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Home My WebLink AboutStaff Report 3.E 12/05/2005o ®. r, CITY OF PETALUMA, CALIFORNIA AGENDA BILL December 5, 2005 Agenda Title: Meeting- Date_ : December 5, 2005 Resolution Authorizing the Police Department to Accept a Traffic Safety Grant from the California Office of Traffic Safety .for a Meeting Time: Z 3:00 PM Collision Reduction Alcohol Suppression Help (CRASH) Project in ❑ 7:00 PM the Amount of $215,000.00. Category (check one): ® Consent Calendar ❑ Public Bearing ❑ New Business F-1 Unfinished Business ❑}esentation Department: Dire'ct4:, Contact Person: Phone Number: -Police Department Chief Steve Hood Sgt. Tim Lyons 7.78-4596 Cost of Proposal: Grant amount $21>5;000.00. Account Number: No Matching Funds Required 4080-51240 Amount Budgeted: 0 Name of Fund: Overtime Contract Attachments to Agenda. Packet Item: A. Grant Packet Summary Statement: The Petaluma Police Department, applied ' for and was, approved for a Collision Reduction Alcohol Suppression Help (CRASH) Project from the California Office of Traffic Safety (OTS) in the amount of $215,000.00. The grant requires, no. matching funds. The City of Petaluma has experienced an increase and disproportionate number' of injury collisions, while unable to provide sustainable enforcement. This project will involve the hiring of a, new police motorcycle officer for deployment during specific days and times to reduce speed. and DUI related. collisions, and increase hazardous violation enforcement. The project goals will be accomplished by the., utilizing the motorcycle officer and existing educational and enforcement strategies, 'includiing; Checkpoints, DUI Warrant'and,Habitual Offender Sweeps, Every 15 Minutes and Courage To Live Programs; with new strategies used during the problem times. Recommended City Council Action/Sue2ested Motion: Adopt a resolution authorizing acceptance of the California Office of Traffic Safety Grants funds. Reviewed by .Admin. -Sere. Dir.: Date: Todav's Date: Revie . ; a ney: ApprovW,by City Manager: Date: Revision 4- and Date Revised: File Code: CITY OF PETALUMA, CALIFORNIA DECEMBER 5, 2005 , AGENDA .IMPORT FOR Resolution Authorizing the Police Department to Accept a Traffic Safety Grant from the California Office of Traffic Safety for a Collision -Reduction Alcohol Suppression Help (CRASH) Project in the Amount of $215;000.00. EXECUTIVE SUMMARY: The Petaluma Police Department applied for and was approved for a Collision Reduction Alcohol Suppression Help (CRASH):Project.,from the California Office of Traffic Safety (OTS) in the amount of $215,000.00. The grant requires>no matching: funds. The City of Petaluma has experienced an increase and disproportionate number of injury collisions, while unable to provide sustainable enforcement. This project will involve the hiring of a newpolice motorcycle officer for deployment during specific days and times to reduce speed and "DUI related collisions, and increase 'hazardous violation enforcement. The project goals will be accomplished by the utilizing the motorcycle officer and existing educational and enforcement strategies, includirig; Checkpoints, DUI Warrant. and Habitual Offender Sweeps, Every 15 Minutes and Courage To Live Programs, with new strategies u's.ed during the problem times. 2: BACKGROUND: The City of Petaluma has experienced a steady population growth. City of Petaluma Planning Department's projected population for is 63,500 in;2005. These increases have created increased traffic and congestion on its 1;54 'mile roadway system. The Police Department Traffic Unit consists of one Sergeant, three motorcycle officers, one STOP officer and one'non-sworn Community Service Officer. Due to competing priorities, personnel limitat'i'ons and budget constraints, injury collisions have remained high and alcohol collisions have increased, even though enforcement has 'increased. There has been an average of 266 injury -collisions per year, during,the•past six years. OTS Collision Rankings for 2002 ranked Petaluma 21" out of 92 cities for Total Fatal and, Injury collisions based upon vehicle miles traveled (VMT). Alcohol lhvolved''Irijury collisioris'increased by 25% between 2002 and 2004. . OTS Collision Rankings for'2002 'ranked Petaluma 9`h out of 92' cities for Alcohol Involved Injury collisions based upon VMT. Additionally OTS Collision Rankings"showed HBD Driver < 21 was 41' out of 92. and HBD Driver 21-34 was 37 .out of 92 based upon VMT. These increases have occurred while our DUI enforcement ;and arrestshas increased. OTS -Rankings .showed' Petaluma 61S` out of 92 similar cities by population in DUI arrests in 2001 and 801h out of 90 in 2002. In 2004, the Police Department made 354 DUI arrests a.4%, increase, ffom 2003. The Police- Department believed it had a strong enforcement and educational strategy with its 'existing resources. This 'includes approx. 