HomeMy WebLinkAboutStaff Report 3.B 11/18/2019DATE:
TO:
FROM:
SUBJECT:
Agenda Item #3.B
November 18, 2019
Honorable Mayor and Members of the City Council through City Manager f " "-
Ken Savano, Chief of Police and Kate McCoy, Management Analyst
Resolution Authorizing the Purchase of Two 2020 Ford Fusion Energi Plug -In
Hybrid Sedan Titaniums from Downtown Ford Sales in the Amount of
$62,182.27, and an Estimated $6,000.00 per vehicle for the Purchase of Standard
Accessory Equipment, and Authorizing the City Manager to Execute All
Documents Necessary to Complete the Purchase
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Authorizing the Purchase
of Two 2020 Ford Fusion Energi Plug -In Hybrid Sedan Titanium from Downtown Ford Sales in
the Amount of $62,182.27; Plus an Estimated $6,000.00 per vehicle for the Purchase of Standard
Accessory Equipment, and Authorizing the City Manager to Execute All Documents Necessary
to Complete the Purchase
BACKGROUND
The proposed action is to replace two of the special assignment Police Department vehicles with
excessive mileage and increasing maintenance costs. The mileage ranges from 80,000 to
139,000, and the vehicles are between 9 and 13 years old. These are the highest mileage vehicles
of the fleet without any type of extended warranty.
DISCUSSION
Because of the high mileage of the Police Department special assignment vehicles, replacement
is required. The Police Department has concerns with an increase in maintenance costs. By
replacing these vehicles, future repair costs will be reduced, as will the risks to police staff from
operating high -mileage police vehicles during emergency situations. In addition, the police
department will be replacing these vehicles with a more environmentally friendly plug-in hybrid
model. The model type of the vehicle is based on what the manufacturer who has the contract
with the State of California at the time of purchase is providing. Downtown Ford Sales has been
awarded the State of California contract for all Ford Fusions under State Contract # 1-18-23-
I OA, and purchasing is available to local agencies under the same contract terms.
Petaluma Municipal Code section 4.04. 100 provides that purchases made through a cooperative
purchasing program with the state, county or other public agencies are exempt from provisions
of Chapter 4.04 of the Petaluma Municipal Code which require the City to conduct its own
competitive bid process. The benefits of cooperative purchasing include better pricing, better
delivery timelines, and the avoidance of the expense and time associated with conducting a bid
process. Purchasing vehicles through the State bid offers custom made, factory grade vehicles for
thousands of dollars less than vehicles purchased at retail through a dealership. The Police
Department is also committed to purchasing more environmentally -friendly vehicles. In this
case, the vehicle specifications in the State bid meet the needs of the Police Department.
The additional purchase of standard equipment is in line with all vehicles purchased by the
Police Department. The standard equipment includes lights, sirens, and emergency
communication equipment. The equipment and installations are completed by separate vendors
outside of the state bid. Although these vehicles will not always perform patrol duties, the
specialized unit will need to have emergency communication equipment, as well as lights and
sirens in case there is an emergency call for service.
COMMUNITY IMPACT
The Ford Fusion Energi Plug -In Hybrid Sedan Titanium is a plug-in vehicle in addition to
gasoline, therefore meeting the needs of both the Police Department, and the City of Petaluma's
desire for more environmentally friendly vehicles.
FINANCIAL IMPACTS
Funds for this purchase have been allocated in the FY19/20 Vehicle Replacement budget.
ATTACHMENTS
1. Resolution
2. Quote Summary from Downtown Ford Sales
3. State of California Contract #1-18-23-10A
I
ATTACHMENT 1
RESOLUTION AUTHORIZING THE PURCHASE OF TWO 2020 FORD
FUSION ENERGI PLUG-IN HYBRID SEDAN TITANIUM FROM FORD
DOWNTOWN SALES IN THE AMOUNT OF $62,182.27; AND AN ESTIMATED
$69000.00 PER VEHICLE FOR THE PURCHASE OF STANDARD ACCESSORY
EQUIPMENT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE
ALL DOCUMENTS NECESSARY TO COMPLETE THE PURCHASE
WHEREAS, the City of Petaluma Police Department has identified a need to replace two
Police Department vehicles and proposes to purchase two Ford Fusion Energi Plug-in Hybrid
Sedan Titanium vehicles; and
WHEREAS, the City of Petaluma Police Department has identified a need for additional
standard accessory equipment; and
WHEREAS, the City has determined Downtown Ford Sales holds a competitive bid
contract with the State of California under Contract #1-18-23-10A, for the 2020 Ford Fusion
Energi Plug -In Hybrid Sedan Titanium vehicles; and
WHEREAS, Petaluma Municipal Code section 4.04. 100 provides that purchases made
through a cooperative purchasing program with the state, county or other public agencies are
exempt from provisions of Chapter 4.04 of the Petaluma Municipal Code, provided there is
documentation as to the advantage of the cooperative purchase; and
WHEREAS, there is an advantage in purchasing the requested special services vehicles
through the state cooperative purchasing prograin because of better pricing, better delivery
timelines, and the avoidance of the expense and time associated with conducting a bid process.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL
HEREBY:
(1) Approves the purchase of Two 2020 Ford Fusion Energi Plug -In Hybrid Sedan Titanium
vehicles from Downtown Ford Sales in the amount of $62,182.27, plus an estimated
$6,000.00 per vehicle for purchase of standard accessory equipment; and
(2) Authorizes the City Manager, or her designee, to execute any necessary agreements and
documents to complete the purchase of the vehicles and related equipment.
