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HomeMy WebLinkAboutResolution 2020-153 N.C.S. 10/19/2020DocuSign Envelope ID: EABADF11-4847-497F-8C61-5049E68EB6C4 Resolution No. 2020-153 N.C.S. of the City of Petaluma, California RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR THE LOCAL ROAD SAFETY PLAN WHEREAS, the City of Petaluma wishes to apply for future Highway Safety Improvement Programs grants; and WHEREAS, the City submitted a grant application to develop a Local Road Safety Plan and was successful in securing the grant; and WHEREAS, the City of Petaluma circulated a Request for Proposal on July 1, 2020 and four (4) proposal was received; and WHEREAS, upon favorable review of the proposals, GHD was determined to be well qualified; and WHEREAS, staff recommends the City execute a professional services agreement with GHD for local road safety plan used in preparation for future Highway Safety Improvement Program Grant Opportunities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma hereby: 1. Authorizes the City Manager to execute the attached Professional Services Agreements for Traffic Services with GHD in an amount not to exceed $78,509. 2. Approve the project budget for the Local Road Safety Plan. 3. Authorizes staff to prepare budget adjustment for the CIP project C16102139 for $13,709. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to Council of the City of Petaluma at a Regular meeting on the 191 day of October Docusignedfafrm; 2020, by the following vote: �C2 5EF851(9-�F•3 mcy AYES: Mayor Barrett; Vice Mayor Fischer; Healy; Kearney; King; McDonnell; Miller ��YY NOES: None ABSENT: None ABSTAIN: None DocuSigned by: DocuSigned by: ATTEST: "Jh 't r6st' �msa. baw'f City er Resolution No. 2020-153 N.C.S. Page 1 PROFESSIONAL SERVICES AGREEMENT Local Road Safety Plan (Title of Project) FY 20/21 Fund # Cost Center Object Code Project # Amount $78,509 For multi -year contracts or contracts with multiple accounts: FY Fund # Cost Center Object Code Project # Amount $ FY Fund # Cost Center Object Code Project # Amount $ FY Fund # Cost Center Object Code Project # Amount $ FY Fund # Cost Center Object Code Project # Amount $ FY Fund # Cost Center Object Code Project # Amount $ THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into and effective as of , 20 ("Effective Date"), by and between the City of Petaluma, a (city use only) municipal corporation and a charter city ("City") and GHD, a Engineering ("Consultant") (collectively, the "Parties"). WHEREAS, the Parties enter into this Agreement for the purpose of Consultant providing professional services to City under the terms and conditions set forth herein. THEREFORE, in consideration of the mutual covenants contained in this Agreement, the Parties agree as follows: Services. Consultant shall provide the services as described in and in accordance with the schedule set forth in Exhibit "A" attached hereto and incorporated herein ("Services"). 2. Compensation; Business Tax Certificate. A. For the full performance of the Services as described herein, City shall compensate Consultant in accordance with the rates specified in Exhibit A. B. Consultant shall submit detailed monthly invoices reflecting all services performed during the preceding month and including a revised schedule for performance and additional documentation requested by City, as applicable. C. Consultant shall be compensated for services in addition to those described in Exhibit A, only if Consultant and City execute a written amendment to this Agreement describing the additional services to be performed and the compensation to be paid for such services. In no case shall the total compensation under this Agreement exceed $78,509 without prior written authorization of the City Manager. Further, no compensation for a section or work program component attached with a specific budget shall be exceeded without prior written authorization of the City Manager. D. Notwithstanding any provision herein, Consultant shall not be paid any compensation until such time as Consultant has on file with the City Finance Department a current W-9 form available from the IRS website (www.irs.gov) and has obtained a currently valid Petaluma business tax certificate. PROFESSIONAL SERVICES AGREEMENT —PREVAILING WAGES Sept 2018 5 9 sionclos SHDVM DNI'IIVAff2Id-.LNHWHHUDV SRDIAUFIS 'IVM0ISSdd0Wd quauiooBV sTgl ol juunsand suoiju2Tjgo sTT jo Xuu jo juuiInsuoD aAOIIau jou hurls }Iuom Hans so uoilaadsui ail •XIT0 all �g junoaddu pun uoTlaadsuT of laafgns Og Ijutls 'pup jT `pagsTuunj sjuTunuui put, auop 3Iaom IIV quauiaaaOV sTtll jo suoilualui pun sluouiaambau at41 u11m aauupaoaau uT pauiaoj.iad Ouiag On SOOIAaOS atlj jutlj uiu.iaasu of �41unaoddo Olguuosuau X.TOAO X41D at41 aplAoid hugs luulInsuoa •uotl�adsuI •6 •Juatuaau,jv slip ol juunsand suoiju0Tjgo s,juvjjnsuoD jo aauuuiaosaad XuojaussTIus uoj f L'SSaaau Xjguuosuaa Og Xuui su saatAaaS aill jo aauutuuojaad aill of owi clans aJonap jjutls juvjjnsuoD •OWIJL •g •SOOIAJOS gill 2?uTuiaojaad aoj pauinbau Xjjv2Oj auu uaTum slunouddu