12-15 Checkpoints every year, Saturation Patrols, DUI Warrant Sweeps, participating:in the AVOID Campaigns, conducting the Every 15 Minutes' Program- every year for the past four, 'the Courage to Live Program, and numerous community presentations. Even with these strategies; we still• have .seen the above .increases in alcohol related collisions. Enforcement, operations and educational opportunities have been limited to Friday and Saturday nights and. Holidays periods. • There has been an average of 76 speed related injury collisions per year, during the past six years. In 2004, there were 174 collisions: caused by unsafe speed. OTS Collision Rankings for 2002 ranked Petaluma 19th out of 92 citiesffor.Speed Related Injury collisions based upon VMT. In 2003, the Police Department completed an .OTS Community Speed,Enforcement Project. Traffic cites increased by 65% between 2001 and 2002 'and we„ surpassed our Speeding,citation objective by 2.1%. Additionally, OTS a Collision Rankings for 2002 ranked Petaluma 22"d out of 92 cities for Nighttime Fatal and Injury collisions based upon VMT. Even with these attempts to decrease collisions, the City of Petaluma still has a disproportionate rate of injury collision compared to other cities. This deployment of resources is mainly based upon collision data. Additionally, the City of Petaluma has four High Schools, two Junior High Schools and several Elementary Schools:, US Hwy 101 and State Route 116 traverse the city, creating large. daily commutes from Sonoma County to San Francisco and the greater Bay Area. Because of these traffic problems, our Traffic Unit resources have been limited to.Monday through Friday from 7 AM and 5 PM. The only traffic enforcement and educational efforts have beeri. limited to patrol officers' in .the early evening and late night. Besides handling normal patrol calls for service, patrol officers have been burdened with investigating collisions during these late hours, thus further'"limiting any traffic.enforcement efforts. The Police Department, investigated 1020 collisions ,in 2004. Collision statistics. show approximately 40% of our collisions ,occurred between 3 PM and 8 PM and 70% of our DUI arrests occurred after 9 PM. Efforts to deploy traffic officers to later hours, only resulted inthe officers investigating collisions and unable to perform any enforcement. Deployment of our Message Sign 'Board :and Radar Trailer, unoccupied police vehicles and educational presentations has been limited to day time hours because of the limited -resources. The Institute of Transportation. Studies, University of California Berkeley, conducted a Traffic Safety Evaluation in 2000. The analysis proposed that. our department's Traffic Unit enforcement personnel should equal 10% of :the. department's entire sworn personnel. This would equate to at least seven enforcement officers as,opposed to our current four. It also identified DUIand Hazardous Traffic Violation Enforcement as problem areas. 3. ALTERNATIVES: Not approve the resolution 4. FINANCIAL IMPACTS: The total' project cost of $215,000.00 will be funded from the California Office of Traffic :Safety grant. The proj ect pays for personnel to conduct enforcement, educational efforts, new equipment and media material. 5. CONCLUSION: The use of the California Office of Traffic Safety, money to ,fund this .CollisionReduction Alcohol Suppression Help (CRASH) Project is!appropriate. Using funds in this manner will enable an improved level of traffic safety to the City of Petaluma, without impacting on -duty job demands. 6. OUTCOMES.OR.PERFORMANCE MEASUREMENTS THAT WILL -IDENTIFY SUCCESSOR COMPLETION: The.grant'has mutually agreed upon objectives. that must be completed. The objectives are primarily focused on improving enforcement and educational efforts to specifically reduce DUI, DUI.related collisions, and increase Hazardous Violation ;enforcement. 