HomeMy WebLinkAboutStaff Report 4.A 04/18/2011DATE: ! ; April 18, 2011
Revi&ecL - 'ritl& cha4W only.
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Joseph Rye, Transit Division Manager
SUBJECT: Resolution Awarding a, Contract to MV Transportation for the Operations and
Maintenance of 'Petaluma Transit and Petaluma Paratransit Services
j
It 'is recommended that the City Council :adopt the attached resolution awarding a contract to MV
Transportation for the operations and maintenance of Petaluma Transit and Petaluma Paratransit
services.
BACKGROUND
The City has contracted for its transit operations since the inception of Petaluma
Transit /Paratransit in the 1970s. The, City establishes schedules., service levels, marketing
activity, and procures the buses; whAetprivate contractors. provide the drivers and supervise daily
operations, Petaluma Transit has operated with separate fixed route and paratransit contracts
s nce'inception. This is highly unusual, in the industry, as bidding both paratransit and fixed
route together enables potential savings from bids structured' for economies of scale.
Over the l two years, all available,' options to extend ex_ isting'contracts with MV
Transportation (MV - fixed: route operations and all maintenance) and Petaluma Peoples Services
Center (PPSC — paratransit operations) were exercised. Both contracts expire on June 30, 20`11.
In anticipation of the expiration of the currentcontracts, an ad hoc; Selection Committee was
formulated to work with staff on the UP ' process. TAC me_ mbers Gabe Kearney and
Sheldon Gen joined City staff and former- TAC member and local business owner Nathan Nies,
as well as professionals from nearby Sonoma County Transit and Marin Transit,
to provided balanced, unbiased' scoring' of proposals, and 'interviews, Staff prepared a request for
proposals'(RFP), issued on January M 2011, with a proposal due�date of February 24, 2011.
Six proo the fbve by hest 204
ted Co staff - i ed
o a.preliminary ranking f_or.
each p p osal,and distributed g pro the Committee for
scoring oh March 3 On March 10 the Selection Conirnrttee,met and compared scoring, and
p proposers. _ -four�-
determined'' rview the! top The Selection Committee interviewed the
-, to rote_,
Agenda. Review
City Attorney Finance Director City Manager
I
contained
herein. Th aTrans t Advisn Comm ttee u TAC lrnet scoring the g ns dered'this item on April 7th
m
I;
DISCUSSION
In aa P ccordance with scoring procedures contained in the RFP the e Selection. Committee scored the
proposals based on the following weighted, criteria pricing 0OP/4),, experience & qualifications
of local assigned ersonnel 30 /o
"g p o ,( ° ),, history of contractor performing %similar contracts (25%0), and
innovative technologies
(5%).
Proposals Iwere "submitted by six firms; including:
MV Transportation
• First Transit .
• Bauer's IT
® Storer Transportation
• TeeTrans, Inc.
• Petaluma People Services'Center (PPSC).
r
All proposers; except Petaluma Peoplesk Service Center (PPSC); submitted bids, combining, both
:modes under one management;& support team. The Selection, Committee scoring of the written
proposals was aggregated as follows:
Selection Committee Scoring, Written Proposals
1. MV
2. First Transit
3. PPSC
4. Bauer
5. Storer
{
a an als, the Selection Committee 'invited the
Subsequent to review 'd eval_uat'ion of'written submitt"
top four firms (MV, First Transit, PPSC, and Bauer's, IT)'to interview and respond to specific
quesiions',derived from the written proposals,:
Proposer Capsules
MV Transportation
'p ation is a nationwide ubl'
MV `Trans on public ic'transit contracting firm possessing one of the largest
market shares in the.industiv (over 2110 active public transit contracts;' including 100 in
paratransit). MV'has performed well in the 10 years it has been the City's fixed route contractor.
With MVj s roots in paratransit and.the local MV General Manager-';s previous experience
providing paratransit in'Sonoma .County (Santa Rosa)„ MV scored. far better than any other
proposer. „
First Transit is part of'a worldwide "transportation and infrastructure corporation that has been in
the public transit contracting for decades undeffarious harries. First also currently
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firms on'. Ma t7` and, reached consensu9 on .fins 'scoring ` and the recommendation contained
herein. The Transit Advisory Committee (TAC) met and. considered this item on April 7
DISCUSSION:
RFP Scoring
In accordance with scoring procedures contained in.the RFP, :the Selection Committee scored the
proposals wg;weighted criteria: pricing. (40%o) & qualifications
based��on the folio m
ofloca4ssigned personnel (30 %0), histor =y of contractor erformin similar contracts (25 %), and
innovative technologies (5 %).
Proposals were submitted by six. firms,, including:.
® MV Transportation
® First Transit
® Bauer''s IT
® Storer Transportation
® TecTrans, Inc.
• Petaluma ; People Services. Center ,(PPSC).
All proposers, except Petaluma Peoples! Service Center (PPS(), submitted bids combining both
modes under one management I & supportrIeam. The Selection Committee scoring of the written
proposals was aggregated as follows;
Selection Corn nittee Scoring Written. Proposal's
1. MV
2., First Transit
3. PPSC
4. Bauer.
5. Storer
Subsegtient.to review and'evaluation of written .sub mittals, the Selection Committee;invited the
top 'four' firms (MV, First Transit, PPS.C, and Bauer "s 'IT) to interview and respond to specific
questions derived "from the written proposals.
Proposer Capsules
MV Transportation
MV Transportation.i
s a nationwide public transit contracting firm possessing 'one of the largest
market. shares in,the industry (over 210 active public transit contracts, .includmg,1.00 in
p ratrans t). MV .has performed well in the 10 years :it, has been the ;City's fixed route contractor.
With MV ' s
a ". aratransit .and the local MV General Manager's previous experience
roots, m, p �,_
providing paratransit in Sonoma County (Santa Rosa), MV scored "far better than any other
proposer:
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First. Transit; is part of a worldwide ;transportation and infrastructure corporation that has been in
the public transit contracting; business ;for decades under various names. First also currently
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captures a large,portion of the North American transit market share and has extensive experience
providing both fixed' route and paratransit services.
Bauer IT
Bauer IT is a local (San. Francisco) transportation firm that bas built its business providing high -
end charter and employer -based transportation. Bauer IT has. large contracts with. Google,
Yahoo, and Cisco, where it provides home -to -work .transport under contract with these large tech
firms. Bauer specializes in contracts where it provides the vehicles, but has, to this date, no
experience providing. generalWpublic, ,all -day public transit services nor ADA paratransit.
PPSC
PPSC is the incumbent paratransit operations provider and has been the only provider for the
past 29 .years. PPSC provides.many social services in.Petal_uma and southern Sonoma County;
however Petaluma Paratransit is'PPSC's only transportation endeavor., PPSC does a good
overall job providing the City's paratransit service. The advantage of this option is the extra
value the- City obtains by having; the local social service. agency provide paratransit contracting
services.
Upon completion of the interviews,, the firms were re- ranked as follows:
1. MV
2. First Transit
3. 'Bauer
4. PPSC
MV was,determined to be the unanimous number one proposer. Best and final offers were
requested from MV and PPSC (PPSC, due to their uniqueness as offering the only "paratransit
only" proposal). Attached please find the introductory, letters from both MV and PPSC, as well
as the cost proposals for each firm. Note that the entire proposal from each firm, numbering
10.3+ and 44+ pages respectively, is available for review in the City Clerk's Office.