ATTACHMENT 2
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Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California
STATEWIDE CONTRACT
USER INSTRUCTIONS
MANDATORY
*Supplement
,.-Supplements
ISSUE AND EFFECTIVE DATE:
CONTRACT NUMBER:
DESCRIPTION:
CONTRACTOR(S):
CONTRACT TERM:
STATE CONTRACT ADMINISTRATOR:
*0912712019*
1-18-23-10 A through H
Fleet Vehicles — Cars
Downtown Ford Sales (1-18-23-10A)
Elk Grove Auto Group (1-18-23-10B)
Freeway Toyota (1-18-23-10C)
Winner Chevrolet (1-18-23-1 OD)
Wondries Fleet Group (1-18-23-10E)
US Fleet Source (1-18-23-1 OF)
Selma Nissan (1-18-23-10G)
Toyota Sunnyvale (1-18-23-10H)
05/01/2018 through 04/30/2020
Eugene Shemereko
916/441-9653
uene. eereo .gs.c.gv
The contract user instructions, products, and pricing are included herein. All purchase
documents issued under this contract incorporate the contract terms and applicable California
General Provisions:
Non -IT General Provisions, rev 06/08/2010
(http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/dgspd 401.pdf
Cal eProcure link: www.caleprocure.ca.gov
<signed copy on file> Date: 09/27/2019
Eugene Shemereko, Contract Administrator
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement 7*
All changes to most recent Supplement are in bold red italic. Additions are enclosed in
asterisks; deletions are enclosed in brackets.
Supplement Description/Articles
Supplement
Number
Date
7 Subject contract for Fleet Vehicies — Cars is
09/27/2019
hereby modified to reflect the following
changes:
Attachment A — Contract Pricing.- The
following prices have decreased:
Line Item 11 — Chevrolet Bolt
Attachment A — Contract Pricing: The
following line items are no longer
available:
Line Item 14 — Kia Optima PHEV
Line Item 17 — Kia Optima HEV
Line Item 17 — Toyota Camry Hybrid
Line Item 18 — Toyota Prius
Line Item 23 — Chevrolet Impala
Article 8 — Customer Service — Contact
information updated
Article 12 — Ordering Procedure —
% r t% informatiupdated
Article 22 — Contract Administration —
Contact information updated
6 Subject contract for Fleet Vehicles — Cars is
07/11/2019
hereby modified to reflect the following changes:
➢ Attachment A — Contract Pricing: The
following prices have increased:
Line Item 14 — Ford Fusion Energi
Line Item 17 — Ford Fusion S
Line Item 23 — Chevy Impala
➢ Attachment A — Contract Pricing: The
following line items are no longer available:
Line Item 10 — Kia Soul EV
Line Item 17 — Chevy Malibu - Hybrid
Line Item 23 — Ford Taurus
5 Subject contract for Fleet Vehicles — Cars is
04/12/2019
hereby modified to reflect the following changes:
➢ Attachment A — Contract Pricing: The
following prices have increased:
Line Item 5 — VW E -Golf
Contract 1-18-23-10 A -H Page 2 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
Supplement Description/Articles Supplement
Number Date
4 Subject contract for Fleet Vehicles — Cars is 02/27/2019
hereby modified to reflect the following changes:
➢ Contract Administration: Contract
Administrator changed to Eugene
Shemereko
➢ Article 6 — Contract items — Document
Processing Charge: Processing charge
increased to $85
➢ Attachment A — Contract Pricing: The
following prices have increased:
Line Item 18 — Toyota Prius
➢ Attachment A — Contract Pricing: The
following vehicles have been removed from
the contract:
Line Item 12 — Chevrolet Volt
Line Item 16 — Toyota Prius C
➢ Updated hyperlinks in the following Articles:
Article 2, Article 3, Article 10, Article 26
3 Subject contract for Fleet Vehicles — Cars is 11/01/2018
hereby modified to reflect the following changes:
➢ Cover Page, Article 22 — Contract
Administration: Contract Administrator
changed to Darren Furgerson
➢ Article 8 — Customer Service: U.S. Fleet
Source contact information updated.
➢ Article 12 — Ordering Procedure: U.S. Fleet
Source contact information updated.
➢ Article 22 — Contract Administration: U.S.
Fleet Source contact information updated.
➢ Attachment A — Contract Pricing: The
following prices have increased:
Line Item 7 — Nissan Leaf
Line Item 16 — Toyota Prius C
Line Item 17 — Toyota Camry
2 Subject contract for Fleet Vehicles — Cars is here 08/01/2018
by modified as follows:
Price Increases on Ford Cars: Line Items 5, 10,
14, 17, 22, 23
Subject contract for Fleet Vehicles — Cars is here 05/18/2018
by modified as follows:
Contract 1-18-23-10 A -H Page 3 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
Supplement Description/Articles
Number
Price Increases on Chevrolet Cars: Line Items: 11,
12, and 23
Section 6, Contract Terms: Price Increase
language has been added.
N/A Original Contract Posted
All other terms and conditions remain the same.
Supplement
Date
05/01/2018
Contract 1-18-23-10 A -H Page 4 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement 7*
1.
SCOPE ............................. ............................................................ ................................... 7
2.
CONTRACT USAGE/RULES .................................................. .........................................
7
3.
DGS ADMINISTRATIVE FEES ............................................... .......................................
8
4.
SB/DVBE OFF -RAMP PROVISION ...................................................................................
9
5.
PROBLEM RESOLUTION/SUPPLIER PERFORMANCE .................................................9
6.
CONTRACT ITEMS .......................................................... __ .............................................
9
7.
SPECIFICATIONS ..........................................................................................................
11
8.
CUSTOMER SERVICE .................. ................................................................................
11
9.
PRODUCT SUBSTITUTIONS ............ ....... ....... ............ __ ........... ........... .
12
10.
PURCHASE EXECUTION ...............................................................................................
12
11.
MINIMUM ORDER ...........................................................................................................
13
12.
