HomeMy WebLinkAboutResolution 2020-118 N.C.S. 07/20/2020Resolution No. 2020®118 N.C.S.
of the City of Petaluma, California
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION
PLAN BY ESTABLISHING THE CLASSIFICATION AND PAY RANGE OF
HOUSING MANAGER, AUTHORIZING THE POSITION ALLOCATION OF
ONE HOUSING MANAGER, AND ELIMINATING THE POSITION ALLOCATION
OF ONE HOUSING ADMINISTRATOR
WHEREAS, Petaluma Municipal Code Section 3.04.020, in paragraph (D) authorizes the
City Manager as the City's Personnel Officer to:
prepare or cause to be prepared a position classification plan, including class
specifications and revisions of the plan;
and authorizes the City Manager in paragraph (E) to:
prepare or cause to be prepared a plan of compensation and revisions thereof, covering
all classifications in the competitive service; and
WHEREAS, the City wishes to keep its Classification and Compensation Plan current, and
in accordance with Petaluma Municipal Code Section 3.04.020, amendments or revisions to the
Classification and Compensation Plan are effective upon approval by the City Council; and,
WHEREAS, the results of the proposed change aligns with the duties and responsibilities of
existing workloads and City needs; and the proposed changes have been discussed with Ralph
Andersen and Associates, who is preparing a comprehensive classification and compensation
study for the City, and who indicate that the proposed changes do not conflict with their
preliminary, comprehensive classification review and findings; and,
WHEREAS, the City Manager, acting as the Personnel Officer, has determined that certain
duties and responsibilities are appropriately allocated to the classification of Housing Manager
(as attached in Exhibit A); and,
WHEREAS, the pay range for the classification of Housing Manager as listed below, shall
be set at:
Classification Title
Pa Ran e Per Month
Housing Manager
1 $8,746.92- $10,630.62
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma
hereby:
Approves the amendment to the Classification and Compensation Plan as written
in this Resolution, including an amendment in the Competitive Service of the
Personnel System as noted above.
Resolution No. 2020-118 N.C.S. Page 1
2.
93
H
Establishes the classification and pay range of Housing Manager.
Authorizes the position allocation of one Housing Manager.
Eliminates the position allocation of one Housing Administrator.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the App r d to
Council of the City of Petaluma at a Regular meeting on the 201h day of July 2020, o
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
ATTEST:
Mayor Barrett; Vice Mayor Fischer; Healy; Kearney; King
None
McDonnell; Miller
None
t
City Clerk
City Attorney
Mayor
Resolution No. 2020-118 N.C.S. Page 2
Exhibit A
ALU
CITY OF PETALUMA
CLASS SPECIFICATION
Date:
Job Class: 09HOMG
Housing Manager
Summary
Class Characteristics
General direction is provided by a higher-level manager in the City Manager's Office;
responsibilities include the direct and indirect supervision of lower level professional, technical,
and support services personnel and consultants.
Housing Manager is distinguished from the Housing Administrator by its management
responsibilities for division operations and activities and performance of the full range of duties
and responsibilities of the City's housing programs. The incumbent exercises independent
judgment in the development, implementation, and management of assigned programs.
Essential Duties, Skills, and Demands of the Position
The ditties, skills, and demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with a disability to perform the essential duties, skills, and
demands.
Duties:
Manage the City's housing and other assigned programs; manage and participate in the
development and implementation of goals, objectives, policies, and priorities for the Housing
division.
Inteipret, apply, and explain federal, state, and local regulations and statutes relative to assigned
program areas.
Coordinate and oversee City efforts with housing development companies to implement
affordable housing projects.
Prepare and present detailed policy and legislative analyses, including reports and
recommendations to the City Manager, City Council, and a variety of
boards/commissions/committees, community and business organizations, and other public
agencies regarding housing programs, projects, funding, and the City's Housing Element of the
General Plan.
Negotiate and manage contracts, including development agreements and affordable housing
agreements; monitor for compliance with adopted programs, such as Community Development
Block Grant (CDBG) and HOME.
Develop requests for proposals and evaluate proposals relating to affordable housing.