Mans .taillo ao siluivad `sasuaaij Xuu juouiao.T2V stir jo tuaal. atlj 2?ui.inp sauiTJ IIu le IOOJJO ITT dox;[ `asuadxa pub, isoa alos s,juu}jnsuoD le `Ijutls juignsuoD IsasuaaiZ •L •Outus atlj apTAoad of.2uiliim ui saaBu Osimngjo X410 atlj ssajun `juatudmba uo SOT IIlauJ ou juujjnsuoD of ilsitunj jjutls XjjD •�uauiaauOV sitll of juunsind saatAaaS Oultlsiuinj aoj paainbaa Og Suui jullj luouidmba put; SOTIMO-ej IIu tlsTtiunj `asuadxa pun Isoo Ojos sil it, `Iluus }uujjnsuoE) •Iuaui rn 2[ puu Sailiiiau3 •9 •juowXojduia aos luauiaaAu up su ponuisuoa ag you jjutls juauiaaa V sins, •XITD jo sluO2u uo sooXolduia `suaatjjo su you pup, aolaualuoa luapuadapui up su pup i4Taudua luapuadopui up ui lop jjugs `saOXojdwo pup sjua2u sil put, juu}jnsuoD jutll poolsuapun XIssaadxa st 11 quauiaaa V siql aapun saaiAuaS jju uiuosaad of Iauuosaad IuaTtitlaal put, Iuuoissajoad pOl1131s XI.Todoud aplAoud `aaojaaatI `Bugs juujjnsuoD •juauiaaaSV SItll oluT uOluO of Iuauiaanpui juTaaIuui u su uoiluosaadau pjus uodn paTlau Sal AJTD •SOOTAaOS Otlj Suiuiuosaad ut sIIpjs IuuoTssajoad jauilsip sassassod luuljnsuoD jutlj sluasaadaa luujjnsuoD •.1013u.aluoD }uapua apuI .uotJuluasaa ag S jUVIinSUOD •9 •saatAaaS OLIJ JO uoTjajduioo uoj sanauT XIID isoa ssaax0 Xuu aoj XIID of ajgvjj oq Iiuus juulInsuoD `asnua uos 1uatuaauiiV STtlj saluuTuuOT XTTD .II quauiaaaov sluj jo suoTIipuoa put; suml a g gJIm Oauupaoaau UT STD jo uoTjaujsijus Ot 1 of pauiuojuad auam saatAaaS Hans luOixO oLp of uoTuTtuual jo a1up atlj of pauuojuad soojAuaS IIu .ioj luauif,ud 01 pall!lua ag jjuus juvjjnsuoD `XITD Xg juauiaaa V sitlj Jo uoTjuuTtuuaj Xjuua Jo juaAO Ogg III •luauiaau V siq aapun ssauooad ui 3Iaom IIu dots Aja1uTpauiui. jjugs juujjnsuoD `asnua uoj uoTsuadsns ao uoi1uuTuiuOl jo aaTlou jo idloow uodn •,�auaAjosuT ao Xajdnz;[uug s,juvjjnsuoD ao juujjnsuoD Xg luauiaaAV sTtll jo tlauaug Xuu `01 paITuiII ag jou ing `apnloui jluus uoTsuadsns uo 11011uuTtuu01 OJUIPOURM uoJ asmE) •asnua aoj TuautaOAV STtlj puadsns uo ajuuTuiaaj AIOTuTpaut UI XVUI XJID •aaTIou u3141am ,sXup (0I) ua} uodn asnua inoglTm juau ow2v SIT ajuuiuivaj Xuut STD •uoi;uutuzaaZ v •juauiaaa0v Otll jo uoTjuuTLuiaj uajju sXup (W uaalinoj uutlj .iOjuj jou ing `Olglssod su uoos su A41D Ogg of pOiOATjap Og jjutjs `saaiAuaS agl jo aauuuuosuad Otlj of Ougtljau ao z�410 aoj paaudaad sjuTuOjuui uo sluauinaop atll jo IIu pup Xuu pup juujjnsuoD 01 papTAoad sluTaOluui ao sluauinoop s,X110 jo IIu put Xuu `uoiluumal, uodn •I, uoTlaaS tIllm Oauupioaau ITT p0113utuiaO uauoos ssalun `ZZOZ/UI uo SOIBUIUUOI put' `ajt'Q OATOojJJ atlj ii0 SOOUOWWOO 1uatitaaa2Fj STJo uiaaj Otis, 'uzaay - 013joqj sTuauiptiatziu SUL' Put' 1uautaau2V STglJO suoTITpuoa puu suival at41 of juuns.ind saainuOS atlj jo aauuuiiojuad sjuulInsuoD uodn juai?uTTuoa si uiauatl papTAoad su juulInsuoD 01 uoT172suaduioa Xud of uoTju2Tjgo s,,110 g 10. Progress Reports. Upon the City's request, Consultant shall provide, in a form acceptable to City, written progress reports of all oral and written observations, opinions, recommendations, analyses, progress and conclusions related to Consultant's performance of the Services. 11. Confidentiality. In the course of Consultant's employment, Consultant may have access to trade secrets and confidential information, disclosure of which is protected or limited by law. Consultant shall not directly or indirectly disclose or use any such confidential information, except as required for the performance of the Services. 12. Conflict of Interest. Consultant represents that it presently has no interest, and covenants that it shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services hereunder. Consultant further covenants that, in the performance of this Agreement, it shall not employ any subcontractor or person having such a conflict of interest. Consultant represents that no one who has or will have any financial interest under the Agreement is an officer or employee of City. If such conflict of interest arises during this Agreement or any extension, Consultant will immediately advise City and City may, at its sole discretion, immediately terminate this Agreement. Certain Consultants are subject to the requirements, including the disclosure and reporting requirements, of the City's Conflict of Interest Code adopted pursuant to the Political Reform Act. Such Consultants subject to the City's Conflict of Interest Code include those whose work may involve: making government decisions regarding approval or adoption of rates, rules, or regulations, action on permits or other applications, authorization to enter into or modify contracts, or approval of plans, designs, reports, or studies. Consultant agrees to comply fully with all such requirements to the extent they apply to Consultant's performance of the Services. 13. Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. 