ORDERING PROCEDURE ...... ................ ........... ........ ........... ........... .......... _ ... ... .
13
13.
ORDER ACCEPTANCE ........................ .........................................................................
15
14.
ORDER ACKNOWLEDGMENT .......................................................................................
15
15.
DELAYED PRODUCTION REMEDY .................... ....... _ ........... ............... ........... ........ _
15
16.
DISCONTINUED VEHICLE REMEDY .............................................................................
16
17.
DELIVERY PROCEDURES .............................................................................................
16
18.
INIPSECTION AND ACCEPTANCE ............ .......... ............... ....... .
17
19.
EMERGENCY/EXPEDITED ORDERS ............................................................................
17
20.
FREE ON BOARD (F.O.B.) DESTINATION .... __ ..... ............. ......... .............. ...... ...
18
21.
SHIPPED ORDERS ...... __ ........ ........................... _ ........ ................................ ........ ... .
18
22.
CONTRACT ADMINISTRATION ......................................................................................
18
23.
RESTOCKING FEES ......................................................................................... ........ __
20
24.
INVOICING .......... ........ ...... ..................... .............. .......... ___ ..........
20
25.
PAYMENT .......................................................................................................................
20
26.
CALIFORNIA SELLER'S PERMIT... ........... ....................................................................
21
27.
WARRANTY ............... __ ................. .................... ......... ........ _ .............................. _
22
28.
REPAIR PARTS ..............................................................................................................
23
29.
MAINTENANCE PLAN ....................................................................................................
23
30.
RECYCLED CONTENT.... ...... ....... ... _ ...... ...... __ ........... ............
24
31.
SB/DVBE PARTICIPATION. ................................................ ...........................................
24
32.
STATE AND LOCAL GOVERNMENT EMPLOYEE PRICING .........................................
24
Contract 1-18-23-10 A -H Page 5 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement 7*
33. ATTACHMENTS ... .................. .............. ........... .......... ..........................................24
Contract 1-18-23-10 A -H Page 6 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
1. SCOPE
The State's contract provides current model year Fleet Vehicles - Cars at contracted
pricing to the State of California and local governmental agencies in accordance with the
requirements of Contract # 1-18-23-10 A - H. The contractors shall supply the entire
portfolio of products as identified in the contract and will be the primary point of contact for
data collection, reporting, and distribution of Fleet Vehicles - Cars to the State.
The contract term is for two (2) years with an option to extend the contract for two (2)
additional one (1) year periods or portion thereof. The terms, conditions, and prices for the
contract extension option shall be by mutual agreement between the contractor and the
State. If a mutual agreement cannot be met the contract may be terminated at the end of
the current contract term.
As a continuing effort to make available new zero emission, plug-in hybrid electric, and
hybrid vehicles, the State will periodically make additional awards to the current Fleet
Vehicles — Cars contract. New vehicles will be added by Supplement and will be
administered under the terms and conditions of Contract 1-18-23-10 A — H. If necessary,
additional contract numbers will be added.
2. CONTRACT USAGE/RULES
A. State Departments
• The use of this contract is mandatory for State of California departments. State
Departments may purchase any vehicle that is awarded to each line item. This
contract does not include ranking.
• Ordering departments must adhere to all applicable State laws, regulations,
policies, best practices, and purchasing authority requirements, e.g. California
Codes, Code of Regulations, State Administrative Manual, Management Memos,
and State Contracting Manual Volume 2 and 3, as applicable.
• Prior to placing orders against this contract, departments must have been granted
non -IT purchasing authority by the Department of General Services, Procurement
Division (DGS/PD) for the use of this statewide contract. The department's current
purchasing authority number must be entered in the appropriate location on each
purchase document. Departments that have not been granted purchasing authority
by DGS/PD for the use of the State's statewide contracts may access the
Purchasing Authority Application at haps://www.dgs.ca.gov/PD/Services/Page-
Content/Procurement-Division-Services-List-Folder/Obtain-urchasinq-Authority or
may contact DGS/PD's Purchasing Authority Management Section by e-mail at
pamsdgs.ca.gov.
Departments must hay
code prior to placing
contact their Purchasi
obtain this information.
,e a Department of General Services (DGS) agency billing
orders against this contract. Ordering departments may
ng Authority contact or their department's fiscal office to
Contract 1-18-23-10 A -H Page 7 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
B. Local Governmental Aqencies
• Local governmental agency use of this contract is optional.
Local government agencies are defined as "any city, county, city and county, district
or other governmental body or corporation", per Public Contract Code Chapter 2,
Section 10298 (b), empowered to expend public funds for the acquisition of
products; this includes the California State Universities (CSU) and University of
California (UC) systems, K-12 schools and community colleges. While the State
makes this contract available to local governmental agencies, each local
governmental agency should determine whether this contract is consistent with its
procurement policies and regulations.
• Local governmental agencies shall have the same rights and privileges as the State
under the terms of this contract. Any agencies desiring to participate shall be
required to adhere to the same responsibilities as do State agencies and have no
authority to amend, modify or change any condition of the contract.
A DGS issued billing code is not required for local governmental agencies to place
orders against this contract.
C. Unless otherwise specified within this document, the term "ordering agencies" will refer
to all State departments and/or local governmental agencies eligible to utilize this
contract. Ordering and/or usage instructions exclusive to State departments or local
governmental agencies shall be identified within each article.
3. DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this
statewide contract. The administrative fee should NOT be included in the order total,
nor remitted before an invoice is received from DGS.
Current fees are available online in the Price Book & Directory of Services
(https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on
Purchasing under Procurement Division).