7. RECOMMENDATION: Adopt resolution authorizing; application and acceptance.of the California'Office of Traffic :Safety Grant Funds. The Petaluma Police Department Traffic Unit, under the supervision of Sergeant Tim Lyons will coordinate the grant. g:/forms/2003 agenda bill W 44. - Ip Resolution No. N.C.S. of I he City of Petaluma, California Resolution Authorizing the Police Department to Accept a: Traffic Safety Grant From the California Office of Traffic Safety for a Collision Reduction Alcohol''Suppression Project (CRASH)'in the Amount 'of $215,000.00. WHEREAS, the City of Petaluma. Police Department desires to. undertake a certain project designated Collision Reduction Alcohol Suppression Project (CRASH) Project`to be funded in part from funds made available through the California'Office ofTraffic Safety; and WHEREAS, the City Manager of the City of Petaluma is authorized, on its behalf to submit the attached proposal to the California Office of Traffic Safety and is authorized to sign and approve on behalf of the City of Petaluma the attached Grant Award Agreement, including any extensions or amendments thereof, and WHEREAS, the applicant agrees to the. requirements for said project (including and amendment thereof) under the program and the funding terms and conditions of the California Office of Traffic Safety; and NOW, THEREFORE, BE IT RESOLVED, that any liability arising out of the performance of this grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State sof California and the Office of -Traffic Safety disclaim responsibility for any.such liability. BE.IT FURTHER RESOLVED, that grant funds received shall not be used to supplant expenditures control by this body. Under the power, and authority conferred upon this. Council by the,Charter of said City. REFERENCE: I hereby certify the foregoing'Resolution was introduced and adopted by the Approved as to Council of the City of Petaluma at a Regular meeting on, December '05, 2005, form: by the following vote: City Attorney AYES: NOES ABSENT: ATTEST: - City Clerk Mayor Resolution No. NCS ll �a� . State of California . - ++0� PROJECT NUMBER ;o+i��=��.• -OFFICE OF'TRAFFIC SAFETY AL0639 GRANT AGREEMENT PAGE 1 (To be completed by applicant Agency) I-. PROJECT TITLE COLLISION REDUCTION ALCOHOL SUPPRESSION HELP (.CRASH) 2. NAME OF APPLICANT.AGENCY 4. PROJECT PERIOD PETALUMA ,POLICE DEPARTMENT Month — Day - Year 3: AGENCY UNIT TO HANDLE PROJECT From: 10-01-05 TRAFFIC UNIT To: 12-31-07 5. PROJECT DESCRIPTION (Provide an:overview ofthe project activities 'that will address -the problem statement, in approximately 100 words. Space is limited to six lines.) The City of Petaluma has experienced a increase,and disproportionatc.nuniber of injury collisions, while unable to provide. sustainable enforcement.. This°project will involve the hiring of,a new -police motorcycle officer for deployment during specific days and times'to reduce speed 'and DUI.related collisions, and increase hazardous violation enforcement. The:project goals will be accomplished by the utilizing the motorcycle officer and existing educational and enforcement strategies, including, Checkpoint's, D.UI Warrant and Habitual Offender Sweeps, Every 15 Minutes and' ,Courage To Live Programs, with new strategies used during the problem times. 6c FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 215,000.00 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR B. AUTHORIZING'OFFICIAL OF APPLICANT AGENCY NAME: TIm.Lyons PHONE: (707) 778-4596. NAME: Steven Hood TITLE: Traffic Sergeant FAX: (707)778-4 . 596 TITLE: Chief of;Police ADDRESS: 969 Petalu Ivd North ADDRESS: 969 Petaluma Blvd North Pet ,Wmlia CA 4952/ Petaluma CA 94952 us , E=MAIL: ,(Signature) Gate) C. FISCAL OR,AccOUNTING OFFICIAL D. NAME: Steven Carmichael PHONE: (707) 77.8-4352 - NAME: TITLE: Admin. Services Director FAx: (707) 7784428 ADDRESS: 11 English St. 