HomeMy WebLinkAboutMinutes 05/10/19941
2
3
4
5
6
7
9
10
I'
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
PLANNING COMMISSION MINUTES
REGULAR MEETING
CITY COUNCIL CHAMBERS
ITY HALL
LEDGE OF ALLEGIANCE.
I
May 10, 1994
7 :00 P.M.
PETALUMA, CA
ROLL; CALL: Present: Parkerson, Rahman, Shea, Thompson", Torliatt, vonRaesfeld;
Absent: Bennett*
STAFF: Pamela Tuft, Planning Director
Hans Grunt, Assistant Planner
' 'Chairman
" Vice Chair
PUBLIC COMMENT: None.
APPROVAL OF MINUTES: Minutes of April 26, 1994 were approved with corrections.
DIRECTOR'S REPORT: None.
COMMISSIONER'S REPORT: Commissioner Rahrnan requested Commission review of
parking standards in light of recent discussions regarding Gateway Center /Food4Less
proposal. Planning - Director Tuft indicated staff would bring SPARC Parking
Standards /Zoning Ordinance Parking Standards to Commission for informal discussion
duringlune.
CORRESPONDENCE: None.
APPEAL STATEMENT: Was read.
LEGAL RECOURSE STATEMENT: Was noted on the agenda.
39
40 NEW BUSINESS
41 PUBLIC HEARING
42
43 I. TAIT AND ASSOCIATES; SHELL STATION - 1001 LAKEVILLE; AP NO. 005-
44 020 -064; FILE NO'S CUP94005 -7.
45
46 Request to authorize the complete reconstruction of the existing Shell Oil gasoline
47 service station including a convenience market and a carwash. The following
48 actions are requested:
49
50 1. Adoption of a Mitigated Negative Declaration.
51 2. Approval of three Conditional Use Permits to authorize development of a
52 gasoline service station, a convenience market, and a car wash in a CH
53 Zoning District.
186 Planning Commission Minutes May 10, 1994
1
2 Assistant 'Planner Hans Grunt presented the staff report; indicated that the corporate
.3 architecture submitted was inappropriate for this gateway location and would be reviewed
4 through SPARC; staff otherwise pleased with project.
5 Commissioner Shea - What is the process? After SPARC, does this come back here for
6 reapproval of design?
7 Planning Director Pamela_ Tuft - Project does not return to Planning Commission after
8 SPARC will work. With applicant and architect to achieve 'a m ore acceptable gateway
9 design; example of striking carwash architecture is the fairly new building in Santa Rosa on
10 Mendocino Avenue.
11 Commissioner Torliatt - Why 'didn't` this project go through SPARC for a preliminary
12 review before coming to Plamung_Conimission?
13 Planning Director- Tuft - Applicants are encouraged to apply for Preliminary SPARC but it
14 is not mandatory; timeline for this applicant was to obtain CUP first.
15 Commissioner vonRaesfeld - How will this project affect traffic at this intersection?
16 City Traffic Engineer Allan Tilton The site has limited access (triangular site); turning
17 movements will be restricted to some degree; City is gaining some right -of -way; designated
18 bike paths will be located on Caulfield, not on Lakeville Highway; Sierra Fence will be
19 restricted to right turn -in, right turn -out for access following improvements to Lakeville.
20 Commissioner Rahman - Is this a tight fit for on- site circulation?
21 Assistant Planner Grunt - On -site circulation is tight, but staff feels design will work;.
22 stacking onto Lakeville or Payran not identified as a potential problem; clarified circulation
23 through carwash.
24
25 The public hearing was opened.
26
27 SPEAKERS:
28
29 Peter Tobin - Tate and Associates - 1001 Galaxy Way, Suite 404; Concord, 94520 -
30 Engineer for applicant - Lakeville will be widened; 7 cars can stack at carwash; 10 cars can
31 refuel atone time; operation will include option for credit card pay at pumps; look forward
32 to working with staff on a great gateway design; no problems with any of" the conditions.
33 Commissioner Rahman - Will people entering from Lakeville conflict with cars exiting
34 from carwash?
