HomeMy WebLinkAboutStaff Report 3.D 11/18/2019DATE
TO:
FROM:
Agenda Item #3.D
November 18, 2019
Honorable Mayor and Members of the City Council through City Manager' -
Dan St. John, F.ASCE — Director, Public Works & Utilities
Jeff Stutsman, P.E. — Senior Civil Engineer
SUBJECT: Resolution Approving Purchase of an Advanced Traffic Management System
(Transparity) from McCain, Inc. in the Amount of $99,850 and Authorizing the
City Manager to Execute all Documents Necessary to Complete the Purchase
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution Approving Purchase of an
Advanced Traffic Management System (Transparity) from McCain, Inc. in the Amount of
$99,850 and Authorizing the City Manager to Execute all Documents Necessary to Complete the
Purchase.
BACKGROUND
Since 2006, the City's Traffic Signal technicians have been using software that centralized signal
management with limited capabilities. With increased street maintenance funding from Senate
Bill I (SB 1), improvements to the existing traffic management system are possible. As the traffic
industry moves into the future and new technology standards are adopted, the QuicNet software
once used has now become obsolete by the industry, which is currently used by the City and
therefore needs to be replaced with McCain, Inc's Transparity TMS. This software fully supports
the City's existing equipment and McCain 170 traffic controllers.
The proposed action supports City Council Goals workplan # 17 and #79: `Upgrade traffic signal
management by re-establishing full-time traffic engineer position.' and `Improve traffic safety
through proactive education, engineering, and enforcement strategies.'
DISCUSSION
On July 31, 2019, City staff released a request for proposal (RFP) for procurement of Advanced
Traffic Management System (AIMS), services and support. The City received four proposals
from Econolite, Kimley Horn, McCain, and Western System. The RFP's were reviewed and
rated based on ATMS features, references, cost, and schedule. The Transparity AIMS software
by McCain, Inc. was ultimately selected because McCain Transparity TMS provides a cost
effective and seamless solution for the City to bridge the gap between the City's existing traffic
management infrastructure installed in the mid -1990's and new infrastructure that the City
planning to build. McCain Transparity TMS is fully compatible with the City's existing McCain
170 Traffic controller, 233 traffic signal software and communication equipment. Software
provided by other vendors required the 233 software and firmware be upgraded for it to be
compatible.
Transparity will greatly expand City staff's capabilities and leverage technology to include
remote monitoring of the traffic signals, remote uploading/downloading of traffic signal timing,
and make real-time adjustment to traffic patterns without the need to purchase new equipment. In
addition, Transparity TMS will provide the City with modern capabilities that the QuicNet
system lacked, such as adaptive signal control, system performance measures, live video feeds,
high resolution data and connected vehicle technology.
McCain, Inc. has a long history in the City and staff has been satisfied with their products and
responsiveness. Transparity TMS is currently be utilized by Sonoma County and in the
implementation process for the City of Santa Rosa.
This software upgrade is part of a larger program to modernize the City's traffic signal system.
This program includes upgrading and improving our communication with our signals by
installing fiber connections; working with fiber carriers to lease fiber lines thm existing
infrastructure; new signal equipment like controllers; video detection CCTV cameras and battery
back-up systems to better communicate and manage our traffic system to improve traffic
operations.
FINANCIAL IMPACTS
The following is a breakdown of the budget for the project:
C16102038 Traffic Signal Timing
Improvements
Planning and Environmental
Design (City Staff)
Legal Services
Administration
Construction:
Construction Management
Contingency
CIP Overheads
Total
Funding Source
Street Maintenace
ATTACHMENTS
Resolution
FY 19/20 Adopted
Project Budget
10,000 $
Revised Project
Budget
100,000
$
100,000
$
100,000
$
100,000
$
100,000
Total $
100,000
$
100,000
I
Attachment 1
RESOLUTION APPROVING PURCHASE OF AN ADVANCED TRAFFIC
MANGEMENT SYSTEM TRANSPARITY FROM MCCAIN, INC. IN THE AMOUNT
OF $99,850 AND AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
DOCUMENTS NECESSARY TO COMPLETE THE PURCHASE
WHEREAS, the Public Works and Utilities Department has identified the need to
upgrade its Traffic Management System; and
WHEREAS, the traffic management system requires new software; and
WHEREAS, the City of Petaluma circulated a Request for Proposals on July 31, 2019
and four (4) proposals were received; and
WHEREAS, upon evaluation of the proposals, McCain, Inc. was determined to be most
qualified; and
WHEREAS, staff recommends the City execute a purchase order with McCain Inc. for
new software for the City's traffic management system; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby approves the purchase of an Advanced Traffic Management System in the
amount of $99,850 from McCain, Inc. and authorizes the City Manager, or her designee, to
execute any necessary documents to complete the purchase.