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HomeMy WebLinkAboutMinutes 06/09/1987256 PETALUMA PLANNING COMMISSION June 9, 1987 REGULAR MEETING Tuesday, 7 :00 p.m. CITY COUNCIL CHAMBERS, CITY HALL PETALUMA, CALIF. The Planning Commission encourages applicants or their representative to be available at the meeting to answer questions so that no agenda item need be deferred to :a later date due to a .lack of .per_tinen.t. information_.. PLEDGE OF ALLEGIANCE TO THE FLAG ROLL CALL COMMISSIONERS: Bennett Davis Head Libarle Parkerson Read Tarr STAFF: Pamela Tuft, Principal Planner John Morgan, Assistant Planner APPROVAL OF MINUTES Minutes of May 27, 1987 were approved with correction on page 5. PUBLIC COMMENT (15 minutes maximum). The Planning Commission will hear public comments only on matters over which they have jurisdiction. There will be no Commission discussion. The Chairman will allot no more than five minutes to any "individual. If more than three persons wish to speak, their time will be allotted so that the total amount of time allocated to this agenda item will be 15 minutes. There were no speakers. CORRESPONDENCE None. DIRECTOR'S REPORT Growth Management Workshop meeting June 15. COMMISSIONER'S REPORT: Commissioner Tarr introduced a Resolution which was unanimously seconded and adopted) commending Commissioner Head for his service on the Commission. 1 257 OLD BUSINESS I. FOWLER, 760 BODEGA AVENUE (4 LOT SUBDIVISION) AP No. 006- 480 -21, (File 6.798). 1. Continued consideration of EIQ. 2. Continued consideration of Tentative Map. Continued from May 27, 1987. 00 The public hearing was closed at the last meeting. O Iq A motion was made by Commissioner Head and seconded by Commissioner Libarle to direct staff to prepare a Negative Declaration based on the ® following findings: co Q COMMISSIONER BENNETT - Aye COMMISSIONER DAVIS - Aye COMMIS.SIO.NER .HEAD - .Aye COMMISSIONER LIBARLE - Aye COMMISSIONER PARKERSON - Aye COMMISSIONER READ - Aye COMMISSIONER TARR - Aye Findings 1. In the event of an archeological find during construction, this project bears a condition of approval to require that this finding be authoratively evaluated. 2. The traffic impact of this four -unit subdivision will be slight relative to the capacity of the existing road network and the impact of the =subdivision on Bodega Avenue will be mitigated by the fact of the recorded agreement to switch the access of the three uphill lots to a future street parallel to Bodega Avenue which will enter Bodega Avenue at a controlled intersection. 3. The drainage impacts of the project will be taken into account in detail 'in the improvement plans for the project which will be reviewed and Approved by the City Engineer prior to issuance of Final Map. 4. The project as conditionally approved does not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal, or eliminate important examples of major periods of California history or pre-history. 5. The project as conditionally approved does not have the potential to achieve short term to the disadvantages of long term environmental goals. Pi 258 6. The project as conditionally approved does not have impacts which are individually limited, but cumulatively considerable. 7. The project as conditionally approved does not have environmental effects which will cause substantial adverse effects on human beings either directly or indirectly. A motion was made by Commissioner Libarle and seconded by Commissioner Bennett to recommend approval to the City Council for the proposed Fowler Court Subdivision, four -unit single- family home project, subject to the following findings and conditions of approval as amended. COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER BENNETT - Aye DAVIS - Aye HEAD - Aye LIBARLE - Aye PARKERSON - Aye READ - No (illegal use, drainage) TARR - No (- Ille.gal. use.) Findings for Tentative Map 1. The proposed subdivision together with provisions for its design and improvement is consistent with the General Plan. 2. The proposed subdivision is compatible with the objectives, policies general land uses and programs specified in said General Plan. 3. The site is physically suitable for the type of development proposed. 4. The site is physically suitable for the proposed density of development. 5. The tentative map provides reasonable public access on a temporary access drive to a public road and an agreement for contribution to the construction of a future street to the proposed lots is a condition of this Tentative Map approval. 