35 Peter Tobin - From past experience /designs, no problem anticipated.
36 Commissioner vonRaesfeld - Parking seems light; what percentage of customers stop for
37 store, no gas purchase? Concerns with lack of parking; air /water , services. should count as
38 only one parking space; what about employee parking? On Payran?
39 Planning Director. Tuft Doesn't want to require m
eployees to park off -site (on Payran);
40 CUP for Gateway Shopping Center specified employees must be allowed to park on -site
41 but management of Lucky Store has dictated to employees otherwise.
42 Commissioner vonRaesfeld - Concerns with handicap access and parking.
43 Planning Director Tuft ,- Striping of ark, ng and, clearly marked spaces for market will
44 prohibit confusion; another space could probably be found and striped if the Commission
45 feels the need.
46 Commissioner Torliatt - Potential for congestion at vacuum area.
47 Commissioner Thompson - How long will' each car be in carwash?
48 Dick Blankenfeld Shell Oil - 1.150 Bayhill. Dr., #.200; San Bruno, 94066 - Cars take less
49 than 1 minute in carwash (75 -100 per hour); new gas pumps are faster; majority (95%) of
50 customers buy gasoline and use either the carwash ormarket; only 5% use the store only.
51 Commissioner Thomson - Will there be a public phone, where will it be located?
52 Commissioner Rahman There should be a pay phone; how many employees at one time?
53 Dick Blankenfeld - 1 2 employees at a time; carwash is fully automated; carwash will be
54 free with gas purchase.
L�
1
2
3
4
5
6
7
8
9
10
11
M
CtV
7
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
Planning Commission Minutes
May 10, i994 18.7
Commissioner Parkerson - Not many concerns; adequately addressed on
conditions /mitigations; improvements with new access; consider adding public pay phone
booth; operation should be very efficient.
The public hearing was closed.
Commission Discussion - The existing station is immaculate, well kept; the trash enclosure
fronting Lakeville should be relocated or screened substantially; discourage illuminated
signage;; consider wooden signage because of important Gateway location; encourage
applicant to look up and down Lakeville at newer buildings plus downtown for design
ideas; glad to see another carwash closer to the east side; illuminated signs help travelers
see services, but should be well, designed through SPARC; signs should not be visible from
freeway, consider freeway information signs installed similar to those used by CalTrans;
SPARC should be aware that Commission is not happy with any part of the existing
architecture /design, not just minor items like the color; landscaping should be emphasized,
monument signs can be designed to be very visible; consider incorporating wood into
building /signage.
A motion was made by Commissioner Rahman and seconded by Commissioner Torliatt to
adopt a Mitigated Negative Declaration and approve three Conditional Use Permits for a
gasoline service station with six pump islands, a 1,150 sq.ft. convenience market, and an
automatic car wash, based on the findings and subject to the mitigations and conditions as
follow:
COMMISSIONER SHEA: Yes
COMMISSIONER PARKERSON: Yes
COMMISSIONER RAHMAN Yes
VICE CHAIR THOMPSON: Yes
CHAIRMAN BENNETT: Absent
COMMISSIONER TORLIATT: Yes
COMMISSIONER vonRAESFELD: Yes
Findings for Approval of a Mitigated Negative Declaration of Environmental Impact
1. An Initial Study has been prepared and proper notice provided in accordance with
CEQA and local guidelines.
2. Based upon the Initial Study and comments received, potential impacts could be
avoided or reduced to a level of insignificance by mitigation measures attached as
conditions of approval. There is no substantial evidence that the project, as
conditioned, would have a significant effect on the environment.
3. The project does not have potential to affect wildlife resources as defined in the
Fish and Game code, either individually or cumulatively and .is exempt from Fish
and Game filing fees because no significant wildlife resources have been identified
on the project site.
1. The proposed project, as conditionally approved, will conform to the requirements
,and intent of the Petaluma Zoning Ordinance, specifically: the project provides
parking and setbacks in conformance with Zoning Standards and the project
respects the provisions of Section 21 -403, Gasoline Stations.
3
188
Planning Commission Minutes May 10, 1994
2. The proposed project, as conditionally approved, will conform to the requirements
and intent, goals, and policies of the Petaluma General Plan, specifically: the
improvements required of the project will improve the traffic flow in the area; the
project will provide improvement to adjacent public streets; the project will provide
needed services to residents and visitors the project will, by virtue of conditions of
approval, be designed to satisfy the Gateway design standard& of the General Plan.