Coordinate with community organizations, public officials, consultants, non-profit groups,
developers, real estate agents, and others to develop and implement housing projects and
programs; assist in creating new housing programs and projects.
Act as a liaison to the City's homeless service providers and related non -profits.
Assist with monitoring and retaining certification of the City's housing programs, including the
General Plan Housing Element and the Housing and Urban Development CDBG Consolidated
Plan.
Resolution No. 2020-118 N.C.S. Page 3
Complete the annual Redevelopment Agency reports as required.
Manage the City's CDBG program and other Housing Urban Development (HUD) grants and
programs.
Administer the City's First Time Homebuyer program; prepare and provide information to
homeowners and financial institutions.
Prepare, administer, and monitor all Housing fund budgets and subrecipient agreements; prepare
and submit all required documents necessary for the administration of the CDBG program.
Prepare grant applications and program reports.
Prepare staff reports, correspondence, notices, resolutions, ordinances, and other written
materials.
Respond to and provide assistance to City staff and community-based subrecipient agencies
regarding assigned programs.
Supei vise the City's Comprehensive Housing Affordability Strategy and Annual Final Statement.
Act as liaison with the HUD offices, other CDBG agencies, and other City, county, state, and
federal agencies.
Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training;
provide performance improvement counseling and/or recommend corrective action.
Perform related duties as assigned.
Skills/Abilities:
Develop, implement, and administer goals, objectives, and procedures; make sound decisions in
order to provide effective and efficient housing programs.
Read, analyze, and interpret common scientific and technical journals, reports, and legal
documents.
Prepare effective reports and explain complex issues and ideas; make effective presentations to
decision -malting bodies and citizen groups.
Effectively present information and respond to questions from groups of managers, clients,
and/or subgrantees, customers, and the general public.
Analyze problems, collect data, establish facts, and draw valid conclusions and/or identify
alternative solutions; interpret an extensive variety of technical instructions in mathematical or
diagram form and deal with several abstract and concrete variables.
Analyze complex financial documents, evaluate market studies, and make sound
recommendations.
Manage a variety of work program areas concurrently.
Supervise, train, and evaluate assigned personnel.
Operate office equipment including computers and supporting word processing, spreadsheet, and
database applications.
Communicate clearly and concisely, both orally and in writing.
Resolution No. 2020-118 N.C.S. Page 4
Establish and maintain effective working relationships with those contacted in the course of the
work.
Physical Demands and Work Environment:
While performing the duties of this job, the employee is regularly required to sit at desk and in
meetings for long periods of time; talk or hear, in person, in meetings and by telephone; use
hands and fingers to handle, feel or operate standard office equipment; and reach with hands and
arms. Intermittently, twist to reach equipment surrounding desk; bend, stoop, or crouch; perform
simple grasping and fine manipulation; use telephone, write, or use a keyboard to communicate
through written means; operate an automobile to attend various meetings and workshops.
Occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close
vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust
focus. Requires the ability to work in an office environment where the noise level is usually
moderate. While performing duties, the employee is regularly required to explain and interpret
codes, policies and procedures; interact with City management, other governmental officials,
contractors, vendors, employees, and the public.
Qualifications
Knowledge of:
Federal, state, and local laws, codes, regulations, and ordinances relating to assigned program
areas.
Principles and practices of public administration, including budgeting and program management.
Financial analysis techniques and research methods related to housing activities; report writing.
Principles of project management.
Negotiating and public relations techniques.
Development and presentation of service level options.
Basic construction methods and terminology and construction financing techniques.
Office procedures, methods, and equipment including computers and applicable software
applications such as word processing, spreadsheets, and databases.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree from an accredited college or university with major course work, in
planning, business administration, public administration, or a related field is required. A Master's
degree with major course work in a related field is desirable.
Experience:
Five years of increasingly responsible experience in affordable housing or a related field.
Certifications/Licenses :
Possession of a valid California Class C driver's license.
Established:
07/20/2020
Resolution #:
2020-118 N.C.S.
Department:
City Manager
FLSA Status:
Exempt
Resolution No. 2020-118 N.C.S. Page 5