HomeMy WebLinkAboutStaff Report 3.B 12/02/201935
Agenda Item #3.B
December 2, 2019
Honorable Mayor and Members of the City Council through City Manager `
Corey Garberolio, Finance Director
SUBJECT: Adoption (Second Reading) of Ordinances Amending Ordinances 2682, 2683,
2684, 2685, 2686, 2686A, N.C.S. to Change Certain Appropriations for the
Operations of the City of Petaluma from July 1, 2019 to June 30, 2020
RECOMMENDATION
It is recommended that the City Council adopt the City Appropriations Ordinances to amend
appropriations from July 1, 2019 to June 30, 2020.
BACKGROUND
The Ordinances were introduced and unanimously approved (6-0, with Mayor Barrett absent) for
first reading at the November 18, 2019 City Council Meeting. The proposed 15t Quarter Budget
Adjustments are to the Adopted Budget for FY 2019-2020 approved on June 3, 2019. The
adjustments would modify appropriations approved by Ordinances 2682, 2683, 2684, 2685,
2686, 2686A, N.C.S. Section 60 of the City Charter requires an affirmative vote of 4 Council
Members to approve appropriation ordinance amendments.
DISCUSSION
The proposed budget adjustments are for the General Fund, Enterprise Funds, Utilities Funds,
Internal Service Funds, Special Revenue and Trust Funds, and Capital Projects and Debt Funds
for the fiscal year ending June 30, 2020.
110.1106 A M 10' -
The net financial impacts to the various fund categories associated with the recommended budget
adjustments are as follows:
General Fund decrease in fund balance of $288,413.
Enterprise Funds decrease in fund balance of $778.
Utilities Funds decrease in fund balance of $960,356.
Special Revenue and Trust Funds decrease in fund balance of $1,120,267.
Capital Projects and Debt Funds decrease in fund balance of $145,053.
ATTACHMENTS
1. Appropriations Ordinance Amendment, General Fund
2. Appropriations Ordinance Amendment, Enterprise Funds
3. Appropriations Ordinance Amendment, Utilities Funds
4. Appropriations Ordinance Amendment, Internal Service Funds
5. Appropriations Ordinance Amendment, Special Revenue and Trust Funds
6. Appropriations Ordinance Amendment, Capital Projects and Debt Funds
7. Exhibit A — Detailed FY 2019/20 1st Quarter Budget Adjustments
2
ATTACHMENT I
AN ORDINANCE AMENDING ORDINANCE NO. 2682 N.C.S. TO CHANGE
GENERAL FUND APPROPRIATIONS FOR THE OPERATION OF THE
CITY OF PETALUMA FROM JULY 1, 2019 TO JUNE 30, 2020
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2682 is hereby amended for the fiscal year beginning on July 1,
2019 and ending on June 30, 2020 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit and
shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund balances
for the fiscal year ending June 30, 2020.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2019, by the
following vote:
3
ATTACHMENT 2
AN ORDINANCE AMENDING ORDINANCE NO. 2683 N.C.S. TO CHANGE
ENTERPRISE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE
CITY OF PETALUMA FROM JULY 1, 2019 TO JUNE 30, 2020
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2683 is hereby amended for the fiscal year beginning on July 1,
2019 and ending on June 30, 2020 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit and
shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund balances
for the fiscal year ending June 30, 2020.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2019, by the
following vote:
0
ATTACHMENT 3
AN ORDINANCE AMENDING ORDINANCE NO. 2684 N.C.S. TO CHANGE
UTILITIES FUNDS APPROPRIATIONS FOR THE OPERATION OF THE
CITY OF PETALUMA FROM JULY 1, 2019 TO JUNE 30, 2020
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2684 is hereby amended for the fiscal year beginning on July 1,
2019 and ending on June 30, 2020 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit and
shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund balances
for the fiscal year ending June 30, 2020.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2019, by the
following vote:
ATTACHMENT 4
AN ORDINANCE AMENDING ORDINANCE NO. 2685 N.C.S. TO CHANGE
INTERNAL SERVICE FUNDS APPROPRIATIONS FOR THE OPERATION OF THE
CITY OF PETALUMA FROM JULY 1, 2019 TO JUNE 30, 2020
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2685 is hereby amended for the fiscal year beginning on July 1,
2019 and ending on June 30, 2020 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit and
shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund balances
for the fiscal year ending June 30, 2020.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2019, by the
following vote:
D
ATTACHMENT 5
AN ORDINANCE AMENDING ORDINANCE NO. 2686 N.C.S. TO CHANGE SPECIAL