3. The proposed project, with provisions for the treatment of any site contamination .
and restrictions on lighting signs and outdoor storage, will not constitute a nuisance
or be detrimental to the public welfare of the community inasmuch. as: the project
will provide needed traffic improvements resulting in enhanced motorist safety; soil
contamination will be remedied; .lighting, signage, outdoor displays, and other
visually offensive activities are regulated through the project approval.
4. The prohibition of alcohol sales is appropriate given the location of this business in
proximity to the :freeway and bicycle /pedestrian access to a local school, and
testimony of the Police Department.
Mitigation Measures
1. The project applicant shall dedicate property for public right-of-way use as follows:
a. Thirty feet of Payran Street, as shown on this 3/15/94 submittal.
b. The necessary road right- of- way-.required to accomplish the Lakeville Street
widening consistent with the City of Petaluma Lakeville Highway widening
project plans.
The above- stated dedications shall be reflected a. deed which shall be recorded
after acceptance by the City.
2. Frontage improvements shall be .constructed on Payran Street, Caulfield Lane, and
Lakeville Street. Frontage improvements, as set forth below shall include
conforming to the existing.. pavement grades, curb, gutter and sidewalk, all to
conform to the Engineering Department's standards and specifications.
3. A public improvement agreement shall be, executed by the project applicant with the
City prior to the issuance of a building; permit to assure proper installation and
completion of the off -site construction. Improvement plans shall be prepared by a
registered civil engineer for the construction within the public' right -of -way. All
public improvements shall be completed prior to issuance' of a Certificate of
Occupancy.
a. The Lakeville frontage improvement& shall be coordinated and consistent
with the City of Petaluma Lakeville Highway Widening Project plans. The
relocation of the existing traffic signal equipment, the storm drain structures,
street light, fire hydrant, power pole, and installation of handicap access
ramps shall be designed and constructed by the project applicant: The
project. applicant, upon request, shall be reimbursed actual costs incurred for
the relocation of said facilities. The City shall not reimburse, to the
applicant, any actual costs incurred 'over the City's estimated cost of $33,700.
A pavement transition shall be constructed on Lakeville in 'front of the
easterly adjacent property to transition from the proposed grades to the
0
•
1
2
3
4
5
6
7
8
9
10
`71
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
Planning Commission Minutes
May 10, 1994
existing grades. This construction shall be contained within the existing right -
of -way.
b. The Caulfield Lane improvements, as shown on this submittal, are
acceptable to the Engineering staff except for what is mentioned above in
Conditional Use Permit Condition #la on the corner of Lakeville and
Caulfield.
C. Payran Street improvements shall include a 24 -foot pavement section, a 6-
foot sidewalk from face -of -curb to back -of- sidewalk and a handicap access
ramp on the corner of Payran and Caulfield. The street improvements shall
be constructed up to the easterly edge of the proposed Payran Street
driveway.
4. The project applicant shall pay to the City prior to the issuance of the Certificate of
Occupancy half of the project cost for the proposed traffic signal at Payran Street
and Caulfield Lane. The proposed traffic signal at Payran Street and Caulfield
Lane is included in the 1994 -99 City Capital Improvement Program and scheduled
for installation in the fiscal year 1994 -95. Estimated project cost of said traffic signal
is $150,000.
If the Shell Station project occurs prior to the scheduled traffic signal installation,
then the project applicant shall design and install the complete traffic signal. If the
project applicant installs said traffic signal, the project applicant, upon request, shall
be reimbursed by the City half the actual cost incurred by the project applicant for
the design, construction, and inspection of the said traffic signal, not to exceed
$75,000.
5. To insure adequate area for landscaping, the planters included on the proposed site
plan shall be increased in size /area as generally indicated on Exhibit A. Site and
landscape plans submitted for SPARC review shall be consistent with Exhibit A.
The landscape plan shall be prepared to address the General Plan Gateway policies.
6. The project's site plan, landscape plan and architectural plans shall be referred to
SPARC for review and approval. In their review, SPARC shall note that the project
is located on a portion of Lakeville Street that is designated as a Gateway in the
General Plan and as such shall be treated as a prominent entry to the City.