'ADDRESS: 11 English Street Petaluma CA 94952 Petaluma CA 94952 PHONE: (707) 778-4370 ; FAX: (707) 778-4502 shood(iki.vet um, .ca.us . ` (Signature) (Date) OFFICEAUTHORIZED TO RECEIVE PAYMENTS Finance.Division E- L: scarmichaci:petaluma cams. (Signature) (Date) OTS -38 (Rev. 5/05) 1 SCHEDULE A PRosEcT No: AL0639 PROJECT DESCRIPTION PAGE PROBLEM STATEMENT The City of Petaluma has experienced,a steady population growth. City of PetalumaYlanning Department's projected population for is 63;500 in 2005. These incte8es1ave created increased traffic and congestion on its 154 mile roadway system. The Police Department Traffic Unit. consists of one ,Sergeant,; three motorcycle officers, one STOP officer andone non -sworn Community Service Officer. Due to competing priorities, personnel limitations and budget constraints, injury collisions have remained high and alcohol colligibns.have increased, even though enforcement has increased. There has been an average of 266, injury collisions per year, during the -past six years. 'OTS Collision Rankings for 20.02 tanked Petaluma 2,ft out of 92, cities f6r Total Fatal and I Injury collisfon&'based upon vehicle miles traveled (VMT). ,Alcohol . Involved Injury .collisions increased by 25% between 2002 and 2004. OTS Collis -ion Rankings -ranked -ranked Petaluma 9th Out of '92 cities for Alcohol Involved hijury collisions based upon VMT. Additionally OTS CollisionRarikina& showed I1BD Driver 21 was 4th out -of 92 andHBD Driver 2117'34 was 33 out of .92 based upon VMT. These increases have occur -red . while our DUI, -enforcement and arrests has increased. OTS Rankings showed Petaluma 61st. out of 02 similar cities by population: in DUI arrests in 2001 and 80! out of 90 in 2002. In 2004; the -Police Department made 354 DUI arrests:a 4% increase; from 2003. The Police: Department believed Jfhada.strong enforcement and educational. strategy with its existing --resources.. This includes, approx. 12.45Checkpoints' every year, Saturation Patrols, DUI Warrant Sweeps, participatinginthe AVOID Campaigns,conducting the Every 1 5 Minutes Program every year, for the past four, the Courage to Live Program, *and numerous community presentations. r Even: with, these strategies, we still have seen the above increases inAloohol related collisions. Enforcement -operations and educational opportunit . ieshaYe been limited to Friday, and Saturday nights and Holidays periods. There has,. been an average of 76 speed relatedinJury collisions,per year, during the past six years. In 2004, there were 174 collisions caused by unsafe fe speed. OTS Collision Rankings for 200.2ianked Petaluma 19th out of 92 cities f6f Speed,Relatedjniury collisions based. upon VMT. In 2003, the,Police Department completed an OTS Community Spee�(! Enforcement Project. Traffic cites increased by 65% between 20GI;atid 2002 and we, . �_ surpassed., ourSpeeding citation objective by Additionally, OTS Collision.Rankings for 2002 ranked Petalunia22 nd out of 92 cities,for-Nighttime Fatal and Injury collisions based upon VMT. Even with iliese attempts to decrease collisions; the City of Petaluma still has a disproportionaterate of injury collision compared to other cities. This deployment of resourcesis m ainly, based upon collision data. Additionally, ihe-City of Petaluma,has four High Schools, two Junior. High Schools and several Elementary lementary Schools. US Hwy .10°1 and State Route, 116 traverse the city, creating large daily commutes from Sonoma County to San Francisco and the greater. Bay Area. Because ' of these traffic prob lems, our Traffic Unit resources have been limited- to Monday, through . Friday from 7 AM and S PM. The only traffic enforcement and- educational efforts,have been -limited to patrol officers in the early evening:drid'lawni kht. Besides handling -non -hal patrol calls fouservice,,patr6l officers have been,burdenedwiih investigating collisions during th6se,,late hours, thus further limiting any. -traffic enforcement efforts. The PoliceDeVartrnent,investigated 1020 collisions in 2004. Collision statistics show approximately 40% of our collisions occurred between -3 'PM and 8 PM and 70% of our DUI arrests occurred. ' re after 9.PM. Efforts to :deploy traffic off vers, to. later. hours, on'ly•rpsulted. in the officer.s,investigaiing collisions and unable to perform, any enforcement. Deployment of our Message Sign Board ands adar Trailer, unoccupied police vehicles and educational- presentation's has been limited to day -time hours because of the limited resources.. The Institute of Transportation Studies, University of California Berkeley, conducted a OTS -38b (Rev. 5105) €0 SCHEDULE A PROJECT NO: AL0639 'PROJECT DESCRIPTION PAGE 116,raffic Safety Evaluation in 2000. The analysis proposed that -our department's Traffic Unit enforcement personnel should equal 10% of