Summary
MV was`ranked the #1 proposer; thus the discussion focused on whether the City should
combine operation of both modes (fixed route /maintenance and paratransit) or continue to
operate with separate contractors. As can be seen in Table 1, below, the cost difference is
significant. As, depicted in Table 3 over the seven total contract years (base 5, plus 2 option
years) the City would ;save $ I AM by combining both modes under a single contract. The
Selection Committee discussed the impacts. to current PPSC employees, which could be
minimized, with the:exception.of PPSC's onsite manager and dispatcher. Since these positions
also exist for fixed route, ina combined operation,, management and dispatchers would be
combined and cross- trained eliminating some positions. If 'the Council awards one contract for
both services, PPSC driversiwould be, guaranteed an offer of employment. The MV proposal
pledges 1-hat no PPSC ,drivers will receive lower wages as part of transition; .some may
receive a "slight wage: increase., and all will be offered the same benefit package currently offered
to the fixed route (union) employees.
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Table hs. Comparison of.Contractor Costs FY 2011- 2012.(1st Year) Only
The RFP.
requires that all proposers_ comply with the City's _Living Wage Ordinance (LWO).
The. RFP.' also requires proposers to protect existing non - managerial employees from worsening,
of employment conditions including, reductions in wages and benefits, as required by federal law
for trans systems supported with federal funds. Information was provided by proposers on the
benefit package that would be provided. One item to note, is that the fixed route employees are
currently unionized (Amalgamated. Transportation Union 15'75 .ATU) while the PPSC,
paratransit employees are not. Should the workforce be combined. under a single contractor it is
possibl6that the paratransit employees will join the union and bargain with the other ATU
members.
FINANCIAL IMPACTS
Similarlo transit agencies nationwide, Petaluma Transit.l as seen annual revenues decline
dramatically in recent years.,, `Entering FY 10 -1;h Petaluma Transit raised fares;and reduced
service t6 address.a $200 shortfal`L Reserves were reduced to levels that basically provide
the local'-match - for needed: capital, projects (bus replacements).
Prior to! the establishment of operations and capital budgets Petaluma Transit first pays "off the
top funding to regional transit agencies, Sonoma County Transit.and'Golden Gate Transit, who
provide: intercity public transit toPetaluma, as well as City overhead fees. In FY 10/11., Golden
Gate Transit received $513 Sonoma County Transit- received $190,1 and City overhead
fees came to $145,200; leaving Petaluma Transit with only $_1,459;711 (62. -1 %) of its original
transit operations funding to operate local transit services. -
The operations contracts are the biggest- impact to Petaluma; Transit's annual budget, and will be
the primary determinant of'its ability to .make: needed -improvements, such as those requested by
Petaluma Transit riders in the 2010 on -board survey., Table 2, below; :identifies several
improvements requested'by riders and °supported, by staff, along with annual cost estimates for
each item.
Recent years have seen a period of rapid change to Petaluma. Transit. Fixed route operations
have been improved, routes streamlined, marketing enhanced, and ridership has responded. FY
2010 -2041 fixed route�ridership through February 201:1 was 128;988, up.over 20% from FY
2009 - 20.10. Rider§n communicated with the City via a thorough, bi- lingual, on- board ridership
survey conducted in March of 2010; to, express their satisfaction with the service, but also their
desire for improvements to the,product, such as:
El
FY1:1
Pro.'eg g,
A11:1VIV
MV
PPSC
Fixed Route
N
$631,929
Paratransit
$4653655
$460,455
'Both Modes
$1078053
, $918,155
$1,092;384
/o over �(under -) current�year
A a �� � �: ��
-15 %
1 1%
The RFP.
requires that all proposers_ comply with the City's _Living Wage Ordinance (LWO).
The. RFP.' also requires proposers to protect existing non - managerial employees from worsening,
of employment conditions including, reductions in wages and benefits, as required by federal law
for trans systems supported with federal funds. Information was provided by proposers on the
benefit package that would be provided. One item to note, is that the fixed route employees are
currently unionized (Amalgamated. Transportation Union 15'75 .ATU) while the PPSC,
paratransit employees are not. Should the workforce be combined. under a single contractor it is
possibl6that the paratransit employees will join the union and bargain with the other ATU
members.
FINANCIAL IMPACTS
Similarlo transit agencies nationwide, Petaluma Transit.l as seen annual revenues decline
dramatically in recent years.,, `Entering FY 10 -1;h Petaluma Transit raised fares;and reduced
service t6 address.a $200 shortfal`L Reserves were reduced to levels that basically provide
the local'-match - for needed: capital, projects (bus replacements).
Prior to! the establishment of operations and capital budgets Petaluma Transit first pays "off the
top funding to regional transit agencies, Sonoma County Transit.and'Golden Gate Transit, who
provide: intercity public transit toPetaluma, as well as City overhead fees. In FY 10/11., Golden
Gate Transit received $513 Sonoma County Transit- received $190,1 and City overhead
fees came to $145,200; leaving Petaluma Transit with only $_1,459;711 (62. -1 %) of its original
transit operations funding to operate local transit services. -
The operations contracts are the biggest- impact to Petaluma; Transit's annual budget, and will be
the primary determinant of'its ability to .make: needed -improvements, such as those requested by
Petaluma Transit riders in the 2010 on -board survey., Table 2, below; :identifies several
improvements requested'by riders and °supported, by staff, along with annual cost estimates for
each item.
Recent years have seen a period of rapid change to Petaluma. Transit. Fixed route operations
have been improved, routes streamlined, marketing enhanced, and ridership has responded. FY
2010 -2041 fixed route�ridership through February 201:1 was 128;988, up.over 20% from FY
2009 - 20.10. Rider§n communicated with the City via a thorough, bi- lingual, on- board ridership
survey conducted in March of 2010; to, express their satisfaction with the service, but also their
desire for improvements to the,product, such as:
El
• run later iti the Tev.enings (39-.8
• increase frequency of buses (31.3 %0)
• Provide Sunday service (14.,9 %)
• 'improve. Saturday service (8.6 o).
Staff has prepared cost estimates: for providing'solutions to the Petaluma Transit service
deficiencies identified by the ridership, Table 2•depicts how the cost savings associated with
combined services tinder asingle contract.could be spent to improve service for Petaluma Transit
.riders. j '
t ,
Table 2: `Annua'l Cost Estimates for Providing Various Desired Service Improvements
Uses of +Savings from• COW 'Services
, ,Sunday. Service Fixed Route
$44,026
.'Sunday Service Parairansit
$11
i
.
One Additional Weekday Hour Fixed.