Extraordinary design is expected. This extraordinary treatment should be reflected
in innovative and high quality building and landscape design.
7. Plans submitted at time of application for SPARC review shall include the
following:
a. Architectural plans which contain detailed building elevations and a
floor /site plan. All proposed exterior materials shall be identified, and
accompanied by a materials and color board.
b. A Sign Program including the locations of all proposed signs on the site plan,
with details identifying their, size, design, and color. (Note: Signs shown on
the plans are not approved as part of this project. All signs must be designed
to conform with the Zoning Ordinance).
C. A detailed landscape plan, consistent with the planting areas reflected on
Exhibit A, that indicates the locations and species of all trees, bushes, and
W1
190 Planning Commission Minutes May 10, 1994
1 ground cover. The plan shall include details for trellising, fencing, planting
2 wells and hardscape elements.
3
4 8. All exterior light fixtures shall be shown on plans: presented for SPARC approval.
5 All lights attached to buildings shall provide a soft "wash" of light against the wall.
6 All lights shall conform to City Performance Standards (e.g., no direct glare, no
7 poles in excess of 20 feet height, etc.) and shall compliment building architecture.
8
9 9. In the event that archaeological remains are encountered during grading, work shall
10 be halted temporarily and a qualified archaeologist shall be consulted for evaluation
11 of the artifacts and to recommend future action.
10. The project applicant shall be responsible for conformance with all local, state, and
federal requirements for remediating and disposing of contaminated materials
encountered during construction. In the event that an on-site groundwater
remediation facility is required (e.g. pump equipment, plumbing, and pre- treatment
tank) its location and measures to screen. it from views shall be subject to
Administrative SPARC review and approval prior to installation.
11. To, mitigate the incremental demand for City services, the project proponent shall
pay a Community Facilities Development Fee. Said fee shall be calculated at time
of building permit issuance, and due and payable prior to issuance of a Certificate of
Occupancy.
12 To miti a s Storm. e . i Draina ae ease in storm water runoff, the project proponent
shall
pay g Impact fee. Said fee shall be. calculated at time of
building permit issuance, and due and payable prior to issuance of a Certificate of
Occupancy.
13. To mitigate the incremental increase in demand for local school facilities, the
project. proponent shall pay a School Facilities fee. Said fee shall be paid prior to
issuance of a building permit.
14. To mitigate the incremental demand on City transportation systems, the project
proponent shall pay a Traffic Mitigation fee. Said fee shall be. calculated at time of
building permit issuance, and due and payable prior to issuance of a Certificate of
Occupancy.
15. All grading and erosion control shall conform to the City's Erosion Control
Ordinance 15.76.
16. Pursuant to Section 710 of the Uniform Plumbing Code, the car wash shall be
adequately protected against storm or surface water and shall drain or discharge
into an :intercepter of .an approved design for this use, to the satisfaction of the Chief
Building Official, prior to the issuance of a building permit.
17. A mitigation monitoring plan consistent with the local CEQA Guidelines shall be
prepared by the Planning Director prior to the issuance of, a building permit.
Conditional Use Permit Conditions
1. All conditions of the Engineering Department shall be met, including:
R
01
Planning Commission Minutes May 10, 1994
1
a.
City staff will recommend to the City Council abandonment of the portion of
2
Caulfield Lane frontage in exchange for the dedications required in
3
mitigation #1, reserving from said abandonment public storm drain, public
4
sanitary sewer, PG &E easements and a public utility easement if deemed
5
necessary. A formal request must be applied for in the Planning Department
6
for the abandonment. The resulting Caulfield right -of -way shall be sufficient
7
to accommodate a curb -to -curb width of 75 feet with a 6 -foot distance from
8
face -of -curb to property line, in addition to handicap ramps and traffic signal
9
equipment on the comer of Lakeville and Caulfield.
10
2.
The
condition of the Water Department shall be met as follows:
a.
The project proponent shall provide upgraded water service as found
necessary prior to issuance of a building permit.
3.
All conditions of the Fire Department shall be met, including:
a.
Provide fire extinguishers 2A rated ABC dry chemical type as required by the
Fire Marshal.