B. Local Governmental Aqencies
For all local government agency transactions issued against the contract, the
Contractor is required to remit the DGS -PD an Incentive Fee of an amount equal to
1 % of the total purchase order amount excluding taxes and freight. This Incentive
Fee shall not be included in the agency's purchase price, nor invoiced or charged to
the purchasing entity. All prices quoted to local governmental agency customers
shall reflect State contract pricing, including any and all applicable discounts, and
shall include no other add-on fees.
Contract 1-18-23-10 A -H Page 8 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
There is no SB/DVBE off ramp associated with this contract.
61111111111=163 `-X114►Yiis7•1•711111,11111[QLl&*1:214IN:4:1A0M Nif, F_10[4
Ordering agencies and/or contractors shall inform the State Contract Administrator of any
technical or contractual difficulties encountered during contract performance in a timely
manner. This includes and is not limited to informal disputes, supplier performance,
outstanding deliveries, etc.
For contractor performance issues, ordering agencies must submit a completed Supplier
Performance Report via email or facsimile to the State Contract Administrator identified in
Article 22 (Contract Administration). The ordering agency should include all relevant
information and/or documentation (i.e. Purchase documents).
6. CONTRACT ITEMS
Contract vehicles and pricing are listed on Attachment A, Contract Pricing. All prices listed
shall be fixed as the maximum cost for the contract period unless a price increase is granted.
Each line item description on Attachment A, Contract Pricing, provides a description of the
minimum requirements that each vehicle in that line item has met or exceeded. Vehicle
Information Questionnaires, provides detailed information for each vehicle on contract by
dealer. Refer to the Vehicle Information Questionnaire, Attachment D, for the dealer that is
listed in the line item you are inquiring about.
A Maintenance Plan is offered on all light duty vehicles less than 8500 lbs GVWR.
Maintenance Plan pricing is listed on Attachment A, Contract Pricing. The purchase of the
Maintenance Plan is optional. See Article 29, Maintenance Plan for more detailed
information.
Price Increases
Price increases may be requested with each model year change and will be posted on a
quarterly basis.
Quarterly Increases shall be processed on the following calendar days:
• July 1st
• October 1 st
• January 1st
• April 1 st
Contractors are requested to price protect the contracted price for the duration between
the price increase request and the time the increase is processed. If the Contractor is
unable to honor the price protection, the Contractor's vehicle(s) will be unavailable for
ordering until the price increases have been evaluated and approved.
Contract 1-18-23-10 A -H Page 9 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
Multiple Award
Some line items may have multiple vehicles awarded with different make and models
available. State Departments may choose any vehicle identified in the subject line item.
There is no vehicle ranking associated with this contract.
Sales Tax
The sales tax rate applied should be based on the rate of the "Bill To" address listed on the
Purchase Order.
Options
All factory options shall be available and priced at dealer cost plus up to ten percent for an
addition or dealer cost minus up to ten percent for a deletion in accordance with the
manufacturer's price list in effect at the time of the bid opening. All options added or
deleted shall be shown as a separate line item on the purchase order, invoice, and contract
usage report. Equipment changes which might be made would include, but would not be
limited to, the following:
• Add power windows;
• Add trailer tow package;
• Delete pick up box (bed).
In no case shall options be included or deleted in such a manner as to cause the vehicle
to conflict with any other line item on this or any other vehicle contract. Additionally, the
option to change the engine size shall not be allowed on all light duty vehicles (e.g. V6 to
V8; 4.81L to 5.3L).
The supplier will provide DGS/PD and/or ordering agencies a copy of the current model
year price sheet to the requestor within ten (10) calendar days of notification.
Note: Vehicles with options added or deleted must continue to meet or exceed the
appropriate minimum specification.
Tire Fee
Purchase orders MUST include the State mandated $1.75 per tire fee.
Document Processing Charge
In accordance with the California Vehicle Code Section 4456.5, a dealer may charge the
purchaser a document processing charge for the preparation and processing of documents,
disclosures, titling, registration, and information security obligations imposed by state and
federal law. The document processing charge shall not exceed $85 per vehicle purchased
Contract 1-18-23-10 A -H Page 10*0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement 7*
7. SPECIFICATIONS
All products must conform to the attached State of California Bid Specification Number 2310-
4181 dated 11/7/2018 (Attachment B).
Vehicle color shall be a solar reflective color (white, silver metallic, or gold metallic) per
Management Memo 12-03 (exceptions are listed in the Memo).
8. CUSTOMER SERVICE
The Contractor shall provide office and personnel resources for responding to inquiries,
including telephone and email coverage weekdays during the hours of 8:00 a.m. - 5:00
p.m., PT.
The customer service unit shall be staffed with individuals that:
• Are trained in the requirements of this contract;
• Have the authority to take administrative action to correct problems that may occur; and
• Are designated for training and general customer service follow-up.
The Contractor's customer service unit shall respond to all customer inquiries within two
(2) business days of initial contact.
Dealer Contract # Contact Phone
Downtown 1-18-23-10A Sandra Scott
Ford Sales
Elk Grove
Auto Group
Freeway
Toyota
Winner
Chevrolet
Wondries
Fleet Group
US Fleet
Source
[BXWemel
1-18-23-10B Jerry Powers
Dwane
Galatti
1-18-23-10C Pat Ireland
1-18-23-1 OD
1-18-23-10E
1-18-23-1 OF
[B#14(emery]
Jerry Powers
Dwane
Galatti
Yesenia
Covarrubias
Clarke
Cooper
Dolores
Sanchez
M 1111,111111 ill
PiSH31E1101m;•
Email
47AM "M off
(916) 426-5752 ipowers(@,lasherauto.com
(916) 429-4702 dwanefleet(o)hotmaii.com
[(916) -42-19-
47M
(916) 426-5752
(916) 429-4702
(626) 457-5590
Vesenia(j•�wondries.com
Contract 1-18-23-10 A -H Page 11 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Dealer
Selma
Nissan/Honda
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement 7*
Contract # Contact Phone
=7 M
1-18-23-10G Pat Ireland (559) 707-5735 patireland1962(a)vahoo.com
Toyota 1-18-23-1 OH Stan (408) 306-1960 stanwolowski(a-)tovotasunnvvale.com
Sunnyvale Wolowski
Note: Ordering agencies are encouraged to have one point of contact for inquiries,
quotes, and orders whenever possible. Multiple calls and emails from various requestors
for the same information can slow customer service response times.