REVENUE AND TRUST FUNDS APPROPRIATIONS FOR THE OPERATION OF THE
CITY OF PETALUMA FROM JULY 1, 2019 TO JUNE 30, 2020
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2686 is hereby amended for the fiscal year beginning on July 1,
2019 and ending on June 30, 2020 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit and
shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund balances
for the fiscal year ending June 30, 2020.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2019, by the
following vote:
0
ATTACHMENT 6
AN ORDINANCE AMENDING ORDINANCE NO. 2686A N.C.S. TO CHANGE CAPITAL
PROJECTS AND DEBT FUNDS APPROPRIATIONS FOR THE OPERATION OF THE CITY
OF PETALUMA FROM JULY 1, 2019 TO JUNE 30, 2020
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2686A is hereby amended for the fiscal year beginning on July 1,
2019 and ending on June 30, 2020 in the amounts as set forth in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit and
shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund balances
for the fiscal year ending June 30, 2020.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2019, by the
following vote:
0
ATTACHMENT 7
revision purpose
Sonoma Co. Community Development Commission is requiring Petaluma to help fund a CDBG report
Increased funding to Petaluma People Seances to the requested amount per the it application for rental assistance
First Time Homebuyer (FTHB) Subsidy for 4 Locust
Salary and Benefit adjustments resulting from labor negotiations. Approved per Reso 2019-144
City Hall West Wing Programming and Space Planning
Permiting and Design of Petaluma Manna Dredging and Preparing for the Dredging of the Petaluma River.
Removal of decommissioned structures including one clarifier tank and two large trickling filters at Hopper Street
Facility needed for future use of the site, Corp Yard Tank Demo Phase 1 project. Approved per Reso 2019-135
Exhibit A
9
Detailed FY 19120 tat Quarter
Budget Adjustments
account string
protect string
Ref
fund name
Revenue
Expenditures
amount
Fundgroup
fund
cost ctr
object
Type (if applicable)
A
Housing In -Lieu Impact Fees
20,000
(20,000)
Special
Revenue
2130
21300
54130
Housing In -Lieu Impact Fees
10,000
(10,000)
Special
Revenue
2130
21300
54130
Commercial Linkage Fees
8,946
(8,946)
Special
Revenue
2115
21150
54130
-
38,946
(38,946)
B
General Fund
48,528
(48,528)
General
Fund
1100
Various
51110
General Fund
467
(467)
General
Fund
1100
Various
51444
General Fund
4,593
(4,593)
General
Fund
1100
Various
52110
General Fund
7,819
(7,819)
General
Fund
1100
Various
52111
General Fund
204
(204)
General
Fund
1100
Various
52210
General Fund
1,222
(1,222)
General
Fund
1100
Various
52220
General Fund
720
(720)
General
Fund
1100
Various
52230
General Fund
126
(126)
General
Fund
1100
Various
52340
General Fund
935
(935)
General
Fund
1100
Various
52520
General Fund
2,400
(2,400)
General
Fund
1100
Various
51423
Various
4,680
(4,680)
Various
Various
Various
51110
Various
45
(45)
Various
Various
Various
51444
Various
304
(304)
Various
Various
Various
52110
Various
532
(532)
Various
Various
Various
52111
Various
19
(19)
Various
Various
Various
52210
Various
7
(7)
Various
Various
Various
52220
Various
67
(67)
Various
Various
Various
52230
Various
11
(11)
Various
Various
Various
52340
Various
90
(90)
Various
Various
Various
52520
-
72,770
(72,770)
C
Facilities CIP
38,000
38,000
CIP
3110
31100
49910
F c11202017-02152
Facilities CIP
38,000
(38,000)
CIP
3110
31100
54140
E c11202017-30300
City Facilities Impact Fee
38,000
(38,000)
Special
Revenue
2152
215200
69910
38,000
76,000
(38.000)
D
Parks CIP
93,000
(93.000)
CIP
3140
31400
54110
E e14502024-30100
Parks CIP
80,000
(80,000)
CIP
3140
31400
54110
E e14502024-30300
Parks CIP
173,000
173,000
CIP
3140
31400
49910
F e14502024-02520
TOT
173,000
(173,000)
Special
Revenue
2520
25200
69910
173,000
346,000
(173,000)
E
Waste Water
890,000
(890.000)
Utilities
6600
66100
69910
890,000
890,000
Waste Water CIP
6690
66999
49910
F e66502023-66100
890,000
(890,000)
Waste Water CIP
6690
66999
54151
E e66502023-30600
890,000
1,780,000
(890,000)
revision purpose
Sonoma Co. Community Development Commission is requiring Petaluma to help fund a CDBG report
Increased funding to Petaluma People Seances to the requested amount per the it application for rental assistance
First Time Homebuyer (FTHB) Subsidy for 4 Locust
Salary and Benefit adjustments resulting from labor negotiations. Approved per Reso 2019-144
City Hall West Wing Programming and Space Planning
Permiting and Design of Petaluma Manna Dredging and Preparing for the Dredging of the Petaluma River.
