HomeMy WebLinkAboutStaff Report 5.D 01/06/2020DATE:
TO:
FROM:
SUBJECT:
Agenda Item #5.D
January 6, 2020
Honorable Mayor and Members of the City Council through City Manager
Jason Beatty, P.E. — Interim Director, Public Works & Utilities Department
Jeff Stutsman, P.E. — Sr. Traffic Engineer, Public Works & Utilities Department
Pavement Management Plan Update
RECOMMENDATION
It is recommended that the City Council consider the information presented and provide
feedback.
BACKGROUND
The City has 398 lane miles of paved streets with an average overall network Pavement
Condition Index (PCI) of 46 which indicates that the street network is in `poor' condition. This is
the worst condition index rating of Bay Area cities. The PCI is a measurement of pavement
condition from 1 to 100. A newly constructed or overlaid street would have a PCI of 100 while a
failed street would have a PCI under 25.
The City's current budget for street paving projects, bridge repairs, traffic signal, and streetlight
upgrades for the next five years is projected to be:
FY 19-20 FY 20-21 FY 21-22 1 FY 22-23 FY 23-24
$2,391,598 $5,549,000 1 $3,264,000 ( $2,832,000 $2,952,000
*Includes a $2.5M grant for the Petaluma Boulevard South road diet
With our current pavement budget of approximately $17 million over these five years, and
following the plan presented to Council on April 15, 2019, which balances reconstruction of
some of our most critical and failed roadways with preventing roadways that are in fair condition
from further degradation. This 5 -year plan includes reconstructing Maria Drive, North
McDowell Boulevard, the reconstruction, and road diet reconfiguration on Petaluma Boulevard
South and completing several pavement preservation projects. Despite these efforts the overall
network PCI is projected to decrease three points from 46 currently to 43 by 2024. The deferred
maintenance backlog is projected to increase from $96.6 million in 2020 to $127.6 million in
2024. The City's street network replacement cost is estimated at $246.9 million.
DISCUSSION
City of Petaluma uses Street Saver for the Pavement Management System which is required by
the Metropolitan Transportation Commission (MTC) as its asset management tool for street
paving. MTC provides a Pavement Technical Assistance Program which assesses pavement
condition every two years to help cities and counties to update and maintain their pavement
management database. City staff worked with MTC to complete the process and update the PCI
of all the streets in the City in late 2019. This information can then be used to prioritize projects,
identify the best treatment types, and provide a condition rating for the City.
The following scenarios are presented for informational purposes to reflect the magnitude of the
capital investment needed in our City Streets. These scenarios are for capital investments above
the approximately $3.2M needed annually for street crew operations:
In order to maintain our current PCI of 46 an annual capital investment level of $5 million, for a
total of $25 million over five years would be needed. Even though the PCI remains level, the
deferred maintenance backlog increases from $94 million in 2020 to 121.9 million in 2024.
To increase our PCI by 5 points from 46 an annual capital investment level of $8.5 million, for a
total of 42.5 million over five years would be needed. At this funding level the deferred
maintenance backlog increases, from $90.5 million in 2020 to $106.6 million 2024.
To increase our PCI to 70, which is considered `good' over the next five years an annual capital
investment level of $20 million over the next five years would be needed. Under this scenario the
PCI would increase by twenty-four points from 46 to 70. The deferred maintenance backlog
decreases from $79 million in 2020 to $47.1 million in 2024.
The deferred maintenance backlog refers to the dollar amount of maintenance and rehabilitation
work that should have been completed to maintain the street in "good" condition but had to be
deferred due to funding deficiencies for preventative maintenance and or pavement rehabilitation
program.
The situation of with the City's deferred maintenance backlog is the result of a long-time
shortfall in street maintenance funding. While street maintenance funding has increased over
recent years through increased Garbage Franchise Fees, a Pavement Utilization Fee charged to
utilities, and Senate Bill 1 (SB 1) establishing the Road Maintenance and Recovery Account
growing from —$2.5M in FY 11/12 to —$5.6M in FY 19/20, there is still a short fall in the
funding needed to maintain our overall PCI as is, the worst in the Bay Area.
The table below summarizes the previous eight years of capital pavement projects and their
funding sources. It wasn't until 2017, that the City had street maintenance funding above the
levels above what was needed only for operating expenses and could begin to fund capital
paving projects.
I
Year
Street
Funding Source
2011
Crinella Drive
Grant
2012
Sonoma Mountain Parkway
Grant
2013
Petaluma Blvd Road Diet (Downtown)
Grant
2015
East Washington (Hwy 101 to Ely)
PG&E, Water
2016
Lakeville Street
Grant
2017
Ely Blvd, McDowell, and Lakeville St
Street Maintenance, Grant
2018
Various Streets - pavement preservation projects
Street Maintenance
2019
Sonoma Mountain Parkway
Street Maintenance
Reynolds Dr, Belleview, Hayes, Nob Hill Terrace
Waste Water
The capital investment scenarios above assume that the City follows a pavement management
philosophy of prioritizing preventative maintenance over rehabilitation. While this triage
approach is the most cost effective, utilizing scarce resources to keep good streets in good
condition while letting failed roads continue to deteriorate, it is not how the community typically
wants to see the limited resources spent. The City staff incorporated community and Council
input into the prioritization of the five-year pavement management plan as well as the following
considerations:
• Street Saver treatment and project recommendations
• Public Safety Consideration
• Connectors to transit and bikeways
• Geographic locations
• Street Maintenance Staff Input
• Community Input
• Council Input
• Schoolzones
• Development projects
• Grant opportunities
• Utility work (Sewer & Water)
• Traffic signal work
• Road classification (Arterial, Collector, Residential)
The current proposed five-year paving plan includes the following:
Year Road Segment
FY 19/20 Maria Drive
(Sonoma Mountain Pkwy to Rainier)
FY 20/21 Petaluma Blvd S.