$35,826
;Second Addifional Weekday Hour Fixed
$35,826
Both lyl'odes
$6;795,;797
'Fuel Cost Contingency
$20,000
ADA'Eligibility Functional Testing
$2.1,600
Total. Use of $ayin s_;
$168,972
Total Annual Savings
$174,229
Table je Comparison of Contractor Costs - 7- Year Totals - 5 Base Years plus 2 Option
Years
Recommendation — .0- tion,l
The iSel&ction Committee interview process -led to a consensus tlat any of final four firms
that were. interviewed .could perform adequa "tely for the City (three combined' bids, and PPSC for
paratransit only).. However,lVlV Transportation, the incumbent contractor for fixed route, was
the clear top bidder. The Selection'Committee also determined that the two separate modes
should be combined, under one operating contract, saving the CAy'up to $ AM over the seven
years of ,this contract. The Selection Committee and Transit Advisory Committee (TAC)
recommend'that. C ouncil award a single contract to .MV Transportation for both fixed route and
paratransit.
a
P�P
Fixed Route
$4,029
$4;684,692
Paratransit
$2,766,1 -34
$3,512;241
Both lyl'odes
$6;795,;797
$8,196,933
Recommendation — .0- tion,l
The iSel&ction Committee interview process -led to a consensus tlat any of final four firms
that were. interviewed .could perform adequa "tely for the City (three combined' bids, and PPSC for
paratransit only).. However,lVlV Transportation, the incumbent contractor for fixed route, was
the clear top bidder. The Selection'Committee also determined that the two separate modes
should be combined, under one operating contract, saving the CAy'up to $ AM over the seven
years of ,this contract. The Selection Committee and Transit Advisory Committee (TAC)
recommend'that. C ouncil award a single contract to .MV Transportation for both fixed route and
paratransit.
If MY is awarded a'combined mode contract, any ,difference in level of service, will be in the
realm of "extra value" to the; City from having the local social service agency as the paratransit
operations contractor. :For example,, P.PS:C occasionally alerts; case workers when a rider exhibits
strange behavior, or exhibits other noticeable health 'issues. Shculd'MV be the - paratransit
provider, the City will direc' MV ,staff.to contact PPSC case. workers with these types of
concerns.
Option '
Over the years'PPSC has, been a ; good partnerto the ,City on paratransit and numerous_other
social programs. The seven -year cost difference of,$:L,4Q1,136 sterns, from the, second set of
manager ,and dispatch positions 'inherent ;in separate: operations,, and about $.65,000 per year in
administrative.overhead.. The.$65 000 annual paratransit.overhead.for PPSC is similar to MV's
$73,428 annual overhead /profit for both modes under• °a combined contract.
Council may choose °.to award the paratransit contract to PPSC and' the fixed route and
maintenance to .MV. As Option 2, this will amount lo� a slight cost increase over FY 2010= 2011,
and maintain the istatus quo, which includes the advantages 'inherent :in having a social service
agency provide the paratransit .operations, such as familiarity with case managers, some. training
on dentifyingbehavioral: changes, and faiiiliarty'with,other'PPSC programs. that riders may
want to consider. While Option 2 will defer service improvements indefinitely, it will o als avoid
change, as w.,ell as. the loss ,of two positions within paratransit; including the 'Paratransit Manager.
ATTACHMENTS
1. Resolution
2. MV and'P.PSC;Proposal .Introductions /Cover Letters
3. MV and PPSC Cost `Proposals
4. Benefit Comparison Table
on
ReA/WZ -raiR/ .
ATTACHMtkt 1
RESOLUTION AWARDING X CONTRACT TO MV TRANSPORTATION FOR THE
OPERATIONS AND MAINTENANCE OFPETALUMA TRANSIT AND PETALUMA
PARA TRANSITSERVICtS
WHEREAS, the ,City of 'Petaluma contracts for operations and maintenance of 'its public
transportation services; and periodicaltv conducts, a competitive Request for (RFP)
process f6rltheso and
WHEREAS,'inanticipation 4 'expiration of the current contracts -f6r fixed-route and
paTatransii-', services on June 30,1,611, an ,ad hoc Selection Committee Was formed to assist City
staffin evaluating responses to the RFP and indkin'g a. recommendation for contract award- and
WHEREAS the: Selection Committee met twice to establish scoring of all proposals, and to
p
interview the finalist proposers ; and .
WHEREAS, six proposals were received ived and evaluated„ and four proposers were interviewed,
including the two wo incumbent contractors, MV Transportation and'Petaluma Peoples S ervices
Center; and
WHEREAS, the'Seloction. Corniftit urianimot . is ly that the City Council combine
fixed A, maintenance With. paratransit operations under l asingle contractor to achieve
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economies' of scale, andto free up,'trans-it- fundiftg,to be ,applied to -service shortfalls such as those
identified in recent rider outreach, and
'WHEREAS,, the Selection Committee. and staff u-nani 51y,recommend-the City Council.
award, the �five year contract,.,, with two addi tional one to M I V'T I ranspQr1t4tion, Inc.,
based on the Selection Committee and staff :review oftheirresponsive proposal.
NOW, THEREFORE, BE IT,RESOLVED by the City'Co of the City of Petaluma, that,
the City Council awards;: a. contract for,the operation and'. maintenanceof Petaluma Transit and
Petaluma Patdtransit 8 to MV Transportation, Inc. consistent with the responsive proposal
submitted by MvIransportatioft, Inc; and any agreed' itodi'fioqt.icitis thereto- (collectively,
directs the Citv the City's �standard
"Promall')andauthorizes
-ger to execut e
prof6ssional service agreement with -,MV Transportation, Inc., coftdifi ed on
np on
Tran§portatj'6n,. Inc. timely executing the contract aN.submitting 41treqpI
includin g but not lmted to. certificates - fflicate of'ihsutdn in accordance with the
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2
4620 \Ve'stnn Drive
CAif �`(-)I 94-5 3-1
1W o SO o 8080
(fiac "0" * 863-a 8 7 '.}.3
W. XXAV. Ill VI TA )Is I L ELLIE
......... ...
Joseph Rye; TraiisiU,Div7si 'lvlaii'dge'r,
City Clerk's Office - :Cityof Petaluma
1 English Street
Petaluma, t alutna, CA 04952
Dear Air•, Rye:
NIV Transportation,, Inc. And. A]]. subsidiaries, joint ventures, partnerships and affiliates, (or '%V") is delighted to
submit its proposal in response to the 'City d'Petaluma s Request for Proposals for- the Petaluma Transit
00 ti
, e ra 'ans 'and Maintenance Contract. It is IVIV Tr oti"s n"u�'s§ion to be The SlWidafid f F�--vrellence in the
Provision of D,ubl This missibn,'is achieved every day in more d 150 locations Across
North America, jus as i�tis in Petaluma, an&will be'for both services sho the City choose NIV.
t Petaluma Transit services.
lvfV!has partnered with. the City for- nearly 11 years In �ffie successful deliyer�y of tI
NOAAri Sita . sa, and Regional Vice President,
Th6;'corn. any s ocal manager, Ms. Dawne Ivory, West President,�!
P gu-
&L N11 L — is,,have worked Citystaff'M.meei chanaes'.in sere *icclrequirements, and to ensure th4tVissengers
con tinue. to experience a, seamless; safe tand;ontime servite. The company has also; d6inbris trated, its, commitment
toth and to City throughout " its" proposa
e community ,�as fartlier,idiscussed ffirougl
T th
1*6 Transit passengers no only clean
6kbbut t he term, Petaluma Tr n
-- rerswith�a,servjce "iat�isno
and prspntiblt but safe. MV's. accident 'frequency rate for ffie f route services is 0'.'52 Accidents per 100,000
miles, which exceeds industry, acceptable avera sta ges. And tliofigx,l,i'NIV.',� City s , ff to •reduce services 'by=
Ms Ivory and one valid complaint per mouth. XlV is excited to
16 , 13g.icent�in 2010,
partnef .City, once' again, and looks-forMird 'to; providing 1:Io0i'Petaluma Transit and Paratransit services.
