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HomeMy WebLinkAboutResolution 2020-153 N.C.S. 10/19/2020DocuSign Envelope ID: EABADF11-4847-497F-8C61-5049E68EB6C4 Resolution No. 2020-153 N.C.S. of the City of Petaluma, California RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR THE LOCAL ROAD SAFETY PLAN WHEREAS, the City of Petaluma wishes to apply for future Highway Safety Improvement Programs grants; and WHEREAS, the City submitted a grant application to develop a Local Road Safety Plan and was successful in securing the grant; and WHEREAS, the City of Petaluma circulated a Request for Proposal on July 1, 2020 and four (4) proposal was received; and WHEREAS, upon favorable review of the proposals, GHD was determined to be well qualified; and WHEREAS, staff recommends the City execute a professional services agreement with GHD for local road safety plan used in preparation for future Highway Safety Improvement Program Grant Opportunities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma hereby: 1. Authorizes the City Manager to execute the attached Professional Services Agreements for Traffic Services with GHD in an amount not to exceed $78,509. 2. Approve the project budget for the Local Road Safety Plan. 3. Authorizes staff to prepare budget adjustment for the CIP project C16102139 for $13,709. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to Council of the City of Petaluma at a Regular meeting on the 191 day of October Docusignedfafrm; 2020, by the following vote: RC2 5EF851(9-�F•3 mcy AYES: Mayor Barrett; Vice Mayor Fischer; Healy; Kearney; King; McDonnell; Miller ��YY NOES: None ABSENT: None ABSTAIN: None DocuSigned by: DocuSigned by: ATTEST: "Jh 't r6st' �msa. baw'f City er Resolution No. 2020-153 N.C.S. Page 1 PROFESSIONAL SERVICES AGREEMENT Local Road Safety Plan (Title of Project) FY 20/21 Fund # Cost Center Object Code Project # Amount $78,509 For multi-year contracts or contracts with multiple accounts: FY Fund # Cost Center Object Code Project # Amount $ FY Fund # Cost Center Object Code Project # Amount $ FY Fund # Cost Center Object Code Project # Amount $ FY Fund # Cost Center Object Code Project # Amount $ FY Fund # Cost Center Object Code Project # Amount $ THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into and effective as of , 20 ("Effective Date"), by and between the City of Petaluma, a (city use only) municipal corporation and a charter city ("City") and GHD, a Engineering ("Consultant") (collectively, the "Parties"). WHEREAS, the Parties enter into this Agreement for the purpose of Consultant providing professional services to City under the terms and conditions set forth herein. THEREFORE, in consideration of the mutual covenants contained in this Agreement, the Parties agree as follows: Services. Consultant shall provide the services as described in and in accordance with the schedule set forth in Exhibit "A" attached hereto and incorporated herein ("Services"). 2. Compensation; Business Tax Certificate. A. For the full performance of the Services as described herein, City shall compensate Consultant in accordance with the rates specified in Exhibit A. B. Consultant shall submit detailed monthly invoices reflecting all services performed during the preceding month and including a revised schedule for performance and additional documentation requested by City, as applicable. C. Consultant shall be compensated for services in addition to those described in Exhibit A, only if Consultant and City execute a written amendment to this Agreement describing the additional services to be performed and the compensation to be paid for such services. In no case shall the total compensation under this Agreement exceed $78,509 without prior written authorization of the City Manager. Further, no compensation for a section or work program component attached with a specific budget shall be exceeded without prior written authorization of the City Manager. D. Notwithstanding any provision herein, Consultant shall not be paid any compensation until such time as Consultant has on file with the City Finance Department a current W-9 form available from the IRS website (www.irs.gov) and has obtained a currently valid Petaluma business tax certificate. PROFESSIONAL SERVICES AGREEMENT—PREVAILING WAGES Sept 2018 5 9 sionclos SHDVM DNI'IIVAff2Id-.LNHWHHUDV SRDIAUFIS 'IVM0ISSdd0Wd quauiooBV sTgl ol jumsand suoijv2Tjgo sTT jo Xuu jo juuiInsuoD aAOIIau jou Iluus }Iuom dans so uoilaadsui ail •XIT0 all �g jVAoaddp pun uoTlaadsuT of laafgns Og Ijuus `yup jT `pagsTuunj sluini ui put, auop 3Iaom IIV quauiaaaOV sTtll jo suoilualui pun sluouiaainbau at41 u11m aauupaoaau uT pauiaoj.iad Outag On SOOIAaOS atlj juuj uiu.iaast; of �41unaoddo Olgt;uosuau X.TOAO X41D at41 aplAoid hugs luBlInsuoa •uotl�adsuI •6 •juatuaau,jv slip ol juptTsand suoijvihjgo s,junjjnsuoD jo aaupuiaosaad Xu0jOpjSTIVs uoj f L'SSaaau Xjguuosuo.T Og kew sp saainuOS aill jo aaul?tuuojaad atli of owil dans aJonap jjt;tls juvjInsuoD •OWIJL •g •SOOIAJOS gill 2?uTuiaojaad aoj pauinbau Xjju2aj On, uaTum sI>;Aoudd-e Mans .taillo ao siluivad `sasuaaij Xuu juouiao.T2V stip jo tuaal. atlj 2?ui.inp sauiTJ 11P le IOOJJO ITT dox;[ `asuadxa put? isoa Ojos s,jup}jnsuoD le `Ij>;tls juignsuoD IsasuaaiZ •L •Outus atlj apTAoad of.2uiliim ui sooBB Osimngjo X410 atlj ssajun `juatudmba uo SOTIITaLIJ ou juvjjnsuoD of ilsitunj II>?ils XjjD •�uauiaauOV sitll of jupnsind saatAaaS Oultlsiuinj aoj paainbaa Og Suui jvIlj luouidmba put' SOTIMO-ej IIA gsTtiunj `asuadxa pun Isoo Ojos sil it `Iluus }uvjjnsuoE) •Iuaui rn 2[ puu Sailiiiau3 •9 •juowXojduia aos luauiaaa L, up sp ponuisuoa ag fou Ilvils juauiaaa V sins, •XITD jo sluO2u uo sooXolduia `suaatjjo sp fou pup, aolaualuoa luapuadapui up sp pup i4Tavdvo luapuadopui up ui lat; jjugs `saOXojdwo pup sjua2u sil put, juvjjnsuoD j ll poolsuapun XIssaadxa st 11 quauiaaa V siql aapun saaiAuaS IIu uiuosaad of Iauuosaad IuaTtitlaal put, I>?uoissajoad pOII131s XI.Todoud aplAoud `aaojaaatI `Ijugs jupjjnsuoD •juauiaaaSV SItll oluT uOluO of Iuauiaanpui juTaaIuui B su uoiluosaadau pjus uodn paTlau Sal AJTD •SOOTAaOS Otlj Suiuiuosaad ut sIIpjs ItuoTssajoad jauilsip sassassod luuljnsuoD juuj sluasaadaa luujInsuoD •.1013u.aluoD }uapua apuI .uotJuluasaa ag S jUVIinSUOD •9 •saatAaaS OLID JO uoTjajduioo uoj sanauT XITD isoa ssaax0 Xuu aoj XIID of ajgvjj oq Iiuus juplInsuoD `Osnva uos 1uatuaauiiV STtjj sal>?uTuuOT XTTD .II quauiaaaov SIgj jo suoTIipuoa put, suml a g gJIM Oaut?paoaau UT STD jo uo!jovjsijps Otj1 of pauiuojuad auam saatAaaS dans luOixO atp of uoTuTtuual jo a1up atlj of pauuojuad soojAuaS IIu .ioj luauif,ud 01 pall!lua ag jjuus juvjjnsuoD `XITD Xg juauiaaa V sitlj Jo uoTjuuTtuuaj Xjuua Jo juaAO Ogg III •luauiaau V siq aapun ssauooad ui 3Iaom jIu dols Aja1t?Tpauiui. jjugs juvjjnsuoD `asnua uoj uoTsuadsns ao uoi1puTuiuOl jo aaTlou jo idloow uodn •,�auaAjosuT ao Xajdnz;[uug s,juv}jnsuoD ao juujjnsuoD Xg luauiaaAV sTtlljo tjauaug Xuu `01 paITuiII ag jou ing `apnloui jluus uoTsuadsns uo 11011zuTtuu01 OJUIPOURM uoJ asmE) •asnua aoj TuautaOAV STtlj puadsns uo ajuuTuiaaj RIOT-eTpaui UI Xt'tii XJID •aaTIou u3141am ,sXup (pj) ua} uodn asn-ea inoglTm juau ow2v SIT ajvuiuivaj Xuui STD •uoi;uutuzaaZ v •juauiaaa0v Otll jo uo1jvuTtiiiaj uajju sXup (W uaalinoj upgj .iOjuj jou ing `Olglssod su uoos sp A41D Ogg of pOiOATjap Og jjuus `saaiAuaS agl jo aaupuuosuad Otlj of Ougtljau ao z�410 aoj paandaad sjuTuOjuui uo sluauinaop atll jo IIp pup Xuv pup juvjjnsuoD 01 papTAoad sluTiol-e i ao sluauinoop s,X110 jo IIu put Xup `uoiluumal, uodn •t uoTlaaS tIllm Oauupioaau ITT p0113UTWJO uauoos ssalun `ZZOZ/UI uo SOIt'uiuUOI put'`ajLQ OATOojJJ atlj ii0 SOOUOWWOO 1uaLLtaaa2Fj STJo uiaaj Otis, 'uzaay - 013joqj sTuauip110111B SSL' Put' 1uautaau2V STglJO suoTITpuoa PUB suival at41 of jui?ns.ind saainuOS atlj jo aaunuiiojuad sjuplInsuoD uodn juai?uTTuoa si uiauatl papTAoad s7,3 juplInsuoD 01 uoT172suaduioa X -ed of uoTju2Tjgo s,,110 g 10. Progress Reports. Upon the City's request, Consultant shall provide, in a form acceptable to City, written progress reports of all oral and written observations, opinions, recommendations, analyses, progress and conclusions related to Consultant's performance of the Services. 11. Confidentiality. In the course of Consultant's employment, Consultant may have access to trade secrets and confidential information, disclosure of which is protected or limited by law. Consultant shall not directly or indirectly disclose or use any such confidential information, except as required for the performance of the Services. 12. Conflict of Interest. Consultant represents that it presently has no interest, and covenants that it shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services hereunder. Consultant further covenants that, in the performance of this Agreement, it shall not employ any subcontractor or person having such a conflict of interest. Consultant represents that no one who has or will have any financial interest under the Agreement is an officer or employee of City. If such conflict of interest arises during this Agreement or any extension, Consultant will immediately advise City and City may, at its sole discretion, immediately terminate this Agreement. Certain Consultants are subject to the requirements, including the disclosure and reporting requirements, of the City's Conflict of Interest Code adopted pursuant to the Political Reform Act. Such Consultants subject to the City's Conflict of Interest Code include those whose work may involve: making government decisions regarding approval or adoption of rates, rules, or regulations, action on permits or other applications, authorization to enter into or modify contracts, or approval of plans, designs, reports, or studies. Consultant agrees to comply fully with all such requirements to the extent they apply to Consultant's performance of the Services. 13. Consultant No Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. 