Loading...
HomeMy WebLinkAboutStaff Report 3.B 01/05/2004r CITY' OF F PETALUMA - CALIFORNIA. - Ja�nuary 5, 2004 AGENDA II-,L - `en'da" Title: ) M'eetin� Date: January 5, 2004 Resolution Awarding Contract for the" .Construction of Water. Fie . ld. Office. Meeting Time ® 3:00 PM ❑ 7 :00 PM Category (check one) Z Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Department Director Contact Person Phone Number Water Resources and Michael Ban, P.E. Steve Simmons' . 778 -4560 Conservation Cost:of`Pr000sal Account Number Total construction' "cost estimated at $4 601- 400- 9797 -7112 Item Cost Construction_ $ 2,998,000 Engineering Services During Construction 119,920 Construction Management 269,820 Facilities and Equipment 250,000 Contingency 419,720 Subtotal - 4,057,460 General Fund Overhead 181,887 Total 4 2 347 Amount Budgeted $4,272,000 Name of Fund: Water Enterprise Fund Attachments to Agenda Packet Item Resolution Awarding the `Contract Summary ;State "'ment The Water Field Office, constructed in 1961, no longer meets the needs of the department. This 1,200 - square foot structure originally supported a. staff of 10 with the sole responsibility of operating a water system that served less than 15,00.0 residents. Today a' staff of 2.7 field employees operates, maintains and - repairs a water system, wastewater collection, and storm water system that serves over 55,000 residen ts. Thin ro ect p ` . i nvolves removal of the existing .building and structures, the construction of a new facility, and related site work, at 202. North McDowell Blvd. Seven bids were received November 13, 2003. Bids submitted ranged from- .x high of $3,536,000 to a .low of $2,998,000. The apparent low bidder was McCrary Construction 1300 Elmer Street, 'Belmont, CA 94002- 401.1,.. Recommended 'City _Council Action /Suggested Motion City management recommends the City Council adopt the resolution awarding the contract to the 'low bidder, McCrary Construction, 13:00 Elmer Street, Belmont, CA 94002 - 4011. Reviewed by,Finance Director: Reviewed by City Attorney A ro; C itv Manager: Date: Date: Date: n 1 T ay.s ,Date Revision ;.# and bate Revised: File Code December `9; 2003 SX.I.P. Folder \WATER Folder \9797 Water Field Office Site Improvements\Agenda \Agenda Bill.doc u CITY OF "PE,TALUMA" CALIFORNIA , . , C�ALh , .JANUARY 5,, AGENDA REP ORT FOR RES®LUTION AWARDING CON T RACT FOR TIIE "CONS "TRUCTION OF WATER FIELD 'OFFICE 1. EXECUTIVE SUMMARY: The Water Field Office,- constructed in 1961, no longer meets the. needs of the department. This 1,200 - square foot structure originally supported a istaff of 10 with the sole responsibility of operating a water system that served less than 15,000 residents. Today a staff of 27 field employees' operates, maintains, and repairs a water system, wastewater collection, and storm water system that serve over 55,000 residents! This project. involves removal of the existing building and structures; the construction of a new facility, and, related site work at 202 North McDowell Blvd. Seven bids were received November 13., 2003. Bids submitted ranged from a high of.$3,536,000 to a 1ow,of $2 The. apparent low bidder was McCrary Construction, 1300 Elmer Street, Belmont, CA 94002 -4011. City management recommends the City Council adopt the resolution awarding the contract to the low bidder, McCrary Construction, 1300 Elmer Street, Belmont, CA 94002 -4011. 2. BACKGROUND The Department of Water Resources & Conservation's Water Utilities Operations and Maintenance personnel are based at the Water Field Office ai 202' North McDowell Blvd. (the facilities location is shown on figure 1). This facility :also provides storage of vehicles, q ui puler i re parts (pumps, meters; valves, hydrants, piping etc), and the electronic and w construction eu pp ler- qp pment_that,supports the DepartnienVs Supervisory Control and Data Acquisition' , (SCADA) system for monitoring and control of the water and flood 'alert systems. Most of 'the Water parts and equipment are currently stored in`ternporary storage containers. This equipment, ;along With the lockers, storehouse, and lunchroom, were formerly located in a storage barn on the site. In April 2001. Cornerstone