;Vf V p rop o sal . inctudes discussions on. new teclinology and 'staffing , approaches that will service through
a.strearn ned,approach that increases efficiency and reduce costs,
I Iii y61fftontact for thisprocurement and I am authorized
to representations for NIV Transportation, Inc.,
to [include all 'its subsidiaries, joint ventures parfnerst -13s and'4fithates (the bidding - entity). If awarded the
cork ract, the 'Cohtracdng Party, NViU,,be Transpoffatian Inc.
Please accept this, letter as,aclmowledgement of - receipt of Add6ndbm 1 (F-elSivary'2, 2011) and Addendum ,2
(F76b I ruar) T—his,l6tter-.a1s'b&nsures • ttiativ[V's for
-,6 close date of the Cit , RFP.
a rnfmmum,of 120 ,days follo-,iihLr
Thank you for you , considerationn of NfV Transp encourage, Transportation. .; encbu a , you to select HIV Transportation as, your
partnerfor , the br.6p J$i of 'the Petaluma' Trabsit. We look forward fo: working with City staff thf6ughouf this
prccurernent-.,
Sincerely
C. Pi-hl
Senior Vice President:
PPSC EXecutive Summary
At'Petal'uma People Services Center (PPSC) our goal is reduce poverty, physical and
mental abuse, chemical dependence, violence, ignorance, isolation and mental illness, among
children adults, families and seniors. PPSC is much more than a collection of 34 human
services programs based on, best practices research and measurable outcomes. We are 'a
community of caregivers existing within the larger community whose sole, purpose is to help
make people's lives better. We strive to do this one child, one actuit, anct one senior at a t
Last year we served over 7,004 people through our programs. The hands -on, face -to -face
support'that individuals receive from PPSC is wide.rangin,g: counseling, job placement,
violence! prevention, daily hot meals, rides to the doctor, case management, financial
assistance for homeless prevention and information and referral.
PPSC has five significant core service areas:
Senior Services - Meals -On- Wheels, Adult Day Care, Case Management, Nutrition Site -
Senior Cafe
Homeless Prevention and Fair Housi g - Rental Assistance and Tenant/Landlord
Education and Mediation
Employment & Training, - Adult and Youth
Counseling - Individual, Couples & Family, Drug z Alcohol Prevention, Violence.
Prevention
Petaluma Paratransit - Door -thru -Door for eligible seniors and physically-and mentally
challenged individuals who cannot use fixed route.
The Board of Directors and Senior Management of PPSC ase dedicated to its mission of
providing coordinated paratransit and community services, that meet the special needs of the
people we are entrusted to serve. This year, 2011, marks our`29 year of providing
commur ity based paratransit to the seniors and mobility challenged of Petaluma.
When city leaders came to PPSC to ,provide the paratransit services we saw an opportunity
to experience a new vision of community, one driven by an array of services to older adults
not restricted to individual programs and mandates; but .rather a continuum of care, of
which 'mobility is a vital element. Historically the City and PPSC have worked in concert to
address the needs and requests of the citizens and we look forward to continuing our
partnership in the future. Our work is focused on social interaction to ensure we look after
all our participants' needs as effectively as possible. We keep track of each person and our
trained drivers know they can help identify individual needs and changes as they occur.
Twenty -nine years ago PPSC, along with the leaders of Petaluma, became increasingly aware
that lack of transportation was an obstacle to achieving a better quality of life. As previously
stated in the cover letter otir customers whether they know us as the friendly voice who
:' Petaluma People Services Center' Providing a Continuum of Care for Petaluma
schedules their ADA transportation, or the driver'willing to early five or six grocery bags
onto their accessible transit bus; or the discharge planner at the hospital who knows that the
patient; will be escorted safely home or the employer who knows that their disabled
employee will arrive on time to work, they all know they can always.depend on us to be
caring, courteous, safe, professional, and prompt.
We know the key to meetn this commitment lies with our employees. Alert and caring
drivers; who act as additional eyes and ears for our Senior Case Mangers, are an integral part
of the matrix of Community Services we provide for our clients. It is this commii to
teamwork and integrity by our staff that supports the inclusion of paratransit as a
component of PPSC Senior' Services.
PPSC einployees are the magic that have made our paratransit services successful. Each
working day is another opportunity to make a difference in a vulnerable persons life. Every
staff member is given the tools -to. positively affect the lives of each client they serve.
From the "front line" drivers t o th agency managers, PPSC's goal is to address community
1 6 0
and Paratrans needs by coordinating our existing services and developing greater capacity
-,
to moetthe growing need. The l allrnnrk of our operations is quality customer service
combined with exceptional system performances and fiscal accountability. Our
transportation seivices.are well- integrated with the organi'zation's broader mission.
PPSC Paratransit Vision Statement
Petidunid Peoples Setvices Center`s Parabtansit is committed to-being the model for quality
=
transportatimi and conzMxcnity,services. Through inn6vation, in' tegr and dedication, staff zoill
continue to make important contributim-ts to the qualiiij of life of our clients.
Contributions to the quality of life of our clients is about providing them with a means of
avoiding 'isolati on and having access to the ,greater community, even after they have lost their.
ability to .drive. "Life- enhancing' Para transit . is about rides to PPSC programs, to the
Petaluma. Senior Center or to a.lair appointment. "Life Sustaining" Paratransit is medical
fto
appointments like dialysis; and all importantfood shopping'.
1Vlany years of experience in dealing with the usual destinations of our clients and knowing
,
what doetors , are most often running - late and what cheats are likely =to be suffering side - _ `
ta
effects of their treatments. on return trips is the lend of specialized knowledge that results in
quality ',care from PPSC Paratransit.
Petaluma People Services Center - Providing o Continuum of Care for Petaluma
�c
In summary, it is important to evaluate the value of the Paratxansit Services that PPSC
provides and not simply the cost.
—e-2?-Year-s-of-e-x-per-ience-pr-oviding-par-atr-ansit-ser-v-ic-es-to-P-e-talu-ma,
integrated services for many of the riders on paratxansit,
® the safety-net for the community I - and varatransit' s role as an entrance to that net,
® caring, courteous, safe, professional and prompt services on behalf of the city of
Petaluma,
® exceeding all. expectations for service delivery placed on it by management,
* the flexibility to adjust as service delivery demands change,
* willing to work, as we have in the past, as a partner with the fixed route provider,
* our entire, staff, including management, all. live locally,
® a,501 C3 non-profitthat, I is held to very stringerit:accountin 9 and audit standards,
® having proven experience . managing large federal, state and city contracts,
*
culturally compet6nt trainingtolall our staff,
® continue to evolve our services and programs to address the changing needs of our
passengers.
The California State Legislature passed the Social Senivice Improvement Act in 1979, allowing
for a framework already, utilized.by PPSC Paratransit; thatis the creation of a Consolidated
Transportation Sei vices Ageftqy,(CFSA ) in each county., The legislation allowed human
service,fransportation to be coordinated by agencies like PPSC allowing for efficiency and
providing better services. This now national model for transportation ensures that those
residents in need of these programs rograms have access to,mobility options. Our model, given
the way we have integrated paratransit:into the, continuum of care, is the best modelfor
our Petaluma community.
Petaluma People Services Center -
gaContinuum of Care far Petaluma
ATTACHM 3 PROPOSAL FORM 1.1
M\/
BUDGET PROPOSAL
OPERATIONS AND MAINTENANCE
Both Modes - Fixed Route and Paratransit
Instructions to Proposers: This Form 1.1 is used to submit the budget proposed for all work described in
this RFP. The proposed..budget must consist of fixes hourly costs; by mode of service, and fixed monthly
costs_- P_r_oposer-s= should- Gemplete_en�fgrm °.fir eaoh -ser rises- pr-�posed- {:i--e--f -xed- route -- and
maintenance, paratransit operations, all services).