14. Standard of Performance. Consultant shall perform all the Services in a manner consistent with the standards of Consultant's profession. All instruments of service of whatsoever nature, which Consultant delivers to City pursuant to this Agreement, shall be prepared in a substantial, workmanlike manner and conform to the standards of Consultant's profession. All such instruments of service shall become the sole and exclusive property of City upon delivery of the same. 15. Assignment/Transfer. No assignment or transfer in whole or in part of this Agreement shall be made without the prior written consent of City. 16. Subcontractors. Consultant shall directly perform all Services, and shall not subcontract any portion of performance of the Services without the prior written consent of City. Any such subcontractors shall be required to comply, to the full extent applicable, with the terms and conditions of this Agreement, including but not limited to, procuring and maintaining insurance coverage as required herein and which shall name City as an additional insured. PROFESSIONAL SERVICES AGREEMENT—PREVAILING WAGES Sept2018 7 8 8i0ZIdaS SEIDV,tDMIIVA"d-.LI HWFIHHDVSdOWK[SIVNOISSd30?Id :idtaaau uunl3u n Xq pauiuguoo si XuOAllap 31 ldiaoau uo paaaAilap pau103p 0q Ilutls Oatlou asna goigm ut °paisonbau idiaoau uuniaa `Iiuua ponisi0au ao pogila3o (11) :haAllap uodn anilaagja st om ou asna goigm ut `XJQAllap Inuosa0d (t) :,iq luos oq IIL,gs soonou Mans IIV 'uoilaaS s1gl ultra aauupioaan ut XI.ind.Tall}o OTIT 01 paaantlap 30T.1 OU uOlitum Xq alnatsap X12W Xlund u su ssauppu a31410 14ons of .io moloq pogtoods sossoippu aAiloodsau moil In s01Pud aui o1 lu0s pun `Ouilium ui opm oq IIu14s Iuowoo.T-9V stul of Iuunsand luos oq of sooiiou Iln `luauiaau0V sigl ui pogloods osimnglo sn Idaaxg -031ION IZ •mnI alguarlddu puu go uoiluIOTA ui 4tliqusip luluaui uo IuoisXgd uo a2u `uoiluluoiuo lunxos `u3puoO `kalsoouu `ui2iuo Iuuoiluu `uoloo °paauo `uoi0ilau `oouu jo 3snnooq luowXoldwo uoj luuatlddu ao ooSolduaa Xuu Isuiu2n opmiLmiosip IOU Iings luuilnsuo0 `luauaaauOV sn4l go 0ouuuuojuad oql i?utunCl 'uoiluutwiaasiQ 'OZ J00u014 t uotiaaS of Iunnsund luotux u2V si JO uotiuutuauai s,Sjt0 .ioj osnna oltilllsuoo I1u14s 30uuuipa0 02nm OutAT-1 3141 Jo slu0ua0umbau olquoilddu au1 141tm oounildwoauou s,Iunllnsuo0 •aaunuipup alum 2uiAiZ o-ql jo sluauzauinbau oql 141tm 3ounpu000u ui D llgliqxg pololdwoo XIuadoad u apiAoud isnua `fqt0 oql Xq pouiuzualop sn `slua wimbau aaunuipup 0Oum -OuiAig of loofgns aw inui slunllnsuo0 pun `sosodund Iln aoj iuoua0au2V sigl go land u oq Ilui4s llq!gxg lu iu3ui0oBV sigl of potlaulin `oounutpa0 a-0uAk Quinn uuanlnl3d Jo 2410 of lunnsind uoiluogilu30 pun luowo2palmou}IoV 0141 '0011nuipu0 02% 2ulnlrl oql of luunsund ui0gi 01 papinoud 0q of paainbau aun mill jjo quail pun so&m jo lunowe oql of su s00Xo1dwo poloogu sii jo qmo �jtiou `lu0ui00u2v sigi go 31nQ omloogg oql jo sXup uupuolno (sI) uaaljg uigllm Ilvgs pun 'aauuuipu0 a uk 2uiAI'I 0141 Jo sluauzauinbai oql ql!m omm dutoo sgunllnsuo0 2117 fJiu3A uoilnuaa0gut pun slumnoop i�110 oql 01 0ptnoud ,�Ilduzoid Iings luuilnsuo0 Isonbau s,X-It0 aul uodn '0uati of ouaii wouj popuom, oq Xuui ams oill su l(«3ounuipu0 alum 2utnlZ , 3141) 00u 2utnt I `9£'8 •ialdni40 °apo0 lndioiunW uuanlnladgo sluouz3umb3u algnailddu Ili gum Xllnj XIduioo Iings luullnsuo0 `LI u0gooS 2uioi?0uoj oql Ouiliurtl InogjjM •aauuutpap a uM BuiXyl 6I quoujowov sigl jo land n 0pnuz puu of pal4auliu si goigm `Q ligtuxg ui pouiuluoo sluoutaumb3u 31goilddn Ila `ol p3liuzil IOU inq Tuipnloui `muZ a2nAA, 13ugtunaad uiuu0Jtln0 0141 Jo sivauiauinbaa alquailddu Iln ultm oounpuooan ui pauauoju0d 0q IIlm V ltglqxg ui pogtuosop sn s0ainaoS aul pun `-bas la OZLI uoilaaS opo0 .Ioge-1 utuuo.ItluO `muZ 3&nm 211111unaud niuuogtln0 all go sluauzauinbau oql of laafgns si ivau ooAV si141 '-93-l-gm uiiiueaad 8I •0oun1sissu Iuosg dans of olquoilddu suoilnlnOw puu solm IIn gitm Xlduaoo IIu14s luullnsuo0 `sootAu3S Xun uoj uogusuodwoo saptnoid Xitluo .io Xou0�?u luauauuanoi? u01410 Xuu ingl Iualxa x141 01 '11J3ua00JOV sigl jo gouauq Iniaalm u 3impsuoo IIL,gs u0punonq S001Aa0S 0141 jo oounuiuogu0d 0141 of alquailddu (s)uoiluln.5au uo (s)m-el Xuu ql!m XIduaoo of 0unllnj s junllnsuo0 'SOatAuaS al4i go 0ounuuojuad ut p3Alonui 1140iu Xpodoud lunioollolut uaglo uo �lunuiopnui `ivaiud `jtI2iuxdoo Xuu of polnl3u suoiluln2au puu smnl Xuu puu `iay sogtliquslQ gltm sunoia;)LuV 3141 `,14t0 oui ut loogo ui sn 3po0 spmpuulS Ouipltng niuiojtln0 oql `01 pollwil lou inq i?utpnloui `uapunonq pauinbaa soomjoS oql jo oouuuaiogu0d 0141 of 2uiulapod saauuuipuo pun suoiluln.5au `smul `solnu jampaj pub, ainls `luool algnailddu Iia ql!m XIduzoo XIInj Iinils luullnsuo0 •smFj IIV ul!M aauuil moa 'L4 (iii) nationally recognized overnight courier, with charges prepaid or charged to the sender's account, in which case notice is effective on delivery if delivery is confirmed by the delivery service; or (iv) facsimile transmission, in which case notice shall be deemed delivered upon transmittal, provided that (a) a duplicate copy of the notice is promptly delivered by first-class or certified mail or by overnight delivery, or (b) a transmission report is generated reflecting the accurate transmission thereof. Any notice given by facsimile shall be considered to have been