(D St to Crystal Ln)
Various Streets
FY 21/22 North McDowell Blvd (Southpoint to
Old Redwood Hwy)
Project type
Reconstruction
Reconstruction
Preventative
Maintenance (PM)
Reconstruction
Projected funding
$2,391,598
$2,800,000
2,749,000
$3,264,000
3
FY 22/23 Various Streets Reconstruction & PM $2,831,000
FY 23/24 Various Streets Reconstruction & PM $2,952,000
PUBLIC OUTREACH
The City's Pavement Management Plan is presented to Council and the public for input three
times a year:
• In early spring, as part of S13 1, the California Transportation Commission requires a
project list for the following fiscal year be submitted by May 1st each year. Although
there is an allowance for flexibility after the list is submitted, the intended list of paving
projects must be approved by Council.
• As part of the annual budget cycle, and CIP budget presentation the pavement
management plan is presented.
• In the winter, staff will provide an update to the Pavement Management Plan seeking
feedback prior to the required SB 1 project list submission.
An additional public workshop on Street Infrastructure will be held on March 7, 2020 as part of
the Fiscal and Organizational Sustainability (FOS) effort.
FINANCIAL IMPACTS
There is no financial impact with the direction provided from this presentation. Any
recommended action that would have financial impact not already approved would be brought
before Council again for Authorization.
ATTACHMENTS
1. PowerPoint slideshow on Pavement Management Plan
11
is
Pave 1 0- tient Management Plan (PMP)
MIDYEAR UPDATE
• Purpose
• Mid -Year Update
• Input ahead of SBI project list submission due May 1St.
• Overview of Street Condition
• Funding Update
• Project Status Update
• Prioritization Process
• 5 Year Plan
uver,,v,qiew of Street
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Conditior
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Condition by Functional Class
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2018 Street Pavement Condition Distribution by City
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A Look Back
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$5,000,000
$4,000,000
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0 $3,000,000
-0
C
m $2,000,000
$(1,000,000)
....................... .
CIP Pavement Restoration Projects
Operating Expenditures
—Revenue
Estimated funding needed to maintain streets AS IS - Lowest
in Bay Area
FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24
A Look Back—
Pavement Restoration Projects Over Last 8 Years
2011— Crinella Drive (Grant)
2012 —Sonoma Mountain Parkway (Grant)
2013 —Petaluma Blvd Road Diet Thru Downtown (Grant)
2015 —East Washington- HWY 101 to Ely (PG&E, Watermain)
2016 —Lakeville St (Grant)
2017— Ely Blvd, McDowell &Lakeville St (Street Maintenance Fund)
2018 —Various Streets (Street Maintenance Fund)
2019 —Sonoma Mountain Parkway (Street Maintenance Fund)
Financial Overview:. A Lool< Ahead
&e%
Revenues, Expenditures, and CIP
CIP Pavement st r i Expenditures
Operating Expenditures
$8,000,000
—Revenue(Past, Present, & Projected)
,Estimated venue to Maintain Street Conditions IS - Lowest in Bay Area)
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$4,000,000
Street
Where it comes from
$6d000,000
$51000000
$4;000J000
$3,000,000
$2,000;000
$1,000,000
CIP — Sonoma
Mtn Pkwy
Operations &
Maintenance
Pavement
CIP Utilization Ce
Maria Dr.
5 Garbage
Franchise Fee
Other Revenue
O&M
SCT -
MEASURE
Gas Tax
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�)onoma Mountain Parkway
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Saver-"' Pavement Management SoftwareT
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at the RIGHT TIME
Best Use of Limited Funds to Extend Service Life of Road System
40
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10
Petaluma Street Condition bv Lane Miles
55.37 154j
Failed
IMJ
! 26 9.7
rn
7
---1
-- 11V6ry Poor ----------Poo` --------- Fair ----------- t6ocl ----------- Very G0 Od-
Pavement Condition (PCI)
--Excellent
Over 56% of Petaluma"s Streets are in "Failed' or 'Poor' condition
ORR,
'Triage'
0
StreetSaver recommends a approach when funding is not
0
available to do the needed work. Best Use of Limited funds.
$1 goes 2x to 10x farther
17.78
55.37 154j
Failed
IMJ
! 26 9.7
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---1
-- 11V6ry Poor ----------Poo` --------- Fair ----------- t6ocl ----------- Very G0 Od-
Pavement Condition (PCI)
--Excellent
Pavement
Maintenance
Priorities ,
sed 5 Year Plar
$8.4M Reconstruction*
(Maria Drive, Petaluma Blvd South,
McDowell Blvd North)
$2.5M Preventative Preservation
(crack sealing and seal coats)
$1.1M Rehabilitation — Fair*
(two layer systems)
$4M Rehabilitation —Poor*
(grind and overlay)
P a VVegent P
r e s e r va t bln
Rehabditation - Fair RE- h a b 111 t �g t 1 -- n - P c, r
Rreco n-str u ct
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Traffic Sigria:� *Cost includes the construction
of ADA upgrades (10%-25%)
Froposeld Projects
Froposeld Projects
FY22-23
*This list is subject to change if City's priorities change or funding is lower than expected*
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Froposed Project(z
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Feature Legend
T OVERLAY"'ITH REINFORCEMEN7:
CAPE SEAL
HIGH VOLUME SLURRY SEAL
RECONSTRUCT S7RUCTIJRE �ArC)
SEALCRACKS
*This list is subject to change if City's priorities change or funding is lower than expected*
Annual Planning Process
Winter— Mid-Year Update
March — S61 priority list brought to Council
May — Budget Presentation