14. Standard of Performance. Consultant shall perform all the Services in a manner consistent with the standards of Consultant's profession. All instruments of service of whatsoever nature, which Consultant delivers to City pursuant to this Agreement, shall be prepared in a substantial, workmanlike manner and conform to the standards of Consultant's profession. All such instruments of service shall become the sole and exclusive property of City upon delivery of the same. 15. Assignment/Transfer. No assignment or transfer in whole or in part of this Agreement shall be made without the prior written consent of City. 16. Subcontractors. Consultant shall directly perform all Services, and shall not subcontract any portion of performance of the Services without the prior written consent of City. Any such subcontractors shall be required to comply, to the full extent applicable, with the terms and conditions of this Agreement, including but not limited to, procuring and maintaining insurance coverage as required herein and which shall name City as an additional insured. PROFESSIONAL SERVICES AGREEMENT —PREVAILING WAGES Sept2018 7 8 8i0ZIdaS SEIDV,tDMIIVA"d-.LI HWFIHHDVSdOWK[SIVNOISSd30?Id :idtaaau uunlau n Xq pauiuguoo si XuaAllap 31 ldiaoau uo paaaAtlap pauaaap oq lluils aatlou asna goigm ut °paisonbau idiaoau uuniaa `Iiuua pauaisi0au ao pogilaao (10 :haAllap uodn anilaajja st om ou asna goigm ut `XJQAllap Inuosaad (t) :,iq luos oq Iiuils soonou Mans IIV 'uoilaaS slgl IlllAm aauupioaan ut XI.ind uaillo aul of pauantlap aatlou ualitum Xq alnatsap X12W Xlund u su ssauppu aaillo ilons of .io moloq pogtoods sossauppu aAiloodsau moil In satPud aui oI luas pun `Ouilium ui opm oq hulls Iuowoo.T-9V stul of Iuunsand lugs oq of sooiiou Iln `luauiaau0V sigl ui pogloods osimuaglo sn Idaaxg •aailol\I IZ •mnI alquailddu puu 10 uoiluIOTA ui 4tliqusip luluaui uo IuoisXgd uo a2u `uoiluluoiuo lunxos `uapuoO `kalsoouu `ui2iuo Iuuoiluu `uoloo °paauo `uoi0ilau `oouu 10 osnnooq luowXoldwo uo1 luuatlddu ao ooSolduaa Xuu Isuiu2n opmiLmiosip IOU Iings luuilnsuo0 `luauaaauOV siill 10 oouuuuoluad oql i?utunCl 'uoiluutwiaasiQ 'OZ •loauail t uoiiaaS of Iunnsund luauaaau2V si JO uotiuutuauai s,Sjt0 .io1 osnna oltilllsuoo Iluils 30uuuipa0 02nm OutAi'I 3gjJO sluauzauinbau alquailddu oqi illtm oounildwoauou s,Iunllnsuo0 •aaunuipup alum 2uiAi-I o-ql to sluauzauinbau oql Illtm oounpu000u ui D llgliqxg pololdwoo XIuadoad u apiAoud isnua `fql0 oql Xq pouiuzualop sn `sluauzaumbau aaunuipup aOum -OuiAig of loofgns aw inui slunllnsuo0 pun `sosodund Iln ao1 iuouaaau2V sigl to land u oq Iluils llq!gxg lu ivauiaoBV sigl of pailaulin `oounutpa0 a-0uAk Outnrl uuanlnlad 10 24D of lunnsind uoiluogilua0 pun luowo2palmou}IoV 0141 '0011nuipu0 02% 2ulnlrl oql of luunsund magi of papinoud oq of paainbau aun mill 110 quail pun so&m 10 lunowe oql of su sooXoldwo poloogu sii 10 qmo �jtiou `lu0ui0au2v sigi 10 alnQ omloogg oql 10 sXup uupuolno (s I) uaa7j1 uigltm Ilnils pun 'aauuuipu0 a uk 2uiAI'l aui 10 sluauzauinbai oql glim omm duioo s,iunllnsuo0 211t�JivaA uoilnuaaoliit pun slumnoop i�110 oql oI aptnoud ,�Ilduzoid hugs luuilnsuo0 Isonbau s,X-It0 aul uodn 'ouati of ouaii wool popuom, oq Xuui a ms aul su l(«aounuipu0 alum 2utnlZ„ aill) a0u 2utnt I 99£'8 ualduil0 °apo0 lndioiunW uuanlnladlo sluouzaumbau algnailddu Ilu gum Xlln1 XIduioo Iings luullnsuo0 `LI u0gooS 2uioi?auol oql Ouiliurtl InoultlYl •aauuutpap a uM BuiXyl 6I quoujowov sigl 10 land n opnuz puu of poilauliu si goigm `Q ligtuxg ui pouiuluoo sluouiaumbau alquailddu Ilia `ol paliuzil IOU inq Tuipnloui `murl a2nAA, 13ugtunaad uiuu0111n0 aul 10 sivauiauinbaa alquailddu Iln illlm oounpuooan ui pauauoluad oq IIlm V llglqxg ui pogluosop sn saainaoS ails pun `•bos la OZLI uoilaaS opo0 .Toge-1 uiuuo1i1u0 `muZ a&nm 211111unaud niuuo1i1n0 all 10 sluauzauinbau oql of laafgns si ivau ooAV siill, 'sa um uiiiueaad 8I •aounlsissu Iuosg Bons of alquailddu suoilnlnOw puu solm IIn gitm Xlduaoo Iluils luullnsuo0 `sootAuaS Xun uo1 uogusuodwoo saptnoid Xitluo .io Xoua�?u luauauuanoi? uailio Xuu ingl Iualxa aui 01 'IuauaaauOV sill to gouauq Iniaalm u aimpsuoo Iluils uapunonq saotAaaS aul 10 oounuiuoluad ails of alquailddu (s)uoiluln.5au uo (s)mul Xuu glim XIduaoo of aunllnl s junllnsuo0 'saatAuaS ails to 0ounuuoluad ut paAlonui lil0iu Xpodoud lunioollolul uaillo uo �lunuiopnui `ivaiud `lil2iuxdoo Xuu of polnlau suoiluln2au puu smnl Xuu puu `iay sogtliquslQ gllm sunoia;)LuV ails `,14i0 ails ul loogo ui sn opo0 spmpuulS Ouipltng niuio1i1u0 oql `ol polluiil lou inq i?utpnloui `uapunonq pauinbaa soomjoS oql 10 oouuuaioluad aul of 2uiulapod saauuuipuo pun suoiluln.5au `smul `solnu Inuapal pub, ainls `luool algnailddu tlu glim XIduzoo XIIn1 Iinils luullnsuo0 •smFj IIV ul!M aauuil moa 'Li (iii) nationally recognized overnight courier, with charges prepaid or charged to the sender's account, in which case notice is effective on delivery if delivery is confirmed by the delivery service; or (iv) facsimile transmission, in which case notice shall be deemed delivered upon transmittal, provided that (a) a duplicate copy of the notice is promptly delivered by first-class or certified mail or by overnight delivery, or (b) a transmission report is generated reflecting the accurate transmission thereof. Any notice given by facsimile shall be considered