6. The proposed map, subject to the following conditions, complies with the requirements of the Municipal Code, Chapter 20.16 'and the Subdivision Map Act. 7. The design of the subdivision and the proposed improvements therefor will not cause substantial. environmental damage, and no substantial or avoidable injury will occur to fish or wildlife or their habitat. 8. The design of the subdivision and the type of improvements will not cause serious public health problems. 9. The design of the subdivision and the type of improvements proposed will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision. 3 +' 1. !, . 1's -fir'.. 259 4. Street trees shall be planted along the curb sides of the hammerhead turn at the end of Fowler Court, with provision for irrigation, species and placement subject to staff approval. 5. The ultimate development plan of Carmalite Way shall include provision of sidewalks along Fowler Court and these shall be included in the Assessments to be paid by lots 3 and 4 at that time. 6. - Existing Building Code and Municipal Code violations with regard to the uses of the existing buildings on the site shall be resolved to the 'approval of City Planning and Building staff prior to the issuance of a ;Final Map for this subdivision. The building code violations must be corrected to the satisfaction of Planning staff and Building Inspection staff within 12.0 days of meeting of May 27, 1987 (by September 27, 1987 or T)rior to Final Man arnT)roval. 7. The existing buildings which fall on proposed property lines or within the proposed temporary access easement shall be removed or demolished subject to staff approval, prior to issuance of Final Map. 8. All applicable Flood Fees for this subdivision shall be paid prior to issuance of Final Map. 9. The following requirements of the City Engineer's letter shall be complied with: a. The developer shall comply with the amended Petaluma Municipal_ Code Sections 20.3 .030 and 17.30.040 which require the developer to ay storm drainage impact fees as calculated in Chapter 17.30 on construction in all sections of the City of Petaluma. 4 10. The discharge of waste from the proposed subdivision into the existing community sewer system will not result in violation of the existing requirements prescribed by the Regional Water Quality Control Board. Conditions for Tentative Map 1. An agreement for the maintenance of the private driveway and turn - around in Fowler Court shall be executed subject to the approval of the City Engineer and that agreement shall include provision for the funding of a permanent public street in the future along the north property line of the site, subject to the City Engineer's approval. CO Should any assessment district or overall specific plan be formed - this Iq property must participate 0 ® 2. The improvement plans for the project shall deal with the problems of m site drainage and shall also address the problems of drainage system restoration upon the abandonment and removal of the temporary access drive in future. 3. All houses to be built on the lots to be created by this subdivision "shall be subject to review by the Site Plan and Architectural Review Committee. 4. Street trees shall be planted along the curb sides of the hammerhead turn at the end of Fowler Court, with provision for irrigation, species and placement subject to staff approval. 5. The ultimate development plan of Carmalite Way shall include provision of sidewalks along Fowler Court and these shall be included in the Assessments to be paid by lots 3 and 4 at that time. 6. - Existing Building Code and Municipal Code violations with regard to the uses of the existing buildings on the site shall be resolved to the 'approval of City Planning and Building staff prior to the issuance of a ;Final Map for this subdivision. The building code violations must be corrected to the satisfaction of Planning staff and Building Inspection staff within 12.0 days of meeting of May 27, 1987 (by September 27, 1987 or T)rior to Final Man arnT)roval. 7. The existing buildings which fall on proposed property lines or within the proposed temporary access easement shall be removed or demolished subject to staff approval, prior to issuance of Final Map. 8. All applicable Flood Fees for this subdivision shall be paid prior to issuance of Final Map. 9. The following requirements of the City Engineer's letter shall be complied with: a. The developer shall comply with the amended Petaluma Municipal_ Code Sections 20.3 .030 and 17.30.040 which require the developer to ay storm drainage impact fees as calculated in Chapter 17.30 on construction in all sections of the City of Petaluma. 