HomeMy WebLinkAboutResolution 2020-155 N.C.S. 10/19/2020DocuSign Envelope ID: EABADF11-4847-497F-8C61-5049E68E136C4
Resolution No. 2020-155 N.C.S.
of the City of Petaluma, California
RESOLUTION ACCEPTING COMPLETION OF WORK BY THE CITY'S WEED
ABATEMENT CONTRACTOR, AUTHORIZING THE CITY CLERK TO FILE A NOTICE OF
COMPLETION WITH THE SONOMA COUNTY RECORDER'S OFFICE AND
AUTHORIZING CITY STAFF TO RELEASE THE 10% RETENTION FEE FOR SERVICES
PERFORMED BY THE CITY'S WEED ABATEMENT CONTRACTOR
WHEREAS, on June 8, 2020, the City entered into a Professional Services Agreement with Keystone
Tractor Service of Marysville, CA for the 2020 Weed Abatement Season; and
WHEREAS, Keystone Tractor Service submitted invoices based on their rates as specified below:
Disking
Tractor Mowing
Hand Work
Blade Work
Travel Time/Pulling Fee
$60.00 per hour
$60.00 per hour
$40.00 per hour
$50.00 per hour
$30.00 per hour; and
WHEREAS, the Professional Services Agreement with Keystone Tractor Service specified a not -to -
exceed amount of $12,000 for the 2020 weed abatement season, with the not -to -exceed amount based on
the hourly rates applied to the estimated amount of weed abatement work- required for the weed abatement
season; and
WHEREAS, Keystone Tractor Service made timely work order submissions and effectively
completed the project, without change orders or amendments, and without exceeding the not -to -exceed
amount of $12,000; and
WHEREAS, the final amount for the Abatement of Weeds for 2020, including all work orders, is
$7,375.00; and
WHEREAS, City staff has inspected the completed work and determined that Keystone Tractor
Service has completed all the work- for the 2020 Weed Abatement Season to the satisfaction of the Fire
Marshal's Office and in accordance with the contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance and conclusion of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma as follows:
The contract entitled Abatement of Weeds with a final contract amount of $7,375.00 for the 2020
Weed Abatement Season is accepted as complete subject to the Contractor's continuing
obligations pursuant to the contract.
Resolution No. 2020-155 N.C.S. Page 1
DocuSign Envelope ID: EABADFI1-4847-497F-8C61-5049EME136C4
2. The City Clerk is hereby authorized and directed to sign and file a Notice of Completion
concerning this Project with the Sonoma County Recorder's Office within ten (10) days of the date
of this Resolution.
3. The Finance Department is hereby authorized to release the remaining undisputed retention in the
amount of $797.60, (equal to 10% of the funds expended for the 2020 weed abatement season)
less amounts that should be retained to cover pending stop notices, third party claims or other
offsets, if any, within forty-five (45) days of the date of this Resolution and in accordance with the
terms of the Project contract and applicable law.
REFERENCE:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Under the power and authority conferred upon this Council by the Charter of said City.
I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a Regular meeting on the 19th day of October DocuSigned i%Tm:
2020, by the following vote:
r
ity A orney
Mayor Barrett; Vice Mayor Fischer; Healy; Kearney; King; McDonnell; Miller
None
None
None
DocuSigned by:
"�.a(,l, PSG
ity er '"
DocuSigned by:
"run,Sa �a,V�'tf �-
Mayor
Resolution No. 2020-155 N.C.S. Page 2