HomeMy WebLinkAboutResolution 2020-039 N.C.S. 03/16/2020Resolution No. 2020-039 N.C.S.
of the City of Petaluma, California
AMENDING THE CLASSIFICATION AND COMPENSATION PLAN BY REVISING
THE CLASSIFICATION SPECIFICATION AND PAY RANGE OF RISK MANAGER
WHEREAS, Petaluma Municipal Code Section 3.04.020, in paragraph (D) authorizes
the City Manager as the City's Personnel Officer to:
prepare or cause to be prepared a position classification plan, including class
specifications and revisions of the plan;
and authorizes the City Manager in paragraph (E) to:
prepare or cause to be prepared a plan of compensation and revisions thereof, covering
all classifications in the competitive service; and
WHEREAS, the City wishes to keep its Classification and Compensation Plan current, and
in accordance with Petaluma Municipal Code Section 3.04.020, amendments or revisions to the
Classification and Compensation Plan are effective upon approval by the City Council; and,
WHEREAS, the results of the proposed change aligns with the duties and
responsibilities of existing workloads, City needs, and City Municipal Code; and the proposed
changes have been discussed with Ralph Andersen and Associates, who is preparing a
comprehensive classification and compensation study for the City, and who indicate that the
proposed changes do not conflict with their preliminary, comprehensive classification review
and findings; and,
WHEREAS, the City Manager, acting as the Personnel Officer, has determined that
certain duties and responsibilities are appropriately allocated to the classification of Risk
Manager (as attached in Exhibit A); and,
at:
WHEREAS, the pay range for the classification of Risk Manager as listed below, shall be set
Classification Title Pay Range Per Month
Risk Manager $9,524.67- $11,578.67
Resolution No. 2020-039 N.C.S. Page 1
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma hereby:
1. Approves the amendment to the Classification and Compensation Plan as written
in this Resolution, including an amendment in the Competitive Service of the
Personnel System as noted above.
2. Revises the classification specification and pay range of Risk Manager.
Under the power and authority conferred upon this Council by the Charter of said City
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the `°sApproved as to
Council of the City of Petaluma at a Regular meeting on the 161h day of March ,'' form:
2020, by the following vote: P
AYES: Mayor Barrett; Vice Mayor Fischer; Healy; Kearney; King; McDonnell; Miller
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
City Clerk
Attorney
Mayor
Resolution No. 2020-039 N.C.S. Page 2
EXHIBIT A
CITY OF PETALUMA
R CLASS SPECIFICATION
'8e Date:
18 5 $ Job Class: 11 RIMG
Risk Manager
Summary
Administers, manages, and directs the City's risk management and safety division, including loss
control and prevention, public liability, occupational health and safety, and Workers'
Compensation. This position is responsible for coordinating the activities supporting these services
with other City departments, divisions, and outside agencies. Proactively analyzes, develops and
recommends new and improved risk management procedures and programs that cost-
effectively minimize the City's exposure to liability and loss, and protect people and City
financial and physical assets. Performs related duties as assigned.
Class Characteristics
General direction is provided by the Director of Human Resources; responsibilities include the
direct and indirect supervision of lower level professional, technical, and support services
personnel. The incumbent exercises considerable independent judgment, leads major projects
and programs, and conducts assignments having Citywide impact. The Risk Manager may act
for the department head in his/her absence.
Risk Manager is distinguished from the Risk and Safety Officer by its management responsibilities
for division operations, staff and activities.
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with a disability to perform the essential
duties, skills, and demands.
Duties:
Manage the City's overall risk management and safety division and other assigned programs,
including occupational health and safety, Workers' Compensation, insurance coverage, risk
transfer, subrogation, insurance specifications and purchases, loss control, claims management,
and litigation management.; manage and participate in the development and implementation
of goals, objectives, policies, and priorities for the risk management division.
Understand and interpret City, state, and federal regulations and statues relative to risk
management and other assigned programs.
Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods
and procedures; proactively implement improvements.
Manage and participate in the development and administration of the risk management
division annual budget; management and forecast of internal service funds to ensure adequate
and appropriate funding; direct, monitor, and implement adjustments as necessary.
Maintain records; analyze statistics and trends; prepare reports, correspondence, studies, and
proposals; give presentations, including recommendations, to other City departments, divisions,
elected officials, and outside agencies.
Identify training needs and develop and implement effective training programs conforming to
CAL/OSHA, ADA, FEHA, other applicable rules and regulations, and goals of the City for
Resolution No. 2020-039 N.C.S. Page 3
employees, management, departments, outside agencies and the public on safety and risk -
related matters.