�;
Base
Years
Option Years
Fiscal Year(FYI 2 means FY
11 -12, July2011 thru June
2012
FYI
FYI
FYI
FYI
FYI
FYI
FYI
Man Cost Per Hours
Fixed Route
$
22,91
$"
22.96
1,$
22.82
$
23.62
,$
24:28
$ 24.40
1 $
24.50
Dial A Ride -
$
20.90
$
21.36
i$
22:25
.$,
_., 22.53
:;$
23:08
$ 23.60
$
23.93
Month) Fixed Fee
$
30,674:
$.
30;670
$
31,742
$
°32;528,'
$
33
$ 35,002
$
35,414
Monthly Liability Insurance
(General & Auto)
$
4,123
$
4,156
$
4,276
$
4,357
$
4,440
$ 4,526
$
4,613
Total Annital Costs
$
918,155
$
923,435
$
944,318
$
967,982.
$
991,285
$ 1,020,016
$ 1,030,606
# of Months
12,
12
12
12
12
12
12
# of Fixed ,Revenue Hours
13 ,300,
13
13,300
13,300
13;300
13,300'
13,300
# of Para IRevenue .Hours
9,375
9,375
9,375
9,375
9,375
9,375
9,375
Elements af'Cost/Hour
Operator W a ges.
$
17,. 34
$
17.47
$
17.65
$
18.08_
$
18.47
$ 18.64 '
$
18.75
Op erator Benefits
$
_ 4:73:
$
4.82
$
4:93
$
5.09
$'
5.32
$ 5.42
$
5.52
Other Operating Costs
(specify):
Subtotal
.$
22.08
$
22.29
$
22:58
$
23.17
$
23:78
$ 24.07
$
24.27
Monthly Costs Elements
Manager Sala
$
3,852
$.
3,948
$
4,066
$
4,168'
$
4,272
$ 4,358
$
4,445
Project Manager Benefits
$
848
$
864
$
912
$
943
$
-968
$ 1,009
$
1,043
Sala
Benefits
Sala
Benefits
Dispatcher /Reservationist
Salary
$
3j877
$
3,974
$
4,093
$
4,196
$
4,301,
$ 4,387
$
4,474
Dispatcher /Reservationist
Benefits
$
630
$
654
$
690
$
720
'$
775
$ 806
$
838
tI,,?
PROPOSAL. FORM 1.1
13.
Base Years
Option Years
Fiscal Year '(FY12 means FY
11 -1,2, July, 2011'thru June
2012
FY112
FY1.3
FY14
FY15
FY16
FY17
FY18
Road Sup ervisor , Sala
$
2,779
$
2,848
$
2;689
$
2,756
$
2,825
$
2;882
$
2
Road Supervi Bene -
$
443
$
460
$°
:455
$
'475
$
512
$
532
$
524
Mechanic Salary
$
5,057
`$.
5,184
$
5',339'
'
5;473;
$
5,610
$
5,722
,$
5,836
Wcha Benefits
$
771
$
796
$
$30
$
858
$
904
$
'931
$
960
Utility Worker Salary
$
2,155
$
2;209
1 $
2',275
$
2,332;
$
2,390
$
2,438
$
2;487
Utility Worker Benefits
$
368:
$
382
$_
402
$
419'
$
449
$
466
$
484
ADA Eligibility
Determination Costs
Non- Vehicl'e,insurance
Office Ex _
$
429
.$
434
1 $
447
$
460
$
475,
$
501
$
516
Uniform Expenses
$
123
'$
123
$
127
$
'131
$
136
$
144
;$
149
Training Expenses
$
915
$
916
$
943
$.
971-
$
997
$
1,050
'$
1,075
Incentives/Li'quidated
Damages
Letter of Credit
Other Expenses (specify).
1. Licenses.& Fees
$'
42.
$
42
$
43'
45
$
46
$
101
$
104
2, Bus Passes
$
990
'$'
990
$
1,020;
$
1,051
$
1 „083
'$
1,956
$
2;015
3. Capital , _
$
202
$'
250
$
:268
$I
245
$
78
$
78
'$
78
4, lnterest ease
$
485
$
460
$
450
$
440
$
435
$
417
$
396
5, Start U, ,;
$
590
Contract Overhead
$
4,207'
$
4,219
$
4,330
$
4,430
$
4
$
4,675
$
4,724
Profit
$
1,912
$
1;918'
$
2,362
$ _
2,416
$
2,462
$
2,550
$
2,577'
Subtotal Per Month
$
30,674
$.,
30;670.
$
31,742
$
32,528,
$:
• 33;232
$
35,002
'$
35,414
13.
PROPOSAL FORM 1.2
PROPOSER'S PROPOSED STAFFING LEVELS- OPERATIONS, ADMINISTRATION AND. MAINTENANCE
Both Modes - Fred Route and Paratransit
3
FY 11/12
FY 12113
FYI all 4
FY 14115
FY 15116
FY 16117
FY 17198
#
Wage
Scale
#
Wage
Scale
#
Wage-
Scale
#
Wage
Scale
#'
Wage
Scale
#
Wage
Scale
#
Wage
Scale
Project Manager
1
$ 22.22
1
1 $ 22.7,8
1
$ 23.46
1
$ 24.05
1
$ 24.65.
1
$ 25 11 14
1
$ 25:64
Transportation Manager
-
.,
Road Supervisor
1
$ 16.03
1
$ 16.43
1
$ 15:51
1
$ 1.5.90'
1
I S 16.30
1
$ 1fii,63
1
$ 15:51
Fixed Route Dispatcher
1.5
$ 14.27'
1:5
$ 14 ;63
1.5
$ 15.07
1`:5
$ 15:44
15
$ 15.83
1.5.
$ -16,14
1.5
$ 16.47
Pamtransit
Dis atcher /Reservationist
Office Manager
Mechanic
1
$ 27.92
1
$ 26.62
1
$ 29.48
1
'$ 30.21
1'
$ 30.97
1
$ 31;59
1
$ 32.22-
Bus Operators
Fueler/Washer Utility
Worker
0.8
$ - 14.87
0:8
$ 15.24
0.8
$ 15.70
.0.8
$ 16.0.9
0.8
$ 16.49
0;8
$ 16,82
0.8
$ 17.16
Full Time Vehicle Operators
all modes
9
1 $ 16.15'
9
$ 16.27
9.
$, 16:44
9
$ 1684.
9
$, 17.20
9
$` 17137
$
$ 17.47
Part Time Vehicle Operators
all modes
T
$. 16.15
7
$ 16.27
7
$, 16-44.
; -,7 .
, $ _ 16.84 ,
`7
$ 17.20
7
$ 17:37.
7
$ 17.47
Extra Board Operators (all
m,o;des
On- Call'O erators
Training Wages
Probationary Wages
Other Staff (specify title and
function
2.
3.
Personnel Located Off - Site
Total Staffing
1 21.3
121.31
21:3
21.3
21,3
21.3'
3
M V "FORM ORM .3
O.PERATORWAGE and BENEFIT DETAIL
(Alternate Formats for pro'viding the requited infripmati,on are acceptable.)