received on the next business day if it is received after 5:00 p.m. recipient's time or on a nonbusiness day. City: City Clerk City of Petaluma Post Office Box 61 Petaluma, California 94953 Phone: (707) 778-4360 Fax: (707) 778-4554 Email: cityclerk@ci.petaluma.ca.us And: Public Works and Utilities Attn: Jeff Stutsman 202 N. McDowell Boulevard Petaluma, Ca 94954 Phone: 707-778-4546 Fax: 707-206-6034 Email: Jstutsmanna cityofpetaluma.org Consultant: GHD Attn: Frank Penry 2245 Mercury Way Santa Rosa, CA 95407 Phone: 707-523-1010 Fax: Email: Frank.PepagGHD.com 22. Ownership of Documents. All original papers, documents or computer material on disk or microfilm, and copies thereof, produced as a result of this Agreement, shall be the property of City and may not be used by Consultant without the written consent of City. Copies of such documents or papers shall not be disclosed to others without the written consent of the City Manager or his or her designated representative. 23. Indemnification. To the maximum extent permitted by law, Consultant shall, at its own expense, indemnify, defend with counsel acceptable to the City, (which acceptance will not be unreasonably withheld), and hold harmless City and its officers, officials, employees, agents and volunteers ("Indemnitees") from and against any and all alleged liability, loss, damage, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, civil penalties and fines, expenses and costs (including, without limitation, claims expenses, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature, whether actual, alleged or threatened, arising out of or in connection with the Services or Consultant's failure to 5 PROFESSIONAL SERVICES AGREEMENT — PREVAILING WAGES Sept 2018 9 Of giozIdaS SdrJVA1 DNI'IIVAd2Id - IMFI IH9HDV SdOIA'dHS 'IVNOISSd3ONd W •luatuaaa V sill jo aau>?u.iiojiad aul i?uianp sounj Iln In aounansui paamba.i aul uTulutuuu of uopluOitgo sit `Jo aaATum u pauiaap aoponalsuoo ag aou `tuoaj aolonalu0D anatlaa lou Ilnils ,�oumgop oouuansui Xuu �pluopt of aanlTnj s,,11D io luauuaaa2V still up illtoj las sluatuaambaa oounansui oill illTm oouupldtuoo llnj Jo aouapTAa punuuap 01 a.inlTuj seta -os op of uo1101Igo ou sutl ing `sluotuosaopuo jo/pun smilod oouuansui paatnbaa otll jo IIn pun Xun malAaa 01 lT40Ia OL41 saAuasaa SID •aouaaajaa Xq upaaatl poluaodaooui pun olaaatl potlonlln `g llglgxF[ up ,,slunllnsuoD aoj sluauuaambo-d aounansul„ a4l gllm XIdtuoo Ilnils luLjlnsuoD •aauuansuI bZ '878LZ uolloaS apoD I1AID upuaoJlIBD Xq pollTtuaad lualxo tunWTxntu aul of ag Xluo hurls �jtuuiaput of Xlnp s juullnsuoD `owil of auiil uuoaj popumm, ag Xntu sn `g'ZBLZ uoploas apoa i1niD uTuaoJpluD of loafgns saotnaas Iuuopssajoad u2Tsop opnlout saotAaaS aLll 1nLll lualxo aul of `2ut023a0J aLll 2uppunlstjlTm40N •atuTl of atuil utoaj popuatuu ag X-etu se `Z8LZ uoTloaS opoD I1AID ntuao.3ll7aD Xq policligo.Id ag pinom os op of uatlm XIddu lou Ilnils uotsTAoad sell aapun XjtuuiapuT of X1np s,luullnsuoD `autil of aui.1 uioa� papuauun aq �fntu sn LZ uoTloaS ap00 IIAID upuaoJliva Sq pougop su «lonaluoo uoilonaisuoo„ n si luou ooBV still lualxo Dill of `0uto5aaoj aLll 0uipuulsgjImlolq •luauzaaa v still up pautnluoo suolluSTlgo aounansui aul `gig pol!wil ag Xum Xuu uT lou llntls puu `ol ua3lulaapun Dau luauiaaa2V still jo suo11n1igo uoTluoi�Tuuuapup puu asuajap atll mul Xq pamoilu atuil Jo poTaad llnj oill aoj luauiaaa2V sTLt1 jo uoTlaldtuoo ao uoilnuttuaal agl oATAans llutls suoiln.2Tlgo ,Tuwopui pun osuajap dons jo XjtlTgTsuodsaa s,luullnsuoD atIl •lu3tu0aa2V still jo stuaal oill jo Xuu gjIm XIduuoo of aanlpnj s junllnsuoD ao saoTAaaS oill gjIM uoiloauuoo in ao jo Ino OuTsim, luuitnsuoD oill jo X11I1gn1'I Xun Oupuaaouoo saallutuopul aul lsuTnOu XlTuuiapUI paTldwi ao ssaadxo of s1tl?la IIB pun XULI saAinm luullnsuoD ailZ •sluauinoop aAisuodsaa dans 2uilg in XIII all Xq paunoui `uoil01111 jo saaj pun sisoo puu saaj s,Xauaollu of p011Lu1l lou ing OuppnlouT `slsoo IIu osanguupaa Xllnj of saaAu lunllnsuoD `aapuol jo oounld000n s junllnsuoD of aoud lunitnsuoD of paaapuol iollm u ut sluatunoop anTsuodsaa alp lsnui X110 aul Juin Juana aul ul •ls.Tg san000 aanatloigm `aapuol aL41 sld000u lunllnsuoD oill I11un ao `aapual of loafgns iollm aLll jo opuuu uaag sntl uoTlpsodstp I11un �41D all Xq pouTnlaa ag Xuui `XIID all Xq Xmss000u paaapTsuoo ag XIguuosua.i Iluils su lu0uu3aa2V spill aapun luullnsuoD oqj anp atu000q Xntu ungl ao anp Xauotu atll jo tlonuu os `muI Xq pozpaoillnu saipatuaa aaillo dun 01 uoilpppu uT `sXup aupualuo 0£ uTLIJIm flputuapuT pun asuaJap jo aapual ldaoon of sllnj lunllnsuoD ogljI •2uTltam uT I�41D OgIJO anpluluasaadaa poziaotllnu un Xq popualxo uaag sutl 2utpuodsaa aoj orad aLll ssolun 941D all Xq iilputuopuT pun asuajap aoj aapual Xuu of SXL'p aupuoluo 0£ uullim puodsaa lsntu lunllnsuoD atl.L 'olgnli ag jou Xm ao lou sT lunllnsuoo atll lnul sauTtuaalap pun X11I1gul-I solunluAa luullnsuoD agl osnuoag ao `f11I1gu17 alnnlnna 01 X11I1gnut s,luullnsuoD agl jo osnuoag posnoxo ag lou hurts uoisinoad situ aapun ssoltumil ploil puu puaJap `�jTuuuapul 01 uopluitlgo s,lunllnsuoD all •saalptuuapul atlljo llnuj po2olln ao ling fun jo ssolpamOw `luatuaaa2V sell jo suml aul jo Xuu ttlpm Xldwoo 25. Amendment. This Agreement may be amended only by a written instrument executed by both Parties. 