Structural Engineers Inc: conducted a structural review of the Water Field Office Storage Building located at 202 North McDowell, Blvd. This building was a 100+ - year -old' 2= story,,wood barn with no foundation that had been cobbled. together over the years to serve as a warehouse 'for 'repair ;parts, meter storage, employee locker room, employee lunchroom, employee bathroom, office area, file storage; and equipment storage. The report S: \GI:P. Folder \WATER Folder \9797 Water Field Site Improvements \AgendaWgenda'Award of Contract REVISED.doc determined the structure was - unstable and should be abandoned and razed' immediately. The barn was demolished in August of 2001. The remaining structures include a 1,200- square -foot office area and an approximately 1,200 square foot maintenance shed. These, structures were originally constructed in 196`1 when there were 10 water operations and maintenance employees for a water system, that served' less than 1:5,000 residents..Pnor to 2000 the Department was responsible for operations and maintenance of the water system only. Currently there are 27 employees that not only operate and maintain the water system, but also ,operate and maintain the City's; storm, water and wastewater collection systems. These systems now serve ar population of over 515 residents. As the City further develops its storm water program in support of the EPA's Phase Il storm water rule additional maintenance, equipment and field employees will be added. The current facilities are not sufficient to meet the current and anticipated operations and maintenance needs of the Department. Duties and responsibilities of these employees include (but are not °limited to): Operation and maintenance. of the water ,system, including over 200 miles of P ipelines, valves, reservoirs, and. storage tanksl and pump stations. Operation and maintenance of the wastewater collection system (approximately 200 miles of pipeline). Water main construction including excavation, pipe /valve repair /re placement -, and 'backfill. `Television inspection of the wastewater collection system. Customer service including meter reading,. meter repair, arid water shut -offs and turn- ons. Maintenance of the stormwater system including catch basin cleaning, jetting and cleaning of storm drain inlets and outlets, and storm water pump station maintenance. Electronic monitor and control of the water system through the Supervisory Control and Data Acquisition (SC ADA) system. Photographs of the Water Field Office arel attached. The Water Field Office Site -Improvements Project 9797 includes construction of ,a new Water Field Office to .support operation and" maintenance of the City's water utilities. This facility will be constructed.` n two phases. The first: hase included construction of a sound' wall. 'On,February 3, 2003,. the City Council approved "the; plans 'and specifications and awarded the contract ,for the Water Field Office Sound 'Wall. Project. This work involved removal of existing, fencing and construction of a precast concrete soundwall. The City' Council accepted completion of the soundwall on August 4, 20,03 The second phase includes demolition of the existing building and structures, construction of a 13,000- square -foot facility including offices, machine shop; parts storage, meter test shop,. and a control room, and construction of site work (including relocation of the above- ground fuel storage tank to a safer location). The five neighboring property owners were contacted individually,, and a standard mailing to all properties within 500 feet of the project was, :done. r� u 2 S: \C.I:,P. Folder \WATER Folder \9797 Water Field Office;Site Improvements\Agenda\Agenda Award of Contract.REV'ISED.doc 2003 The Cit � Building . De arime Architectural Review issued a build in S ermit City issued the forphio �d 'the facility in January Site Plan and _ e g p ork in August 2003. The The a, plans and specs icati y , ons for bidding purposes'on September 23, 2003. The City conducted a mandatory pre -bid meeting' on October 14, 2003, which included a review of the project and a tour of the project site. Seven bids we're ,received on November 13, 