9. PRODUCT SUBSTITUTIONS
Under no circumstance is the Contractor permitted to make substitutions with non-
contract/unauthorized vehicles without approval of the DGS CA.
10. PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FISCAL must use the Purchasing Authority
Purchase Order (Std. 65) for purchase execution. An electronic version of the
Std. 65 is available at the Office of State Publishing web site:
https://www.dqsapps.dqs.ca.qov/osp/StatewideFormsWeb/Forms.aspx (select
Standard Forms).
All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
• Agency Order Number (Purchase Order Number)
• Ordering Agency Name
• Agency Billing Code
• Purchasing Authority Number
• Leveraged Procurement Number (Contract Number)
• Supplier Information (Contact Name, Address, Phone Number, Fax Number,
E-mail)
• Line Item number
• Quantity
• Unit of Measure
• Commodity Code Number
• Product Description
• Unit Price
• Extension Price
• Office of Fleet and Asset Management (OFAM) Approval Stamp (State
departments only)
Contract 1-18-23-10 A -H Page 12 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
2) FISCAL Purchase Documents
State departments transacting in FISCAL will follow the FISCAL procurement and
contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.
A. Local Governmental Aqencies
Local governmental agencies may use their own purchase document for purchase
execution. The purchase documents must include the same data elements as listed
above (Exception: Purchasing Authority Number is used by State departments only).
The minimum order shall be one (1) vehicle.
Iii ••§ •-•
A. Orderinq Methods:
Ordering agencies are to submit appropriate purchase documents directly to the
contractor(s) via one of the following ordering methods:
• U.S. Mail
• Facsimile
• Email
The contractor's Order Placement Information is as follows:
Contract 1-18-23-10 A -H Page 13 *0912712019
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement 7*
ORDER PLACEMENT INFORMATION
U.S. Mail:
Contract # Downtown Ford Sales Facsimile: Email: Sand ra.scott(cDdtfords.com
1-18-23-10A 525 N. 1 6th Street (916) 491-3138
Sacramento, CA 95811
Attn: Sandra Scott
116*WkTA MF
Contract # U.S. Mail:
1-18-23-1 OD Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757
Attn: [B914(emery-4
Jerry Powers
ffCheVrolet4kqt-GnW
Contract # U.S. Mail:
1-18-23-10E Wondries Fleet Group
Elk Grove Auto Group
Contract #
8575 Laguna Grove Drive
1-18-23-10B
Elk Grove, CA 95757
Attn: [B4144emeiW
Contract #
*Jerry Powers*
1-18-23-1 OF
U.S. Mail:
Contract #
Freeway Toyota
1-18-23-10C
1835 Glendale Ave.
Contract #
Hanford, CA 93230
1-18-23-10G
Attn: Pat Ireland
Contract # U.S. Mail:
1-18-23-1 OD Winner Chevrolet
8575 Laguna Grove Drive
Elk Grove, CA 95757
Attn: [B914(emery-4
Jerry Powers
ffCheVrolet4kqt-GnW
Contract # U.S. Mail:
1-18-23-10E Wondries Fleet Group
Facsimile: Email:
(916) 421-0149 [bi11k@la-..
*ipowersAlasherauto.com
Facsimile: Email:
(559)961-4601 Datireland`1962(dahoo-corr
Facsimile: Email:
(916) 421-0149 YjiYk@la&h-er&utox-Gm]
*ipowers(a)lasherauto.com*
Facsimile: Email:
(626) 457-5593 veseniaCcDwondries.com
clarkecooper(E�wondries.corn
Facsimile: Email:
(626) 228-3077 doloresCcDusfleetsource.com
Facsimile: Email:
(559)961-4601 r)atireIand1962(a)vahoo.corr
Contract 1-18-23-10 A -H Page 14 *0912712019*
User Instructions
1247 W. Main Street
Alhambra, CA 91801
Attn: Yesenia
Covarrubias
Contract #
U.S. Mail:
1-18-23-1 OF
US Fleet Source
979 S. Village Oaks Drive
Covina, Ca 91724
Contract #
U.S. Mail:
1-18-23-10G
Selma Nissan
2525 Highland Ave.
Selma, CA 93662
Attn: Pat Ireland
Facsimile: Email:
(916) 421-0149 [bi11k@la-..
*ipowersAlasherauto.com
Facsimile: Email:
(559)961-4601 Datireland`1962(dahoo-corr
Facsimile: Email:
(916) 421-0149 YjiYk@la&h-er&utox-Gm]
*ipowers(a)lasherauto.com*
Facsimile: Email:
(626) 457-5593 veseniaCcDwondries.com
clarkecooper(E�wondries.corn
Facsimile: Email:
(626) 228-3077 doloresCcDusfleetsource.com
Facsimile: Email:
(559)961-4601 r)atireIand1962(a)vahoo.corr
Contract 1-18-23-10 A -H Page 14 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
Contract # U.S. Mail:
1-18-23-1 OH Toyota Sunnyvale Facsimile: Email:
898 W. EI Camino Real (408) 774-3501 stanwolowski(-)tovotasunnvvale.com
Sunnyvale, CA 94087
Attn: Stan Wolowski
When using any of the ordering methods specified above, all State departments must
conform to proper State procedures.
