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Home My WebLink AboutStaff Report 4.B 11/18/2019TO: j85$ 35 Agenda Item #4.B November 18, 2019 Honorable Mayor and Members of the City Council through City Manager` --- Corey Garberolio, Finance Director Isabel Craft, Accountant Analyst SUBJECT: Introduction (First Reading) of Ordinances to Change Certain Appropriations for the Operations of the City of Petaluma from July 1, 2019 to June 30, 2020; Resolution Committing Reserve Funds for Specific Uses; and, Resolution Updating the Authorized and Funded Permanent Position Schedule RECOMMENDATION It is recommended that the City Council introduce the attached Ordinances Amending Ordinances 2682, 2683, 2684, 2685, 2686, 2686A, N.C.S. to Change General Fund, Enterprise Funds, Utilities Funds, Internal Service Funds, Special Revenue and Trust Funds, and Capital Projects and Debt Funds — Appropriations for the Operations of the City of Petaluma from July 1, 2019 to June 30, 2020. It is also recommended that the City Council adopt a Resolution Authorizing the Commitment of Various General Fund Reserves for Specific Uses, and a Resolution Adopting the Updated Authorized and Funded Permanent Position Schedule. BACKGROUND The City reviews its budget on a continual basis and recommends periodic adjustments. The proposed 1 St Quarter Budget Adjustments are to the Adopted Budget for FY 2019/2020, approved on June 3, 2019. Adjustments to the adopted budget take into account unexpected budget changes and provide a more accurate and timely calculation of actual vs. budget comparisons. DISCUSSION The proposed 1 St quarter budget adjustments are for the General Fund, Enterprise Funds, Utilities Funds, Internal Service Funds, Special Revenue and Trust Funds, and Capital Projects and Debt Funds for the fiscal year ending June 30, 2020. Department Heads were directed to provide Finance with a list of critical, must -do budget adjustments. In addition to critical needs, adjustments included reflect items previously approved by Council action since July 1St, 2019. The list was then compiled, reviewed and presented to the City Manager for approval. The resulting adjustments are herein presented for City Council consideration and approval. Budget adjustments modify previously approved budget appropriations. The proposed changes are categorized as follows: Adjustments — Increases or (decreases) in funds to update the budget based on current economic conditions, changes to City projects, or changes in work activity. Transfers — Transfers from one fund to another to identify funding sources, facilitate reporting requirements, and true -up fund balances. A Transfer In from one fund is always accompanied by a Transfer Out from another; i.e.: Transfers In = Transfers Out. Encumbrances & Designated Reserves — Encumbrances are appropriations budgeted in the prior fiscal year that were delayed for a variety of reasons. Designated Reserves can be used for unexpected, critical and one-time expenditures and for Council approved specific uses. These transactions do not affect fund balances in the current fiscal year. Provided below is a summary of the recommended 1st quarter budget adjustments. Account details are listed in Exhibit A. Increase funding to Petaluma People Services for rental assistance, First Time Homebuyer Program (FTHB) Subsidy, and to provide assistance in completing the required regional CDBG report. Adjustment to Housing In -Lieu impact fees appropriations, $30,000 for an increased need related to rental assistance and funding for assessment of Fair Housing; adjustment to Commercial Linkage Fees appropriations, $8,946 needed for First Time Home Buyers Program. • Salary and Benefit adjustments resulting from labor negotiations as approved by Resolution 2019-144. Adjustment to General Fund appropriation, $67,013, adjustment to Special Revenue Fund appropriations $623; adjustment to Enterprise Fund appropriations, $778; adjustment to Utility Fund appropriations, $4,356. • Funding for the City Hall West Wing Programing and Space Planning project. Transfer Out from City Facilities Impact Fee, $38,000; Transfer In to Facilities CIP, $38,000; adjustment to Facilities CIP appropriations, $38,000. • Budget adjustment to fund the permitting and design of Petaluma marina dredging and preparing for the Petaluma River dredging. Transfer Out from TOT, $173,000; Transfer In to Parks CIP, $173,000; adjustment to Parks CIP appropriations, $173,000. • Resolution 2019-135 approved transfers of the Waste Water Operating fund to project e66502023, Corp Yard Tank Demo Phase 1. Project encompasses removal of decommissioned structures including a clarifier tank and two large trickling filters at the Hopper Street Facility. Transfer Out from Waste Water Operating, $890,000; Transfer In to Waste Water CIP, $890,000; adjustment to Waste Water CIP appropriations, $890,000. Replacement of two inoperable fleet vehicles. Adjustment to Waster Water Operating appropriation, $33,000; adjustment to Water Operating appropriations, $33,000. • Police Department HVAC project replacement delayed. FYI 8/19 budget rolled over to FYI 9/20. Adjustment to Facilities CIP appropriations, $94,000. • Resolution 2018-134 approved transfers of Special Revenue fund to project c16101309, Channelization Lakeville and Pine View Way. The transfer is to cover increased contract costs associated with meeting federal highways safety improvement grant requirements. Transfer Out from Street Maintenance, $24,151; Transfer In to Public Works CIP, $24,151; adjustment to Public Works CIP appropriations, $24,151. Resolution 2019-079 approved a project budget increase to cover additional contract costs for planning, environmental and design work for project c16101601, Road Diet Extension Petaluma Blvd South. Transfer Out from Public Works Grants, $18,000; Transfer Out from Street Maintenance, $88,100; Transfer In to Public Works CIP, $106,100; increase to Public Works Grants revenue, $18,000; adjustment to Public Works CIP appropriations, $106,100. Resolution 