the department's entire sworn personnel. This would equate to at least seven enforcement officers as opposed to our current -four. It also identifiedDUl.and Hazardous Traffic Violation Enforcement as problem areas. PERFORMANCE MEASURES The City of Petaluma is proposing to'.deploy a new motorcycle officer'to work the early evening and late night hours. The motorcycle officerwould be deployed,on the appropriatedays and hours, so as to best increase DUI and speed related enforcement. The addition of.a motorcycle officer will also help because of its proven enforcement tool and attracting attention for educational efforts. The new motorcycle officer could also conduct some_educational' presentations during the late.everiing.hours when it may be more accommodating for community groups or residents: Along with, other existing OTS -Projects,, the Police Department would continue to perform all enforcement and educational strategies that have,'. ave been employed during the past several years. We would fulfill our existing goals and objectives and continue those using existing funds and resources. PROJECT GOALS 1. To reduce the number of persons killed in alcohol -involved collisions 100% from the calendar 2004 base year total of 1 to 0 by -December 31, 2007. 0 2. 'To reduce the number of ,persons injured in. alcohol -involved collisions 10% from the calendar 2004 base year total of 44 to -40 by December, 2007. 3. _ To reduce hit-and-run injury collisions 15 % from.the calendar-2004'base year total of 13 to 10 by December 31, 2007. 4. To reduce nighttime (2100 -0259 hours) fatal collisions' 100% from the calendar 2004 base year total of I to 0 by December 31, 2007. 5. To reduce nighttime (2100 - 0259 hours) injury collisions 5% from the calendar 2004 base, year total of 27 to 24 by December, 2007. 6. To increase seat belt compliance 2 percentage points from the calendar 2004 base year rate of 94% to 96%d by -December 31, 2007. PROJECY01BJECTIVES 1. To hire and send one police �offrcer: to the 80 POST- approved Police Motorcycle Course by December 31, 2005. 2. To purchase and equip- one police motorcycle by December 31, 2005. 3. To purchase one Preliminary Alcohol Senor Device by December 31, 2005. OTS -38b (Rev. 5/05) SCHEDULE A PROJECT NO: AL0639 PROJECT DESCRIPTION PAGE 4. To conduct -two "Every, 15 Minutes" high school assembly by,December 31, 2007. 16 5. To conduct four DUI Checkpoints by December 31, 2006, and an additional four`DUI/DL checkpoints by December 31, 2007.- 6. 007: 6. To conduct three DUI Saturation Patrols by December 31, 2007. 7. To conduct three warrant service. patrols by December 31, 2067, targeting multiple, DUI offenders who failed to: appear. in court or who violate probation. 8. To conduct six community presentations,, focusing on the late evening meetings by December 34; 2007'. 9. To purchase two SCREECH -SKID banners by December 31, 2005. NOTE: Nothing in this agreement, shall be interpreted.as a requirement, formal or informal, That a particular police officer issue a specified or predetermined number of citations in pursuance of the obligations hereunder. Media Obiectives a. To issue a press release announcing the kick-off.of.the project by November 30, 2005. The press releases and media advisories, alerts, and materials must be forwarded to your OTS Regional Coordinator_ and the OTS Public Information Officer at Di0na,OtS.Ca.v_OV for approval 5 days prior to the issuance date of the release. b. To submit resulting electronic media articles: by 9 a.m. to..the OTS Public Information Officer by e-mail at pioa,ots.ca:aov and OTS 'Regional Coordinator, or fax printed clips to (916)`262-2960. Include publication name and date the article was published on all clips. c. To use the following standard language in all pre,ss,.media, and printed,materials: "Funding for this program was provided by a grant from.the California Office of Traffic Safety, through the National Highway ,TrafficSafety Administration': d. To e=mail the.OTS Public Information Officer at pio(a0tsx&2ov and OTS, Regional Coordinator at least one month in,.advance; a shortAescription of any new traffic safety event or program. METHOD OF PROCEDURE Phase 1— Prograw Preparation and Training (October 1, 2005 -December 31, 2005) A new motorcycle officer will be trained, including collision investigation, DUI detection, and motorcycle operations. The