The Contractor shall accept orders from any State department or local governmental
agency. The Contractor shall not accept purchase documents for this contract that:
• Are incomplete;
• Are submitted without OFAM approval stamp
• Contain non -contract items; or
• Contain non -contract terms and conditions.
The Contractor must not refuse to accept orders from any State department or local
governmental agency for any other reason without written authorization from the CA.
14. ORDER ACKNOWLEDGMENT
The Contractor will provide the ordering agencies with an order receipt acknowledgment via
e-mail/facsimile within ten (10) calendar days after receipt of an order. The
acknowledgement will include:
• Ordering Agency Name
• Agency Order Number (Purchase Order Number)
• Description of Goods
• Vehicle Model Year
• Total Cost
• Date order is placed with manufacturer
• Anticipated Delivery Date
• Delayed Production Notification* (if applicable)
• Discontinued Vehicle Notification (if applicable)
Contractor shall notify the ordering agency of any delays in production or delays in orders
being accepted by the manufacturer for any period of time. Contractor shall provide
estimated production start date and delivery date.
15. DELAYED PRODUCTION REMEDY
Upon receipt of order acknowledgment identifying a delay in production or orders not being
accepted by the manufacturer, the ordering agencies shall have the following options:
Contract 1-18-23-10 A -H Page 15 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
• Request back order; or
• Cancel the item from the order with no penalty
16. DISCONTINUED VEHICLE REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering agencies
shall have the following options:
• Amend purchase document to reflect DGS approved replacement vehicle; or
• Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non-
contract/unauthorized vehicles without approval of the DGS CA.
17. DELIVERY PROCEDURES
Pre -Delivery Checklist
Prior to delivery, each vehicle shall be completely inspected, serviced and detailed by the
delivering dealer and/or the manufacturer's pre -delivery service center. A copy of the pre -
delivery checklist shall be completed for each vehicle, signed by a representative of the
organization performing the inspection/service, and delivered with the vehicle.
Deliverv:
Delivery shall be within one hundred and fifty (150) days after receipt of order unless there
is a delay in production/order acceptance from the manufacturer when changing from one
model year to the next. Contractor shall notify the ordering agency of such delay per
Article 14, Order Acknowledgement.
Orders requiring customized work by a 3rd party supplier may exceed the delivery period
requirement. Contractor shall notify ordering agency of extended delivery period per
Article 14, Order Acknowledgement.
Caravan or drive -away method of delivery from the factory to a dealer is not acceptable
unless agreed upon by the ordering agency.
Drop ship deliveries shall not be made without prior State inspection. All vehicles shall be
delivered with no less than five (5) gallons of fuel in the tank.
Unless pre -arranged between the dealer and the ordering agency, vehicles delivered with
more than 50 miles on the odometer may be charged fifty (50) cents per mile in excess of
50 miles. This charge may be reflected on the invoice as a deduction from the order price.
Vehicles with more than five hundred (500) miles on the odometer may not be accepted.
Contractor is requested to make deliveries in Los Angeles County, Orange County, San
Bernardino Metropolitan Area, and San Diego Metropolitan Area during off-peak hours.
Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM.
Contract 1-18-23-10 A -H Page 16 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
In accordance with paragraph 15 of the General Provisions entitled "Delivery", the
Contractor shall strictly adhere to the delivery terms and completion schedule as specified
in this bid. Failure to comply with the delivery requirements, as stated, may be considered
a breach of contract and subject the contractor to General Provisions 26, entitled "Rights
and Remedies of the State for Default".
Documents
The following documents shall be delivered to the receiving agency with the vehicle:
• Completed and signed pre -delivery service checklist, including the order number and
Vehicle Identification Number (VIN);
• "Line Set Tickets" or "Window (Monroney) Sticker" showing all options installed;
• One (1) copy of the warranty, including applicable certificates, cards, etc.;
• One (1) copy of the owner's manual.
18. INPSECTION AND ACCEPTANCE
Vehicles ordered for State use will be inspected by a State inspector at the dealer's place of
business. Inspection will commence within five (5) working days of notification that a vehicle
is ready for inspection. Inspection will include:
• Specification Compliance
• Workmanship
• Appearance
• Proper Operation of all Equipment and Systems
• Presence of all Applicable Documents
In the event deficiencies are detected, the vehicle will be rejected and the delivering dealer
will be required to make the necessary repairs, adjustments or replacements. Payment
and/or the commencement of a discount period (if applicable) will not begin until the defects
are corrected and the vehicle is re -inspected and accepted.
Completion of inspection or acceptance by the State inspector shall in no way release the
dealer from satisfying the requirements of the contract, specifications, and warranty.
Deviations from the specified requirements that are detected by the inspection shall be
corrected by the dealer in an expeditious manner at no expense to the owning agency.
Inspection by local agencies will be at the dealer's place of business or as otherwise agreed
to by the dealer and local agency.
19. EMERGENCY/EXPEDITED ORDERS
Not Applicable.
Contract 1-18-23-10 A -H Page 17 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement 7*
Vehicles shall be delivered from the factory to the dealer's place of business. The dealer
shall deliver vehicles to ordering agencies located within the FOB point of Sacramento
County at no additional cost for delivery. If the purchase order indicates delivery outside the
FOB point, the delivery may be subject to an additional delivery charge. The dealer and
agency will negotiate the cost of delivery beyond the FOB point. This charge shall be shown
as a separate item on the purchase order and invoice.
State agencies requesting delivery outside the F.O.B. area must contact the Office of
Transportation Management for freight rate comparisons if the dealer is delivering the
vehicle. These delivery instructions will be provided on the purchase order. Dealers receiving
a purchase order without specific transportation instructions must contact the ordering
agency.