26. Litigation. If litigation ensues which pertains to the subject matter of Consultant's services hereunder, Consultant, upon request from City, agrees to testify therein at a reasonable and customary fee. 27. Construction. This Agreement is the product of negotiation and compromise on the part of both Parties and that the Parties agree that, notwithstanding Civil Code section 1654, any uncertainty in the Agreement shall not be construed against the drafter of the Agreement. 28. Governing Law; Venue. This Agreement shall be enforced and interpreted under the laws of the State of California and the City of Petaluma. Any action arising from or brought in connection with this Agreement shall be venued in a court of competent jurisdiction in the County of Sonoma, State of California. 29. Non -Waiver. The City's failure to enforce any provision of this Agreement or the waiver thereof in a particular instance shall not be construed as a general waiver of any part of such provision. The provision shall remain in full force and effect. 30. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 31. No Third Party Beneficiaries. The Parties do not intend to create, and nothing in this Agreement shall be construed to create any benefit or right in any third party. 32. Mediation. The Parties agree to make a good faith attempt to resolve any dispute arising out of this Agreement through mediation prior to commencing litigation. The Parties shall mutually agree upon the mediator and shall divide the costs of mediation equally. 33. Consultant's Books and Records. A. Consultant shall maintain any and all ledgers, books of accounts, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to the City for a minimum period of three (3) years or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. B. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years or for any longer period required by law, from the date of termination or completion of this Agreement. C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Finance Director, or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at Petaluma City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed PROFESSIONAL SERVICES AGREEMENT—PREVAILING WAGES Sept 2018 1 1 Z I s l OZ 1deS SEIDVMiD II'IIVAHNd—S KHWHHUDV SII3IAWHS'IV90ISSd3OWd jpunoD flliD - DQOd 0££\s'QPl03 u2fsaQ\u8ld f4a3BS Puo-d V230Tsl30t'0'd\dID\:S :ameu ai3 .laqulnN aleail!poD xe,I, ssauisng euznietad 9t79 ! 090-1 aaqumN •Q•I aafedxe,I, 9069Zi70-96 diZ 31e1S '14TD 9/-996 b0 all!Aaso�j ssa.lppy 9AlaQ aAaasay £i76 311il Iedi0ulad "3'd `einPGA usGweA -— g INV I IMSN00 x3u104V XJTD :MOM OZ SV QAA02IddV IaaiD flip :Isa L.Lv a32eueW ,�TtD V W 'TVIad JO AID 'UOIII tm anoqu jsazj i m,� pub, gTuotu `Xup oqT luatunoop sTLl� palnaaxo anntl olaaatl sat�zud atll `d032I3HM SSUI�LIA, NI •ptnoaa still ut soTpLd atlj uaampq `uautam ao IBao `sOutpumsaapun ao sluatuaaaOB aotad IIn soposaadns pun `saatnaaS atlj ol loodsaa tljtm satltnd atlj uaamgaq luatu oJOL, aatoqj salnIllsuoo `u onq palnaodaoouz pun o onq pogoap sltgtgxo oqj Outpnlaut `IuauzaaAV Slgj •Iuauiaaa V- aai.}ua 9£ •1uatuaaaOV STq jo uotlnatdxo ao uotlnutuml atlj antAans IILgs luujInsuoD pun XIi0 uaampq Xjtltgmj OuTRBoolln luatuaaa.2V still jo suotstnoad IIB pun Iuotuaaa2V st�jo oj.udxoao uojuuiaatl oaozd usim suolB2'InAtAAnSd S£ utazatl suotstnoad dun �o uot�ana�suoa ao uot�njoJdaajut oqj joajju of popuajut IOU ain PUB �Iuo aauatuanuoo aoj On, luotuaat2V still ut posn si?utp-eoq oqj •s uipuag •t,£ 'IsaaaTul ut aoss000ns s,lun}InsuoO Jo `santjnjuosaadaa s,luuIlnsuo0 `juviInsuoD Xq portaotllnu kind Xun oI paluB.fi? oq llntls sluatunoop puB sp.toaaa Mans of ss000V 'IltH XIID utunlBlad ut poutBjutntu oq sluatunoop PUB spioaaa azlj jl?gj PUB XJID atlj oI uan12 oq spaooaa oqj jo Xpoisno luqj aatnbaa `saaagjo patuBu-aAogn atll Jo fuB Xq jsonbw ua:tam Xq `Xtnu ,41D `ssoutsnq s juBilnsuo0 jo not}Buttuzai ao juatupuBgstp `uotlnlosstp of onp popanastp to isol oq XBut sluatunoop ao spaooaa dans InT41 aAatloq of uosnaa sbq /�41D a.zatlm V quauuaa.TOV still tit sootlou jo jdtaoaa ioj palnatput ssaappB s, uBIlnsuoD In algBltnAu oq llntls sptooaa ;)ql `uodn r-1 "Work okwe Of Task 1 - Project Management, Coordination, and Meetings GHD's Project Manager will review this Scope of Work with each Agency to ascertain any changes relative to their specific requirements. We will also obtain any additional information which each Agency may have pertinent to this project. A Project Management Plan will be developed to help coordinate the seven (7) separate jurisdictions efforts to include Assistant Project Managers and staff assignments, schedule, budget, and work plan, as well as a robust QA/QC process. Project management work items, along with ongoing communication, correspondence and coordination with the agencies, stakeholders and LRSP Working Group will be conducted as part of this