4 260 b. Provisions to handle the of -site storm runoff from the adjacent to the north subdivision boundary shall be Lot -to -lot and across property line drainage is not allow C. The 20' temporary private access road shall be de: constructed in conformance with teh Petaluma Fire operties !quired . ied and >artment requirements. The tentative map shall be revised to show the location of the water main to be constructed for the fire hydrant in Fowler Court. This location shall be to the satisfaction of the City Engineer. A paved access road shall be required i the proposed locatoin is in an unapproved area. e. The typical half- street section for future Fowler Court and Carmelita Way should depict a 30' half- street right-of-way with a 20' from curb -to- centerline with a 5' sidewalk. - The required structural section shall be 2" asphalt concrete over 5" aggregate base over 5" aggregate subbase. f. The 10' PUE is required adjacent to all public streets (Petaluma Municipal Code Section 20.32.340). g. That portion of Fowler Court to be con'structed with the initial improvements shall be built to City Standards. Sidewalks shall be provided at such time as the remainder of Fowler Court and Carmelita Way are :improved. h. Drainage improvements shall be required in Fowler Court. At such time as Carmelita Way is constructed, the sanitary sewer, storm drain and water main shall be required across the entire frontage of this subdivision. i. The tentative map shall be revised to show the relationship of this development to Bodega Avenue such as they conform between the temporary private access and Bodega Avenue. j. The developer of this subdivision shall pay a pro -rata share, as determined by the City Engineer, toward the Bodega Avenue storm drainage improvements as requierd by the Sonoma County Water Agency Master Drainage Pan. k. The 20' temporary private access road shall be constructed to City Standards with a structural section consisting of 2 asphalt concrete over 3" aggregate base. 1. The tentative map and improvement plans shall clarify how the proposed temporary access road - A. will drain into Bodega Avenue; B. it's relationship to the existing paved swale; and, C. Venation that this access will not affect the existing drainage patterns on the adjacent properties 10. If buried archeological materials are discovered during project implementation, work shall halt in the area of the discovery until a qualified archeologist can evaluate the situation. PLANNING MATTERS II. APPOINTMENT OF COMMISSIONERS TO SERVE ON ZONING ORDINANCE UPDATE COUNCIL /COMMISSION SUBCOMMITTEE. 1 5 Continued from May 27, 1987. Commissioners Read and Parkerson were selected to the subcommittee; (Commissioner Davis is already on the subcommittee) . III. RULES OF ORDER 1. Continued consideration of proposed amendments to Rules and Regulations for the Transaction of Business 00 Continued from May 27, 1987. qq A motion was made by Commissioner Libarle and seconded by Commissioner ® Read to adopt the revised Rules as follows: in COMMISSIONER BENNETT - Aye COMMISSIONER DAVIS - Aye COMMISSIONER HEAD - Absent (excused himself prior to this vote) COMMISS.ION.ER _LIB.ARLE. - Aye COMMISSIONER PARKERSON - Aye COMMISSIONER READ - Aye COMMISSIONER TARR - Aye Adopted by Planning Commission April 18, 1972 Revised June 20, 1972 Revised May 20, 1980 Revised October 28, 1980 Revised May 8, 1984 Revised March 3, 1987 Revised June 9, 1987 PLANNING COMMISSION CITY OF PETALUMA Petaluma, California RULES AND REGULATIONS FOR THE TRANSACTION OF BUSINESS I. Duties and Responsibilities The duties of the Planning Commission shall be those prescribed by Title 7 of the State of California Code and Ordinances adopted by the City. T4 r e-- C- emmission- a+rall- -azt-.re- -cu-sLodi -er -of- he- visual- z�raracter -o# the- Fritq- anom- -s4 �+- milso-4rxre- tine - folic v g- functions- 101. Plan for the physical, development of the City. 261 S 6 262 102. Administration of the Zoning Ordinance. 