to have been received on the next business day if it is received after 5:00 p.m. recipient's time or on a nonbusiness day. City: City Clerk City of Petaluma Post Office Box 61 Petaluma, California 94953 Phone: (707) 778-4360 Fax: (707) 778-4554 Email: cityclerk@ci.petaluma.ca.us And: Public Works and Utilities Attn: Jeff Stutsman 202 N. McDowell Boulevard Petaluma, Ca 94954 Phone: 707-778-4546 Fax: 707-206-6034 Email: Jstutsmanna cityofpetaluma.org Consultant: GHD Attn: Frank Penry 2245 Mercury Way Santa Rosa, CA 95407 Phone: 707-523-1010 Fax: Email: Frank.PepagGHD.com 22. Ownership of Documents. All original papers, documents or computer material on disk or microfilm, and copies thereof, produced as a result of this Agreement, shall be the property of City and may not be used by Consultant without the written consent of City. Copies of such documents or papers shall not be disclosed to others without the written consent of the City Manager or his or her designated representative. 23. Indemnification. To the maximum extent permitted by law, Consultant shall, at its own expense, indemnify, defend with counsel acceptable to the City, (which acceptance will not be unreasonably withheld), and hold harmless City and its officers, officials, employees, agents and volunteers ("Indemnitees") from and against any and all alleged liability, loss, damage, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, civil penalties and fines, expenses and costs (including, without limitation, claims expenses, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature, whether actual, alleged or threatened, arising out of or in connection with the Services or Consultant's failure to 5 PROFESSIONAL SERVICES AGREEMENT — PREVAILING WAGES Sept2018 9 Of giozIdaS SdrJVA1 DNI'IIVAd2Id - IMFI IH9HDV SdOIA'dHS 'IVNOISSd3ONd W •luatuaaa V snll jo aau>?u.iiojiad aul i?uianp sounj iln In aounansui paamba.i aul ureluluuu of uopluOitgo sit `Jo aaAlum u pauiaap ao ponalsuoo ag aou `tuoaj aolonalu0D anaTiaa lou iinils ,�oumgop oouuansui Xuu �pluopt of aanllnj s,,�11D io luauuaaa2V still ut illtoj las sluatuaambaa oounansui oill illTm oouulldtuoo llnj Jo aouapTAa punuuap of a.inlluj seta -os op of uo1101Igo ou sutl ing `sluotuosaopuo jo/pun smilod oouuansui paatnbaa otll jo iIn pun Xun malAaa of lT40Ia OL41 saAuasaa AID •aouaaajaa Xq ulaaati poluaodaooui pun olaaatl potlonlln `g llglgxF[ uT ,,slunllnsuoD aoj sluauuaambo-d aounansul„ a4l gllm XIdtuoo ilnils luLjlnsuoD •aauuansuI bZ '878LZ uoTloaS apoD I1AID uluaoJllBD Xq pollttuaad lualxo tunWTxntu aul of ag Xluo hurls �jpuuiaput of Xlnp s juullnsuoD `owil of auiil uuoaj popumm, ag Xntu sn `g'ZBLZ uoploas apoa i1niD utuaoJpiuD of loafgns saotnaas Iuuopssajoad u2Tsop opnlout saoTAaaS aLil 1nLll lualxo aul of `2ut023a0J aLll 2ulpunlstjlTm40N •atuTl of atuil utoaj popuatuu ag X-etu se `Z8LZ uoTloaS opoD I1AID ntuao.3li7aD Xq Pa11g1tlo.Id ag pinom os op of uatlm Xiddu lou Iinils uotsTAoad sell aapun Xjtuuiaput of Xlnp s,luullnsuoD `autil of aui.1 uioa� papuauun aq �fntu sn `£8LZ uotloaS ap00 I1AIa utuaoJliva Sg pougop su «lonaluoo uoilonaisuoo„ n si luou ooBV still lualxo Dill of `0uto5aaoj aLll 0uipuulsilltmlolq •luauzaaa v still up pautnluoo suoTluSllgo aounansui aul `gig poltutil ag Xum Xuu ul lou llntls puu `ol ua3lulaapun aau luauiaaa2V slid jo suo11n1igo uoTluoT�TuuuapuT puu asuajap atll mul Xq pamoilu atuil Jo poTaad llnj oill aoj luauiaaa2V stLtl jo uotlaldtuoo ao uoilnuttuaal agl oATAans llutls suoiln.2tlgo ,Tuwopui pun osuajap dons jo XjplTgTsuodsaa s,luullnsuoD at1l •lu3tu0aa2V still jo stuaal oill jo Xuu gjIm XIduuoo of aanllnj s junllnsuoD ao saoTAaaS oill gjIM uoiloauuoo in ao jo lno OuTsim, luuitnsuoD oill jo X11I1gn1'I Xun Ouiwoouoo saallutuopul aul lsutnOu Xljuuiapul paTldtut ao ssaadxo of s1tl?la IIn pun XULI saAinm luullnsuoD ailZ •sluauinoop aAisuodsaa Hans 2uilg in XIID all Xq paunoul `uoil0ijIl jo saaj pun sisoo puu saaj s,Xauaollu of p011LuII lou ing OuipnlouT `slsoo IIu osanguutaa Xllnj of saaAu lunllnsuoD `aapuol jo oounld000n s junllnsuoD of aoud lunitnsuoD of paaapuol iollm u ut sluatunoop aATsuodsaa olg lsnui X110 aul luul Juana aul ul •ls.Tg san000 aanatlottlm `aapuol aLll sld000u lunllnsuoD oill I11un ao `aapual of loafgns iollm aLll jo opuuu uaag si,tl uotllsodslp I11un �41D all Xq poutnlaa ag Xuui `XIID all Xq Xmss000u paaaplsuoo ag XIguuosua.i iluils su lu0uu3aa2V still aapun luullnsuoD oqj anp atu000q Xntu ingl ao anp Xauotu atll jo tlonuu os `mui Xq portaotllnu saipatuaa aatllo dun of uoilTppu uI `sXup aupualuo 0£ uTLIJIm fllutuapul pun asuaJap jo aapual ldaoon of silnj lunllnsuoD ogljI •2utlpam uT I�41D OgIJO anlluluasaadaa poziaotllnu ut, Xq popualxo uaag sutl 2utpuodsaa aoj atutl aLll ssolun 941D all Xq iillutuopuT pun asuajap aoj aapual Xuu of SXL'p aupuoluo 0£ uullim puodsaa lsntu lunllnsuoD atl.L 'olgnli ag lou Xm ao lou st lunllnsuoo atll lnul sauTtuaalap pun X1111gul-I solmILAa luullnsuoD agl osnuoag ao `fq1I1gu17 alnnlnna of X1I1gnut s,luullnsuoD agl jo osnuoag posnoxo ag lou hurts uolsinoad situ aapun ssoltumil ploil puu puaJap `�jTuuuapul of uolluitlgo s,lunllnsuoD all •saalltuuapul atlljo llnuj po2olln ao ling fun jo ssolpamOw `luatuaaa2V still jo suml aul jo Xuu tlllm Xldwoo 25. Amendment. This Agreement may be amended only by a written instrument executed by both Parties. 