Wdth Mbdes - Fixed'Routva Paratransilt
Wade Scale by Seniority
Seniority
FY12
FY13
FY14
I FY15 -
1°
FY16
Additional wage information:
- Y 1
F, 7
FY18
Training
10.60'
1TOD,
1
10-00
$
1
10.00,'
.I($
10.00
I r
10.00
$
10.00
Start
14,27
14.561
$-
14.85
$
15.14
$
15.45
1536
$
16.07
I Year
$
1,5.14.
14,63'
$
14.92
$
15.22
$
1
15.76
'$
16.07
2 Years
1,541
15.44
$
14.591
$
15.29
$
15.60
15M - 1 , $
16.07
3 Years
$
1.5
1,572:
$
16'
.75
15.37
1
-15,.67
15.'91
$
16.15
4 Years
$
16.20
$
16.25
16.93
16.
1
T5.75,
.15.99
$
16-23
'5 Years
16
16.52:
16.57
$
16.5.1
$
'16.39,;,
1;,
16.07
$
16.31
6'Years
$
17.06
46.80t
$
16.
$
17'07
$
17.01
16,72
$
16.39
7 Years
$
17.53
17.34
'$
17A4
$
17.36
$
1,7.5.8,
17.3.5
$
17.05
18 Years.
$
17..'.79'
$
1T88
17.'69
$
17-65
$
17.88
17.93
$
17.70
[9 Years
1&
18.24
$
18'22
$
18.19
18.24
$
18.29
Yea
$
- 18.59
18.69
$
18.51
18
$
18.76 '
$
18;54
$
18'.60
n
nsurance
ay Pay
Fivement Leave
Additional wage information:
MV
BOGET PROPOSAL.
OPERATIONS ANDVAINTIENANCE
Fixed R Plus Maint6hince
PROPOSAL FORM 1.1
I nstructions to, Prop oqqrs: This Form 1.1 is used to " submit 1her,budget proposed for work described in
this RFP. The prop - osed budget must consist offixed hourly costs, by mode of service, and fixed monthly
r, !T�eNic t "'T " 's - _d :"411ht hance
�costt�---Pfo 10cii-Ocid P - opD - - e
paratransit operations, all:services),
. ... ... . . . ............... . ... . . . . ......... . . . . ...... . ......... ........... .... ..... ... .
E
Base Years
Option Years
Fiscal Year (FY12 means FY
11-12, July 2011 thru June
2012
FY1 2
1
FY13
FY14
FY1 5
FY1 6
FY17
FY18
Variable. Cost Per Hours
Fixed Route
1
23.28
$
2 3:46
$
.23:32
$;
- 24.121t
24.78
24.901$
25.00
Dial A Ride
Monthly Fixed Fee
$
24..1
$
24,892::
25,283
$
2&
26,559
$
27,279
$
8,036
2 8,036
Monthly Liability Insurance
(General & A utd)
$
2,751
2,801
$
2.853
$
2
2,962
$
3,019
$
3,078
TofalAnnual'Cdsts
$
631,929
$
:644;275
$
647,753
$
667;'649
1
683,786
$
694,697
S
705,92
# of Months
12
12
12
12
12
# of Fixed Revenue Hours
13,1300
f ;'wo
13,300_
13,300
.13,300
13,300
13,300
00
# of Para Revenue Hours
0
o
0
0
0
01
0
Elements of Cost/Hour
Operator Wages
$
18.
1;8:32 2
$
18.16
$il
. 18.1.5
$
19 1 .20
$
19.25
$
1 9.29
Please see proposal
$
.5:02' _
5.13
$
5_16
$
6.36
$
5.58
$.
5.65
$
5.72
Other Operating "Costs.
(specify):
1.
2 35 2 8
q23.46
$
23.32
$.
24.12
$
2438
$
24.90
$
25.00
, Subtotal
-,
Monthly Costs Elements.
Manager Salary
$
'3,852
3,948
$
4,066
$:
4
$
4,272_
$
4,379
$
4,510
Project Manage.rBenefits
I
1 ;000
872
$
906
07 .
$
970
$
991
. $
1,029
Salary
Benefits,
Salary
Please see
proobMal_
Benefits
Dis'patcher/Reservationist
Salary
$.
1,255,
$
1;287'
$
1;325
$
1,358
1
1,392'
$
1,427
$
1,470
Disp6tch&/Resbrvatiohist
Benefits
203
$
2141$
223
,$
-23T3$
247
$
258
L
270
E
PROPOSAL FORM 1.1
4�
Base Years
Option
Years
Fiscal Year (FY1.,2 means FY
11 -12, July 201,1 thru June
2012
' FYI 2
FY13
FY14
FY15
FY16
FY17
FY18
Road Supervisor Sala
2,699
$
2,767
$...._
2,6i2
$ 2877
$'
2;744
.$
2,813
$
2 . 60
Road S U ervisorBenefits
$
..428
$•
451
$
442
:$ 462.
$
_
,$
511.
$
... 534
Mechanic Sala ; ,
$
4,912
,_$.
5,035
$
5,186
$ 5,316
$
5,448
$
5,585
$
5,752'
Mechanic Benefits
$
743
` $
774
$
803
! $ 830
$
866
$
896
$
931
Utility Worker Salary
$
2,093
$
2,145
$
2,2:10
. $ . 2,265
$
2,321
$
2.380
$
2,451
Utility Worker Benefits
$
355,
$
,.374
$
390
$ 407
$
430
$
448
$
468
ADA Eligibility;',
Determinatilone Costs
Non- Vehicle Insurance
-
Office Expenses"
$
296
$
. 305
$
315
$ 325
$
335
$
345,
1 $
355
Uniform Ex en66s
$
86
.$
_ 89
$
92
$ 95
$
98
$
1011$
104
Training Expen"es
$
505
$
521
$
533
$ 552'
$
569
;$
644
$
660
Incentives /Liquidated
Damages
Letter of Credit!
Other Ex enses', s eci :
1: Licenses & Fees
$
28!
i
29
'$
3.1_
$ 32'
$
33
$
66
$
68
2. Bus Passes
_. 996
:$
1 „020.
$
_1,051
$ 1,683
$'
1
$
1
$
1,182
3. Ca ital
$
130
$
17a
$.
196
$ 179
$
78
$
78
$
78
4. Interest Exp
$
322
$
320
$
314
$ _ 308
$
305
$
290
'$
276
5. Start U
$
-
Contract Overhead
$
2; 896
$
2,953
$
2;969
$ 3,057
$'
3,1,34
$
3,184
$
3,236
Profit
$
1
$
_ 1,611
$
1,619
,$ 1,668
$
1
$
1,737
$
1,765
Subtotal Per Month}
$
24 ,110
$:,
24,892
$
25,283'
'$ 25;950
$
26,559
$
27,279
$
28,036
4�
PROPOSE R'S PROPOSED STAFFING LEVELS - OPERATIONS, ADMINISTRATION AND
Fixed Route Plus Maintenance
3
e.
OQ.
FY 11112
FY 12113
FY 13114
FY'14115
FY f6/16'
"FY 16117
FY'17/18
#
Wage
Scale
#
Wage
Scale
#
Wage
Scale
#
Wage
Scale
#
Wage
Scale
#
Wage
Scale
#
Wage
Scale
Project Manager
1
$ 22.22
1
$ 22,78
1
$ 23.46
1
$ 24.05
1
$ 24:65
Transportation Manager
Road Supervisor
1
$ 15.57
1
$ 15.96
1
$ 15.07
1
$ 15.45
1
$ 15.83
Fixed_. Route Dispatcher
0 5
'$ 14:27
0.5
$ 14.63
0.5
$ 15.07
0.5.
