HomeMy WebLinkAboutResolution 2019-160 N.C.S. 10/07/2019Resolution No. 2019-160 N.C.S.
of the City of Petaluma, California
ACCEPTING COMPLETION OF WORK BY THE CITY'S WEED
ABATEMENT CONTRACTOR, AUTHORIZING THE CITY CLERK TO
FILE A NOTICE OF COMPLETION WITH THE SONOMA COUNTY
RECORDER'S OFFICE AND AUTHORIZING CITY STAFF TO RELEASE
THE 10% RETENTION FEE FOR SERVICES PERFORMED BY THE
CITY'S WEED ABATEMENT CONTRACTOR
WHEREAS, on May 6, 2019, the City entered into a Professional Services Agreement
with Keystone Tractor Service of Marysville, CA for the 2019 Weed Abatement Season; and
WHEREAS, Keystone Tractor Service submitted invoices based on their rates as
specified below:
Disking
Tractor Mowing
Hand Work
Blade Work
Travel Time/Pulling Fee
$60.00 per hour
$60.00 per hour
$35.00 per hour
$50.00 per hour
$30.00 per pull; and
WHEREAS, the Professional Services Agreement with Keystone Tractor Service
specified a not -to -exceed amount of $12,000 for the 2019 weed abatement season, with the
not -to -exceed amount based on the hourly rates applied to the estimated amount of weed
abatement work required for the weed abatement season; and
WHEREAS, Keystone Tractor Service made timely work order submissions and
effectively completed the project, without change orders or amendments, and without
exceeding the not -to -exceed amount of $12,000; and
WHEREAS, the final amount for the Abatement of Weeds for 2019, including all work
orders, is $11,215.00; and
WHEREAS, City staff has inspected the completed work and determined that Keystone
Tractor Service has completed all the work for the 2019 Weed Abatement Season to the
satisfaction of the Fire Marshal's Office and in accordance with the contract requirements
subject to the Contractor's continuing warranty and other obligations pursuant to the
contract; and
Resolution No. 2019-160 N.C.S. Page 1
WHEREAS, based on the foregoing, staff recommends acceptance and conclusion of the
Project on behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
1. The contract entitled Abatement of Weeds with a final contract amount of
$11,215.00 for the 2019 Weed Abatement Season is accepted as complete subject
to the Contractor's continuing obligations pursuant to the contract.
2. The City Clerk is hereby authorized and directed to sign and file a Notice
of Completion concerning this Project with the Sonoma County Recorder's Office
within ten (10) days of the date of this Resolution.
3. The Finance Department is hereby authorized to release the remaining
undisputed retention in the amount of $1,121.51 (equal to 10% of the funds
expended for the 2019 weed abatement season) less amounts that should be
retained to cover pending stop notices, third party claims or other offsets, if any,
within forty-five (45) days of the date of this Resolution and in accordance with
the terms of the Project contract and applicable law.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE:
I hereby certify the foregoing Resolution was introduced and adopted by the(,A proved as to
Council of the City of Petaluma at a Regular meeting on the 711 day of October �"` form:
2019, by the following vote:
F�
Ci Attorney
AYES:
Mayor Barrett; Fischer; Healy; Kearney; King; Vice Mayor McDonnell; Miller
NOES:
None
ABSENT:
None
ABSTAIN:
None
ATTEST:
City Clerk
Mayor
Resolution No. 2019-160 N.C.S. Page 2