26. Litigation. If litigation ensues which pertains to the subject matter of Consultant's services hereunder, Consultant, upon request from City, agrees to testify therein at a reasonable and customary fee. 27. Construction. This Agreement is the product of negotiation and compromise on the part of both Parties and that the Parties agree that, notwithstanding Civil Code section 1654, any uncertainty in the Agreement shall not be construed against the drafter of the Agreement. 28. Governing Law; Venue. This Agreement shall be enforced and interpreted under the laws of the State of California and the City of Petaluma. Any action arising from or brought in connection with this Agreement shall be venued in a court of competent jurisdiction in the County of Sonoma, State of California. 29. Non -Waiver. The City's failure to enforce any provision of this Agreement or the waiver thereof in a particular instance shall not be construed as a general waiver of any part of such provision. The provision shall remain in full force and effect. 30. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 31. No Third Party Beneficiaries. The Parties do not intend to create, and nothing in this Agreement shall be construed to create any benefit or right in any third party. 32. Mediation. The Parties agree to make a good faith attempt to resolve any dispute arising out of this Agreement through mediation prior to commencing litigation. The Parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. 33. Consultant's Books and Records. A. Consultant shall maintain any and all ledgers, books of accounts, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. B. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years or for any longer period required by law, from the date of termination or completion of this Agreement. C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Finance Director, or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at Petaluma City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed PROFESSIONAL SERVICES AGREEMENT —PREVAILING WAGES Sept 2018 1 1 Z I s l OZ 1deS SEIDVMD II'IIVAHNd—S KHWHHUDV SII3IAWHS'IV90ISSd3OWd jpunoD flliD - DQOd 0££\s'QPl03 u2fsaQ\u8ld f4a3BS Puo-d V230Tsl30t'0'd\dID\:S :ameu ai3 .laqulnN aleail!poD xe,I, ssauisng euznietad 9t79 ! 090-1 aaqumN •Q•I aafedxe,I, 9069Zi70-96 diZ 31e1S '14TD 9L996 b0 911!Aaso�j ssa.lppy 9AlaQ aAaasay £i76 311il Iedi0ulad "3'd `einPGA usGweA -— g INV I IMSN00 x3u104V XJTD :MOM OZ SV QAA02IddV IaaiD flip :Isa L.Lv a32eueW ,�TtD V W 'TVIad JO AID 'UOIII tm anoqu jsazj i m,� pub, gTuotu `Xup oqT luatunoop sTLl� palnaaxo anntl olaaatl sat�zud atll `d032I3HM SSUI�LIA, NI •ptnoaa still ut satlzud atlj uaampq `uautam ao Iuao `sOutpumsaapun ao sluatuaaaOu aotad IIn soposaadns pun `saatnaaS atlj ol loodsaa tljtm satltnd atlj uaamgaq luatu oJOL, aatoqj salnIllsuoo `u onq palnaodaoouz pun o onq pogoap sltgtgxo oqj Outpnlaut `IuauzaaAV Slgj •Iuauiaaa V- aai.}ua 9£ •1uatuaaaOV STq jo uotlnatdxo ao uotlnutuml atlj antAans IILgs luujInsuoD pun XIi0 uaampq Xjtitgmj OuTRuoolln luatuaaa.2V still jo suotstnoad IIu pun Iuotuaaa2V stzl� jo uotjn.udxo ao uotjeuttuial atll oI aot.zd Outsttn suotlu2tig° II`d 'InAtAAnS S£ utazatl suotstnoad dun �o uot�ana�suoo ao uot�njoJdaajut oqj joajju of popuajut IOU ain pun �Iuo aauatuanuoo aoj On, luotuaat2V still ut posn si?utp-eoq oqj •s u!puag •t,£ 'IsaaaTul ut aoss000ns s,lun}InsuoO Jo `santjnjuosaadaa s,luuIlnsuo0 `juuiInsuoD Xq portaotllnu kind Xun oI paluu.fi? oq llntls sluatunoop pun sp.toaaa dons of ss000V 'IltH XIID utunlnlad ut poutujutntu oq sluatunoop PUB spiooaa azlj jutlj pun XJID atlj oI uan12 oq spaooaa oqj jo Xpoisno luqj aatnbaa `saaagjo patunu-aAogn atll Jo fun Xq jsonbw ua:tam Xq `Xtnu ,41D `ssoutsnq s juuilnsuo0 jo not}nuttuzai ao juatupuugstp `uotlnlosstp of onp popanastp to isol oq Xuut sluatunoop ao spaooaa Hans InT41 aAatloq of uosnaa sutl /�41D a.zatlm V quauuaa.TOV still tit sootlou jo jdtaoaa ioj palnotput ssaappu s, unIlnsuoD In algnitunu oq llntls sptooaa ;)ql `uodn r-1 "Work okwe Of Task 1 - Project Management, Coordination, and Meetings GHD's Project Manager will review this Scope of Work with each Agency to ascertain any changes relative to their specific requirements. We will also obtain any additional information which each Agency may have pertinent to this project. A Project Management Plan will be developed to help coordinate the seven (7) separate jurisdictions efforts to include Assistant Project Managers and staff assignments, schedule, budget, and work plan, as well as a robust QA/QC process. Project management work items, along with ongoing communication, correspondence and coordination with the agencies, stakeholders and LRSP Working Group will be conducted as part of this task. In addition, this will include the contract management