F4 P& -i S 111:2:24 #K91 N 11:4
All shipments shall be in accordance with the General Provisions, section 12 entitled
"Packing and Shipment". The General Provisions are available at:
http://www.documents.dqs.ca.qov/pd/modellanq/GPnon IT06081 O.Pdf.
22. CONTRACT ADMINISTRATION
Both the State and the Contractor have assigned Contract Administrators as the single
points of contact for problem resolution and related contract issues.
State Contact
DGS/PD Contract Administrator
Information
Contact
Eugene Shemereko
Name:
Telephone:
(916) 441-9653
Facsimile:
(916) 375-4613
Email:
Euqene.ShemerekoCa)-dqs.ca.qov
Address:
DGS/Procurement Division
Attn: Eugene Shemereko
707 Third Street, 2nd Floor, MS
201
West Sacramento, CA 95605
Contract 1-18-23-10 A -H Page 18 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement 7*
Dealer
Contact
Downtown Ford Sales
Elk Grove Auto Group
Information
Contract # 1-18-23-10A
Contract # 1-18-23-10B
Contact
Sandra Scott
[BXXeme6q *Jerry Powers*
Name:
Jerry Powers ffChev-Felet4�
Telephone:
(916) 442-6931
ff946} *(916) 426-5752*
-Facsimile:
(916) 491-3138
(916) 421-0149
Email:
Sand ra(dWowntownfordsales.com
jpilllf
A-
Email:
patireland1962(a-).vahoo.com
1powers(ab.lasherauto. com*
Address:
Downtown Ford Sales
Elk Grove Auto Grove
Address:
525 N. 16th Street
8575 Laguna Grove Drive
Sacramento, CA 95811
Elk Grove, CA 95757
Dealer
Contact
Freeway Toyota
Winner Chevrolet
Information
Contract # 1-18-23-10C
Contract# 1-18-23-1 OD
Contact
Pat Ireland
jBM4<enwryA
Name:
Jerry Powers ffChev-Felet4�
Telephone:
(559) 707-5735
ff4V4429-474" (916) 426-5752
Facsimile:
(559) 961-4601
(916) 421-0149
Email:
patireland1962(a-).vahoo.com
[bfflka.la&herautG-_cGmj
ipowersCcDlasherauto.com
Address:
Freeway Toyota
Winner Chevrolet
1900 Glendale Avenue
8575 Laguna Grove Drive
Hanford, CA 93230
Elk Grove, CA 95757
Dealer
Contact
Wondries Fleet Group
US Fleet Source
Information
Contract# 1-18-23-10E
Contract # 1-18-23-10F
Contact
Clarke Cooper
Dolores Sanchez
Name:
Telephone:
(626) 457-5590
(626) 228-3077
Facsimile:
(626) 457-5593
(626) 416-3064
Email:
clarkecooper(a-)wondries.com
dolorespusfieetsource.com
Address:
Wondries Fleet Group
US Fleet Source
1247 W. Main Street
979 S. Village Oaks Drive
Alhambra, CA 91801
Covina, Ca 91724
Contract 1-18-23-10 A -H Page 19 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
Dealer Selma Nissan/Honda
Contact Contract # 1-18-23-10G
Information
Contact Pat Ireland
Name:
Telephone: (559) 707-5735
Facsimile: (559) 961-4601
Email: patireland 1962(d)yahoo.com
Address: Selma Nissan/Honda
2525 Highland Ave.
Selma, CA 93662
23. RESTOCKING FEES
Toyota Sunnyvale
Contract # 1-18-23-1 OH
Stan Wolowski
(408) 306-1960
(408) 774-3501
stanwolowski tovotasunnvvale.com
Toyota Sunnyvale
898 W. EI Camino Real
Sunnyvale, CA 94087
The Contractor may impose a restocking fee to the ordering agency on orders cancelled
after the order has been placed with the manufacturer: The Contractor shall notify the
ordering agency of the order placement per Article 14, Order Acknowledgment.
Re -stocking fees can be no greater than ten percent (10%) of the value of the vehicle being
restocked.
24. INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering
organization. Invoices will contain the following information:
• Contractor's name, address and telephone number
• Leveraged Procurement Number (Contract Number)
• Agency Order Number (Purchase Order Number)
• Item and commodity code number
• Quantity purchased
• Contract price and extension
• State sales and/or use tax
• Prompt payment discounts/cash discounts, if applicable
• Totals for each order
25. PAYMENT
A. Terms
Payment terms for contracts 1-18-23-10 A - H include a $500 per vehicle discount for
payment made within twenty (20) days. Contract 1-18-23-10F offers no discount. The
cash discount time is defined by the State as beginning only after the vehicle has been
inspected, delivered and accepted by the receiving agency, or from the date a correct
invoice is received in the office specified on the Purchase Order, whichever is later.
Contract 1-18-23-10 A -H Page 20 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
Payment is deemed to be made, for the purpose of earning the discount, one (1) working
day after the date on the State warrant or check. Normally, acceptance will be
accomplished within twenty (20) normal business hours after a vehicle is delivered.
Payment will be made in accordance with the provisions of the California Prompt
Payment Act, Government Code Section 927, et seq. Unless expressly exempted by
statute, the Act requires State departments to pay properly submitted, undisputed
invoices not more than forty- five (45) days after the date of acceptance of goods,
performance of services, or receipt of an undisputed invoice, whichever is later.
B. CAL -Card Use
Use of the CAL -Card for payment of invoices is not allowed under this statewide
contract.
C. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in
order to process payments. State departments should forward a copy of the Std. 204
to their accounting office(s). Without the Std. 204, payment may be unnecessarily
delayed. State departments may contact the contractor for copies of the Payee Data
Record.
D. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it
either an outright purchase with payment rendered directly by the State, or a
financing/lease-purchase or operating lease via the State Financial Marketplace (GS
$Mart and/or Lease $Mart). If payment is via the financial marketplace, the Supplier will
invoice the State and the State will approve the invoice and the selected Lender/Lessor
for all product listed on the State's procurement document will pay the supplier on behalf
of the State.
26. CALIFORNIA SELLER'S PERMIT
The California seller permit number for the Contractor is listed below. State departments
can verify that permits are currently valid at the following website: www.cdtfa.ca.aov.
State departments must adhere to the file documentation required identified in the State
Contracting Manual Volume 2 and Volume 3 and SCM -F.
Contract 1-18-23-10 A -H Page 21 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
Contractor Name
( Seller Permit #
Downtown Ford Sales
28-600344
Elk Grove Auto Group
100-197237
Freeway Toyota
102-659756
Winner Chevrolet
100-208309
Ford: 98-037902
Wondries Fleet Group
Kia: 102-238650
Honda: 17-
691534
US Fleet Source
103097044
Selma Nissan/Honda
22-844821
Toyota Sunnyvale
26-117132
27. WARRANTY
The manufacturer's standard new vehicle warranty shall apply to all vehicles procured
against the resulting contract.
All warranties shall be factory authorized. Bumper to bumper warranty shall cover not less
than 3 years/36,000 miles, no charge for parts and labor. Power train warranty for light duty
vehicles weighing
8500 lbs. GVWR or less shall cover not less than 5 years/100,000 miles, no charge for parts
and labor.
The warranty shall be honored by all franchised dealers of the vehicle within the State of
California. The State's established preventative maintenance procedures and practices
shall be acceptable to the manufacturer/dealer in lieu of the manufacturer's prescribed
procedures which may form a part of the warranty.
All emission -related components shall be warranted in compliance with California Air
Resources Board and Federal requirements. Proposals offering independent insurance or
a statement indicating self-insurance will be deemed non-responsive and will be rejected.
If an additional extended warranty is purchased, a warranty certificate, warranty card, or a
statement indicating the extended warranty has been recorded with the manufacturer shall
be furnished with each vehicle delivered.
Normal wear items such as tires, belts, hoses, headlamps, light bulbs, brake linings, brake
discs/drums, etc. are excluded from warranty coverage. All other items not subject to normal
wear or gross operator neglect and abuse, such as window, seat, or wiper motors, chassis
electrical switches (door, trunk lid) paint, hinges, locks, etc., shall be covered.
The State reserves the right to use re -refined lubrication oils, where available, in lieu of virgin
equivalent oils. The re -refined oils used by the State will meet all API and SAE standards
and specifications as set forth by the vehicle manufacturer.
Contract 1-18-23-10 A -H Page 22 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
The use of said oils shall in no way void or degrade the original manufacturer's standard
warranty.
The State reserves the right to use recycled content antifreeze/coolant, where available, in
lieu of virgin equivalent antifreeze/coolant when servicing its vehicles. The recycled content
antifreeze/coolant used by the State will meet all ATSM standards and specifications as set
forth by the vehicle manufacturer.
Note: Vehicles not placed in service immediately upon receipt shall be warranted from the
date the unit is placed in service. The receiving department shall notify the dealer in writing
of the actual "In -Service" date.
28. REPAIR PARTS
The vehicle manufacturer shall maintain an adequate stock of all regular and special parts
to meet the continuing service and repair parts needs of the State without undue delay.
A special system shall be set up for expediting the procurement of back order items
needed to repair an inoperative vehicle including a system to air freight parts at factory
expense when parts are not in stock in California parts depots. Parts must be available
within three (3) working days after telephone notification.
Vehicles with new technology emerging into the industry (e.g. fuel cell vehicles) may
require more than (3) working days for the availability of certain parts. Contractor must
notify the DGS CA and ordering agency when this occurs and provide the estimated date
of availability.
29. MAINTENANCE PLAN
A maintenance plan is available for light duty vehicles under 8500 lbs. GVWR. The
purchase of a maintenance plan is optional. The maintenance plan covers all regularly
scheduled service for a minimum of five (5) years/75,000 miles. The maintenance shall
include at a minimum all manufacturer recommended services such as, but not limited to:
• Oil changes;
• Filter changes;
• Fluid changes;
• Lubrications;
• Tire rotations;
• Timing belt changes
• Equipment and safety inspections
The Maintenance Plan is not required to cover wear items such as brake pads/shoes,
wiper blades, etc.
Purchase of the Maintenance Plan is non -mandatory for State departments.
Contract 1-18-23-10 A -H Page 23 *0912712019*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract (Mandatory) 1-18-23-10 A -H
Contract User Instructions, *Supplement *
30. recycled content
State departments are required to report purchases in many product categories. The
Postconsumer -Content Certification Form (CIWMB 74) for the contractor(s) is attached
(Attachment C).
31. SB/DVBE PARTICIPATION
There is no Small Business (SB) or Disabled Veteran Business Enterprise (DVBE)
participation for this contract.
32. STATE AND LOCAL GOVERNMENT EMPLOYEE PRICING
In the interest of expanding the California marketplace for Zero Emission Vehicles (ZEV),
some Contractors have offered a discount to any interested State of California or local
government employee when purchasing a ZEV for personal use. A list of participating
Dealers and vehicles can be found at: httr)s://www.dgs.ca.gov/PD/Resources/Page-
Content/Procurement-Division-Resources-List-Folder/State-of-California-Green-Fleet-
E r)lovee-Pricinq-Program
33. ATTACHMENTS
Attachment A — Contract Pricing
Attachment B — Specification 2310-4181, revised 11/7/17
Attachment C — Postconsumer Content Certification Workbook
Attachment D — Vehicle Information Questionnaire
Contract 1-18-23-10 A -H Page 24 *0912712019*
User Instructions