20
21
b.
Post address at or near main entry door - minimum two inch letters.
22
23
C.
No extension cords. All equipment and appliances shall be direct plug in.
24
25
d.
Provide metal or flame retardant plastic waste cans.
1 6
7
e.
All roof covering material shall have a class "B" rating or better, treated in
28
accordance with the Uniform Building Code Standard 32.7.
29
30
f.
Permits for tank removal are required from both the Fire Marshal's office
31
and Sonoma County Public Health, Department, Hazardous, Materials
32
Division prior to beginning work.
33
34
g.
Permits for tank installation are„ required from both the Fire Marshal's office
35
and the Sonoma County Public H_ ealth Department, Hazardous Materials
36
Division prior to beginning work.
37
38
h.
All procedures for underground flammable liquid storage shall comply with
39
requirements on file with the City Fire Department.
40
41
i.
Installation of water /oil separators, 3 compartment clarifiers and like
42
equipment, installed in the ground, is required. To have a permit from the
43
State Department of Toxics, contact (916) 323 -5871.
44
45
j.
Provide absorbent material for containment and proper tools and container
46
for handling spills.
47
48 4.
All conditions of the Building Division shall be met, including:
49
50
a.
Soils with expansion index greater than 20 requires special design foundation
51
per Uniform Building Code 2904(b).
52
53
b.
Mixed occupancy separation as described in Chapter 5 of the 1991 UBC must
54
be followed.
7
192
Planning Commission Minutes
5
May 10, 1994
C. Show site drainage and grading topography.
d. Indicate all utilities on site plan.
e. Responsible party to sign plans.
L Submit soils report to verify foundation design.
g. Indicate group occupancy, type of construction, square footage.
h. Plans must show compliance to 1,991 UBC, UPC, UMC, and 1990 NEC.
Plans must also show compliance to current Title 24 'Energy Code.
i. Provide structural calculations for all non - conventional design items.
j. Demolition permit required to remove any structure.
All conditions of the Planning Department shall be met, including:
a. All mitigation measures shall be adopted as conditions of project approval.
b. No sale of alcoholic beverages is permitted.
C. No outdoor storage of rental., trucks or trailers, stacks of tires or other
merchandise shall be permitted except that any proposal, for temporary
outdoor,display or sales including but not limited to banners, flags, streamers,
tires, and oil may be permitted by the Planning Director through the issuance
of a Zoning Permit prior to the event.
d. There may be some soil and /or groundwater contamination on this site.
Property exchanges from the Shell Oil Company to the City of Petaluma for
necessary public improvements adjacent to the project site may be
contaminated. Property conveyance(§) shall include 'language to defend,
indemnify, and hold harmless the City from any actions brought against the
City for 'damages and /or corrections due to said contamination, subject to
staff review and approval.
e. Construction activities shall comply with applicable Zoning Ordinance and
Municipal Code Performance Standards (noise, dust, odor, etc.).
L This use permit may be recalled to the Planning Commission for review at
any time due to. complaints regarding lack of compliance with. conditions of
approval, traffic congestion, noise generation, or other adverse operating
characteristics. At such time, the Commission may revoke the use permit or
add /modify conditions of approval.
g. The applicants /developers shall defend, indemnify, and hold'' harmless, the
City or any of its boards, commission, agents, officers, and employees from
any claim, action, or proceeding. against the City, its boards, commission,
agents, officers, or employees to attack, set aside, void, or annul,, the approval
off the project when such claim or action is brought within the time period
provided for in applicable State and /or focal statutes. The City shall
promptly notify the applicants /developers of any such claim, action, or
A
Planning Commission Minutes
May 10, 1994 193
1 proceeding. The City shall coordinate in the defense. Nothing contained in
2 this condition shall prohibit the City from participating in a defense of any
3 claim, action, or proceeding if the City bears its own attorney's fees and costs,
4 and the City defends the action in good faith.
5
6
7
8
10
ids
II. PROJECT STATUS:
1. Budget Committee Report - Brief discussion regarding reduction in range of
services offered following the reduction of staff. Commission indicated their
willingness to help in any way they can.
ADJOURNMENT 8:05 PM.
min0510 / pcminl0
W