tasks such as invoicing, tracking of percent complete of tasks and budget, schedule, and any other tasks to ensure a successful project that meets each of the agencies needs and expectations. This proposal also includes attendance at one (1) project meeting (Kick -Off) and two (2) LRSP Working Group meetings, and one (1) City or Town Council meeting for approval. Attendance at more than these meetings, if requested, will be billed on a time and materials basis with prior authorization. Task I Deliverables • GHD to prepare all meeting agendas, meeting materials, and subsequent meeting minutes. • GHD to prepare and faintain a Project Management Plan. • GHD to prepare monthly invoices with percent complete on each task. Wasik 2 a LRSP Stakeholder Working Group and Public Outreach Task 2.1 - Lorne LRSP Stakeholder Working C MUP At the project Kick -Off Meeting, a safety champion for the jurisdiction will be identified and discussion of possible Working Group members will occur. It is recommended that the Agency emails out the potential LRSP Working Group members for their concurrence and overall goal of the LRSP, however, GHD is also available to lead these efforts if the Agency desires. In addition, GHD can send example emails and a pamphlet on the LRSP process for this initial contact. After the committee is formed, GHD will house all contact information for the LRSP Working Group in Excel format for easy access. Typically, the first meeting is scheduled after the collision and roadway data is processed. GHD will lead all other tasks and meetings with the Working Group. Task 2.2 - Public OLitreach GHD will develop and maintain a separate project website using the Social Pinpoint platform for each Agency. Each Agency will have their own unique website URL (Agency name in address) that can be provided on the Agency's website and social media platforms. The project website will have a landing page that will explain the LRSP process and reason the Agency is conducting an LRSP, as well as house project documents for comments and an interactive map that allows comments to be placed at specific locations of concern. This public engagement tool also has the ability to create various surveys or idea walls. Due to the need to create seven (7) different project websites with Social Pinpoint, we would purchase a small team package in reducing the one-time direct cost to each Agency. Also, we would clone each website for the overall general LRSP information and layout and then exchange out the project specific information in reducing the overall website set up time. With this methodology, we would reduce the public outreach costs to each Agency. In addition, we could provide links on each website to the other LRSPs in Sonoma County. 13 t1I -slndlno (WGL) IapoW punuTOO IanuaZ ao ulep ogJeal Inotaolsil liim palupiiun pun suoilipuoo 61 -QIA00 aadlo aniioagaa oq ueo ulup sill L •Xouo2V goea aoj solua gsuao aql 2uilulnoluo ui asn .ToI `suoissos ul On sloolos pool ualm sXupNoom Inoidrfi (Z) oml aoI Xoua�?V .Tad suotiuool ang Iu ogJe.tZ XIiuO 02n.TanV 6IOZ 2uiuilduo ui uiu0 IvtllaaalS azillln IIim OHO poloolloo oq of paau X-ew slunoo Iuuoilippu soludtoilun Inq `algnllunn ulup lunoo autnion ogjutl Inolaolsitl snolna.td Xun asn Illm OHO •papinoad oq of paau Illm slunoo ogjual Xtiup o2uaanu `suoiloosaalul puu sluaut2os Xumpuoa aoI saiea lsuao 2uiut.tojaad ul uotloaii°:) ML(1 OLTY'J.I - Z-£ Iscl • Sou02V ali Xq pogguopi saaploilojuls Inool aalio Xue puu `saioua�?u Ilsuu.Tl `s.taluao aoivas `sioialsip loolos `sossouisnq `sluopisaa uto.Td sluiuldutoo puu `sossiut-mou `suaaouoo Xiops ogluai puu kempuoa �?ulsso.Tppn ui popnioui oq iIlm saoanos leutaojui puu IuuoTlenaasgo tuuoilippu `dnoa0 �?uplaorn dS-d I all utoaj 3Iongpaal uo poseg •sdt,w pun suuld Sj-dS puu `oaaZ uoislA `sdIV ao suuld uuialsapod puu OoXoiq aq of �Iwj!j aau suuld osoq L -poziauuuuns oq Illm suoilupuaututooaa puu Ouipug .ttall puu poloolloo oq Iltm foua�?V all .Toj suuld Xlajes luatan0 •sotlsiaalouaelo Xumpuoa Nsta-ql�fq Iuatallip dui tluapi ui pauraolaad oq osIn Illm luatussassu uoiloasaalui pun Xumpuo.T e `suoislIIoo of soilsiaalouanlo 31sla auIlUJis llim suaau jo ulup /gadus oiuTOs,�s �?utaaliu�? ul •(«uoisiIioo u Io s;Cup 0£ uttllim gluap ui 2uilinsaa ktn fui uu .To `uoisiiloo a ul pautulsns saianfui jo llnsoa u se livap„ si Xanfui Iuiuj u `IunuuW uoilailsanul uoisillo0 s,muaojilu0 .tad) paooaa uoisittoo Iuillui ali aallu Xlilule.I n oI papua2dn oq uuo uoisilIoo V •soiliielud jo aaqutnu anal all 2ui.tnlduo UT pautuTuxo oq lltm slaodaa Ieluautalddns luouiiaad Xuu `uoiltppe III •Ias ulup lsuao antsualaadutoo u Ouimlduo ui asngnlep lsnao s,Xouo2V alI lllm II Noalosso.to puu SM.I puu S-djL&S VIA osuqulup s,toaiud Xuml&H ulutodilu0 all utoaJ uiup lseao do saeaX (S) ang ololdutoo lsud alqutiunu all asn Iiim OH-D u0Tloai10D ulu0 :4IOIuS puu tlseJD - I " E Isn,1_ •luaacvaoop JEY7 OW ut uotsnloui dof Intu.toflaoxg .lo/pun p.10lll Sys ui sluounuoo oilgnd Ilo of puodso i pub aptno.td jym (THJ . .uollndnp pa.ttsap aqj .iof juzodutd pnzoog uo apsgatta joalo.td n utniuinuc pun dolaetap of (THJ . •1sil lonjuoo atl) uln)umuc pun uo.zlvtt tofdno.iD 2t lq.toM dy7 ul isTssn of ([HD . salgn.tanilaQ Z -1sn.L •luautnoop dS2PI all aoi xtpuoddu all ui papnloui puu pazi.TLwuTns oq Ilim sosuodsaa puu sluaututoo oilgnd ITV •sluawtuoo uaamloq sd.gsuoilulaa luaaajjip all �?uipuulstapun ui siaodaa snoi.Ten puu sgdua� oluaao of Xlilign all suq Iuioduid luiaoS `uollippu ul •allsgam loofatd all uo popnioui oq uuo sosuodsaa luauuaoo asall puu sluauuuoo oilgnd all of osuodsaa all 2uipinoad ui Oua�?y Iona Tim Iaom HIM OHJ 'Xoua�?V ali of luut.toJ laoxg puu paorn (Sw) IlosoTo.W ui polaodxo Sliseo oq uuo puu allsgam ali ulgltm (poloolop si o2un2uul olutadoadduui .Ii) moina.T aoj poi?