task. In addition, this will include the contract management tasks such as invoicing, tracking of percent complete of tasks and budget, schedule, and any other tasks to ensure a successful project that meets each of the agencies needs and expectations. This proposal also includes attendance at one (1) project meeting (Kick -Off) and two (2) LRSP Working Group meetings, and one (1) City or Town Council meeting for approval. Attendance at more than these meetings, if requested, will be billed on a time and materials basis with prior authorization. Task I Deliverables • GHD to prepare all meeting agendas, meeting materials, and subsequent meeting minutes. • GHD to prepare and fnaintain a Project Management Plan. • GHD to prepare monthly invoices with percent complete on each task. Wasik 2 a LRSP Stakeholder Working Group and Public Outreach Task 2.1 - Form LRSP Stakeholder Working C MUP At the project Kick -Off Meeting, a safety champion for the jurisdiction will be identified and discussion of possible Working Group members will occur. It is recommended that the Agency emails out the potential LRSP Working Group members for their concurrence and overall goal of the LRSP, however, GHD is also available to lead these efforts if the Agency desires. In addition, GHD can send example emails and a pamphlet on the LRSP process for this initial contact. After the committee is formed, GHD will house all contact information for the LRSP Working Group in Excel format for easy access. Typically, the first meeting is scheduled after the collision and roadway data is processed. GHD will lead all other tasks and meetings with the Working Group. Task 2.2 - Public OLitreach GHD will develop and maintain a separate project website using the Social Pinpoint platform for each Agency. Each Agency will have their own unique website URL (Agency name in address) that can be provided on the Agency's website and social media platforms. The project website will have a landing page that will explain the LRSP process and reason the Agency is conducting an LRSP, as well as house project documents for comments and an interactive map that allows comments to be placed at specific locations of concern. This public engagement tool also has the ability to create various surveys or idea walls. Due to the need to create seven (7) different project websites with Social Pinpoint, we would purchase a small team package in reducing the one-time direct cost to each Agency. Also, we would clone each website for the overall general LRSP information and layout and then exchange out the project specific information in reducing the overall website set up time. With this methodology, we would reduce the public outreach costs to each Agency. In addition, we could provide links on each website to the other LRSPs in Sonoma County. 13 t1I -slndlno (WGL) IapoW punuTaO IanuaZ ao elep ogJnal Inotaolsl1111iim paluplien pun suoilipun 61 -QIA00 aadlo anlioagaa oq uno ulup siq L •Xouo2V goua aoj solea gseao aql 2uilulnluo ul asn .ToI `suoissos ul On sloolos pool ua11m sXupNoom InoldX1(Z) oml aoI Xoua�?V .Tad suoijeool ang Iu ogJe.tZ XIIuO 02n.TanV 6IOZ 2ulullduo ui eje0 jvt O04S OzIIIIn IIIm OHO poloolloo oq of paau X-ew slunoo Ieuollippe soludtollun Inq `algnllunn ulep luno Outnion ogju11 Inolaolsitl snolna.Td Xun asn Illm OHO •papinoad oq of paau Illm slunoo ogjeal X11 -up o2uaanu `suotloosaalul puu sluaut2os Xumpeoa aoI solea lsuao 2uiuz.Toj.Tad ul uotloaii°:) e1eEI OLTY'J.I - Z-£ Iscl • Sou02V aqj Xq pogguopl saaploilojuls Inool a0lio Xue puu `salou0�?e jlsuual `s.taluao JOT as `spolalsip loolos `sossouisnq `sluopisaa utoad slululdutoo pue `sossiut-mou `suaaouoo Xiops ogluai puu kempna �?ulss0appu ui popnioul oq iIlm saoanos luutaolui pee IuuoTlenaasgo teuoilippu `dnoa0 �?uplaorn dS-d I all utoaj 3Iongpaal uo poseg •sdnut pun suuld Sj-dS puu `oaaZ uolslA `sdIV ao sueld uelalsapod puu OoXolq aq of �IwIII aae suuld osoq L -poziaeuuuns oq Illm suollupuaututooaa puu Ouipug .hall puu poloolloo oq IITm fou0�?V all aoI suuld Xlajes luatan0 •sotlsiaalouaelo Xumpuoa Nsta-q Izf Iuatalllp cul tluapi ul pauraolaad oq osIn Illm luauTssassu uolloasaalul pun Xumpuo.T e `suoISIIIn 01 s0llslaal3uaBg0 3Isla auIlUJIs ulim suaae jo ulep /gages oluTOs,�s �?utaaliu�? ul •(«uoISlIioo uIo s;Cep 0£ uttlllm gleap ui 2uillnsa.t ktnful ue ao `uoisliioo e ul pautelsns saianfui jo llnsoa e se 11jeap„ sl Manful teiej e `IenuuW uoilailsanul uolslllo0 s,muaojlle0 aad) paooaa uolslitoo lelllul a111 aalpu Xjlleln.I n o1 papea2dn oq uuo uoISIIIoo V •soillielud jo aaqutnu anal all 2ui.mldeo UT pauluTuxo oq lltm slaodw Ieluautalddns luoulitad Cue `uoiltppe III •las ulep lseao antsuogoidutoo e Oulmlduo ui asngnlnp 11snao s,Xouo2V ORI 111Im 11 NO3g0sso.10 puu SMI puu S-djL&S VIA osequlep s,toaiud Xuml&H uluaolile0 all utoaJ elup lseao do saeaX (s) ang ololdutoo lsud algetlunu all asn film OHO u0Tloai10D ele0 :41OIeS pee tlseJD - I " E Isn,1_ •luaacvaoop JEY7 OW ut uotsnloui dof Intu.toflaoxg .lo/pun p.10lll Sys ui sluounuoo ollgnd Ilo of puodso i pub aptno.td jym (THJ . .uollndnp pa.ttsap aqj .iof juzodutd pnzoog uo apsgatta joalo.td n utniuinuc pun dolaetap of (THJ . •1sil lonjuoo atl) uln)umuc pun uo.zlvtt tofdno.iD 2t lq.toM dy7 u1 isTssn of ([HD . salgn.tanilaQ Z -1sn.L •luoutnoop dS2PI all aoi xtpuoddu all ui papnloui puu paziauutuTns oq Illm sosuods0.t pue sluaututoo ollgnd ITV •sluawtuoo uaamloq sd.gsuoilelaa luaaajjip all �?uipuulstapun ul siaodw snol.Ten puu sgdea� oleaao of Xlllign all suq Iuloduld lulaoS `uollippe ul •olisgom loofatd all uo popnioul oq ueo sosuodsaa luauuaoo asall puu sluauuuoo ollgnd all of osuods0a all 2ulPlnoad ul Oua�?y lona Tim Iaom HIM OHJ 'Xoua�?V 011101 Ww.ToJ laoxg puu paorn (Sw) IlosoTo.W ul polaodx0 Sliseo oq uuo puu ollsgom atll ulgjtm (poloolop sl o2un2uel olutadoaddeui .II) moina.T aoj poi?