2019-042 approved a budget increase to cover additional costs due to expanded scope for project c 16101823, Pavement Restoration 18/19 Sonoma Mountain Parkway, including Sonoma Mountain Parkway improvements. Increase to Public Works Grants revenue, $48,500; Transfer Out Public Works Grants, $48,500; Transfer Out Street Maintenance, $743,500; Transfer In Public Works CIP, $792,000; adjustment to Public Works CIP appropriations, $792,000. • D Street Bridge Improvements project delayed. FYI 8/19 budget rolled over to FY19/20. Adjustment to Public Works CIP appropriations, $65,000. • Funding for the promotion of a part time Management Analyst to a full time Management Analyst II in the Police Department. Adjustment to the General Fund appropriations, $65,000. • Funding for an additional Public Safety Dispatcher position to address increased calls for service. Adjustment to General Fund appropriations, $20,000. • Funding for an additional Parks Maintenance Lead Worker position and elimination of Parks Maintenance Worker II position, approved by Resolution 2019-098. Adjustment to the General Fund appropriations, $11,400. • Additional funds needed for completed project Expansion of Fire Station #2 project per Resolution 2019-108. Transfer Out from TOT, $13,947; Transfer In to Fire CIP, $13,947 • Funding for the Police Department Recruitment and Retention program necessary to recruit and retain qualified candidates. Adjustment to General Fund appropriations, $125,000. These funds are expected to be offset by reduced training costs associated with new recruits. 3 Encumbrances: Encumbrances are appropriations budgeted in the previous fiscal year that were delayed and are being re -appropriated. These adjustments do not affect fund balances in the current fiscal year. • Fiscal Sustainability Efforts. Adjustment to General Fund appropriations, $80,000 for Fiscal and Organizational Sustainability planning and consulting services. • Purchase of Type VI Utility Service Truck as approved by Resolution 2019-053. Adjustment to General Fund appropriations, $79,010. • Purchase of Truck mounted Vactor Vacuum as approved by Resolution 2019-049. Adjustment to Water Operations appropriations, $148,556. • Classification and Compensation Study. Adjustment to General Fund appropriations, $88,500. • Rehabilitation of a Fixed Route Bus as approved by Resolution 2018-185. Adjustment to Transit appropriations, $302,340. • Purchase three Paratransit vehicles as approved by Resolution 2019-072. Adjustment to Transit appropriations, $255,000 • Fiscal Sustainability Efforts including Fairground discussion and planning. Adjustment to General Fund appropriations, $90,000 • Last phase of the website development. Adjustment to Information Technology appropriations, $30,000. • Purchase of Emergency Generators for City Hall and Police Headquarters. Adjustment to General Fund appropriations, $250,000. City staff is pursuing and has applied for State grant funding to cover this cost. If grant funding is awarded the General Fund will be reimbursed. • Purchase of software, hardware and installation. Adjustment to Information Technology appropriations, $19,075. • Purchase of program software. Adjustments to City Clerk, General Fund appropriations, $16,404. • Purchase of F550 maintenance truck with service body and crane as approved by Resolution 2019-091. Adjustments to Waste Water Operating appropriations, $131,000 0 Designated Reserves: The City Council has provided direction that 15% of General Fund expenditures be maintained in a assigned reserve to be used for contingencies. Those contingencies would include economic downturns and emergencies including natural disasters, catastrophic events, and emergency capital projects and purchases. In addition to the reserve for urgent contingencies, funds have been committed for other specific uses. Governmental Accounting Standards Board (GASB) number 54 requires that fund balances committed and released for specific purposes be authorized by resolution of the City Council. As of June 30, 2018, a total of $4,426,112 was committed for various uses. As of June 30, 2019, $500,000 is committed for Employee Compensation, $205,841is committed for General Plan Update and $162,508 for the Artificial Turf Replacement Program. • Newly Committed Reserves- $868,349 • Released (Used) Committed Reserves- $0 FINANCIAL IMPACTS General Fund Revenue and transfers in for the General Fund remain unchanged. Appropriations will increase by $288,413 due to negotiated salary and benefits, the promotion of one part time Management Analyst to a full time Management Analyst II, an additional full time Dispatcher position, the promotion of one Park Maintenance Worker II to a Park Maintenance Lead Worker and the recruitment and retention program for lateral Police Officers. The net financial impact to the General Fund associated with the recommended budget adjustments is a decrease in fund balance of $288,413. A complete, updated General Fund forecast will be presented in conjunction with the mid -year fund update in February. Special Revenue Funds Special Revenue Funds budgeted revenue will increase by $66,500 due to the PW Grants to fund additional CIP project costs. Expenses will increase by $39,569 due to funding the Petaluma People Services and FTHB programs and the approved salary and benefit adjustments resulting from approved labor negotiations. Transfers out will increase by $1,147,198 for capital projects needing additional funds. The net financial impact to the funds will be a decrease in fund balance of $1,120,267. Capital Proiect Funds Budgeted transfers in for the Capital Project Funds will increase by $2,037,198 for numerous projects: the planning of the City Hall West Wing, Marina/River dredging, Hopper Facilities structure removals, increased costs to meet federal highway safety requirements for the Channelization Lakeville and Pine View Way project, additional contract costs for the Road Diet Extension Petaluma Blvd South and the Sonoma Mountain Parkway improvements, the additional