2003. Bids submitted ranged from a high of $3,536;000 to a low of $2,998,000. As shown in Table 1, the a pparent low bidder was McCrary Construction, 1300" Elmer Street, Belmont CA 94002 -4011. The bid documents 'for McCrary Construction were reviewed, by staff and found to be in order. Staff contacted four references for imlar projects completed bylGlcCrary Construction, and all reports were very favorable. Table 1 Water Field Office Site Improvements -Project 9797 Construction Bids Company i McCrary Construction, 1300 Elmer Street, Belmont, CA 94002: 40.1.1 $2,998;000 2003 The Cit � Building . De arime Architectural Review issued a build in S ermit City issued the forphio �d 'the facility in January Site Plan and _ e g p ork in August 2003. The The a, plans and specs icati y , ons for bidding purposes'on September 23, 2003. The City conducted a mandatory pre -bid meeting' on October 14, 2003, which included a review of the project and a tour of the project site. Seven bids we're ,received on November 13, 2003. Bids submitted ranged from a high of $3,536;000 to a low of $2,998,000. As shown in Table 1, the a pparent low bidder was McCrary Construction, 1300" Elmer Street, Belmont CA 94002 -4011. The bid documents 'for McCrary Construction were reviewed, by staff and found to be in order. Staff contacted four references for imlar projects completed bylGlcCrary Construction, and all reports were very favorable. Table 1 Water Field Office Site Improvements -Project 9797 Construction Bids Company Total McCrary Construction, 1300 Elmer Street, Belmont, CA 94002: 40.1.1 $2,998;000 GCCI, Inc., P.O. Box 11039, Sarita °Rosa,. CA 95406 $3,005,317 Page Construction, P.O. Box 705, Novato, CA 9'4948 -0705 .. $3,138,000 i Midstate Construction, 1180 Holm', Road,.Petaluma, CA 94954 $3,202,323 Ken Ridge Builders, Inc., 1369 Industrial Avenue, Suite D, Petaluma, CA 94952 $3,300,000 Tucker Lee Contracting Company, 1707 Sobre Vista, Sonoma, CA 95476 $3,344,000 SCI Svala Construction, Inc., 1274 Vermont Street, San Francisco, CA 94110 $31536,000 Three temporary modular buildings and several storage containers have been moved to the site. Staff and equipment will move into these temporary facilities in December 2003 and January 2004 and remain there until the new facilities are constructed:, This approach supports continued operation and maintenance of the "City's Water, sewer, and storm drain systems. The overall project has been phased with tasks moving. on parallel tracks allowing continued operations and maintenance of the. City's water, sewer,-and storm drain systems. As shown in Table 2. construction is scheduled to begin in February 2004 and be completed in November 2005. is 3 S: \C.I.P. Folder \WATER Fol&i \9797 Wafer 'Field Office Site Improvements\Ag'enda\Agenda Award of Contract REVISED.doc Table 2 Project; Schedule Item Date Structural Assessment Completed April 2001 Bam/Storage Facility Den-olished August 2001 SPARC Approval January 2003 Soundwall Constructed August 2003 Building Permit Issued for ,New Facility August. 2003 Bid Advertisement September 23, 2003 Mandatory 'Pre =Bid Meeting October 14, 2003 Bid Opening November 13, 2003 Employees /Equipment Relocate to Temporary Facilities December 2003 /January 2004 Contract Award January 5, 2004 Notice =To „Proceed February 5, 2004 Begin Construction February 2004 Project Completion Noyember 2005 3. ALTERNATIVES FOR THIS PROJECT INCLUDE 1. Adopt the resolution awarding the contract4o the lowest responsible bidder; McCrary Construction. 2. Reject the bids and re- advertise. 3. Take other action as directed by the Council. 