necessary equipment will bepurchased`to'complete our goals and. objectives. All materials; services and equipmentvill be, -procured in.accordance with the city's standard procurement,'process. Patrol. briefing training will be,conducted because it will be necessary to get the support by all patrol personnel in the meeting of goals and objectives. The Traffic Sergeant'will develop enforcement,techniques and scheduling for -project personnel. The community will be advised of our goals and objectives, and solicited to become involved in reducing the problems. We will work with themews media to increase community 'awareness and advertise our goals and objectives. OTS -38b (Rev. 5%05) 4 SCHEDULE A PROJECT"No: AL0639 PROJECT DESCRII'TION PAGE Phase 2-- Program Operations (January=l, 2006=December 31, 2007) Increases in Hazardous Violation citations and DUI •enforcement will be accomplished the new motorcycle officer during peak traffic flow "times and at high collision locations during the early evening and late night hours. DUI Checkpoints, saturation patrols and warrant service programs will'be conducted throughout the project period. DUI arrest records, collision ;statistics, and seat belt compliance,surveys will determine locations and timing of enforcement activities. Public information will be providedthrough ,specially prepared Jiterature and public service announcements on traffic safety, DUI, and occupant protection. Articles on project progress will be "sent to the City Manager's Office. We will prepare public service• announcements to coincide with specific statewide traffic safety programs, holidays, and other times. drivers "need to be aware of increased hazards or priorities. Phase 3 — Data Gathering & Reporting — (Throughout Project Period) Agencies are required to collect .acid report quarterly, appropriate data that support each of the goals and objectives progress. Statistical data relating to the project goals and objectives will be collected, analyzed, and incorporated in Quarterly Performance Reports (QPRs). QPRs forthe quarter ending September 30 will include year to date comparisons of goals and objectives. •If required the.Quarterly Evaluation Data Form, Schedule C, will be completed each quarter and submitted as part of the QPR. .*�hese reports will compare actual project accomplishments with the planned accomplishments. They will include information concerning changes made by the project Director in .planning and guiding the project efforts. Reports shall be completed in,a;ccordance with OTS requirements specified in the Grant Program Manual, Chapter 7, and submitted incompliance with the signed Acceptance of -Conditions and Certifications (OTS -33) included within this agreement. - METHOD OF EVALUATION Using the data compiled in Phase 3,, -the project manager will evaluate: (1) how well the stated project goals and objectives were accomplished, (2) if all the activities outlined in the "Method of Procedure" were performed in accordance with thepro*ect.agreement; and (3) was the project cost effective? ADNHNISTRATIVE ,SUPPORT This program has full support of the City, of Petaluma. Every effort will be" made to continue the activities after the project conclusion. The City Council of Petaluma will endorse this project by resolution. OTS -38b (Rev. 5/05) SCHEDULE PAGE DE-TAILEDBUDGET ESTIMATE PROJECT No. 'ALO.639 f, A IF YEAR ESTIMATES FISCAL COSYCATEGORY FY -I FY -2 FY -3 10/01/05 -10/01/06 A. PERSONNEL COSTS 09/30/06 12/31/07 Positions and Salaries I Police Officer @'x 4 j860.00'Per Month 100% 58,320.00 29,91.6.00 FY -I;'50% FY -2 Officer Overtime 404. hours @ $43.00 per hour- 8,696.00 8,696.00 Employee Benefits ts @ 84.29% 49,158.00 25,216.00 Category Sub-Tcitail $11,6,174.00 $63,82.8.60 !B. TRAVEL EXPENSE, In-Stbte 2,000.00 2,000.00 Category Sub -Total $2,000X $2,006:00 C.*, CONTRACTUAL SERVICES N/A Category Sub-Tot4l OTS-38&(Rev. 5/05) $0.00 $0.00 TOTAL COST TO PROJECT $88,236.00 17,392.00 0.00- 0.00 0.00. 0.00 0:00 0.00- A 74,374.00 '$0'.00 $180,002.100; $4,000:00 0.00 0.00 $0.00' $4,00.0-90. $0.00 0.00 0.00' Wpo $0q. \� OTS -38e (Rev. 5/05) SCHEDULE B PAGE 2 DETAILED BUDGET ESTIMATE •: PROJECT No. AL0639 FISCAL YEAR ES'I`_IMATES- COST CATEGORY FY_1 FY -2 FY -3 10/01/8 10/01%06 TOTAL. COST thru thru thio TO PROJECT D. EQUIPMENT 09/30/06 12/31/07 01/.00/00 One fully equipped Police Motorcycle 2600.00 $26,000.00 0.00 0.000 0.00 Category, Sub -Total $2600.00 10.00 $0.00 $26,000.00 E. OTHER DIRECT COSTS 1 Moving Radar Unit w/motorcycle kii 2;800.00 $2,800.00; 1 Stationary Radar Unit.for motorcycle 550.00 550.00 I Passive Alcohol Sensor 900.00 900.00 2 SCREECH SKID Banners 500.06, 500.00: 1 Digital Camera 248.00 248.00' 0.00 0.00 0.001. 