Removal of decommissioned structures including one clarifier tank and two large trickling filters at Hopper Street
Facility needed for future use of the site, Corp Yard Tank Demo Phase 1 project. Approved per Reso 2019-135
Exhibit A
9
Detailed FY 19/20 list Quarter Budget Adjustments
F Waste Water Operating
Water Operating
G Facilities CIP
H Public Works CIP
Public Works CIP
Street Maintenance
I Public Works CIP
Public Works CIP
Public Works CIP
Public Works Grants
Public Works Grants
Street Maintenance
J Public Works CIP
Public Works CIP
Public Works CIP
Public Works Grants
Public Works Grants
Street Maintenance
K Public Works CIP
L General Fund
General Fund
General Fund
M General Fund
General Fund
General Fund
N General Fund
O Transient Occupancy Tax
Fire CIP
P General Fund- Non Departmental
NET CHANGE TO FUND BALANCES
24,151
24,151
88,100
18,000
18,000
124,100
743,500
48,500
48,500
840,500
13.947
13,947
2,103, 698
33,000 (33,000) Utilities
33,000 (33,000) Utilities
66,000 (66,000)
94,000 (94,000) CIP
94,000 (94,000)
24,151 (24,151) CIP
24,151 CIP
24,151 (24,151) Special Revenue
48,302 (24,151)
106,100 (106,100) CIP
88,100 CIP
18,000 CIP
18,000 (18,000) Special Revenue
18,000 Special Revenue
88,100 (88,100) Special Revenue
212,200 (88,100)
792,000 (792,000) CIP
743,500 CIP
48.500 CIP
48,500 (48,500) Special Revenue
48.500 Special Revenue
743,500 (743,500) Special Revenue
1,584,000 (743.500)
65,000 (65.000) CIP
65,000 (65,000)
(45,000) 45,000 General Fund
88,000 (88,000) General Fund
22,000 (22,000) General Fund
65,000 (65,000)
(110,000) 110,000 General Fund
104,000 (104,000) General Fund
26,000 (26,000) General Fund
20,000 (20,000)
11,400 (11,400) General Fund
11,400 (11,400)
13,947 (13,947) Special Revenue
13,947 CIP
13,947 (0)
125,000 (125,000) General Fund
125,000 (125,000)
4,618,565 (2,514,867)
6600 66700 62220
6700 67100 62220
3110 31100 54151 E c11201705-30600
3160 31600 54110 E 06101309-30600
3160 31600 49910 F c16101309-02411
2411 24110 69910
3160 31600 54110 E c16101601-30600
3160 31600 49910 F c16101601-02411
3160 31600 49910 F c16101601-02260
2260 22600 69910 E g*
2260 22600 44210 F g*
2411 24110 69910 E
3160 31600 54110 E c16101823-30600
3160 31600 49910 F 06101823-02411
3160 31600 49910 F c16101823-02260
2260 22600 69910 E g*
2260 22600 44210 F g*
2411 24110 69910 E
3160 31600 54151 E c16101933-30300
1100 15100 51120
1100 15100 51110
1100 15100 52110
1100 15200 51210
1100 15200 51110
1100 15200 52110
1100 16540 51110
2520 25200 69910
3130 31300 49910 F c00300405-02520
1100 11800 51421
Exhibit A
Replacement of two damaged non operable fleet vehicles with two new electric vehicles necessary for
continued operations by PW&U staff.
