HomeMy WebLinkAboutStaff Report 4.D 08/05/2019DATE:
TO:
FROM:
SUBJECT
• — • • illda
August 5, 2019
Honorable Mayor and Members of the City Council through City Manager'
Dan St. John, F.ASCE — Director, Public Works and Utilities
Kent Carothers, P.E. — Operations Manager
Resolution Authorizing Award of Contract for Corp Yard Tank Demo Phase
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Authorizing Award of
Corp Yard Tank Demo Phase 1.
BACKGROUND
The Hopper Street Pollution Control Plant was built in 1936. The operation included several
clarifiers, digesters, and trickling filters to treat wastewater. The Hopper Street Plant was
abandoned in July 2009 when the Ellis Creek Water Recycling Facility began operations. The
Corporation Yard for Public Works has occupied a portion of the facility since the abandonment.
Over the past decade, Animal Services, the Mary Isaaks Center, and Recology use the Hopper
Street facility along with Public Works and Utilities. Public Works has run out of space for daily
operations, equipment and material storage, employee parking, and storage of vehicles awaiting
auction. Recently there have been incidents involving tight vehicle maneuvering which have led
to safety concerns regarding operation of Animal Services intermixed with operation and
maintenance activities. The Fire and Police Departments are also looking for additional secured
areas for vehicle storage.
The Phase 1 project includes removal of decommissioned structures including one clarifier tank
near the vehicle repairs building on the north entrance and two large trickling filters in the center
of the Hopper Street facility. This tank demolition phase is needed for any future use of the site
as determined by the master planning effort. In the interim, these structures will be removed and
replaced with laydown area (vehicle access, maneuvering, and parking.) The demolition and
surfacing improvements will permit more vehicle and equipment storage, as well as additional
parking and it will open the site for additional safety in maneuvering vehicles and equipment.
DISCUSSION
Staff compiled contract documents for the subject project and issued a Notice Inviting Bids on
June 5, 2019. The bid schedule included demolition of the three tanks and associated structures
and placing fill, rock, and pavement with drainage considerations to allow a laydown area for the
corporation yard. On July 3, 2019, four bids were received as follows:
Name of Bidder
Coastside Construction
CVE Demolition, Inc.
Ghilotti Construction
Team Ghilotti, Inc.
Engineer's Estimate
Business Location ( Base Bid
Santa Rosa
$683,405
Fresno
$764,793
Santa Rosa
$798,000
Petaluma
$815,141
N/A
$700,000
Staff verified that Coastside Concrete & Construction, Inc. possesses a valid Class A California
Contractor's License, number 995338, which qualifies Coastside Concrete & Construction, Inc.
to perform the work. Coastside Concrete & Construction, Inc. has performed a number of recent
projects for the City and their work has been timely and satisfactory.
The contract is schedule for sixty working days to substantially complete the project before
winter. Construction management and inspection services will be conducted by City staff. An
on-call geotechnical firm will assist with testing and material conformance.
PUBLIC OUTREACH
Letters to the identified stakeholders were mailed and staff has discussed the preliminary project
scope with Animal Services and COTS in person. Stakeholders, including COTS, Animal
Control Services, and adjacent property owners, will be notified prior to the start of construction
with contact information for Coastside's superintendent as well as for City inspection staff.
FINANCIAL IMPACTS
The Engineers Estimate was $700,00 to perform the work. A contingency of $100,000 included
in the budget. Staff time, geotechnical, and administration cost are anticipated to be $90,000 for
a total project budget of $890,000. The project will be funded with reserves in the Wastewater
funds. A budget adjustment request will be brought forward in conjunction with FY 19/20 first
quarter budget adjustments. A CIP project budget will be prepared. No general funds will be
used for this project.
Resolution
2. Location Map
I
Attachment 1
RESOLUTION AUTHORIZING AWARD OF CONTRACT
FOR CORP YARD TANK DEMO PHASE 1
WHEREAS, City staff has prepared construction bid documents and advertised for
construction of the Project; and
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code,
California Public Contract Code Section 20162 and other applicable law, City staff solicited bids
for the Project; and
WHEREAS, the Project was bid on June 5, 2019, and four bids were received on July 3,
2019 and opened in accordance with applicable law; and
WHEREAS, the lowest bid for the Project was from Coastside Concrete & Construction,
Inc. for $683,405; and
WHEREAS, staff has determined that Coastside Concrete & Construction, Inc.
submitted a responsive and responsible bid and satisfies the bidding requirements for the
Contract; and
WHEREAS, staff has verified that Coastside Concrete & Construction, Inc. possesses a
valid California Contractor's License, Class A, number 995338 that qualifies Coastside Concrete
& Construction, Inc. to perform the Project; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. In accordance with the City of Petaluma Charter and Municipal Code, California
Public Contract Code Section 20162 and other applicable law, waives any and all
non-conformance in the bid of Coastside Concrete & Construction, Inc. for the Corp
Yard Tank Demo Phase 1 project and finds the bid of $683,405 to be the lowest
responsive bid, and further finds that Coastside Concrete & Construction, Inc. is the
lowest responsible bidder; and
2. Awards the contract for the Corp yard Tank Demo Phase 1 to Coastside Concrete &
Construction, Inc. in the amount of $683,405, conditioned on Coastside Concrete &
Construction, Inc. timely executing the project contract and submitting all required
documents, including but not limited to, executed bonds, certificates of insurance, and
endorsements, in accordance with the project bid documents; and
Directs staff to issue a notice of award to Coastside Concrete & Construction, Inc.;
and Authorizes and directs the City Manager to execute the project contract on behalf
of the City of Petaluma upon timely submission by Coastside Concrete &
Construction, Inc. of the signed project contract and all other required documents,
including but not limited to, executed bonds, certificates of insurance, and
endorsements, in accordance with the project bid documents.
Attachment 2
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