$ 15.44.
0.5
$ 15.83
Paratransit
Dis - atcher /Reservationist
Office, Manager
Mechanic.
1
$ 27.92.
1 1
$ 28.62
1
$; 29.48
1
$ 30.21
1 .:$
30.97
Bus Operators
Fueler[Washer Utility
Worker
0.8
s 14.87
0.8
$ 15.24
0.8
$ 15.70
0.8
$ 16.09
0.8
$ 16.49
Full Time Vehicle Operators
all modes
5
$ 17.06
5
$ 17.12
5
$ 16.97
5
$ 17.53
5
$ 17.95
Part Time Vehicle Operators
all modes
4
$ 17.06
4
$ 17.12
4
$ 16.97
4
$ 17.53
4
$ 17.95
Extra Board Operators (all
modes
On -Call Operators
Tfainin CNa es,
Probationary. Wages
Other Staff (specify - title and
function
Please see proposal
2
3.
Personnel Located Off -Site
Total Staffing
1 13.31
113.31
13.3
13.3
1
113.3
j
0.0
0.0
3
e.
OQ.
PROPOSAL FORM 1.3
M v
OPERATOR WAGE and BENEFIT DETAIL
(Alternate Formats for providing the required infrornation are acceptable.)
Fixed Route Plus Maintenance.
Wage. Scale by Seniority
Seniority
I
FY12
Please see proposal
FY13
FY14
FY-15
FY1
FY1 7
FY18 -
Trainin g
:$
- 10.00
1$
10-00
Other
TO-OG
10-0
$
10
:,Start
14;27
:$
1456
$
14,85
1:5.14
$
15A5
enionths -
- 1 - 4 -- ,. - 27
$
'---1 = 7
1-1
1 4
1 514
-$=
- 4&A5-:
1 Year
15.14
V
14.63,
14.92
$
15.22
$
15:52
2 Years
1'5.41
15.44
$
14.99
$
.15.29,
$
1
�3 Years
$
15.93
1 5:72
15.75
$
15.37
$
115.67
4 Years
$
1620
1
16
16.03
$
16.07
$
15.75
5 Years
$
1.6.47•
16.52
$
1.6.57
$
16.51
$
1639
, 6 Years
$
17.00
16;80
$
16.85
$
17.07
$
17-01
7 Years
17.53
$
17.34
$
17-14
$
17.36
$
17.58
�8 Years
$
17-79
17:'88
$
17.69
$
17.65
$
17.98
9 Years
1_$
18;32
18.;15
$
18.24
$
18.22;
$ 18.18
10 Years
j $
18.59
1
$
18.51
$
18.79
'$
18.76
Additional wage information:
Please see proposal
Benefits
Type of Benefit
Description of Contribution or Coverage
Medical
Please see proposal
,Dental
Vision
Life,insurance
,Holiday Pay
Bereavement Leave
Paid Time Off
Paid Sick Leave
Other
Additional wage information:
P P5C
BUDGET PROPOSAL.
OPERATIONS AND MAINTENANCE,
PROPOSAL FORM 1.1
Instructions; to Proposers: This Form 1.1 is to be used to submit the, budget proposed for all work
described in this RFP. The proposed budget must consist of fixed hourly cost's, by mode of
service and -fixed monthly costs. Proposers should complete one form for each service proposed
(i.e. fixed route and maintenance, paratransit operations, all services).
..Base Years
Option Years
Fiscal Year (FY 12 means FY '
11 -12, July 2011 thru June
2012)
FY 12....,
FY 13
FY 14
FY 15
FY 16
FY 17
FY 18
Variable Cosfl er Hour
Fixed Route
Dial A Ride ,_
$22.44
$23.18
523.87
$24
$25,07
$25.68
$26.33
Month! : Fixed: Fee
518 1 076
_ , $18;637
$19,163
$19,732
$20,234
$20,747
$21,327
Monthly Liability Insurance-
General
$189
$194
$200
$206
$213
$2:19
$225
Monthly. Liability Insurance -
Auto
52,575
52,652
$2,732
$2,814
S2,898
$2,985
$3,075
Total Annual Cost _ per 9;375
Hours
$460,455
$475,1D9
$488,921
$502,055
$515,171
$528,162
$542,368
Elements of Costl How
Operator Wages
$15.95
$16.33
$16.64
$16.91
$17:23
$17.51
$17.81
Operator Benefits.... _..
6.49
6 - . 85
7.23
7.52
7:84
817
8.52
Other. Operating Costs:
(specify):
_ _.
-
Subtotal
S22.44,
$23:.18
$2387
$24.43
$25.07
$25.68,
$26.33
Monthly Cost` lements
Manager
$3,761
$3,836
$3,912
$3,991
$4,071
$4,1.52
$4,235
Manager Benefits
1.;043
1,115
1,195
1,258
1,325
1;397
1,473
Salary :.
...
_.._ ;.
Benefits
Dispatcher. Salary Seilary
1,733
1,768
1,803
1,872
1,907
11,94111
2,011
Dispatcher Benefits
486
520
557
590
621
654
693
SchedulerSalar
1,885
1,950
1
2,048
2,080
2,113
2,145
Scheduler Benefits
2361
247
254
264
2711
278
286
PEfALUMA.TRANSIT
Issued January 10, 2011, revised March 25, 20,111 Page 179 of 183
z)
?PSC
B Years
Option Years
Fiscal Year (FY 12 means FY
11 -12, July 2011 thru'June
2012)
- FY 12
FY 13
FY 14
FY i5.
FY 16
FY 17
FY 18
Road - Supervisor -Sala
57 365
— 1 387
T O
$1,430
$1;453
$1,475
$1,498
_ .. Road Supervisor Be?nefits.___...
— .---- __ - &45
�..._ ._...._572
_..___— 602
.._ _ ..__.:626
-.. _____..__.651..
—..,- __.._.678
- — —706
Mechanic Salary
Mechanic Benefits
Utility .Worker S alary
Utility WotkerBenefits .
ADA Eiigibillry
Determinatian iCo
108
11 1
1 13
11'5
117
120
122
Nor)- Vehicie,`,Insurance
92
43
44
46
47
48
50
Office Expenses
889
911
938
966
995
1,025
1;056
Uniform, Expens
86
88
91
94
97
100
102
Training Expenses
_.,2.1:4
220
224
'229
234
238
, 244
Incentives /Llgtlidated
Damages
50
52
53
55
56
58
_..
60
Later of Credit
Other Expenses (specify):
1. Professional Services
26.6
274
282
2$1
;299
308
318
Contract Overhead
5,372
5
5,704
5;857
.6,010
6,162
6
Profit
Subtotal (Per Month)
$18;076
$18;637
S19,163
$19,732
$20,234
520,747
S2i,327
PETALUMA TRANSIT Issued January 10, 2011, revised March 25, 2011 Page 180 of 183
21
Proposal` Form 1.2
I
Proposer
's Proposed Staffing levels- 0perations,. Administration and Maintenance
' Note: Road Supervisor and ParalransitSchedUlerare part time drivers, therefora Included in,the total count of part Urne:drivers:
N Page 183 of 183
N
-,K).