103. Review and make recommendations on tentative subdivision maps. 104. Review and update the General Plan, Hmrizrorrcne tal-- Besrgn --Plan and /or specific plans as required by changing conditions. T4ye Phan- �rali -be reviewed a�m�xaHp -� -a- meeting -sf- the- fomnri3sion and - upon - - Pl ar tning Commissitnr-- a7p rova +- -of-- regnests- --iy- -the 105. Review the Zoning Map and text of the Zoning Ordinance anrrtraiiy and make recommendations to the City Council for changes. Stroh gerreral-- reviear- -s}rall - -be -- made - -at - ern - - ri} -- meeting- crf- -the fiommissiorr�rrrd -agcnr Pl armiirg Eommissiorr- agprov�- of�egnests -aa made - �y -the - F ornmrssi orr's- decz•etar3r 106. Review the current Subdivision Ordinance and make recommendations to the City Council for amendments or additions. Stroh - review -shaH- ire -- made -JcIT meeting- of- tlre- 6cnxnission II. Membership 201. The Commission shall be composed of seven (7) members as provided by ordinance, shail•-be cm. poser -ofd seveir -F7} mecnbers— six- { frvnr- the- gerreta4- pu{rHe with - the - -approval• -of- the-£- otxncii,--orre-- F}}- fo2mcil- reprreserrtat+ e se}ected --b-y- the- GvuTre R- 202. The Commission members shall serve the City as a whole, shall represent no special groups or interest, and shall publicly state when they have financial interest are- invo+ved in a matter before the Commission and therefore disqualify themselves. 203. Any Commission member abstaining due to a conflict of interest must announce his or her abstention at the time the item is first 7 LJ • i introduced and indicate nature of conflict and step down from the podium. Conflict of interest is defined as a financial interest III. Officers 301. The officers of the Commission shall consist of a Chairman and Vice- Chairman; - - and -- Secretary. Said officers shall be elected annually at the first meeting in July by a majority of the Commission. The Planning Director shall serve the Commission as Secretary. 302. In case of failure to elect officers at said first meeting, the election shall take place at the next regular meeting. 303. The officers shall hold their respective offices until the next annual meeting after election and until their successors are elected. The Chairman shall not be elected to a consecutive term. 304. Commission officer vacancies shall be filled by an election held at any meeting. IV. ' Duties of Officers 401. The Chairman shall preside at all meetings. He or she shall appoint all standing committees each year following the election of officers and such special committees as from time to time may be authorized by the Commission. He or she may present to the Commission such matters as in his / her judgement require attention. The Chair need not be vacated except for the purpose of actively discussing (as a member of the Commission) an item on the agenda or a subject up for review, discussion and recommendation by the Commission. 263 D 1L 402. The Chairman (and the Commission) shall be guided by Roberts Rules of Order, latest revision, on all questions of procedure and parliamentary law not covered by these rules and regulations. 403. At the request of any member of the Commission, the Chairman shall direct that a verbal and written record be made and entered on any questions before the Commission. 404. The Chairman shall exercise firm control and direction during the course of any Commission meeting or hearing. Any and all questions, comments, and recognition by of members of the Commission and the general public in attendance at a Commission meeting shall be put to the Chairman. 405. The Chairman shall exercise general supervision over the business, papers and property of the Commission; and shall execute all formal documents on behalf of the Commission, the same to be attested by the Secretary of the Commission. 406. In the absence of the Chairman, the Vice - Chairman shall perform all duties of the Chairman. 407. The Secretary shall keep a true and complete record of the proceedings and business of the Commission, and with approval of the Commission, may delegate certain duties of his /her office to a Recording Secretary. 408. The Secretary shall attest all formal documents executed by the Chairman on behalf of the Commission. 409. The Commission shall elect a temporary Chairman from the members present in the event that both the Chairman and Vice - Chairman are absent. 410. The Secretary shall keep a permanent record of the meetings of the Commission and shall cause to be made such public notices as 1 W 265 are required and in the manner prescribed by statute, ordinance or these rules, and to attend to all official correspondence of the Commission. He / she shall provide reports on. subdivision plats, zoning changes, variances, and other planning and zoning matters. He / she shall submit reports on planning studies, general or master specific plan studies, progress reports on the work of the Planning Commission and on any other matters vital to the efficient and expeditious operation of the Planning Commission. V. Meetings 501. Regular meetings of the Commission shall be held on the second and fourth Tuesday of every month at 7:00 PM unless otherwise decided by the Commission. Meetings shall be adjourned by }1 - }5 11:00 PM except that the meeting may be extended by unanimous consent of members present. 