funds needed to close out the remodel of Fire Station #2 project. Appropriations increased by $2,182,251 for the previously mentioned projects in addition to budget roll forwards for the police headquarters HVAC replacement and D street bridge improvements due to project delays. The net financial impact to the Capital Project Funds is a decrease of $145,053. Enterprise Funds Budgeted appropriation for the Enterprise Funds will increase by $778 due to the approved Directors and City Attorneys compensation plan. Total change to fund balance is a decrease of $778. Utility Funds Utility Fund appropriations will increase by $70,356 due to the approved Directors and City Attorneys compensation plan and the purchase of 2 electric fleet vehicles. Transfers out for the decommissioned structure removals at the Hopper Street facilities are $890,000. The net financial impact to the Utilities Funds is a decrease of $960,356. Internal Service Funds No budget adjustments are proposed for the Internal Service funds. Encumbrances Encumbrances total $603,914 for the General Fund, $557,340 for the Enterprise Funds, $279,556 for the Utility Funds and $49,075 for the Internal Service Funds. The recommended encumbrances include Fiscal Sustainability Efforts, purchase of a utility service truck, a truck mounted vactor vacuum, a maintenance truck, rehabilitation of a fixed route bus, 3 Paratransit vehicles, emergency generators, classification and compensation study, Fairgrounds fiscal sustainability efforts, software, hardware and installation for City Clerk and Information Technology. Committed Reserves Finally, it is recommended that General Fund reserves totaling $868,349 be committed for the following: $500,000 for Employee Compensation, $205,841 for the General Plan Update and $162,508 for Artificial Turf replacement. ATTACHMENTS 1. FY 2019/20 1st Quarter Budget Adjustment Summary 2. Appropriations Ordinance Amendment, General Fund 3. Appropriations Ordinance Amendment, Enterprise Funds 4. Appropriations Ordinance Amendment, Special Revenue Funds 5. Appropriations Ordinance Amendment, Capital Projects Funds 6. Appropriations Ordinance Amendment, Utilities Funds 7. Appropriations Ordinance Amendment, Internal Services Funds 8. Exhibit A — Detailed FY 2019/20 1 st Quarter Budget Adjustments 9. Resolution Authorizing the Commitment of Various Reserves for Specific Uses 10. Resolution Adopting the Updated Authorized and Funded Permanent Position Schedule 11. Exhibit A to the Resolution Adopting the Authorized and Funded Positions FTE Schedule 12. Exhibit B to the Resolution Adopting the Authorized and Funded Positions Schedule - Authorized Staff/Position Changes 2019/20 0 City of Petaluma FY 20191201st Quarter Budget Adjustment Summary r°r REVENUE Adiustments J BAAQMD Bike Stripping Grant to fund additional costs for expanded scope including Sonoma Mountain Parkway improvements. I STP OBAG Grant to fund additional contract costs for planning, environmental and design work. Total Revenue Adjustments Transfers In C Transfer In from City Facilities Impact Fee for City Hall West Wing Programming and Space Planning, c11202017 D Transfer In from TOTfor Petaluma Marina and Petaluma River Dredging, e14502024 E Transfer In from Waste Water Operating for removal of decommissioned structures at Hopper Street Facility, e66502023 Ft Transfer In from Street Maintenance for the Channelization Lakeville and Pine View Way project, c16101309 I Transfer In from Street Maintenance and PW Grants for the Road Diet Extension Petaluma Blvd South project, c16101601 J Transfer In from Street Maintenance and PW Grants for Pavement Restoration 18/19 Sonoma Mountain Parkway project, c16101823 u Transfer In from TOT to expansion of fire station #2 project needing additional funds to close out, c00300405 TOTAL REVENUES City of Petaluma FY 20291201st Quarter Budget Adjustment Summary Total Transfers In E,r EXPENSES Adiustments * Increase funding to Petaluma People Services and First Time Home Buyer(FTHB) program n Salary and Benefit adjustments resulting from labor negotiations. Approved per Reso 2019-144 c City Hall West Wing Programming and Space Planning, c11202017 D Permiting and Design of Petaluma Marina Dredging and Preparing forthe Dredging of the Petaluma River, e14502024 E Removal of decommissioned structures including one clarifiertank and two large trickling filters at Hopper Street Facility, e66502023 F Replacement of two damaged non operable fleet vehicles with two new electric vehicles necessary for PW&U staff operations G Police Department HVAC replacement. Roll forward remaining budget to FY 19/20, c11201705 It Increased contract costs associated with meeting federal highway safety improvement grant requirements, c16101309 I Additional contract costs for the Road Diet Extension Petaluma Blvd South project, c16101601 J Additional costs for expanded scope to Pavement Restoration 18/19 Sonoma Mountain Parkway project, c16101823 K Roll forward remaining budget to FY 19/20 for D Street Bridge Improvements project, c16101933 L Promotion of one part time Management Analyst to a full time Management Analyst Il. Ni Increase allocation of one full-time permanent Dispatcher in the Police Department and minimize mandatory OT N Allocation of a Park Maintencance Lead Worker position and unfunding of one Park Maintenance Worker II position . P Recruitment and Retention Program for lateral Police Officers Total Expense Adjustments Attachment 1 48,500 18,000 66,500 66,500 i• Funds 38,946 67,013 623 65,000 20,000 11,400 125,000 288,413 39,569 38,000 173,000 890,000 24,151 106,100 792,000 13,947 2,037,198 2,037,198 38,000 173,000 890,000 94,000 24,151 106,100 792,000 65,000 2,182,251 778 778 4,356 66,000 70,356 66,500 2,037,198 2,103,698 2,581,367 Cityof Petaluma FY 20191201st Quarter Budget Adjustment Summary Transfers Out C Transfer Out from City Facilities Impact Fee for City Hall West Wing Programming and Space Planning, c11202017 38,000 D Transfer Out from TOT for Petaluma Mari n a and Pete I uma River Dredging, e14502024 