Police Department HVAC replacement project. Roll forward remaining budget to FY 19/20
Total project budget remains unchanged at $1021k.
Increase project budget to cover increased contract costs associated with meeting federal highway safety improvement
grant requirements. Project adjustment approved per Reso 2018-134.
Increase the Road Diet Extension Petaluma Blvd South project budget to cover additional contract costs for planning, environmenal and
design work. Project adjustment approved per Reso 2019-079.
Increase the Pavement Restoration 18/19 Sonoma Mountain Parkway project budget to cover additional costs for expanded scope including
Sonoma Mountain Parkway improvements. Project adjustment approved per Reso 2019-042
D Street Bridge Improvements project. Roll forward remaining budget to FY 19/20.
Total project budget remains unchanged at $265k.
Promotion of one part time Management Analyst to a full time Management Analyst II.
Request for one full-time permanent Dispatcher in the Police Department. This will minimize mandatory overtime and constant turnover
and address increased calls for serviced. Net increase in costs to be covered by savings from less overtime.
Promotion of one Park Maintenance Worker II to Park Maintenance Lead Worker. Approved by Reso. 2019-098
Remodel Fire Station #2 project completed, per Resolution 2019-108. Additional funds needed to close out.
Recruitment and Retention Program for lateral Police Officers
F
Detailed FY 19/20 tat Quarter Budget Adjustments
account string protect string
Ref fund name Revenue Expenditures amount Fundgroup fund cost ctr object Type (if applicable) revision purpose
Encumbrances:
Enc A
General Fund - City Manager
80,000
(80,000) General
Fund
1100
11330
54110
- 80,000
(80.000)
Enc B
General Fund - Fire
79,010
(79.010) General
Fund
1100
13500
62220
- 79,010
(79,010)
Enc C
Water Operating
148,556
(148.556) Utilities
6700
67700
62210
- 148,556
(148.556)
Enc D
General Fund - Human Resources
88,500
(88.500) General
Fund
1100
11600
54110
- 88,500
(88,500)
Enc E
Transit
302,340
(302,340) Transit
6500
24110
62210
- 302,340
(302,340)
Enc F
Transit
255,000
(255,000) Transit
6500
65300
62220
- 255,000
(255,000)
Enc G
Economic Development
90,000
(90,000) General
Fund
1100
11340
54110
Information Technology
30,000
(30,000) Internal
Services
7300
73100
54110
- 30,000
(30,000)
Enc H
General Fund
250,000
(250,000) General
Fund
1100
11800
62210
- 250,000
(250,000)
Enc I
Information Technology
19,075
(19.075) Internal
Services
7300
73100
62210
- 19,075
(19,075)
Enc J
City Clerk
16,404
(16,404) General
Fund
1100
11320
54110
- 16,404
(16.404)
Enc K
Waste Water Operating
131,000
(131,000) Utilities
6600
66700
62220
- 131,000
(131,000)
ENCUMBRANCES
- 1,489,885
(1,489,885)
FY 19 Encumbrance for Fiscal Sustainability Efforts
FY 19 Encumbrance for purchase of one replacement Type VI Utility Service Truck approved by Reso 2019-053
FY 19 Encumbrance for Truck Mounted Vector Vacuum Unit approved by Reso 2019-049
FY 19 Encumbrance for Classifcation and Compensensation Study carried forward to FY 19-20 anticipated to be completed by
June 30 2020.
FY 19 Encumbarance for Rehabilitation of a Fixed Route Bus approved per Reso 2018-185
FY 19 Encumbrance for 3 replacement Paratransit Vehicles per Reso 2019-072
FY 19 Encumbrance for Fiscal Sustainability Efforts including Fairgrounds discussions and planning expected to occur in FY 20
FY 19 Encumbrance for last phase of website development expected to be complete during FY 20
FY 19 Encumbrance for Emergency Generators for City Hall and Police Headquarters
FY 19 Encumbrance for software, hardware and installation to occur in FY 20
FY 19 Encumbrance for software, hardware and installation to occur in FY 20
FY 19 Encumbrance for maintenance truck approved per Reso 2019-091
Exhibit A