&g ao paanideo a.re sluauuuoo ollgnd Ile `oogjo 31ouq uuodleld lutoduid IuiooS oqj 11jIM •spaumaaipn olisgom all of lsod of Xjiltge a11i aoj popaooaa pun polepoutuz000u oq osie uno jell `Xlunoa uutouoS ul sdS-d I (L) uanas 0141 JO sllnsaa Iteaano olj aoI uoiluluosaad uoisnloui aoj 21111100111 Ie41IA Onli e plot of sl Oaisop agldl `aanamol-I *allsgom alp of polsod puu paluaao oq Ilim ooptn uolleluos0ad popaooaa-aid e `gouaalno a011lanj 2ugonpuoo ul Task 3 Deliverables • GHD to prepare a summary of data requests, collision data collected, and subsequent raw data in an excel spreadsheet. Task 4 - Collision on and Roadway Data Analysis Task 4.1 - Quantitative Crash Analysis GHD will thoroughly analyze the data obtained in Task 3 to reveal fatal and injury crash trends, concentrations, and risk factors for systemic analysis. GHD will develop a GIS database to perform spatial analysis and prepare maps that present rich and visually-compelling analysis-related content. Various maps can be created to show collision density hot spots (heat maps), collision severity, collision types, bicycle collisions, and pedestrian collision with additional features, such as day and night conditions or violation factors in creating comprehensive maps. The choice of platforms and formats will ultimately be determined by the Agency, to provide for maximum utility of developed tools after completion of the LRSP. Some of the many factors that will be analyzed and summarized in this Task include: • Location • Intersections (safety influence area) • Date and time of crash • Crash type • Crash severity • Violation category • Pavement/surface and weather conditions • Lighting conditions The analysis will evaluate crash frequency (high total and severe crash locations, crash trends, highest occurring crash types, etc., and crash rate (the relationship between crash locations, traffic volumes, roadway characteristics, and crash types). In ranking the locations, EPDO index and crash rates will be used in identifying the top locations to focus safety countermeasures. Field observations will also be conducted in evaluating possible risk factors and safety issues. With COVID-19 conditions, we understand traffic patterns are changing due to working from home protocols, local schools not in session or with limited opening, and overall changing peak hours (mid-day peak vs. morning peak hour). We will work with each jurisdiction to capture the needs based on current and historical trends. Task 4.2 - Identify and Evaluate Risk Factors This Task will identify potential risk factors identified with collisions. These risk factors will align with the State's SHSP identified challenge areas to reduce fatalities and serious injuries on all public roads. Once the focused challenge areas are determined, they can be used to select similar locations that could benefit from a low cost countermeasure to mitigate risks and collisions in a systemic approach. Task 4 Deliverables • GHD will provide GIS collision maps focusing on collision dense locations (hot spots), collision severity (fatal and severe injury), bicycle and pedestrian collisions, and other focus challenge areas identified by the agency. • GHD will provide collision GIS shape files. 15 91 •sajntuggsa goo &tnugttgIatd pun sjlgttgxa unjd jnngdaouoo (F•) oa.ttjy apgno.tdIpm CIHJ sapgn.tanglaa 9 xsns •jl?lS Xoua�?V puu IoolloS su Ilam su `staptmatd aotmuas Xoua2?uauto put, luoutaouojuo muI junoa�? aul uo„ tlltm uotluuogulloo ut sat�olougoal 2ul2uauta puu `luautao.toJua `24tuaaut0110 `uotluonpo ftpnlout `uotluuaptsuoo uoI stu-PAoid �?utuaoui2uo-uou Xjjjuopt IIlm OM •suotlnlos « utuaaut�ua„ �g passauppu XIIn.I aq uuo suuaouoo tlajus ogjnul 11L, jou juin ortu2ooau aM 'WS2I'I Itzaoat Isout sun.illuo molloj Iitm om somsuauttalunoo 2uu3aut2uo 2utloolos ut `uollippu ul •sogsnuo jo osnuo .to aounos oqj ssauppu XIamtloajja puu XIsnoaunllnutts uuo Iuul samsuauualunoo SJtluapt oI st amtloofgo Impodutt UV •uotluool .tad Isoo Ilnuamo pun stsnq uotluool u uo pagtlunnb oq uno (suotloasualut paztluats lu slumualut untulsopod 2utpuol `solnld )Iouq Iuats amtloallau `•a'I)XIlnotutalsSS patlddu so.msnauualunoo XIaIJus `uotltppu ul •saunsuauualunoo oqj Iuautaldurt oI Isoo paluuttlsa XtuulLUIiaud n pun `uotlnool puu aunsuauualunoo popuautumow 2utlnu4snllt sltgtqxa Iunldoouoo (£) oo.Tgj