0.00. 0.00 Catego y2Sub-Total $4,998.00 $0.00 $0.00 $4,998.00' F. INDIRECT COSTS $0.00' Category Sub -Total $0.00$0;.00 - $0.00 $0.00 �; PROJECT TOTALI $149,172.001 $65;828.061 $0.001 ... _ $215,000.00 OTS -38e (Rev. 5/05) SCHEDULE B-1 PROJECT NO. AL06A9 BUDGET NARRATIVE PERSONNEL COSTS Pag The Petaluma.Police will thiie one additional police officer responsible for the achieving the traffic safety goals and objectives described in the project. T -he ,additiona'l.officer will be assigned to ,the Traffic Unit as a motorcycle officer, The funds will be -used toTay 100% of the salary for the'new officer for the _first and 50% second operational year. The salary category represents their estimated actual base salaries, plus the established city benefit of 84:29% consisting of. Medicare 1.45% Retirement 34.91% Workers' Compensation 20.18% Long=term Disability 0.65% Uniform Allowance 2.00% Health Insurance 23.60%, Life Insurance' 030% Unemployment 0.20% Post Retirement 1.00% 84:29% To avoid,personnel supplanting, the city agrees to maintain the current complementofpolice personnel throughoutahe grant period, The traffic unit will maintain a minimum of five officers ( four existing and one grant•funded ) and at least one sergeant dedicated to traffic,safety throughout the grant period. To maintain project continuity, the city°will.not transfer the traffic sergeant:to a lateral assignment during the grant period. TRAVEL EXPENSE Travel funds will. be utilized for staff travel expenses to attend the .OTS Summit, and Police Traffic Services Seminar. Funds may be used to ;attend OTS approved training. All out of state conferences; seminars. or training that are oui of state and, not specifically identified in Schedule B-1 must receiveapproval from OTS All travel claimed would beat theCity of Petaluma 's approved rate. Per Diem may not be claimed for meals provided at conferences where registration fees were paid with OTS grant funds. CONTRACTUAL SERVICES Not applicable EOUIPMENT One fully equipped police motorcycle for the new motorcycle officer. It will be purchased in FY -1. OTHER DIRECT COSTS Funds will be used to purchase one moving radar unit, one stationary radar unit, and one PAS Device. This equipmentwill be used for the new motorcycle and new police officer. One digital camera for event usage. Funds will be used to purchase two SCREECKSKID Banners for display at local public buildings. OTS -38f (Rev. 5/05) SCHEDULE B-1 PROJECT No. AL0639 BUDGET NARRATIVE .INDIRECT .COSTS Indirect costs will not be cha-r'ged to this project. PROGRAM INCOME No program income will be generated fromAhis project. 11 1� OTS -38f (Rev. 5/05) Page a STATE,OF CALIFORNIA .o OFFICE OF TRAFFIC SAFETY ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS. OTS -33 (Rev. 5/05) APPLICANT AGENCY OTS PROJECT NUMBER Petaluma Poliee.Department AL0639 The following, -are 'included herein and constitute a part of this Agreement: 1. OTS -38 - Page 1 S. Schedule C'— Quarterly Evaluation Data (when required) 2. Schedule A — Project 6. OTS -33 — Acceptance of Conditions and Certifications Description 3. Schedule B = Detailed Budget T General' Terms, Conditions, and Certifications Estimate (OTS Grant Program Manual, Volume II, Chapter 6. 4. Schedule B-1 —Budget Volume II, available on-line at www.ots.ca.gov) Narrative TERMS, AND CONDITIONS It is understood and agreed by the Project Director and Authorizing Official' that any grant received as a result of this Agreement is subject to all federal and ;state regulations governing grants and to those controls :expressed in the California Traffic Grant Program. Manuals which include, but are not limited to: REPORTS Quarterly Performance. Reports and,Reimbursement Claims must be submitted by the,Prcject Director to the Office of Traffic Safety by January 31, April 30, July 31, and October 31, during each year of project operation. 