502. Special meetings or study sessions shall be called by the Chairman, or by the majority vote of the Commission, or at the request of the Planning Director with the consent of three Commission members. 503. No business shall be transacted at any special meeting other than that named for consideration. - thereof. 504. Notices and agendas of all regular meetings shall be in writing and sent to all members of the Commission by the Secretary. 505. The Commission may adjourn from time to time, absentees being notified thereof, and in case there shall be no quorum present at any meeting, the Commissioners present will adjourn from time to time until a quorum is obtained, or will adjourn said meeting sine die. without establishing a date certain. 10 i TM 1 1 506. A quorum of the Commission shall consist of four (4) members. The affirmative vote of a majority of the members present, and including any Commissioners disqualified as provided in Section 202, is required to approve a motion subdivisio7r- piat- -an-d --to tram smit- recommendation s-- or-- ta- talcz- Grp - action- in-- aririsirrg - -tke Fritp- {�oancr� -orr -p } anYring -- matters. excepting- -th-c- -- pertah irrg -to tke- �doptirnr,-- amerrdmerrt ;- �acteasivir - addition-- crF - master• -or gerreral-pian ; - precise - plain- or- aoniirg- ordinanze 507. Five - -+5-)-- affirmative -- votes - -of- -the -- voting -- members - -of- -the E;-m ssi orr-slzaH- be7--reglrire -to--Grote--in --lire-- &doptiorr, -- amendment; extension -br - addrtiorr -a- m=om - -or- general- -p+a=i-- precise -pfan and -gorring-ordirrance; - excepting fotzr- f4 }- affirnrnt7ne- votes- tira-y be '. sufficient - fox -passage- out--err--five vctin-g-- members -- -are­ -p=esent. The action of the Planning Commission shall be by motion resohrtion of the Commission. 508. The Chairman shall have the same voting privilege as any other member. 509. An agenda shall be prepared by the Secretary for each meeting of the Commission. A copy of same shall be sent by the Secretary to all members of the Commission at least five (5) days in advance of each meeting. by-tixe -Secret= -y 510. The agenda for each meeting shall contain only those items which have been submitted to the Secretary not less than six (6) days prior to a regular meeting of the Commission with- the - exception -of those --ageida- -items -required - -by -fa -be-- pubiisgred -in --a Iocal ne�rspraper- te- �et-�- public- ireaY7ng -- date. in- �*hieYr- case -mot- -least H, enty . 0 daps- wiH-be-- require ci -ta rocess- tine - application -prior to- tke- aaaigned�mbii�- lrearirrg- date - f'frere-- shaH --b- - &ttache-TT -to the a- dist -- rf--- matters -- pending -- further -- action - -bq- -the - -and- --a-- -report,- - -if- ecessarq;-- bf-- -tfre - -- Secretary recommen din g-- tire-- lispositiorr-- of-- times--brr- the- agenda-, -- and -as required ; -� -- report-- conzerning-- tke- l.�echiri��3- Ord- �dministr�atiroe 11 267 refersl-,- -revieTr-a-nd- recommen tlationa- that - arid --be--required -bcf ore the -f ommrsstorr -may- ire- -.-blv-- to- twke- final- aztiorr. 511. Any Commission member who was absent from all or part of a public hearing shall be allowed to participate in the decision if he or she has reviewed all materials including listening to the tapes of missed meeting or hearings prior to the meeting at which action is taken, unless he /she has declared a conflict of interest O 512. Members of the Commission must vote unless a financial conflict of ® interest is stated, or he /she was absent from all or part of a public hearing and has not reviewed all materials per Section 511 prior to the meeting at which action is taken If such is the case, the Commission member must announce his or her abstention at the time the item is first introduced and step down from the podium VI. Official Records X601. The official records shall include these rules and regulations, and the minutes of the meetings of the Commission, together -with all resoltit6=s motions adopted, findings of fact decisions and other official actions. 