atudaud HIM SIJ 'suolinool gsnto-u�?tu 2utssoippu oslu olttlmm `stsnq otuzalsXs n uo alu�tltuz Iuul sainsuauualunoo uaamloq aouuluq u aplmoid of st Ino2 oqL •uuaouooIo suom patgtluapl uoj (s)wnsuauualunoo Xlajus olntudoiddu loolos of E 3Isel ut pololdutoo suotlunlnma nlnp tlsnuo aul osn Iltm QHD SaunSnautualrllIO'D ecru suotlu30-1 ItIoUPAwdurl IoalaS - I.9 alsn •suoyoagp iapjoga-�ngs atil 2tgdnldno pun s2u.yaout dgy7 aqj 2tgjuautnoop ug sa.unutums 2utyaaut tjpm `suog;njuasatdgugodtamod `sbpua2n 2utgaatu jgy7 aqj aptna.td1gtt QgD sapgn.taerglaQ S xsnL •dSX,l aul ul patltluopl oq Ilim sloofoud Ilnuamo auI `tlonaulno otlgnd aqj pun dnouD 2iutluoM aul utouj Indut uo pasug •spuaul uotstlloo osotll olu�?tltut of sloofoud algtssod IIItm 2uolu saunsnautualunoo Majus pun sluaua�?as `suotloosualut dol ogl3o 2uplanu Ilnuamo otll apnloul Iilm 2uilaaul dS217 pu000s oqj •uotluutuoJ Iunls Iltm uotstm pun `sluo2? `Iuauzaluls uotsstut oqj `umltppu ul •dnouD 2up poM atll uto.Ij samiloafgo pun ssaoatd aul oulllno IIIm 2utlaaul stu L 'dSHS oql uad aq Iilm sua , a�ivallutlo snooj aul Inclm pun sltnlua dSW I atll Jo Iu02 Iluuamo auI Intim jo uotssnostp oqj loins of ulup algultumu puu sduut uotstlloo aul Itn ullm pIau oq IIIm 2?utlaaut [utltut auI `dnouD 2uppoM oql jo uotluuuoj atll .Tolj I •,,sloafoud JOJ tiuD„ dISH alquotlddn oqj uoj .tazXFuu dISH QqI 11104 SISoo paztlauoul uo.Ionpau gsuuo puu sloofold Iuooaa/zluQ IsoD louuluoD suuulluD aloin solnuttlso Isoo �funututtlatd aul aad patlunnb ag IIIm sltdauag loafoud XIajus lnnldaouoo `uotltppn uI(sotgduut? puu `slnopuutl `sluroduamod) slutualnul 211113OUT auI sapnlout )Isus sr41 •ss000ud dS-d-1 oqI olnitltonj of s2utlaaut dnalD 2uquoM (Z) oml oq IIIA,, auatlZ •popaau su `suotlotpstunf uaglo puu `sdnojt l suortllo `suapuodsau Isutd su tions `suaplogxfels ,punoa�i oq4 uo„ Iuool put, jjuls Xoua2V Xq pogtltzapt suuaouoo Majus of uotluollu lutoods ppu uno dS-d I oqL •somsuouualunoo puu `satlpotud `slno�3 gstlqulso puu ulup Xumpuou put, `3IJJwl `tlsuuo auI matmau IIIm dnouD 2uplioM srq L «sig s„ aul ut pamlomut amluul s.Iaplollajnls jo a2unu aptm u jo dnou-D uquoM u apnloul IIIm stu.L •Xouo2iV oqj gllm podolamap aq IIIm dnouD 2upltoM IS -I -I V s�uilo;)IN dnaig I&III-10M - I'S ISUI Task 7 6 Develop Safety projects Task 7.1 - Prioritize Projects GHD will develop and apply a performance-based project prioritization process, using methods from the HSM and Caltrans LSRM. These will likely include the EPDO severity index and crash rates. Crash rates help to normalize the data in comparing the daily volumes entering the intersection or on the roadway with the amount of crashes. This process will ultimately determine which low-cost systemic safety improvements, or other countermeasures, could feasibly be implemented for maximum effect. The prioritization will also consider criteria reflecting the Agency's planning goals (e.g., pedestrian or bicycle facilities, proximity to schools, speed reduction/management, presence in a particular focus sub -area), CIP projects and schedule, and other context -specific needs reflecting the Agency's challenge areas. Task 7.2 - Calculate, BCR and Identify Funding Given that the performance metric most advocated at both the state and federal level is BCR for transportation project prioritization and selection, GHD will monetize all safety benefits (i.e., collision reduction by collision severity) to allow preliminary BCR's to be developed with the best information available. GHD will summarize the overall costs and the overall benefit of proposed improvements in the LRSP per the HSIP analyzer methodology in a Technical Memorandum for the top five (5) ranking projects or top five (5) project per the Agency's direction. The preliminary BCR calculations will be developed using societal cost information from Caltrans Economic Parameters for crash severity and will be consistent with HSIP methodologies and requirements. However, the final BCRs would likely need to be further refined based on HSIP call for projects set -asides and minimum BCR. GHD will use the most current HSIP call for projects criteria in the development of the engineering safety projects. This Task will also involve the identification of funding to construct improvements. Likely sources will be from HSIP or ATP grants, but other regional and federal funding resources will be explored such as but not limited to CMAQ, SRTS, and stimulus money. Task 7 Deliverables • GHD will provide a Technical Memorandum with prioritized list offive (5) projects including proposed safety countermeasures and BCPs. Task 8 e Focal Road Safety Plan Document Task S.1 - Development of'I RS1' DOCUMetlt GHD will prepare a LRSP in accordance with FHWA and Caltrans guidelines and requirements and submit a copy of the Draft LRSP report to the Agency for their review and comments. After all comments have been incorporated, the final LRSP document will be put on the Agency's Council consent agenda for their approval. GHD will attend the meeting to address any questions. 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