Develop and enter into contracts and leases for City departments; develop and review
language regarding insurance, indemnification, hold harmless provisions, requirements for
endorsements, and subrogation; review certificates of insurance and endorsements for
adequacy.
Work with and support the City Attorney's Office on all aspects of City litigation; attend and
recommend settlements; maintain excess insurance program; represent the City in small claims
court; prepare and coordinate staff for required court appearances.
Investigate and adjust liability claims brought against the City; negotiate with claimants and
attorneys.
Maintain current information regarding valuations for buildings, contents, and property, claims
experience, City activities and other pertinent data in order to ensure maintenance of
appropriate insurance levels and/or reserves.
Establish, monitor, and adjust rates as necessary.
Survey facilities, operations, and programs to identify hazards and potential liabilities;
recommend corrective actions to affected departments; conduct industrial -injury investigations,
determine causation and initiate corrective action.
Select, train, motivate, and evaluate Risk Management personnel; provide or coordinate staff
training; provide performance improvement counseling and/or recommend corrective action.
May represent the City at various boards, commissions, and other bodies as assigned; serve as a
liaison with contract service providers, insurance brokers, and external agencies such as the
County, excess pool, etc.
Respond to and resolve difficult and/or sensitive citizen, claimant, and employee inquiries and
complaints.
Perform related duties as assigned.
Skills/Abilities:
Develop, implement, and administer goals, objectives, and procedures; make sound decisions
in order to provide an effective and efficient risk management and safety program.
Identify problems, collect and analyze data, develop effective solutions, project consequences
of proposed actions, and implement recommendations in support of goals.
Analyze, interpret, and apply federal, state, and local policies, procedures, laws, regulations,
and statues relative to risk management, self-insurance, workers compensation, and
occupational health and safety.
Read, analyze, and interpret common scientific and technical journals, financial reports, and
legal documents.
Effectively negotiate with various outside agencies and professionals.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Respond to inquiries or complaints from customers, regulatory agencies, or members of the
business community; resolve conflicts in a tactful and professional manner.
Effectively present information to management, public groups, and/or City Council or
Resolution No. 2020-039 N.C.S. Page 4
committees.
Establish appropriate priorities and meet deadlines.
Establish and maintain program control and status reporting systems.
Travel to various locations within and outside the city limits; and work flexible hours to provide
training or investigation as needed.
Operate office equipment including computers and supporting word processing, spreadsheet,
and database applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee will be frequently required to sit and talk
and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel
objects, tools, or controls. The employee frequently is required to sit, enter data into a terminal,
personal computer or keyboard device; operate office equipment requiring repetitive
arm/hand movement. The employee will occasionally lift and/or move up to 25 pounds. Specific
vision abilities required by this job include close vision, distance vision, color vision, peripheral
vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed
to outside weather conditions. The noise level in the work environment is usually moderate.
Qualifications
Knowledge of:
Principles, practices, and methods of public agency Risk Management, asset protection, loss
control, insurance, liability, property claims adjusting and settlement methods, subrogation
recovery, Workers' Compensation, occupational health and safety, compliance, and related
areas.
Organizational and management principles as applied to analysis and evaluation of programs,
policies, and operational needs.
Methods of liability claims investigation, adjustment, and administration.
Pertinent federal, state, and local laws, codes, and regulations, including California law in the
areas of tort, public entity, contract, other relevant areas and basic litigation processes.
Statistical analysis methods and concepts as they pertain to assigned areas.
Principles and techniques of effective report writing.
Principles and practices of budget preparation and cost allocation.
Project management methods and techniques.
Statutory requirements of public records retention as it pertains to area of assignment.
Office procedures, methods, and equipment including computers and applicable software
applications such as word processing, spreadsheets, and databases.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
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LAW MOSISOM
Education:
A Bachelor's degree from an accredited college or university with major course work in public
administration, insurance administration, or a related field.
A Master's degree is highly desirable.
Experience:
Five years of progressively responsible experience, preferably in the public sector, and
experience in risk management, loss control, general liability, and occupational health and
safety.
Certifications/Licenses:
Individuals must be physically capable of operating a motor vehicle safely and possess a valid,
Class C California driver's license, OR be able to demonstrate the ability to travel on scheduled
or unscheduled visits to various locations in the City which may or may not be reachable by
public transportation.
Professional certification such as Associate of Risk Management (ARM) and/or Certified
Professional in Disability Management (CPDM) designation is desirable.
Established:
07/07/03
Resolution #:
2003-127 N.C.S.
Reformatted:
06/30/06
Revised:
03/16/20
Resolution #:
2020-039 N.C.S.
Department:
Human Resources
FLSA Status:
Exempt
Resolution No. 2020-039 N.C.S. Page 6