4. FINANCIAL IMPACTS The total construction cost is estimated at ,$4,249,460. This' includes construction, construction management services, engineering services-during construction, and pro'ect.contingency. This - estimate also includes $181;887 in General Fund Overhead. These costs are illustrated in Table -3 below. The project is included with the FY 03 =04. Capital Improvement ;Project budget for:the Department of Water Resources. as Project 9797= Property Site Improvement. The estimated construction cost of $4;239,347 is below the FY 03 -04 budget of $4,272,000. These' costs will be incurred over the next three fiscal years as construction progresses. • 4 S: \C.I'P. Folder \WATER Folder \9797 Water -Field Office Site Improvements\Agenda\Agenda Award of Contrac6 REVISED.doc 0 'Tabl'e 3 . Estimated Construetioim,Cost Item Cost Construction $ 2 Engineering' Services During Construction 119,920 Construction Management 269,820 Facilities and Equipment 250,000 Contingency 419,720 Subtotal 4;057,460 General Fund Overhead 181,8 87 Total 4 23 - 47 5. CONCLUSION Following the award, the contractor will enter into a. contract with the City and submit the required contract documents, bonds, and insurance. 6. OUTCOMES OR PERFORM' ANCk MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: 1 Successful completion of the project. 7. RECOMMENDATION City management recommends the. City Council adopt. the resolution, awarding the contract to the low bidder, McCrary Construction, 1300 Elmer Street; Belmont, CA 94002 -4011. 8. ATTACHMENTS Exhibit A References Figures Photographs 5 S'\CIP. Folder \WATER Folder \97,97 Water Field Office Site Improvements\Agenda\Agenda Award' of Contract REVISED.doc P-.� McCRARY CONSTRUCTION COMPANY MAJOR PROJECTS (COMPLETED LAST 3 YEARS) Note: No Liquidates Damages Assessed. No Stop Notice Claims Filed. PROJECT: DeAnza College Child Development Center Cupertino, CA OWNER: Foothill'- DeAnza Community College'District OWNER: John Schulze, Dir. of Facilities &Operations , (650) 949 -7777 x 6150 ARCHITECT: TBP Architecture CONTRACT $4,429,000 AMOUNT: $1,679,000 DESCRIPTION: Construction of approximately 12,400 square feet of new building DESCRIPTION: and approximately 7,300 square feet of renovation including utilities, storm drain, paving, landscape development: & other site COMPLETED: improvements COMPLETED: Aril 2003 RECOMMENDATION He,recommended we go'with'them. (1 1/17/2003) FROM OWNER: PROJECT: Ridgway High School Modernization, Increment I, Sitework Santa Rosa OWNER: S'dnta;Rosa Schools Wayne McNamee, Facilities Director (707) 528 -5128 ARCHITECT: Axia Architects CONTRACT $1,679,000 AMOUNT: DESCRIPTION: Demolition of specified'buildings, site utilities, construct pathways, and connection of utilities as outlined. COMPLETED: July -2002 RECOMMENDATION *5 Star (11/17/2003) FROM OWNER: C 1 PROJECT: Piner High School Performing Arts Enter OWNER: Santa Rosa High Schools Wayne McNamee Facilities Director (707) 528- 512,8 ARCHITECT: Axia Architects CONTRACT $3,318,000 AMOUNT: DESCRIPTION: Single story frame construction�with tiered auditorium seating for 350 people, curved metal roofing, cement plaster- & thin brick veneer COMPLETED: exterior. Demolition and site work included. COMPLETED: February 2002 RECOMMENDATION *Excellent, 5 Star (11/1.7/2003, Barbara Luchte) FROM OWNER: PROJECT: Cambrian Community Center —Price Middle' School, San Jose OWNER: Cambrian School District ,Dr. Barry Groves, Superintendent (4'08)1377-2103 ARCHITECT: PJHM Architects CONTRACT $5;349,317 AMOUNT: DESCRIPTION: New Community Center with Gym 1 building 28,578 Square Feet COMPLETED: August 2001 RECOMMENDATION They were very good. .(11/17/2003) FROM" OWNER: *5 Star (11/17/2003) PROJECT: Central Kitchen Facility, Santa: Rosa OWNER: Santa Rosa Schools Wayne McNamee, Facilities; Director (707) 528 -5128 ARCHITECT: Akia Architect CONTRACT $2,366,000 AMOUNT: DESCRIPTION: Pre -Fab, Pre- Engineered Metal, Buildings and Office Renovation New Building 12,692. Squ.are'Feet Office, Renovation 1,345 Square Feet COMPLETED: July 2001 RECOMMENDATION *5 Star (11/17/2003) FROM OWNER: • • PROJECT: Park Elementary School, OWNER: San Mateo- Foster City School District Pat Dalton (650)'312'7710 ARCHITECT: Gordon H. Chong & Partners CONTRACT AMOUNT: $1,343,000. " DESCRIPTION: Park School Large Group Instruction 'Building COMPLETED: March 1999 RECOMMENDATION FROM OWNER: Did well. Low change order. (1:1/17/2003) r� 3 .sir u II I �• .I I . RESOLU'T'ION AWARDING THE CONTRACT FOR THE WATER FIELD OFFICE PROJECT NO. 9797 WHEREAS, the Water Field, Office Project, Project No. 9797, ( "Project ") is included in the Department of Water Resources and Conservation Fiscal Year 2003 -2004 Capital Improvement Program Budget as Project 9797; and WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code, the City of Petaluma solicited bids for Project; and WHEREAS, seven (7) bids for the Project were received on November 13, 2003; and is WHEREAS, the apparent low bid for the Project was submitted by McCrary Construction in the amount of $2,998 and WHEREAS, City staff that McCrary Construction possesses a valid California Contractor's license, classes A, and B, license number284504, expiration date August 31, 2004, that qualifies McCrary Construction to perform the Project; NOW, THEREFORE, BE IT RESOLVED9!by the City Council that: 1. The above recitals are true and correct and hereby declared to be findings of the City Council of the City of,Petaluma. 2. The Project contract: is herby awarded to McCrary Construction, 1300 Elmer Street, Belmont, CA 94002 -4011, in the amount of $2,998,000 conditioned on timely submission by McCrary Construction of all required Project documents properly completed in accordance with the requirements of the Project bid package. Such documents include, but are not limited to, the Project contract; bonds, certificates of insurance; and endorsements. S: \CIP. Folder \WATER Folder \9797 Water Field "Office Site Improvemeiits\Agenda\resolution awarding contract.doc t 3. City staff 'are hereby directed to issue a notice of conditional award to McCrary Construction. 4. The City Manager is hereby authorized and directed to execute the Project contract with McCrary Construction and direct staff to ,issue a notice to proceed with the Project upon the City of Petaluma'.s receipt of timely submission by-McCrary Construction. of all required Project documents - properly completed in accordance with the requirements of the package. Such documents' "include, but are not limited to, the Project contract, bonds, certificates of insurance and'endorsements, subject to the review and approval of all Project related documents by the City Attorney: This resolution shall become effective immediately. All portions of this resolution.are severable:'Should any individual component of this resolution 'be adjudged to be invalid and unenforceable by. a body of competent"urisdiction, then the remaining.resolution portions shall be and continue `in. full force and effect, except as to those resolution portions that have been _adjudged invalid. The City Council of the City of:Petaluma hereby declares, that it would have adopted this resolution. and each section, subsection, clause, sentence phrase; and other- portion thereof irrespective of the fact that one or -more section subsection, clause, sentence, phrase, or other portion maybe held invald;or unconstitutional: 7 S \CIP. Folder \WATER,Folder \9797 Water Field Office Site Improvements\AgendaGesolution awarding contract ' 7 , 111h n • -------------- FIGURE 1 LOCATION MAP A, ill p - 17 McDOWEL ❑ I Lo Dj � o. PROJECT LOCATION ff A.i 1 EE!4- ple • PHOTO G RAPH S 'I '� �' �d Bi ®t�F t ®,p 91 , �I, ®i �; nl �G Ikl a �� i'os.' �d p ''.uY t ',yj 4 .sYMR�l:,16��i ,1 ., �,y, r.,� Ai..•L:Gef�S„ . t lot r OSH A , I t 4' 4 1 " i S Y R yr• I � - �., � �— . 1 J fl �.1 VT u S ay >• rem1 °a° r u F � i � Y •. S' ••�{,. 11 i ,�-�� S [C . �L' 4: p 1 9 • ENTRY WAY TO BACK D TO DI PORARY BATHROOMS AND BUILDING ON' MGH'BE USLD DURING CONSTRUCTION OF NEW BUILDING. 9 0 r REFUELING STATION TANK IS 'PROTECTED BY BOLLARDS WALL. SIDES. NEUV FUELING STATION:WILL BE PLACED 1N A SAFER LOCATION. TEMPORARY CONTAINERS USED FOR ST PARTS AND MATERIALS DURING! CONSTRUCTION OF NEW BUILDING. MAINTENANCE SHOP HAS BEEN TEMPORARILY RELOCATED INTO ONE OF THE CONTAINERS. sg iUrl 1�hu� �I� '}i r fi _R 4rA. r e 1 1& 4 � R � d i �k�5�+,�r�^ +, _,.,,. d� ♦.'{ 3 `�Yh i jF rr` ti ! "`S � �' �f: ll_ } {tl'�c�� p1 S m�7 s � �. h . •lu 4 J �I�! a S ,d ,d I' r "L RI O h^I az ,7 "Oft .� '✓ iM1 + ! el dJ_� �i Sj M1 f �ii I a 1 S1. r 1 4 h . h rR� i r h j', r I " , v Rrt" i ! ', I �co p�A ti it 1( 0 e i t. y i. C vJ,'RR SUPE 1 RNISORY CONTROL ROOM AND OFFIC ES FROM HERE ' R SYSTEM. AIR CONDITIONER ON CHAIR IS USED TO'KEEP'COMPUT OPERATIONS STAFF MONITOR AND CONTROL WATE. ERS COOL. • ENTRY-,,,WAY TO BA CI('SIDE °:OF'BUILDING TEMV ,,ORARY,BATHROOMS AND BUILDING ON RIGHT`TO BE USED DURING CONSTRUCTION OF NEW BUILDING.