602. The official records shall be on file in the Secretary's office and shall be open to public inspection during the customary working hours. 603. The Commission shall keep minutes of its proceedings which shall show the vote of each member on every question on which it is required to act, the members present and absent, or and those failing to vote, and iirdieatingtim--fazt the reason why 604. Original papers and maps shall be retained for not less than five (5) years after date of Commission action. Thereafter, they may 12 be microfilmed, along with other material the Secretary deems essential, for permanent record. 605. A copy of these rules and regulations, and all amendments thereto shall be placed on permanent file in the office of the City Clerk within ten (10) days of adoption. VII. Order of Business 701. The Commission shall consider matters before it at its regular meetings according to the following schedule except that the order of business may be modified at any meeting by the Chairman. 1. Roll Call 2. Approval of Minutes 3. Public Comment 4. Correspondence 5. Director's Report 6. Commissioner's Report 7. Public Hearings 8. Zoning Matters 9. Planning Matters 10. Adjournment 702. Generally at- the - -discretiorr -af -the - F.rhairman the Commission shall hear the matters on which interested persons are present in the order listed on the agenda. 703. The Chairman may, with consent of Commission, alter order indicated on agenda. 704. The Chairman may, with consent of Commission, limit the amount of time an individual may speak at a public hearing. VIII. Policies and Supplemental Procedures 13 �AllL 902. The Secretary shall prepare for the Commission all letters of transmittal to the City Council. -- r�- lative --to-- zoning -- changes, spec al - permits , -- arrcl-- s�bclidisiorr -maps Ot+rer All letters to the Council shall be signed by the Chairman of the Commission. 1 903. Copies of Commission minutes, resohrtiom reports of Commission actions and all recommendations required to be sent to the City Council shall be sent directly to the City Clerk by the Secretary for distribution to individual Council members. 904. Copies of Commission minutes, resokrtimr reports of Commission actions and recommendations shall be sent to each person transacting business with the Commission by the Secretary so that he /she will be duly notified of the Commission's actions in each his case. X. Amendments 1001. Amendments to these . rules and regulations may be made by the 14 801. All matters of policy affecting the Commission shall be decided at regular meetings or at special meetings called for that purpose. 802. Supplemental policies, rules and procedures may be adopted in the same manner as provided for amendments to these rules and regulations. 803. Committees may be established from time to time by the Chairman of the Commission and with the consent of the Commission. 0 ® IX. Announcement of Official Acts 901. On their appointment to the Commission, new members shall be briefed by the G+rairman- and --the Secretary on the general scope of City and regional planning and on the duties of the Commission. 902. The Secretary shall prepare for the Commission all letters of transmittal to the City Council. -- r�- lative --to-- zoning -- changes, spec al - permits , -- arrcl-- s�bclidisiorr -maps Ot+rer All letters to the Council shall be signed by the Chairman of the Commission. 1 903. Copies of Commission minutes, resohrtiom reports of Commission actions and all recommendations required to be sent to the City Council shall be sent directly to the City Clerk by the Secretary for distribution to individual Council members. 904. Copies of Commission minutes, resokrtimr reports of Commission actions and recommendations shall be sent to each person transacting business with the Commission by the Secretary so that he /she will be duly notified of the Commission's actions in each his case. X. Amendments 1001. Amendments to these . rules and regulations may be made by the 14 270 Commission at any regular or special meeting called for that purpose upon the affirmative vote of four (4) members, provided such amendment is proposed at a preceedirig meeting and that all members have been formally notified thereof. XI. Adoption 1101. All other by -laws and regulations pertaining to the transaction of business are hereby repealed and these rules and regulations shall be in effect immediately upon adoption. ELECTION OF OFFICERS WILL BE HELD AT JULY 1 MEETING. ADJOURNMENT: 8:00 PM ATTEST: Pamela Tuft Principal Planner 15