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Home My WebLink AboutStaff Report 3.C 12/16/2019DATE: TO: FROM: SUBJECT Agenda Item #3.0 December 16, 2019 Honorable Mayor and Members of the City Council through City Manager -- Jason Beatty — Interim Director, Public Works & Utilities Jeff Stutsman, P.E. — Senior Civil Engineer Resolution Accepting Completion of the FY 18/19 Pavement Restoration Project by Team Ghilotti, Inc. RECOMMENDATION It is recommended that the City Council approve the Resolution Accepting Completion of the FY 18/19 Pavement Restoration Project by Team Ghilotti, Inc. BACKGROUND Sonoma Mountain Parkway was constructed in 1991. Over the last 20 years, Sonoma Mountain Parkway has been pushed well beyond its useful life and much of it has been held together by pothole repairs and skim patches for many years. When Sonoma Mountain Parkway was constructed, select fill material was used as a subbase to a road -base of rock and several asphalt lift layers. Over its life, Sonoma Mountain Parkway has seen excessive potholes and rutting indicating a problem with the subbase rather than just an asphalt issue. In 2013, a portion of Sonoma Mountain Parkway was repaved from Campus Circle South to Wyndham Way using $1.4 million from a Metropolitan Transportation Commission grant. On January 2, 2019, the Pavement Restoration project was presented to the Pedestrian and Bicycle Advisory Committee. The committee provided input on the projects and requested additional bicycle and pedestrian signage, installation of green bike lane paint at conflict points, and a marked crosswalk at Rose Petal Court. These suggestions are being included in the project construction. The project is substantially funded by Senate Bill 1 (SB -1), also known as the Road Repair and Accountability (RMRA) Act of 2017, to address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets and road system. On April 2, 2018, Council approved Resolution 2018-043 N.C.S., which included a proposed project list and project budget. Although Sonoma Mountain Parkway was not originally on that list, RMRA provides flexibility to adjust that list as needs change. Sonoma Mountain Parkway was added during the annual pavement planning process to address the undeniable need for reconstruction of this high usage roadway. This change will be submitted as part of the FY 19/20 submittal to the California Transportation Commission in accordance with SB -1 procedures. The proposed action meets Council Goal: "Plan for and implement priority capital projects as funding permits." DISCUSSION The final construction of the Pavement Restoration 18/19 with Team Ghilotti, Inc. is $1,807,717.60, which included three change orders for $152,611.10 for additional 6 -inch asphalt cement overlay at various intersections, 3 -inch grind and overlay on Sonoma Mountain Parkway near East Washington Street, and for fence repair at the Airport. Additionally, all overruns and underruns added up for a deduction of $72,764.14 for the quantities that were used. FINANCIAL IMPACTS The Pavement Restoration 18/19 project CI 6101823 had a revised budget of $2,291,310.64 approved on April 1, 2019 as part of the resolution to award the construction contract. The funding source was Street Maintenance and RMRA. CIP project number C 16101823 covers two projects; Pavement Restoration 17/18 and Pavement Restoration 18/19. Totals below represent the totals that correspond to Pavement Restoration 18/19 only. CIP C16101823 Pavement Revised Project Restoration FY 18/19 - Sonoma Project Budget Budget Mountain Parkway Planning and Environmental $ 1,000.00 $ 1,500.00 Design (City Staff) $ 40,000.00 $ 47,594.71 Legal Services $ 1,000.00 $ - (Administration $ 1,000.00 $ - IConstruction: Pavement Restoration $ 1,727,870.64 $ 1,727,870.64 Traffic Signal Video Detection $ 195,950.00 $ 195,950.00 Replacement* Bikeway Striping* $ 40,490.00 $ 40,490.00 Construction Management $ 105,000.00 $ 89,255.93 (Contingency $ 175,000.00 $ 119,846.96 CIP Overheads $ 4,000.00 $ 23,041.89 Total $ 2,291,310.64 $ 2,245,550.13 Funding Source �BAAQMD 18/19 Bikeway Grant $ 48,500.00 $ 48,500.00 Street Maintenance (RMRA- SB I) $ 994,362.00 $ 994,362.00 Street Maintenace $ 1,248,448.64 $ 1,248,448.64 Total $ 2,291,310.64 $ 2,291,310.64 *Contracts authorized in separate Resolutions I PUBLIC OUTREACH Public outreach included a presentation to the Pedestrian and Bicycle Advisory Group for review and comment on the 90 -percent design plans. Construction included extensive public notification and outreach via changeable message boards and flyers for the traffic detours. ATTACHMENTS 1. Resolution 2. Location Map Attachment 1 RESOLUTION ACCEPTING COMPLETION OF THE FY 18/19 PAVEMENT RESTORATION PROJECT BY TEAM GHILOTTI, INC. WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter, Section 20162 of the California Public Contract Code and other applicable law, the City of Petaluma solicited bids for the Pavement Restoration 18/19 to rehabilitate Sonoma Mountain Parkway ("the project"); and WHEREAS, bids for the Project were opened on March 8, 2018, in accordance with California Public Contract Code Section 4104.5 and other applicable law; and WHEREAS, the lowest responsible bid for the Project was submitted by Team Ghilotti, Inc. of Petaluma, CA for $1,727,870.64; and WHEREAS, by Resolution No. 2018-063 N.C.S., adopted on May 7, 2018, the City Council found the bid of $1,727,870.64 for the project to be the lowest responsive bid, awarded the Project to Team Ghilotti, Inc., conditioned on Team Ghilotti, Inc. timely executing the project contract and submitting all required documents and authorized and directed the City Manager to sign the project contract on behalf of the City; and WHEREAS, the following contract change orders (CCO) for replacing two storm drains and paving within the project limits affecting the Project amount have been approved: Water Services Proiect (C67501713) Cost Change Order #1 $ 4,686.23 Change Order #2 $ 142,650.19 Change Order #3 $ 5,274.68 Decrease in Quantities $ 72,764.14 Total Change Orders and decrease in quantities $ 79,846.96; and WHEREAS, the final contract amount as amended, including all change orders, overruns, and underruns, is $1,807,717.60 and is within the approved project budget; and WHEREAS, based on the foregoing, staff recommends acceptance of the project on behalf of the City. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma hereby: The contract titled Pavement Restoration 18/19, project no. C16101823, with the final contract amount of $1,807,717.60, is accepted as complete, subject to the Contractor's continuing warranty and other obligations pursuant to the contract. 0 2. The City Clerk is hereby authorized and directed to file a Notice of Completion concerning the project with the Sonoma County Clerk's Office within ten (10) days of the date of this Resolution. Staff are hereby authorized and directed to release all undisputed retention not subject to pending change orders within sixty (60) days of the date of this Resolution and in accordance with the terms of the project contract, California Public Contract Code Section 7107, and applicable law. Attachment 2 PAVEMENT RESTORATION 18/19 SONOMA MOUNTAIN PARKWAY CORONA RD TO CAMPUS CIRCLE SOUTH AND WYNDHAM WAY TO EAST WASHINGTON ST LOCATION MAP PROJECT SITE \\ m l \ , 1 C9 Ar '^ Y ` x a c Date :MARCH 18, 2019 City of Petaluma' PROJECT SITE W-* Public Works and Utilities S Department 6