FY 1 1/12
FY'I'013
FY 13/14:
FY 14715
FY 15775
FY''16/17 -
FY 17/18
#1
Wage
Scale
#
Wage
Scale
#,
Wage
Scale
#
Wage
Scale
#
Wage
Scale
#
Wage
Scale
#.
wage
Scale
Project Manager
T ans ortation,Mana ar
P 9
1
S21i70
3
$22:13
1
m
$22.5
1
523.02
1
$23.48
1
523.95
1
524.43
Road Supervision,
$15:75
t ',
: $16.00
1' .
$16:25
1
51.6:SD
1.
$76.76
1
$1:7.02
1
$1729
Fixed'Roule • Dispatcher
Prdjn3 :Wanager
Paratransil Dispatcher _
1
12:50
1
1275
.,1
13.00
'1 .
13.50
.'1:
13.75
1
19.00
1
14:50
Parairansit:SChedulsr
1
14.50
1
15.00
1
15:25
1
15,75
16.00
16.25
1
16.50
Mechanic
Bus Operators
Fueler/Washer:Utillty Worker
Full Time Vehicle Operators
(all modes)
4.
13.99.16.50
4
141,21- 16.26.
4
14.43- 1.7;02
4
14.66 -17:29
4
14.89-17.56
4
15.12 -17.83
a
i$.35 -18,17
Part time Vehicle Operators
(alt modes)
3
1100 -1575
3
1311 -16;00
3
13.41- :16.25
3
1 ;50 -16:50
1
13.75 -16:76
3
14;00- 1,7.02
3
1` 1p.50 -17.29
Ewa Board Operators (all modes)
! ..
On -Gall Operators
Training ages
10:00
Y0:20
10.40
10161
10.82
11.04
,:; 11:26
Probationary Wages
Other Statt (specify title and
function)
I:
1, Rori.kirtiey- Executive Director
1
45.68
1
45MI
1
45.68
1
45.66
1
45.68
1 t
45.68
T
i
.; 45.68
2 Llil. Liu - Finance director
1
34:62
.1
34.62
1
34.62:
1
34.62
1 1
34,62
1
34.62
1
i i- 34.62
L..
Personnel Located ()If -Site
Total:StaHing
' Note: Road Supervisor and ParalransitSchedUlerare part time drivers, therefora Included in,the total count of part Urne:drivers:
N Page 183 of 183
N
-,K).
PPSC
PROPOSAL FORM 1.3
OPERATOR WAGE and BENEFIT DETAIL PPSC
(Alternate Formats for Providing the required' reformation are acceptable)
Wane Scale by Senioritv
Seniority
y
F. 12
F? 13
FY 14
FY 15
FY 16
FY 17
FY 18
Contract Year
Year-1
Year 2,
Year 3:
Year 4
Year 5
Year 6
Year 7
Training
570:00
$10.20
$10.40
$10.61
510.82.
$11.04
..:.._..
Start
$12.46
$12:'50
$12.75
$13.00
$1150
S13:75
. 514.00 .
6 Months
S12.50
$12.75
$13.00
$13.50
$13.75
S14.06
S14.50
1 Year
$12.75
513.00
$13.50
$13.75
$1,4.00
$14.50
$15.00.
2 Year .
$13.00,
'S13.54
$13.75.
$14.00_
$1'4.50.
$15:06
$15:25
3 Year..._
$13.50'
$13.75•
S14.00
514.50
$15.00`
$15 "25
$15:75
4 Year
513.75
$14'00
519;50.
$15.00
515.25
$15.75
$16A0
5 Year
514.00
$14:50:
515:00
$15.25
S15.75
516.00
$16.25
6 Year
S1;4:50
$15700
S15.25
$15:75
S16.00
$16.25
S16.50
7 Year
$15.00
1..-$1525
S15.75
$16:00
$16125
$16.50
$16:76
8'Year
$15:25: :.
$15:75
516:00
$1625
sm50
516:76
.._,517.02
9 Year
$15.75
'$1 &.00
$16.25
516.50
$16 "76
$17.02
$1729,
10 Year
$16.00
S1.6.25
516.50
S16.76
517:02
$1,7:29
$17:56
_.
11 Year
S16.25
516.56
51616
$17:02 " :
S I
$17:56"
$17;83
12 Year
.$16,50
516.76
517,02
$17.29.
517.56
$17.83
$18:11
:1`3 Year ... , .
516.7,6„
$17.02
517.29 ..
• $17:56
517,83
518.11
$1&39
14 Year
sf760
$17:29
$17.56
$17.83 _
516.12
$18,40.
518.68
15 Year
$17:29
$17:56
$1,7
518.1 t
$18.40
S18.68'
=$18.97
i6 Year
$17.56
5.17,83,
$18.11
$18:39'
S18.68
$18,97
$19.26
i Yea
$17:83
$18 "11
$18139
$18!68
$16:97'
519.27
519.56
18 Year
$18111!
$1,8:40
$18:68
S18.91
$19.27
$19:57
$19:88;
Benefits
Y` pe of, Benefits
pescri lion ofPGantribution or. Coverage,_
medical:
Employer full contribution for employees with FTE 0,8 and<above
Dental
Employer full. contribution for employees with FTE 0.8 .and m ove..
Vision
N/A
Life Insurance_
Employer full, contribution for em to ees writh FTE 0.5:and above
Holida . Pay
12,Holida s er•Year
13ereavement1eave
Charged to accruedtsick or vacation time ofup l6five days
f ?aid Time Off
Frorn 2,weeks.to 5 weeks based on the length of employment
Paid Sick Leave.
12 days per year far full time em to ees
Other - Long Term Disabilit`
Employer full contributionJor employees with FTE 0.5 and above
Other - Employee Assistance Prograrri' JlHmployerfull
contribution for`anipioyees with FTE 0.5 and.above
Additional benefit information:
(1)' ForMedical and Denlal Insurance / Benetits, employer's contribution`is on-pro-rated basis for.employees-
whose.FTEs are, between 5 to 0113'.
(2) ,,,Each:Benefit line item represents a'10% increase for FY 12 to FY 14, and a 7% increase `for FY 15 to FY 1a, _
based on the' actual 2 digit increase _in our past 3 Years history and ourbest guess for years 15 through 18 :
I'based onthe projected 1611 impact of Health Care Reform.
Page 182 of 183
Additional wage information:
PETALUMA TRANSIT REQUEST FOR PROPOSAL ATTACHMENT 4.
Benefit Proposals
--
MU Bauer First. ° 7 ..,S,torer PF5C
N
- - -- -
Assumed to.
comply with
Company pays
Employer full
current CBA
$400 /month of
contribution for
Company pays
Company pays
Company pays
medical, dental
employees with
Medical
'$325 /month
$325 /month
$32'5 /month
& vision
FTE .8 and above
Employer full;
contribution for
No Company
No' Company
Company pays
employees with
D_ ental
contribution
contribution
$50 /month,
Ameritas
FTE .8 and above
No Company
No Company
Included with
Vision
contribution
contribution
dental
Blue Shield
N/A
Employer full
contribution for
employees with
Life Insurance
$5,000
$5,000
$10,000
$5,000
FTE .5 and above
Holiday Pay
8
8'
8
8
12
Bereavement Leave
1 paid 2 unpaid
1 paid 2 unpaid
3
1 paid 2 unpaid
- 0'
Paid Time Off
1 -2 weeks
1 -2 weeks
2 -5 weeks
-2 weeks
2 =5 weeks
Paid Sick. Leave
6
6
6 -12
6
12
Provides LT,D and
EAP for full time
Other
employees
N