers the department budget. Ensure the coordination of the department's effort with the needs of the organization. Perform related duties as assigned. 13 Director of Economic Development and Open Government Economic Development Develop and implement initiatives to support entrepreneur success and local business expansion and retention. Establish and maintain outreach, communication and cooperative relationships with business leaders, potential developers, organizations, private, public and non-profit agencies, educational institutions, business and community groups, and the public to promote and coordinate economic vitality and innovation. Coordinate with existing local and regional partners to develop and implement -a tourism and marketing program; plan and implement strategies and programs to encourage business growth, development, and investment while improving the quality and mix of uses throughout the City, particularly within downtown Petaluma, at opportunity sites, and along major arterial corridors. Negotiate with developers, land use attorneys, and financiers to facilitate and expedite economic development projects and real property land use, including coordination of complex real estate and land development agreements. Conduct research and provide information services on matters of economic health, property tax issues, and economic and real estate trends. Seine as liaison with the Chamber of Commerce, Downtown Association, Business Improvement District and the Tourism Improvement District. Community Engagement Serve as communications advisor to the City's leadership team. Mentor city leadership and staff to streamline and improve customer satisfaction with City processes. Mentor leadership staff to cultivate and enhance meaningful relationships with residents, businesses, the media and key influencers within the community. Oversee a decentralized communications team to support the development execution of a citywide communications strategy. Technology Direct, develop, and implement interdepartmental technology governance, planning, and coordination activities to accomplish specific City-wide objectives. Develop digital strategy and oversee digital initiatives, which use technology to create accessible, transparent, and effective interaction between government and stakeholders. Initiate and develops internal and external partnerships to leverage City technology investments. Provide direction oversight and direction on mission critical City-wide technology initiatives. Skills/Abilities: Plan, manage, and direct the administration and operations of the Economic Development and Open Government Department. Prepare and administer the department budget. Develop and implement department policies and procedures. Supervise, train, and evaluate assigned personnel. 14 Director of Economic Development and Open Government Develop and implement goals, objectives, policies, procedures, work standards, and internal controls. Establish and maintain a working environment conducive to positive morale, individual style, quality, creativity, and teamwork, Identify challenges and emerging issues faced by the organization. Work with leadership team and staff to recognize internal and external communications opportunities and solutions and define and execute appropriate strategies to support them. Position the City to effectively respond to the rapidly changing technological environment. Interpret and apply federal, state and local policies, laws, rules, and regulations. Accurately interpret and apply laws, ordinances, regulations, maps, plans, and development documents. Promote a culture of high performance and continuous improvement that values learning and a commitment to quality. Facilitate teams and lead decision-making processes in a collaborative environment. Lead interdepartmental committees and work programs. Explain technical concepts and processes in an understandable manner to end users. Conduct economic research and prepare complex analytical reports. Negotiate complex, high value projects. Understand the City's political environment and sensitivities and function effectively within that environment. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: Employee is regularly required to, sit at desk and in meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve community service issues; remember personnel rules, legal and code requirements; and explain and interpret codes, policies and procedures; interact with City management, other governmental officials, contractors, vendors, employees and the public. Qualifications Knowledge of: Strategic planning, systems, and project management. Information technology service delivery procurement and emerging trends. 15 Director of Economic Development and Open Government Communications, marketing, social media messaging and strategy. Principles and practices of community engagement, public relations, and public information. Principles and practices of change management. Principles and practices of economic development. Principles and practices of local planning and development, planning zoning, design and subdivision law, theory, and applications. Real estate finance including funding sources and methods of negotiation, . Methods for monitoring, analyzing and evaluating programs. Business process improvements. Principles of performance management. Principles of supervision, training, and performance evaluation. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major coursework in economics, computer science, public or business administration, public policy, marketing/communications, regional land -use planning, urban planning, or a related field is required. A Master's degree is highly desirable. Experience: A minimum of five years of progressively responsible professional experience in economic and business development including at least three years in a supervisory capacity. Public sector experience is desirable. Certifications/Licenses: Possession of a valid California Class C driver's license. Established: Resolution ##: Depattment: Economic Development and Open Government FLSA Status: Exempt 16 CITY OF PE TALTimA a CLASS SPECIFICATION 7 5 $ Date: Job Class: Deputy Director of Parks and Recreation Summary Plan, organize, direct, manage and coordinate activities of the Parks and Recreation Division, including a variety of recreational programs and activities, operation of City pools, and parks and facilities maintenance services and activities; coordinate Parks and Recreation activities with other divisions and departments; and provide highly complex staff assistance to higher level management staff within the City Manager's Office. Class Characteristics General direction is provided by a higher-level manager in the City Manager's Office; responsibilities include the direct and indirect supervision of management, supervisory, professional, technical and support services positions. This position is distinguished from the Parks and Facilities Maintenance Manager and Recreation Supervisor by its management responsibilities for parks and recreation division operations, staff and activities, whereas the latter are responsible for managing and/or supervising the operations of a section or group within the division. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Assume management responsibility for the services and activities of the Parks and Recreation Division including planning, organizing, managing and directing a variety of recreational programs and activities, overseeing the operation of City pools, and overseeing parks and facilities maintenance services and activities. Manage, develop and implement divisional goals, objectives, policies and procedures. Direct, oversee and manage the development of the Parks and Recreation Division work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods, and procedures. Prepare and oversee the Parks and Recreation Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. Oversee the marketing of recreation programs and activities; manage and participate in the design, preparation, and distribution of recreation publicity including activity guides, press releases, brochures, pamphlets, flyers, and printed schedules; represent the department to the news media. 17 Deputy Director of Parks and Recreation Prepare long-range plans to meet community needs based on studies of local conditions and projects of the future composition of the community; recommend additional, altered or expanded recreation facilities. Manage the maintenance of parks, playground areas, park facilities, and assigned landscaped medians, parkways, and other miscellaneous landscapes, recreational facilities and City buildings. Inspect and evaluate the adequacy of existing parks, grounds maintenance activities, and recreation services program components; oversee construction projects for facilities modifications and/or construction. Oversee the selection and management of outside contractors and consultants to ensure compliance with City standards; research and resolve contractor performance issues. Prepare a variety of reports, forms, correspondence and related documentation on division operations; ensure all mandated forms and reports are properly completed and filed in a timely manner. Serve as a member of the department's executive team and participate in discussion and decisions related to department -wide activities impacting personnel, facilities, quality goals and budgets. Build and maintain positive worldng relationships with co-workers, other City employees and the public using principles of good customer service. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Act as City Liaison to the Recreation, Music, and Parks Commission; produce the meeting agenda and work closely with Chair and other Commission members to establish park priorities and produce positive outcomes. Perform related duties as assigned. Skills/Abilities: Oversee, organize and direct activities associated with parks and recreation programs. Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Gain cooperation through discussion and persuasion. Interpret and apply City and department policies, procedures, rules and regulations. Prepare, oversee and administer division budget including related elements .of capital improvement plan budget. Ensure division compliance with operational requirements. Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Read and interpret financial reports in the monitoring of expenses, revenues and budget. Interpret and understand construction plans and basic engineering principles as they related to areas of operation. 18 Deputy Director of Parks and Recreation Respond to inquiries or complaints front customers, regulatory agencies, or members of the business community. Effectively present information to senior management, public groups, and/or City Council. Prepare and present cleat and concise technical and administrative reports. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Phvsical Demands and Work Environment: While performing the duties of this job, the employee is regularly requited to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather conditions, and vibration. The noise level in the work environment is usually moderate Qualifications Knowledge of: Operational characteristics, services and activities of a comprehensive parks and recreation program. Principles and practices of park and landscape maintenance, cultivation and horticulture. Principles and practices of facilities maintenance management. Public recreation trends and community needs and resources. Theories, principles, methods, and equipment used in recreation operations and maintenance. Rules, regulations, and ordinances pertaining to recreation programs and facilities, including safety, fitness, aquatic, and related specialty practices Principles and practices of contract administration. Principles and practices of leadership, motivation, team building and conflict resolution. Pertinent local, State and Federal rules, regulations and laves. Modern office procedures and computer equipment including asset management, data management, customer request and work order systems. Principles and practices of organizational analysis and management. Budgeting procedures and techniques. Occupational health and safety standard practices. Methods and techniques of analyzing and interpreting data and statistics. Practices and procedures of local government, regulatory agencies, and grant agencies. 19 Deputy Director of Parks and Recreation Principles and practices of supervision, training and personnel management. Education and Exberience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with major work in public or business administration, parks and recreation administration, or related field. A Master's degree and/or MBA are desirable. Experience: Five years of increasingly responsible experience involving recreation, leisure, and/or parks maintenance activities; at least three years of experience must include supervisory and/or management experience. Certifications/Licenses: Possession of a valid California Class C driver's license. Established: Resolution #: Department: City Manager FLSA Status: Exempt 20 Deputy Director of Operations CITY OF PETALUMA CLASS SPECIFICATION Date: Job Class: Summary Plan, organize, direct, manage,, and coordinate the activities of the Operations Division within the Public Works and Utilities Department including the operation, repair, and maintenance of water distribution, wastewater collections, stormdrains, streets, sidewalks, signs and striping, fleet„ coordinate Operations activities with other divisions and departments; participate in the planning, development and implementation, of public works infrastructure systems that meet the needs of the community; ensure compliance with regulatory agency standards and operational and maintenance requirements; and provide highly complex staff assistance to the Director of Public Works and Utilities. Class Characteristics General direction is provided by the Director of Public Works and Utilities; responsibilities include the direct and indirect supervision of management, supervisory, technical and support services positions. This position is distinguished from the Operations Manager in that it may serve in the absence of the Director of Public Works and Utilities. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals w4th a disability to pefform the essential duties, skills, and demands. Duties: Assume management responsibility for the services and activities of the Operations Division including planning, organizing, managing and directing operations, maintenance and repair activities involving water distribution and storage systems, sewer collection, stormwater conveyance, streets and sidewalks, signs and striping, and fleet equipment. Manage, develop and implement divisional goals, objectives, policies and procedures Direct, oversee and manage the development of the Operations Division work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods, and procedures. Prepare and oversee the Operations Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations, implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. Develop, manage, and implement plans for public works and utilities improvements and modifications; serve as project director ensuring the needs of the City are met and project conforms to City standards, expectations, timeline, and budget. 21 Deputy Director of Operations Oversee the maintenance and utilization of an asset management, flood monitoring, customer service request, and work order systems to ensure the efficient and effective completion of tasks associated with the maintenance of public works infrastructure; accurately track costs and asset condition data. Develop and implement a safety and emergency response program for field operations and the department, monitor program effectiveness and make adjustments as required. Interpret and provide direction on new regulatory requirements and their impact on operations; ensure that any required operational changes are communicated to technical staff and higher- level management. Prepare a variety of reports, forms, correspondence and related documentation on division operations; ensure all mandated forms and reports are properly completed and filed in a timely manner. Prepare specifications and make recommendations for new equipment and supplies; recommend the purchase of new equipment and supplies as necessary; prepare and manage contracts. Oversee and coordinate with outside agencies related to the installation, repair, maintenance and operation of public works infiastructure, including land and permit management support of levees and creek maintenance and compliance programs; review and resolve operational issues. Oversee utility billing, meter reading, and backflow prevention systems; manage rate reviews and updates by assisting with utility rate studies and capacity fee studies. Serve as a member of the department's executive team and participate in discussion and decisions related to department -wide activities impacting personnel, facilities, quality goals and budgets. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees, including regional water and wastewater collections agencies, committees, and organizations, provide technical assistance as necessary. Lead updates, audits, and preparation of the City's Urban Water Management Plan, Sewer System Management Plans, Md other water supply and wastewater collection technical. efforts. Perform related duties as assigned. Skills/Abilities: Oversee, organize and direct activities associated with the operation, maintenance, installation and repair of public works infrastructure. Analyze problems; identify alterative solutions, project consequences of proposed actions and implement recommendations in support of goals. Gain cooperation through discussion and persuasion. Interpret and apply City and department policies, procedures, rules and regulations. Prepare, oversee and administer division budget including related elements of capital improvement plan budget. Ensure division compliance with operational and mandated regulatory requirements 22 Deputy Director of Operations Interpret and understand construction plans and basic engineering principles as they relate to areas of operations. Interpret, prepare, amend and manage contracts related to areas of operation. Manage a variety of projects related to the operations, maintenance, installation and repair of public works infrastructure. Read and interpret financial reports in the monitoring of expenses, revenue and budget. Respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Effectively present information to senior management, public groups, and/or City Council. Prepare and present clear and concise technical and administrative reports. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Phvsical Demands and Work Environment; While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and awns; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather conditions, and vibration. The noise level in. the work environment is usually moderate. Qualifications Knowledge of. Operational characteristics, services and activities of comprehensive municipal utilities (i.e., water distribution and wastewater collection), stormdrains, streets, sidewalks, signs and striping, and fleet programs. Principles and practices associated with the maintenance and operations of water distribution and storage, wastewater collection, storrnwater conveyance, street pavement, signs and striping, and Public Works fleet equipment, Principles and practices of water distribution and water quality including sources of supply, water quality methods, and disinfecting techniques. Advanced principles and practices of project management and contract administration. Thorough knowledge of principles, practices, and methods of civil engineering in a municipal setting. Capital improvements cost estimation and contract administration and construction management. General principles and practices of asset management. General principles and practices of water/wastewater engineering. 23 Deputy Director of Operations Principles and practices of leadership, motivation, team building and conflict resolution. Pertinent local, State and Federal rules, regulations and laws. Modern office procedures and computer equipment including the use of a comprehensive asset management system, customer request management system and work order system. Principles and practices of organizational analysis and management. Budgeting procedures and techniques. Methods and techniques of developing and implementing a comprehensive emergency response program. Occupational health and safety standard practices. Methods and techniques of analyzing and interpreting data and statistics. Principles and practices of supervision, training and persomiel management. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with major work in engineering, construction management, environmental sciences, public administration, business administration, or related field. A Master's degree is highly desirable. Experience: Five years of increasingly responsible experience involving the operation, maintenance, installation, and repair of a variety of public works infrastructure; at least three years of experience must include project management and supetvisory experience. Certifications/Licenses: Possession of a valid California Class C driver's license. Possession of a California Department of Health Services Grade 5 Water Distribution Operator's Certificate may be required. Registration as a Professional Engineer within the State of California or other State is desirable. Established: Resolution #: Department: Public Works and Utilities FLSA Status: Exempt ►M' aW } CITY OF PETALUMA 0 CLASS SPECIFICATION Date: �'85a Job Class: Deputy Director of Environmental Services Summary Plan, organize, direct, manage and coordinate activities of the Environmental Services Division within the Public Works and Utilities Department including permit compliance, operation of wastewater treatment and sewer pumping facilities, recycled water delivery, water quality control laboratory, stormwater management, and water conservation; coordinate Environmental Services activities with other divisions and departments; manage and oversee facilities master planning; and provide highly complex staff assistance to the Director of Public Works and Utilities. Class Characteristics General direction is provided by the Director of Public Works and Utilities; responsibilities include the direct and indirect supervision of management, supervisory, professional, technical and support services positions. This position is distinguished fi-om the Environmental Services Manager in that it may serve in the absence of the Director of Public Works and Utilities. Essential Duties, Shills, and Demands of the Position The duties, shills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals -with a disability to performthe essential duties, skills, and demands. Duties: Assume management responsibility for the services and activities of the Environmental Services Division including planning, organizing, managing and directing permit compliance, operation of wastewater treatment facilities, sewer pump stations and recycled water system, water quality control laboratory, industrial wastewater discharge, stormwater system, and water conservation. Manage, develop and implement divisional goals, objectives, policies and procedures. Direct, oversee and manage the development of the Environmental Services Division work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods, and procedures. Prepare and oversee'the Environmental Services Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. Provide oversight and direction related to NPDES MS4 permit compliance for stormwater discharge; develop and implement plans for the implementation of stormwater utility and other dedicated funding sources. 