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HomeMy WebLinkAboutStaff Report 3.D 06/01/2020a��LU Agenda Item #3.D I85$ DATE: June 1, 2020 TO: Honorable Mayor and Members of the City Council through City Manager 1 --- FROM: Corey Garberolio, Finance Director SUBJECT: Adoption (Second Reading) of FY 2020-21 Budget Appropriations Ordinances RECOMMENDATION It is recommended that the City Council Adopt the FY 2020-21 Budget Appropriations Ordinances. BACKGROUND The City Charter requires that the annual budget be prepared and submitted by fund, department and debt repayment and approved at the same time as its appropriations ordinances. The Charter further requires that the proposed budget be presented to the City Council by the first Monday in May. DISCUSSION On May 4, 2020, pursuant to the City Charter, the preliminary budget was presented to the City Council. The draft budget was reviewed by the City Council at a comprehensive workshop on May 11, 2020. On May 18, 2020, the FY 2020-21 Budget was adopted by Resolution and the first reading of FY 2020-21 Budget Appropriations Ordinances was completed and approved unanimously. The recommended action will finalize the FY 2020-21 Budget and establish an effective date of 30 days from adoption. FINANCIAL IMPACTS The estimated beginning fund balance for all funds is $123,642,650. The total budget for the City, City Acting as Successor Agency, and City Acting as Housing Successor, including transfers, is $229,561,611. The budget is balanced by revenues, transfers in and year-end Reserve adjustments of $201,956,326. This will result in an estimated ending balance, all funds, of $96,037,365. ATTACHMENTS 1. Ordinance No. 2730 N.C.S. Appropriating Funds for FY 2020-2021 General Fund Including Exhibit A — Appropriation of Funds (Second Reading) 2. Ordinance No. 2731 N.C.S. Appropriating Funds for FY 2020-2021 Enterprise Funds Including Exhibit A — Appropriation of Funds (Second Reading) 3. Ordinance No. 2732 N.C.S. Appropriating Funds for FY 2020-2021 Utilities Funds Including Exhibit A — Appropriation of Funds (Second Reading) 4. Ordinance No. 2733 N.C.S. Appropriating Funds for FY 2020-2021 Internal Service Funds Including Exhibit A — Appropriation of Funds (Second Reading) 5. Ordinance No. 2734 N.C.S. Appropriating Funds for FY 2020-2021 Special Revenues and Trust Funds Including Exhibit A — Appropriation of Funds (Second Reading) 6. Ordinance No. 2735 N.C.S. Appropriating Funds for FY 2020-2021 Capital Projects and Debt Funds Including Exhibit A — Appropriation of Funds (Second Reading) 7. Exhibit A to the Ordinances — Appropriation of Funds 2 ORDINANCE NO. 2730 N.C.S INTRODUCED Attachment 1 BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA GENERAL FUND FROM JULY 1, 2020 THROUGH JUNE 30, 2021 C a 110177_31►1a113•X1Igo 01iIMal M ela9aKAI W8105MAW,IMaKOVAL''S Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2020 through June 30, 2021 , the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2021 . Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of June, 2020, by the following vote: 3 Attachment 2 ORDINANCE NO. 2731 N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA ENTERPRISE FUNDS FROM JULY 1, 2020 THROUGH JUNE 30, 2021 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2020 through June 30, 2021 , the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby Ends and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2021 . Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of June, 2020, by the following vote: 4 Attachment 3 ORDINANCE NO. 2732 N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA UTILITIES FUNDS FROM JULY 1, 2020 THROUGH JUNE 30, 2021 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2020 through June 30, 2021 , the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby Ends and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2021 . Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of June, 2020, by the following vote: Attachment 4 ORDINANCE NO. 2733 N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA INTERNAL SERVICE FUNDS FROM JULY 1, 2020 THROUGH JUNE 30, 2021 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2020 through June 30, 2021 , the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2021 . Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of June, 2020, by the following vote: 0 Attachment 5 ORDINANCE NO. 2734 N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA SPECIAL REVENUES AND TRUST FUNDS FROM JULY 1, 2020 THROUGH JUNE 30, 2021 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2020 through June 30, 2021 , the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby finds and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2021 . Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of June, 2020, by the following vote: 0 Attachment 6 ORDINANCE NO. 2735 N.C.S INTRODUCED BY COUNCILMEMBER SECONDED BY AN ORDINANCE APPROPRIATING FUNDS FOR THE OPERATION OF THE CITY OF PETALUMA CAPITAL PROJECTS AND DEBT FUNDS FROM JULY 1, 2020 THROUGH JUNE 30, 2021 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS: Section 1. There is hereby appropriated for the usual and ordinary expenses of the City of Petaluma for the period of July 1, 2020 through June 30, 2021 , the amounts set in the attached Exhibit A, incorporated by herein reference, and distributed to the various funds as set out in said exhibit and shall be expended and used in accordance therewith. Section 2. Changes with relation to the above appropriations between each respective department or fund may be made by resolution adopted by the City Council. The City Manager may administratively make changes within the departmental appropriations as approved, so long as the total amounts do not exceed, as a result of the change, the amounts set forth in the approved appropriation. Section 3. The City Council hereby Ends and determines the amount of appropriations provided hereby does not exceed the estimated revenue, other sources and available fund balances in the amounts set in Exhibit A, which will be on file with the City Clerk for the fiscal year ending June 30, 2021 . Section 4. All ordinance or parts of ordinances in conflict herewith are hereby repealed. Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this ordinance for the period and in the manner required by the City Charter. INTRODUCED, ADOPTED AND ORDERED posted/published this day of June, 2020, by the following vote: 0 Attachment 7 Exhibit A CITY OF PETALUMA, CA FY 2020-21 BUDGET APPROPRIATIONS BY DEPARTMENT AND FUND SPECIAL REVENUE & TRUST FUNDS Community Development Block Grant Budgeted Budgeted Total Home/ Begin Grants Appropriations Transfers Out Budget GENERALFUND 165,899 - 165,899 General Fund Cost Center 1,738 1,244,507 1,246,245 City Council 101,112 - 101,112 City Attorney 1,074,194 - 1,074,194 City Clerk 418,393 - 418,393 City Manager 1,024,267 - 1,024,267 Economic Development 392,440 - 392,440 Finance 2,204,235 - 2,204,235 Human Resources 775,135 - 775,135 Non Departmental 1,615,000 - 1,615,000 General Plan 1,000,000 - 1,000,000 Planning 576,719 - 576,719 Fire 17,074,863 - 17,074,863 Recreation 1,915,335 - 1,915,335 Police 20,994,795 - 20,994,795 Public Works 3,889,368 - 3,889,368 TOTAL GENERAL FUND 53,057,594 1,244,507 54,302,101 SPECIAL REVENUE & TRUST FUNDS Community Development Block Grant 305,251 70,000 375,251 Home/ Begin Grants 900,000 900,000 Housing Successor Agency 165,899 - 165,899 Mobile Home Rent Program 3,000 21,000 24,000 Commercial Linkage Fees 105,683 66,500 172,183 Housing In -Lieu Fees 2,460,640 - 2,460,640 Parkland Acquistion Impact Fees -08 2,837 - 2,837 Parkland Development Impact Fees -08 9,339 3,287,000 3,296,339 Open Space Acquisition Impact Fees - 08 1,176 - 1,176 Quimby Act Dedication and In -Lieu -08 - - - City Facilities Development Impact Fee 12,113 846,000 858,113 Storm Drainage Impact Fees 196 632,000 632,196 Traffic Mitigation Impact Fees - 2,188,832 2,188,832 Traffic Mitigation Impact Fees -08 46,341 2,071,168 2,117,509 Public Art Fees 455,000 - 455,000 0 Exhibit A CITY OF PETALUMA, CA FY 2020-21 BUDGET APPROPRIATIONS BY DEPARTMENT AND FUND Airport Operations Budgeted Budgeted Total 2,474,148 - Appropriations Transfers Out Budget 3% Admin Impact Fees 45,507 - 45,507 Police Grants 331,499 - 331,499 Public Works Grants - 3,784,000 3,784,000 Gas Tax 38,000 2,661,383 2,699,383 Landscape Assessment Districts 481,480 - 481,480 Abandoned Vehicle Abatement 125,521 - 125,521 Asset Seizures 640 32,021 32,661 Street Maintenance Gas Tax 3,322,077 4,994,370 8,316,447 Transient Occupancy Tax 325,799 3,042,276 3,368,075 Petaluma Tourism Improvement District 100,000 100,000 Haz Mat Fines 6,800 - 6,800 SLESF - 156,556 156,556 Donations 506 1,617,000 1,617,506 Prince Park Trust - 56,500 56,500 Tamae M Baugh Trust 71,000 71,000 Measure M Parks Sales Tax 355,902 223,000 578,902 TOTAL SPECIAL REVENUE & TRUST FUNDS 9,672,206 25,749,606 35,421,812 Airport Operations 1,846,483 1,023,000 2,869,483 Building Services 2,474,148 - 2,474,148 Marina 237,813 - 237,813 Public Transportation 3,295,320 - 3,295,320 TOTAL ENTERPRISE FUNDS 7,853,764 1,023,000 8,876,764 UTILITIES Waste Water Utility 22,162,255 17,728,000 39,890,255 Water Utility 17,477,181 6,056,000 23,533,181 Storm Utility 655,704 - 655,704 TOTAL UTILITY FUNDS 40,295,140 23,784,000 64,079,140 INTERNAL SERVICE FUNDS Employee Benefits 911,527 - 911,527 General Services 276,417 - 276,417 Information Technology 2,095,361 - 2,095,361 Risk Management (Liability) 1,806,473 1,806,473 Vehicle and Equipment Replacement 934,276 - 934,276 Workers' Compensation 3,422,110 - 3,422,110 TOTAL INTERNAL SERVICE FUNDS 9,446,164 - 9,446,164 iA CITY OF PETALUMA, CA FY 2020-21 BUDGET APPROPRIATIONS BY DEPARTMENT AND FUND Budgeted Budgeted Appropriations Transfers Out CAPITAL PROJECT FUNDS Facilities CIP Parks and Recreation CIP Public Works/Surface Water CIP Airport CIP Marina CIP Transit CIP Waste Water/Recycled Water CIP Water CIP TOTAL CAPITAL PROJECT FUNDS Successor Agency Debt Successor Agency Admin TOTAL SUCCESSOR AGENCY FUNDS GRAND TOTAL Exhibit A Total Budget 1,893,000 - 1,893,000 8,030,034 - 8,030,034 15,377,407 - 15,377,407 529,000 529,000 73,000 - 73,000 21,135,507 - 21,135,507 4,984,946 - 4,984,946 52,022,894 - 52,022,894 5,144,688 - 5,144,688 268,048 - 268,048 5,412,736 - 5,412,736 $ 177.760.498 $ 51.801.113 $ 229.561.611