173,000 E Transfer Out from Waste Water Operating for removal of decommissioned structures at Hopper Street Facility, e66502023 890,000 H Transfer Out from Street Maintenance for the Chan neIization Lakeville and Pine View Way project, c16101309 24,151 1 Transfer Out from PW Grants for the Road Diet Extension Petaluma Blvd South project, c16101601 18,000 1 Transfer Out from Street Maintenance for the Road Diet Extension Petaluma Blvd South project, c16101601 88,100 1 Transfer Out from PW Grants for Pavement Restoration 18/19 Sonoma Mountain Parkway project, c16101823 48,500 1 Transfer Out from Street Maintenance for Pavement Restoration 18/19 Sonoma Mountain Parkway project, c16101823 743,500 0 Transfer Out from TOT to expansion of fire station #2 project needing additional funds to closeout, c00300405 13,947 Total Transfers Out - 1,147,198 - - 890,000 TOTALEXPENSES 288,413 1,186,767 2,182,251 778 960,356 NET CHANGE TO FUNDBALANCE-2(288,413) (1,120,267) (145,053) (778) (960,356) Encumbrances F., .a FY 19 Encumbrance for Fiscal Sustainability Efforts 80,000 F., B FY 19 Encumbrance for purchase of one replacement Type VI Utility Service Truck approved by Reso 79,010 Fac c FY 19 Encumbrance for Truck Mounted Vactor Unit approved by Reso 2019-049 148,556 F.c n FY 19 Encumbrance for Classifcation and Compensensation Study carried forward to FY 19-20 88,500 F— F FY 19 Encumbarance for Rehabilitation of a Fixed Route Bus approeed per Reso 2018-185 302,340 F— F FY 19 Encumbrance for 3 replacement Paratransit Vehicles per Reso 2019-072 255,000 L.c G FY 19 Encumbrance for Fiscal Sustainability Efforts including Fairgrounds discussions and planning costs 90,000 i ,c G FY 19 Encumbrance for last phase of website development expected to be complete during FY 20 i .c H FY 19 Encumbrance for Emergency Generators for City Hall and Police Headquarters 250,000 F.c r FY 19 Encumbrance for software, hardware and installation to occur in FY 20 t.c i FY 19 Encumbrance for software, hardware and installation to occur in FY 20 16,404 t— h FY 19 Encumbrance for maintenance truck approved per Reso 2019-091 131,000 Total Encumbrances 603,914 557,340 279,556 0 Attachment 1 2,037,198 4,618,565 (2,514,867) 30,000 19,075 49,075 1,489,885 ATTACHMENT 2 AN ORDINANCE AMENDING ORDINANCE NO. 2682 N.C.S. THE CITY OF PETALUMA FROM JULY 1, 2019 TO JUNE 30, 2020 NOW BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2682 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2019 and ending on June 30, 2020 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2020. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of , 2019, by the following vote: D ATTACHMENT 3 AN ORDINANCE AMENDING ORDINANCE NO. 2683 N.C.S. TO CHANGE ENTERPRISE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2019 TO JUNE 30, 2020 FOLLOWS: Section 1. Ordinance No. 2683 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2019 and ending on June 30, 2020 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2020. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of , 2019, by the following vote: 1A ATTACHMENT 4 AN ORDINANCE AMENDING ORDINANCE NO. 2684 N.C.S. TO .•1I_��[•f�lihYl�lllll�f.`��•1�1�7.`1_�»Z•7� �/_rY[•]►f.`��C•] 71•:1�[•]»17_rll[•7►[•l�lla�[•lllll•1 OF PETALUMA FROM JULY 1, 2019 TO JUNE 30, 2020 FOLLOWS: Section 1. Ordinance No. 2684 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2019 and ending on June 30, 2020 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2020. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of 12019, by the following vote: im ATTACHMENT 5 AN ORDINANCE AMENDING ORDINANCE NO. 2685 N.C.S. TO CHANGE INTERNAL SERVICE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2019 TO JUNE 30, 2020 NOW BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2685 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2019 and ending on June 30, 2020 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2020. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of 2019, by the following vote: 12 ATTACHMENT 6 AN ORDINANCE AMENDING ORDINANCE NO. 2686 N.C.S. TOCHANGE SPECIAL REVENUE AND TRUST FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2019 TO JUNE 30, 2020 NOW BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2686 N.C.S. is hereby amended for the fiscal year beginning on July 1, 2019 and ending on June 30, 2020 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2020. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of , 2019, by the following vote: 13 ATTACHMENT 7 AN ORDINANCE AMENDING ORDINANCE NO. 2686A N.C.S. TO CHANGE CAPITAL PROJECTS AND DEBT FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2019 TO JUNE 30, 2020 NOW BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. Ordinance No. 2686A N.C.S. is hereby amended for the fiscal year beginning on July 1, 2019 and ending on June 30, 2020 in the amounts as set forth in the attached Exhibit A, incorporated herein by reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. The City Council hereby finds and determines that the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances for the fiscal year ending June 30, 2020. Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 4. Severability. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be unconstitutional, unlawful or otherwise invalid by a court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Petaluma hereby declares that it would have passed and adopted this ordinance and each and all provisions thereof irrespective of the fact that any one or more of said provisions be declared unconstitutional, unlawful or otherwise invalid. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED and ordered posted/published this day of , 2019, by the following vote: 14 19 Attachment 8 Exhibit A Detailed FY 19/20 1st Quarter Budget Adjustments I account string project string Ref fund name Revenue Expenditures amount Fundqroup fund cost ctr object Type (if applicable) Irevision purpose A Housing In -Lieu Impact Fees 20,000 (20,000) Special Revenue 2130 21300 54130 Sonoma Co. Community Development Commission is requiring Petaluma to help fund a CDBG report Housing In -Lieu Impact Fees 10,000 (10,000) Special Revenue 2130 21300 54130 Increased funding to Petaluma People Services to the requested amount per the it application for rental assistance Commercial Linkage Fees 8,946 (8,946) Special Revenue 2115 21150 54130 First Time Homebuyer (FTHB) Subsidy for 4 Locust - 38,946 (38,946) B General Fund 48,528 (48,528) General Fund 1100 Various 51110 Salary and Benefit adjustments resulting from labor negotiations. Approved per Reso 2019-144 General Fund 467 (467) General Fund 1100 Various 51444 General Fund 4,593 (4,593) General Fund 1100 Various 52110 General Fund 7,819 (7,819) General Fund 1100 Various 52111 General Fund 204 (204) General Fund 1100 Various 52210 General Fund 1.222 (1,222) General Fund 1100 Various 52220 General Fund 720 (720) General Fund 1100 Various 52230 General Fund 126 (126) General Fund 1100 Various 52340 General Fund 935 (935) General Fund 1100 Various 52520 General Fund 2,400 (2,400) General Fund 1100 Various 51423 Various 4,680 (4,680) Various Various Various 51110 Various 45 (45) Various Various Various 51444 Various 304 (304) Various Various Various 52110 Various 532 (532) Various Various Various 52111 Various 19 (19) Various Various Various 52210 Various 7 (7) Various Various Various 52220 Various 67 (67) Various Various Various 52230 Various 11 (11) Various Various Various 52340 Various 90 (90) Various Various Various 52520 - 72,770 (72,770) C Facilities CIP 38,000 38,000 CIP 3110 31100 49910 F c11202017-02152 City Hall West Wing Programming and Space Planning Facilities CIP 38,000 (38,000) CIP 3110 31100 54140 E c11202017-30300 City Facilities Impact Fee 38.000 (38,000) Special Revenue 2152 215200 69910 38,000 76,000 (38,000) D Parks CIP 93,000 (93,000) CIP 3140 31400 54110 E e14502024-30100 Permiting and Design of Petaluma Marina Dredging and Preparing for the Dredging of the Petaluma River. Parks CIP 80.000 (80,000) CIP 3140 31400 54110 E e14502024-30300 Parks CIP 173,000 173,000 CIP 3140 31400 49910 F e14502024-02520 TOT 173,000 (173,000) Special Revenue 2520 25200 69910 173,000 346,000 (173,000) E Waste Water 890,000 (890,000) Utilities 6600 66100 69910 Removal of decommissioned structures including one clarifier tank and two large trickling filters at Hopper Street 890,000 890,000 Waste Water CIP 6690 66999 49910 F e66502023-66100 Facility needed for future use of the site. Corp Yard Tank Demo Phase 1 project. Approved per Reso 2019-135 890,000 (890,000) Waste Water CIP 6690 66999 54151 E e66502023-30600 890,000 1,780,000 (890,000) 19 Attachment 8 Exhibit A Attachment 8 Detailed FY 19/201st Quarter Budget Adjustments Exhibit A F Waste Water Operating 33,000 (33,000) Utilities 6600 66700 62220 Replacement of two damaged non operable fleet vehicles with two new electric vehicles necessary for Water Operating 33,000 (33,000) Utilities 6700 67100 62220 continued operations by PW&U staff. - 66,000 (66,000) G Facilities CIP 94,000 (94,000) CIP 3110 31100 54151 E c11201705-30600 Police Department HVAC replacement project. Roll forward remaining budget to FY 19/20 - 94,000 (94,000) Total project budget remains unchanged at $102k. H Public Works CIP 24,151 (24,151) CIP 3160 31600 54110 E c16101309-30600 Increase project budget to cover increased contract costs associated with meeting federal highway safety improvement Public Works CIP 24,151 24,151 CIP 3160 31600 49910 F c16101309-02411 grant requirements. Project adjustment approved per Reso 2018-134. Street Maintenance 24,151 (24,151) Special Revenue 2411 24110 69910 24,151 48,302 (24,151) 1 Public Works CIP 106,100 (106,100) CIP 3160 31600 54110 E c16101601-30600 Increase the Road Diet Extension Petaluma Blvd South project budget to cover additional contract costs for planning, environmenal and Public Works CIP 88,100 88,100 CIP 3160 31600 49910 F 06101601-02411 design work. Project adjustment approved per Reso 2019-079. Public Works CIP 18,000 18,000 CIP 3160 31600 49910 F c16101601-02260 Public Works Grants 18,000 (18,000) Special Revenue 2260 22600 69910 E g* Public Works Grants 18,000 18,000 Special Revenue 2260 22600 44210 F g* Street Maintenance 88,100 (88,100) Special Revenue 2411 24110 69910 E 124,100 212,200 (88,100) J Public Works CIP 792,000 (792,000) CIP 3160 31600 54110 E c16101823-30600 Increase the Pavement Restoration 18/19 Sonoma Mountain Parkway project budget to cover additional costs for expanded scope including Public Works CIP 743,500 743,500 CIP 3160 31600 49910 F c16101823-02411 Sonoma Mountain Parkway improvements. Project adjustment approved per Reso. 2019-042 Public Works CIP 48,500 48,500 CIP 3160 31600 49910 F c16101823-02260 Public Works Grants 48,500 (48,500) Special Revenue 2260 22600 69910 E g* Public Works Grants 48,500 48,500 Special Revenue 2260 22600 44210 F g* Street Maintenance 743,500 (743,500) Special Revenue 2411 24110 69910 E 840,500 1,584,000 (743,500) K Public Works CIP 65.000 (65,000) CIP 3160 31600 54151 E c16101933-30300 D Street Bridge Improvements project. Roll forward remaining budget to FY 19/20. - 65,000 (65,000) Total project budget remains unchanged at $265k. L General Fund (45,000) 45,000 General Fund 1100 15100 51120 Promotion of one part time Management Analyst to a full time Management Analyst 11. General Fund 88,000 (88,000) General Fund 1100 15100 51110 General Fund 22,000 (22,000) General Fund 1100 15100 52110 - 65.000 (65,000) M General Fund (110,000) 110,000 General Fund 1100 15200 51210 Request for one full-time permanent Dispatcher in the Police Department. This will minimize mandatory overtime and constant turnover General Fund 104,000 (104,000) General Fund 1100 15200 51110 and address increased calls for serviced. Net increase in costs to be covered by savings from less overtime. General Fund 26,000 (26,000) General Fund 1100 15200 52110 - 20,000 (20,000) N General Fund 11,400 (11,400) General Fund 1100 16540 51110 Promotion of one Park Maintenance Worker 11 to Park Maintenance Lead Worker. Approved by Reso. 2019-098 - 11.400 (11,400) O Transient Occupancy Tax 13.947 (13,947) Special Revenue 2520 25200 69910 Remodel Fire Station #2 project completed. per Resolution 2019-108. Additional funds needed to close out. Fire CIP 13,947 13,947 CIP 3130 31300 49910 F c00300405-02520 13,947 13,947 (0) P General Fund- Non Departmental 125,000 (125,000) General Fund 1100 11800 5142P Recruitment and Retention Program for lateral Police Officers - 125,000 (125,000) NET CHANGE TO FUND BALANCES 2,103,698 4,618,565 (2,514,867) In Detailed FY 19/20 1st Quarter Budget Adjustments Ref fund name Revenue Expenditures amount Encumbrances: account string I project string Fundqroup fund cost ctr object Type (if applicable) Irevision purpose Attachment 8 Exhibit A Enc A General Fund - City Manager 80,000 (80,000) General Fund 1100 11330 54110 FY 19 Encumbrance for Fiscal Sustainability Efforts - 80,000 (80,000) Enc B General Fund - Fire 79,010 (79,010) General Fund 1100 13500 62220 FY 19 Encumbrance for purchase of one replacement Type VI Utility Service Truck approved by Reso 2019-053 - 79.010 (79,010) Enc C Water Operating 148,556 (148,556) Utilities 6700 67700 62210 FY 19 Encumbrance for Truck Mounted Vector Vacuum Unit approved by Reso 2019-049 - 148,556 (148,556) Enc D General Fund - Human Resources 88,500 (88,500) General Fund 1100 11600 54110 FY 19 Encumbrance for Classifcation and Compensensation Study carried forward to FY 19-20 anticipated to be completed by - 88.500 (88,500) June 30 2020. Enc E Transit 302,340 (302,340) Transit 6500 24110 62210 FY 19 Encumbarance for Rehabilitation of a Fixed Route Bus approved per Reso 2018-185 - 302,340 (302,340) Enc F Transit 255,000 (255,000) Transit 6500 65300 62220 FY 19 Encumbrance for 3 replacement Paratransit Vehicles per Reso 2019-072 - 255,000 (255,000) Enc G Economic Development 90,000 (90,000) General Fund 1100 11340 54110 FY 19 Encumbrance for Fiscal Sustainability Efforts including Fairgrounds discussions and planning expected to occur in FY 20 Information Technology 30,000 (30,000) Internal Services 7300 73100 54110 FY 19 Encumbrance for last phase of website development expected to be complete during FY 20 - 30,000 (30,000) Enc H General Fund 250,000 (250,000) General Fund 1100 11800 62210 FY 19 Encumbrance for Emergency Generators for City Hall and Police Headquarters - 250,000 (250,000) Enc I Information Technology 19,075 (19,075) Internal Services 7300 73100 62210 FY 19 Encumbrance for software, hardware and installation to occur in FY 20 - 19,075 (19,075) Enc J City Clerk 16.404 (16,404) General Fund 1100 11320 54110 FY 19 Encumbrance for software, hardware and installation to occur in FY 20 - 16,404 (16,404) Enc K Waste Water Operating 131,000 (131,000) Utilities 6600 66700 62220 FY 19 Encumbrance for maintenance truck approved per Reso 2019-091 - 131,000 (131,000) ENCUMBRANCES - 1,489,885 (1,489,885) m ATTACHMENT 9 RESOLUTION AUTHORIZING THE COMMITMENT AND USES OF GENERAL FUND RESERVES FOR SPECIFIC USES WHEREAS, the City Council has provided direction that 15% of General Fund expenditures be held in a designated reserve for emergency contingencies; and, WHEREAS, in addition, one time General Fund monies have been accumulated for specific uses; and, WHEREAS, as of June 30, 2018 a total of $4,426,112 was committed for various uses including $2,400,000 for employee compensation, $1,354,998 for a General Plan update, $300,000 for street repairs and maintenance and $371,114 for the Artificial Turf Replacement Program, WHEREAS, as of June 30, 2019 no funds are released; and, WHEREAS, as of June 30, 2019 an additional $500,000 is newly committed for Employee Compensation; $205,841 for a General Plan update and $162,508 for the Artificial Turf Replacement Program; and, WHERAS, as of June 30, 2019 General Fund Committed Fund Balance totals $5,294,461; and, WHEREAS, GASB number 54 requires that those revenues be committed and released by formal Council action, NOW, THEREFORE, BE IT RESOLVED that: 1. The City Council hereby designates committed General Fund reserves in the amounts of $500,000 for Employee Compensation, $205,841 for a General Plan update and $162,508 for the Artificial Turf Replacement Program. IV ATTACHMENT 10 • l' 1 1 1 1 'I � I 1.9welm1 WHEREAS, the City Manager has prepared and submitted to the City Council the recommended 1St Quarter Budget Adjustments for the period from July 1, 2019 through June 30, 2020; and WHEREAS, the recommended budget adjustments include authorized and funded permanent positions; and, WHEREAS, the schedule has been updated to include the positions recommended in the FY20 1St Quarter Budget Adjustments (Exhibit B); and, WHEREAS, the City Council has reviewed the updated Authorized and Funded Permanent Position Schedule; NOW, THEREFORE BE IT RESOLVED that: The City Council of the City of Petaluma hereby adopts the updated Authorized and Funded Permanent Position Schedule. im Attachment 11 Exhibit A FULL TIME POSITIONS -AUTHORIZED AND FUNDED FY 2019-20 ALLOCATION BY HOME DEPARTMENT Full Time Positions -Authorized and Funded -Allocation by Home Department ME ---------- Allocation -------------- FY 17-18 FY 18-19 FY 19-20 General Enterprise Other DEPARTMENT POSITION Authorized Funded Authorized Funded Authorized Funded Fund Funds Funds CITY CLERK City Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy City Clerk 1.00 0.00 1.00 1.00 1.00 1.00 1.00 Secretary Confidential 1.00 1.00 1.00 0.00 1.00 0.00 Total City Clerk 3.00 2.00 3.00 2.00 3.00 2.00 2.00 0.00 0.00 CITYATTORNEY City Attorney 1.00 1.00 1.00 1.00 1.00 1_00 1.00 Ass istant City Attorney 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Legal Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total City Attorney 4.00 4.00 4.00 4.00 4.00 4.00 4.00 0.00 0.00 CITY MANAGER City Manager 1.00 1.00 1.00 1.00 1.00 1,00 1.00 Asst City Manager 1.00 1.00 1.00 1.00 1 00 1.00 1.00 Senior Planner 1.00 1.00 1.00 1.00 1.00 0.00 Senior Management Analyst 0.00 0.00 0.00 0.00 1.00 1.00 1.00 Exec. Asst. to City Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Secretary 1.00 0.00 1.00 0.00 1.00 0.00 Total City Manager 5.00 4.00 5.00 4.00 6.00 4.00 4.00 0.00 0.00 ECONOMIC DEV./REDEVELOPMENT Director of Economic Develop & Open Gov 1.00 1.00 1.00 Economic Development Manager 1.00 1.00 1.00 1.00 1.00 0.00 0.00 Economic Development Specialist 0.00 0.00 0.00 0.00 1.00 1.00 1.00 Total Econ. Dev./Redev. 