&g ao paanideo a.re sluauuuoo oilgnd Ile `oogjo 31ouq uuodluld lutoduid IuiooS ali IIIM •spaumaaipn allsgam all of lsod of Xliitqu ali aoj popaooaa pun polupoutuz000e oq osIn uno iull `Xlunoa uutouoS ul sdS-d I W uanas alllo slinsaa Ituaano oli aoI uoiluluosaad uoisnloui aoj 2111100111 Iu411A anii e ploq of si aaisop agldl `aanamol-I *allsgam ali of polsod puu paluaao oq Iiim ooptn uoiluluosaad popaooaa-aid u `gouaalno aallanj 2ugonpuoo ul Task 3 Deliverables • GHD to prepare a summary of data requests, collision data collected, and subsequent raw data in an excel spreadsheet. Task 4 - Collision on and Roadway Data Analysis Task 4.1 - Quantitative Crash Analysis GHD will thoroughly analyze the data obtained in Task 3 to reveal fatal and injury crash trends, concentrations, and risk factors for systemic analysis. GHD will develop a GIS database to perform spatial analysis and prepare maps that present rich and visually -compelling analysis -related content. Various maps can be created to show collision density hot spots (heat maps), collision severity, collision types, bicycle collisions, and pedestrian collision with additional features, such as day and night conditions or violation factors in creating comprehensive maps. The choice of platforms and formats will ultimately be determined by the Agency, to provide for maximum utility of developed tools after completion of the LRSP. Some of the many factors that will be analyzed and summarized in this Task include: • Location • Intersections (safety influence area) • Date and time of crash • Crash type • Crash severity • Violation category • Pavement/surface and weather conditions • Lighting conditions The analysis will evaluate crash frequency (high total and severe crash locations, crash trends, highest occurring crash types, etc., and crash rate (the relationship between crash locations, traffic volumes, roadway characteristics, and crash types). In ranking the locations, EPDO index and crash rates will be used in identifying the top locations to focus safety countermeasures. Field observations will also be conducted in evaluating possible risk factors and safety issues. With COVID-19 conditions, we understand traffic patterns are changing due to working from home protocols, local schools not in session or with limited opening, and overall changing peak hours (mid -day peak vs. morning peak hour). We will work with each jurisdiction to capture the needs based on current and historical trends. Task 4.2 - Identify and Evaluate Risk Factors This Task will identify potential risk factors identified with collisions. These risk factors will align with the State's SHSP identified challenge areas to reduce fatalities and serious injuries on all public roads. Once the focused challenge areas are determined, they can be used to select similar locations that could benefit from a low cost countermeasure to mitigate risks and collisions in a systemic approach. Task 4 Deliverables • GHD will provide GIS collision maps focusing on collision dense locations (hot spots), collision severity (fatal and severe injury), bicycle and pedestrian collisions, and other focus challenge areas identified by the agency. • GHD will provide collision GIS shape files. 15 91 •salntuglsa goo &tnugtutlatd pun sl[gttlxa unldlnnldaouoo (F•) oa.ttl,L apgno.tdIpm CIHJ salRn.tanglaa 9 xsns •jl?lS Xoua�?V puu IoolloS su Ilam su `staplmatd aotmuas Xoua2?uauto put, luoutaouojuo muI junoa�? aul uo„ gJIm uotluuogulloo ut Sat�olougoal 2ut2uauto puu `luautao.toJua `24tuaaul0110 `uolluonpo ftpnlout `uotluuaptsuoo uoI stu-PAoid �?utuaoui2uo-uou Xjjjuopl IIIm OM •suotlnlos « uluaaut�ua„ �g passauppu XIIn.I aq uuo suuaouoo tlajus ogjnul Ilu lou lugl ortu2ooau aM 'WS2I'I Itzaoat Isout sun.illuo molIoj Iitm om somsuauttalunoo 2uu3aul2uo 2utloolos uI `uollippu ul •sogsnuo jo osnuo .to aounos aul ssauppu XIamtloojjo puu XIsnoaunllnutts uuo IutII samsuauualunoo SJIluapi of St amlloofgo Impodutl UV •uotluool .tad Isoo Ilnuamo pun stsnq uotluool u uo pagtlunnb oq uno (suotloasualut pazlluaIs lu Slumualut untulsopod 2utpuol `solnld )Iouq IualS amlloallau `•a'I)XIlnotutalsSS patlddu so.msnauualunoo XIaIJuS `uolllppu ul •saunsuauualunoo atll Iuautalduzl of ISoo paluulllSa Xtuututllaud n pun `uotlnool puu aunsuauualunoo popuautumow 2utlnu4snllt sllgT.gxo Iunldoouoo (£) aautll atudaud HIM QHJ •suotinool