25 Deputy Director of Environmental Services Review water usage reports and track progress of water conservation program; direct and oversee the modification of program to meet regulatory requirement. Prepare, oversee, manage and administer relevant service contracts; identify and resolve issues with contractor compliance and performance. Provide land and permit management support to management and supervisory staff including obtaining enviromnental clearance for use of dredge spoils area. Oversee master plan updates for wastewater facilities, stormwater utility district, rate reviews, ordinance changes, and program improvements. Prepare a variety of reports, forms, correspondence and related documentation on division operations; ensure all mandated forms and reports are properly completed and filed in a timely manner. Oversee and coordinate with outside agencies related to the operation of the City's wastewater treatment plant, permit compliance, and water conservation. Serve as a member of the department's executive team and participate in discussion and decisions related to department -wide activities impacting personnel, facilities, quality goals .and budgets. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Perform related duties as assigned. Skills/Abilities: Oversee, organize and direct activities associated with permit compliance, water quality, wastewater treatment, water conservation, and stormwater. Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Gain cooperation through discussion and persuasion. Interpret and apply City and department policies, procedures, rules and regulations. Prepare, oversee and administer division budget. Ensure division compliance with operational and mandated regulatory requirements. Manage, oversee and effectively resolve issues associated with complex environmental permitting programs, process improvements and water supply issues. Manage complex projects, master plan updates, energy audits and program improvements utilizing available resources effectively. Read and interpret financial reports in the monitoring of expenses, revenues and budget. Interpret and understand construction plans and basic engineering principles as they related to areas of operation. .. Deputy Director of Environmental Services Respond to inquiries or complaints from customers, regulatory agencies, or members of the business community. Effectively present information to senior management, public groups, and/or City Council. Prepare and present clear and concise technical and administrative reports. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Phvsical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or Bear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals, outside weather conditions, and vibration. The noise level in the work environment is usually moderate, Qualifications Knowledge of: Operational characteristics, set vices and activities of a comprehensive environmental services program. Principles and practices associated with the management and administration of environmental programs including permit compliance, water quality, wastewater treatment, solid waste management, stormwater management, and water conservation. Principles, practices, and scientific theory associated with wastewater collection and treatment, permitting, industrial waste discharge, water recycling, stormwater management and solid waste collection and recycling. Advanced principles and practices of project management and contract administration. Laboratory and field sampling procedures. Principles and practices of leadership, motivation, team building and conflict resolution. Pertinent local, State and Federal rules, regulations and laws. Modern office procedures and computer equipment including asset management, data management, customer request and work order systems. Principles and practices of organizational analysis and management. Budgeting procedures and techniques. Occupational health and safety standard practices. Methods and techniques of analyzing and interpreting data and statistics. Practices and procedures of local goverimient, regulatory agencies, and grant agencies. Principles and practices of supervision, training and personnel management. 27 Deputy Director of Environmental Services Education and Experience Any combination equivalent to'the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree from an accredited college or university with mai or work in environmental sciences, chemistry, biology, engineering, or related field. A Master's degree and/or MBA are desirable, Experience: Five years of increasingly responsible experience involving environmental services operations including regulatory compliance and project management; at least three years of experience must include project management and supervisory experience. Certifications/Licenses: Possession of a valid California Class C driver's license. Possession of Registration as a Professional Engineer within the State of California or other State and/or Wastewater Treatment Operator's certificate is desirable. Established: Resolution #: Department: Public Works and Utilities FLSA Status: Exempt 28