1.00 1.00 1.00 1.00 3.00 2.00 2.00 0.00 0.00 HUMAN RESOURCES Director Human Resources 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Human Resources Analyst II/III 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Human Resources Asst. II Conf 1.00 0.60 1.00 1.00 1.00 0.00 0.00 Human Resources Specialist 1.00 1.00 1.00 1.00 1.80 1.80 1.80 Total Human Resources 4.00 3.60 4.00 4.00 4.80 3.80 3.80 0.00 0.00 RECREATION Administrative Technician 0.00 0.00 0.00 0.00 0.00 0.00 Office Assistant II 0.00 0.00 0.00 0.00 0.00 0,00 Museum Coordinator 0.50 0.50 0.50 0.50 0.50 0.50 0.50 Recreation Coordinator 3.00 3.00 3.00 3.00 3.00 3,00 3.00 Recreation Specialist 0.65 0.65 0.65 0.65 0.65 0.65 0.65 Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Tiny Tots Program Coordinator 0.60 0.60 0.60 0.60 0.60 0.60 0.60 Tiny Tots Teacher 0.60 0.60 0.60 0.60 0.60 0.60 0.60 Secretary 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Total Recreation 8.35 8.35 8.35 8.35 8.35 8.35 8.35 0.00 0.00 ME Attachment 11 Exhibit A FULL TIME POSITIONS -AUTHORIZED AND FUNDED FY 2019-20 ALLOCATION BY HOME DEPARTMENT __________ Alocation_________ FY 17-18 FY 18-19 General Enterprise Other DEPARTMENT POSITION Authorized Funded Authorized Funded Authorized Funded Fund Funds Funds INFORMATION TECHNOLOGY Info Tech Specialist 1/2/3 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Information Technology Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Geographic Info Systems Mgr. 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Programmer Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Information Technology 7.00 7.00 7.00 7.00 7.00 7.00 0.00 0.00 7.00 FINANCE DEPARTMENT Director of Finance 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Principal Financial Analyst 1.00 1.00 1.00 0.00 1.00 0.00 Senior Accountant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Accountant 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Accountant Analyst 1.00 1.00 1.00 1.00 1.00 100 1.00 Accounting Assistant 1/II 6.00 6.00 6.00 6.00 6.00 6.00 6.00 Accounting Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Technician 1.00 0.00 1.00 0.00 1.00 0.00 Revenue Development Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Commercial Services Mgr. 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Finance and Accounting Manager 1.00 0.00 1.00 1.00 1.00 1.00 1.00 Mail Service Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Office Assistant II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Finance 19.00 17.00 19.00 17.00 19.00 17.00 15.00 0.00 2.00 FIRE Administrative Assistant Conf 100 1.00 1.00 100 1.00 0.00 000 Administrative Technician Cant 1.00 1.00 1.00 Fire Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Fire Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Fire Battalion Chief- EMS Mgr 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fire Battalion Chief 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Fire Captain 9.00 9.00 9.00 9.00 9.00 9.00 9.00 Fire Engineer 3.00 3.00 0.00 0.00 0.00 0.00 Fire Engineer/Fire Eng Paramedic 6.00 6.00 9.00 9.00 9.00 9.00 9.00 Fire Inspector 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Fire Marshal 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Firefighter 900 9.00 9.00 9.00 9.00 9.00 900 Firefighter/Paramedic 21.00 21.00 21.00 21.00 27.00 27.00 27.00 Secretary 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Fire 58.00 58.00 58.00 58.00 65.00 64.00 64.00 0.00 0.00 MR DEPARTMENT POSITION POLICE Police Chief Deputy Police Chief Administrative Assistant Conf Abandoned Vehicle Abatement Officer CommunityService Officer Evidence Technician Management Analyst 11 Property Technician Police Lieutenant Police Officer Police Officerfor SRO (exp 6/2020) School Resource Officer(e)p 6/2020) Police Records Assistant 1/11 Parking Enforcement Officer Police Records Supervisor Police Sergeant Public Safety Dispatcher Public Safety Dispatch Supervisor Neighbor. Pres. Coord. Com munity Engagement Liaison Public Safety Comm Mgr Secretary Total Police HOUSING Housing Administrator Housing Program Specialist Total Housing Division BUILDING SERVICES Building Inspector 1/11 Permit Processing Tech Chief Bldg Official Plans Examiner Senior Building Inspector Total Building Services RISK MANAGEMENT Risk and Safety Officer Risk Manager Secretary HR Assistant 1/11 Cont Total Risk Management Attachment 11 Exhibit A FULL TIME POSITIONS -AUTHORIZED AND FUNDED FY 2019-20 ALLOCATION BY HOME DEPARTMENT ---------- Allocation -------------- FY 17-18 FY 18-19 General Enterprise Other Authorized Funded Authorized Funded Authorized Funded Fund Funds Funds 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 3.00 5.00 100 5.00 1.00 1.00 0.50 0.50 0.50 0.50 0.50 0.50 0.50 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 60.00 50.00 60.00 49.00 60.00 49.00 48.00 1.00 2.00 2.00 2.00 2.00 2.00 2.00 5.50 4.50 5.50 5.00 5.50 5.00 5.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 10.00 9.00 10.00 9.00 10.00 9.00 9.00 12.00 10.60 12.00 10.60 12.00 11.60 11.60 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.55 0.45 0.00 0.00 1.00 1.00 1.00 100 1.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 109.00 91.60 110.00 94.10 111.00 96.10 91.65 0.45 4.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.00 0.00 1.00 0.00 2.00 1.00 2.00 1.00 2.00 1.00 0.00 0.00 1.00 2.00 2.00 2.00 2.00 200 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 7.00 7.00 7.00 7.00 7.00 7.00 0.00 7.