Ilsnto-u�?Iu 2utssoippu oslu olMmm `stsnq otuzalsXs n uo alu�Iltuz I-egj sainsuauualunoo uaamloq aouuluq u aplmoid of st Ino2 oqL •uuaouooIo suom patdlluapl uoj (s)wnsuauualunoo Xlajus olntudoiddu loolos of E 3Isel ut pololdutoo suotlunlnma nlnp tlsnto atll osn Iltm QHD SaunSnautualrllIO'D ecru Suotlu30-1 ItIoUPAwdurl loaIaS - I'9 alsn •suotloagp iapjogaalnls atgl2tgdnldno pun s$uglaout dgy7 at[l 2ugluautnoop ug sa.unutums 2utlaaut tjpm `suoglnluasatdlugodtamod `sbpua2n 2utlaatu jgy7 aql aptna.td1gtt QgD salgn.taerglaQ S xsnL •dSX,l atll ul patdlluopl oq IIIm sloofoud Ilnuamo aul `tlonaulno otlgnd aul pun dnouD 2iullioM atll utouj Indut uo pasug •spuaul uotstlloo osotll olu�?Iltut of sloofoud alglssod Illtm 2uolu saunsnautualunoo AIajus pun Sluaua�?as `Suotloasualut dol ogl3o 2uplanu Ilnuamo otp apnloul IIIm 2uilaaul dS2I'I pu000s oqj •uotluutuoJ IMIS IIIm uolStm pun `sluo2? `luauzaluls uotsstut aul `umltppu ul •dnouD 2up poM atll uto.Ij Samiloafgo pun ssaoatd aul oulllno IIIm 2utlaaul sIu L 'dSHS oql uad aq IIIm sua , a�ivallutlo snooj aul leq/A pun sllnlua dSW I atll Jo lu02 Iluuamo aul legm jo uotssnostp atll p-els of ulup algullumu puu sduut uotstlloo aul ltn ullm pIau oq IIIm 2?utlaaut [utltul aul `dnouD 2uppoM atll jo uotluuuoj aul .taljV •,,sloafo.zd uol tiuD„ dISH alquotlddn aul uoj .tazXFuu dISH atll 11104 SISoo paztlauoul uollonpau gsuto puu sloofold luooaa/zluQ IsoD IouuluoD suuulluD uto4 solnunlso Isoo �funututtlatd aul aad pa tlunnb ag IIIm sltdauag loafoud Xlajus Innldaouoo `uotltppn ul (sotgduut? puu CS lnopu-eq `sluroduamod) slulualnul 211113OUT atll sapnloul )Isel sr41 •ss000ud dS2lrl aul olnitltonj of s2utlaaut dnalD 2uquoM (Z) omI oq IIIm auatlZ •popaau sz `suotlotpstunf uatllo puu `sdnojt l suortllo `suapuodsau lsutd su dons `suaplogxfels ,punoa�i aul uo„ Iuool put, jjuls Xoua2V sq poglltlopt suuaouoo cIajus of uotluollu lutoods ppu uno dS2l'I oqL •somsuouualunoo puu `satlpotud `slno�3 gstlqulso puu ulup Xumpuou put, `3IJJ ul `tlsuuo aul malmau IIIm dnouD 2uplioM srq L «sag s„ aul ut pamlomul amluul s.Iaplollajnls jo a2unu aptm u jo dnou-D uquoM u apnloul IIIm siu.L •Xouo2iV aul gllm podolamap aq IIIm dnouD 2upl.toM IS -I -I V s�utlo;)IN dnaig I&III-roM - I'S `lSug, Task 7 6 Develop Safety projects Task 7.1 - Prioritize Projects GHD will develop and apply a performance -based project prioritization process, using methods from the HSM and Caltrans LSRM. These will likely include the EPDO severity index and crash rates. Crash rates help to normalize the data in comparing the daily volumes entering the intersection or on the roadway with the amount of crashes. This process will ultimately determine which low-cost systemic safety improvements, or other countermeasures, could feasibly be implemented for maximum effect. The prioritization will also consider criteria reflecting the Agency's planning goals (e.g., pedestrian or bicycle facilities, proximity to schools, speed reduction/management, presence in a particular focus sub -area), CIP projects and schedule, and other context -specific needs reflecting the Agency's challenge areas. Task 7.2 - Calculate, BCR and Identify Funding Given that the performance metric most advocated at both the state and federal level is BCR for transportation project prioritization and selection, GHD will monetize all safety benefits (i.e., collision reduction by collision severity) to allow preliminary BCR's to be developed with the best information available. GHD will summarize the overall costs and the overall benefit of proposed improvements in the LRSP per the HSIP analyzer methodology in a Technical Memorandum for the top five (5) ranking projects or top five (5) project per the Agency's direction. The preliminary BCR calculations will be developed using societal cost information from Caltrans Economic Parameters for crash severity and will be consistent with HSIP methodologies and requirements. However, the final BCRs would likely need to be further refined based on HSIP call for projects set -asides and minimum BCR. GHD will use the most current HSIP call for projects criteria in the development of the engineering safety projects. This Task will also involve the identification of funding to construct improvements. Likely sources will be from HSIP or ATP grants, but other regional and federal funding resources will be explored such as but not limited to CMAQ, SRTS, and stimulus money. Task 7 Deliverables • GHD will provide a Technical Memorandum with prioritized list offive (5) projects including proposed safety countermeasures and BCRs. Task 8 e Focal Road Safety Plan Document Task 8.1 - Development of'IRS1' DOCUMetlt GHD will prepare a LRSP in accordance with FHWA and Caltrans guidelines and requirements and submit a copy of the Draft LRSP report to the Agency for their review and comments. After all comments have been incorporated, the final LRSP document will be put on the Agency's Council consent agenda for their approval. GHD will attend the meeting to address any questions. 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