2. OTS, will withhold or disallow ,grant payments, reduce or terminate grant funds; ;and/or deny .future - grant funding anytime: a grantee fails to comply with any term or condition of the grant contract- or program guidelines (Volume II; Chapter 3.13). This may include, but is not.lirtiited to, the following: Failure to submit acceptable and, timely reimbursement claims. Failure to submit.acceptable and timely quarterly performance reports; and ® Failure to submit an acceptable and timely Schedule C, Quarterly Evaluation Data (OTS -38g, applies only when 'a_ Schedule C has been required.) 3. By Octobef 31, "continuing"projects must submit a September 30 claim and a written justification to support carrying forward prior year.; unexpended funds.. September,30 claims and written justifications; supporting°the carrying forward of prior year unexpended funds, submitted, after November 30, will not be processed. The prior' claim (i.e., June 30) will be considered the year-end claim in order,to closeout the federal fiscal year ending September 30. In.addition; prior year unexpended funds will be.deobligated and allocated to new'prcjects. SUBCONTRACTS • 4. Consultants and/or subcontractors hall be selected in accordance: with theantee agency �' - g .. Y procurement policies and procedures in order to comply with the terms of this agreement and in accordance with the OTS Grant Program Manual, Volume II`Chapter 6 Procurement & Contract Administration, and Exhibit 6-A General Terms, Conditions, and Certifications. A fully executed copy of the consultant contract or'subcontract and. completed Contractual Services Checklist & Questionnaire, OTS 85' shall be submitted.to OTS for inclusion in the official project file prior to request for'reimbursement. The grantee, consultant, contractor and/or subcontractor are subject to all conditions and certifications of the Project Agreement, and 49 CFR Part 18, and/or CFR Part 19 whichever is applicable. Services shall be provided subsequent to final execution and signature by both parties to the contract and the work shall be consistent with the start- and end dates .identified in the Project Agreement. The State is not obligated to make any payment under any agreement prior to final execution -or outside the .terms of the contraetperiod. Contractor/Applicant Agency expenditures incurred prior to final'execution;are taken at the risk of that Contractor/Applicant Agency and will be considered unallowable ifthat:agreement/contract is not executed. AVAILABILITY OF FUNDS 5. If, during the term of the grant. award, -federal funds become.reduced or eliminated, OTS may immediately terminate or reduce the grant award upon written notice to the project director. REVISIONS 6. Project revisions are allowed in,accordance with the guidelines; detailed 'in the OTS Volume II, Chapter 3.8 and the revision. examples provided in Chapter 3.9. All appropriate documentation required to request a project revision requiring OTS approval (i.e., budget category increases, etc.) must be submitted to OTS. 7. No alteration or variation of the terms, of this Agreement, shall be valid unless made inwriting and signed by the parties hereto, and'no oral understanding or agreement not incorporated.herein shall be binding on any of the parties hereto. 8. Additional terms and -,conditions identified tithe OTS Grant Prograni Manual,, Volume II, Chapter 6; General Terms,. Conditions, and Certifications fExh'ibit 6-A), are incorporated herein by reference and -made a part of this document. -2- \ S 1!J+ NFORCEMENT'AGENCIES ONLY: 9. Full time ' • personnel funded under this project shall be dedicated m total to traffic law enforcement. EXCEPT: • In the. case of a criminal offense committed in the officer's presence. • In .the case 'of response to an .officer in distress: • In the case of ariot°where all available personnel must be committed. 10. Equipment funded under this project, is :subject to the same requirements as No. '9 above. We; the officials, named below, hereby swear that we are duly authorized legally,, to .bind the contractor or grant recipient to, the above described terms and conditions., Executed on the date and in the county below,.. andis made under penalty of perjury under the laws of the State of California. PpikTD CTOR's NAME. EXECUTED IN THE COUNTY OF - /Tim Lyo „ A Sonoma PROJECT IRE O 'S SIGNA DATE EXECUTED • E Traffic Sergeant AUTHORIZING OFFICIAL' S NAME EXECUTED IN THE COUNTY OF StevenHood Sonoma AUTHORIZING FICIAL'S'SIGNATURE � DATE EXECUTED rG •o� TITL:7 Chief of Police -3-