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 2.00 4.00 2.00 4.00 2.00 0.00 0.00 2.00 22 FULL TIME POSITIONS -AUTHORIZED AND FUNDED FY 2019-20 ALLOCATION BY HOME DEPARTMENT FY 17-18 FY 18-19 DEPARTMENT POSITION Authorized Funded Authorized Funded Authorized PUBLIC WORKS & UTILITIES --------- Allocation ------------- General Enterprise Administrative Assistant 2.00 2.00 2.00 2.00 2.00 Administrative Technician 1.00 0.00 1.00 0.00 1.00 Airport & Marina Manager 0.00 0.00 1.00 1.00 1.00 Airport Manager 1.00 1.00 0.00 0.00 0.00 Airport Maintenance Worker 1.00 1.00 1.00 1.00 1.00 Associate Civil Engineer 3.00 3.00 3.00 3.00 3.00 Asst. Operations Manager 2.00 2.00 2.00 2.00 2.00 Asst Utility System Operator 1.00 1.00 1.00 1.00 1.00 Dir. Public Works & Utilities 1.00 1.00 1.00 1.00 1.00 Assistant. PW & Utilities Director 0.00 0.00 1.00 1.00 1.00 Deputy Director DP&U 1.00 1.00 0.00 0.00 0.00 Budget Grants/Project Manager 1.00 0.00 1.00 0.00 1.00 City Engineer 1.00 1.00 1.00 1.00 1.00 Deputy Director of Environmental Services 0.00 0.00 0.00 0.00 1.00 Deputy Director of Operations 0.00 0.00 0.00 0.00 1.00 Electrical Maintenance Worker 11 1.00 1.00 1.00 1.00 1.00 Engineering Tech II 3.00 2.00 3.00 2.00 3.00 Environmental Compliance Inspector 1.00 1.00 2.00 2.00 2.00 Environmental Services Manager 1.00 1.00 1.00 1.00 1.00 Environmental Services Supervisor 1.00 1.00 1.00 1.00 1.00 Environmental Services Analyst 1.00 1.00 1.00 1.00 1.00 Environmental Services Tech 3.00 3.00 3.00 3.00 3.00 Equipment Mechanic 1.00 1.00 2.00 2.00 2.00 Equipment Maintenance Lead Worker 1.00 1.00 1.00 1.00 1.00 Facilities Maintenance Worker 1/II 2.00 2.00 1.00 1.00 1.00 Laboratory Analyst 1.00 1.00 1.00 1.00 1.00 Management Analyst 11 1.00 1.00 1.00 1.00 0.00 Mechanical and Electrical Maint Supervisor 1.00 1.00 1.00 1.00 1.00 Mechanical Technician 2.00 2.00 3.00 3.00 3.00 Office Assistant 11 3.00 0.00 3.00 0.00 3.00 Operations Manager 1.00 1.00 1.00 1.00 1.00 Parks & Facilities Manager 1.00 1.00 1.00 1.00 1.00 Parks Maintenance Foreworker 1.00 1.00 1.00 1.00 1.00 Parks Maintenance Lead Worker 3.00 1.00 3.00 1.00 3.00 Parks Maintenance Worker 1/11 10.00 6.00 10.00 7.00 10.00 Project Manager 1.00 1.00 1.00 1.00 1.00 Public Works Crew Supervisor 2.00 1.00 2.00 1.00 2.00 Public Works Inspector 1 1.00 0.00 1.00 0.00 1.00 Public Works Inspector II 3.00 3.00 3.00 3.00 3.00 Public Works Supervisor 1.00 0.00 1.00 0.00 1.00 Secretary 3.00 3.00 3.00 3.00 3.00 Senior Civil Engineer 3.00 3.00 3.00 3.00 3,00 Senior Engineering Technician 3.00 3.00 3.00 3.00 3.00 Senior Laboratory Analyst 1.00 1.00 1.00 1.00 1.00 Senior Management Analyst 0.00 0.00 0.00 0.00 1.00 Senior Mechanical Technician 1.00 1.00 1.00 1.00 1.00 23 Attachment 11 Exhibit A --------- Allocation ------------- General Enterprise Other Funded Fund Funds Funds 2.00 0.10 0.80 0.10 0.00 1.00 1.00 0.00 1.00 1.00 3.00 1.05 1.95 2.00 0.20 1.00 0.80 1.00 1.00 1,00 0.07 0.83 0.10 1.00 0.08 0.20 0.72 0.00 OAO 1.00 0.70 0.20 0.10 1.00 1.00 1.00 0.80 0.20 1.00 1.00 2.00 0.10 1.05 0.85 2.00 2.00 0.00 1.00 1.00 1.00 1.00 3.00 3.00 2.00 0.70 1.20 0.10 1.00 0.70 0.20 0.10 1.00 0.90 0.10 1.00 1.00 0.00 1.00 1.00 3.00 3.00 0.00 0.00 0.00 1.00 0.70 0.30 1.00 1.00 2.00 2.00 6.00 5.00 1.00 1.00 0.20 0.80 1.00 0.10 0.90 0.00 3.00 1.30 1.70 0.00 3.00 0.55 3.15 0.30 3.00 0.30 0.30 2.40 3.00 0.75 1.20 1.05 1.00 1.00 1.00 0.05 0.80 0.15 1.00 1.00 Attachment 11 Exhibit A FULL TIME POSITIONS -AUTHORIZED AND FUNDED FY 2019-20 ALLOCATION BY HOME DEPARTMENT ------------ Alocabon -------------- FY 17-18 FY 18-19 General Enterprise Other DEPARTMENT POSITION Authorized Funded Authorized Funded Authorized Funded Fund Funds Funds Senior Mechanical Facilities Technician 0.00 0.00 1.00 1 00 1.00 1.00 0.95 0.05 Street Maintenance Lead Wkr 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Street Maintenance Worker 11 8.00 7.00 8.00 700 8.00 7.00 7.00 Street Maintenance Worker III 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Signal Light Technician II 3.00 2.00 3.00 200 300 2.00 2.00 Senior Traffic Engineer 0.00 0.00 0.00 0.00 1.00 1.00 0.30 0.30 0.40 Senior Transit Specialist 0.50 0.50 0.50 050 0.50 0.50 0.50 Transit Marketing Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Transit Manager 1.00 1Ao 1.00 100 1.00 1.00 1.00 Utility Manager 1.00 0.00 1.00 0.00 1.00 0.00 Utility Services Crew Foreworker 1.00 1.00 1.00 1 00 1.00 1.00 1.00 Utility Service Lead Worker 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Utility Service Worker 1/11 11.00 11.00 11.00 10.00 11.00 10.00 10.00 Utility Service Worker 111 2.00 2.00 2.00 200 200 2.00 2.00 Utility System Operator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Utility Technician 2.00 2.00 2.00 200 2.00 2.00 2.00 Water Recycling Lead Operator 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Water Recycling Operator 111111 5.00 5.00 7.00 700 7.00 7.00 7.00 Water Recycling Operator Supervisor 1.00 1.00 1.00 100 1.00 1.00 1.00 Water Resources Tech 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Service Rep Lead Worker 1.00 0.00 1.00 000 1.00 0.00 Water Service Representative 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Total Public Works & Utilities 123.50 104.50 128.50 109.50 131.50 110.50 16.75 67.73 26.02 Total Position Summary 354.85 311.05 360.85 318.95 375.65 328.75 211.55 75.18 42.02 M1 Attachment 12 Exhibit B Authorized Staff/Position Chan4es 1st Quarter FY 2020 Funded Additions: 1.0 Parks Maintenance Lead Worker 1.0 Public Safety Dispatcher 1.0 Equipment Mechanic 1.0 Deputy Director of Environmental Services 1.0 Director of Economic Development and Open Government 2.0 Senior Management Analyst 0.8 Human Resources Specialist 1.0 One Administrative Technician Confidential 1.0 Senior Traffic Engineer 1.0 Deputy Director of Operations 1.0 Public Safety Dispatcher 1.0 Management Analyst II Funded Deletions: 1.0 Parks Maintenance Worker II 1.0 Utility Service Worker II 1.0 Environmental Services Manager 1.0 Senior Planner 1.0 Management Analyst II 1.0 Hurnan Resources Assistant II 1.0 Administrative Assistant Confidential 1.0 Economic Development/Redevelopment Manager 1.0 Operations Manager Changes: Eliminate a Part Time Management Analyst in the Police Department Eliminate a Part Time Economic Development Specialist in Economic Development RN