HomeMy WebLinkAboutStaff Report 3.B 01/05/2004P I!, V III
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I""' �` '� I. I ', • ' � F PETALUMA CALIFORNIA
AGENDA BILL January 5, 2004
z?enda"Title: i Meeting Date: January 5, 2004
Resolution. Awarding Contract for the..Constructionof Water Field
Office. Meeting Time: ® 3:00 PM
❑ 7:00 PM
Category (check one): ® Consent Calendar ❑. Public, Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Department: Director: Contact Person. Phone Number:
Water. Resources and Michael Ban, P.E. Steve Simmons 7Z84560
Conservation
Cost.of°Proposal: Account Number:
ITota11 constructiori`cost estimated at $4,239,347: 601-400-9797-7.112
Item
Construction
Engineering Services During
Construction
Construction Management
Facilities and Equipment
Contingency
Subtotal
General Fund Overhead
Total
Cost
$ 2,998,000
119,920
269,820
250,000
419,720
4,057,460
i 81,887
S 4.239.347
Name of Fund:
Water Enterprise Fund
Amount Budgeted:
$4,272,000 .
Attachments to Aeenda Packet Item:
Resolution Awarding the'Contract
Summary .'Statement- The Water Field Office, constructed in 1961, no longer meets the needs of the
department. This 1,200-square foot structure originally supported a staff of 10 with the sole responsibility of
operating a water system that served less than..15,000 :residents. Today a' staff of 27 field employees operates,
maintains and -repairs a water system, wastewater collection, and storm water system that serves over 55,000
residents. This proj„e6t involves removal of the existing building and structures, the construction of a new
facility, and related. site work, at 202. North McDowell Blvd. Seven bids were received November 13, 2003.
Bids submitted ranged from_ .a°' high of $3,536;000 to a .low of $2,998,000. The apparent low bidder was
McCrary Construction, 600 Elmer Street, °B'elmont, CA 94002-4011-.
Recommended Citv .Council Action/Sutigesied Motion: City management recommends the City Council
adopt the resolutionawarding the contract to the 'low bidder, McCrary Construction, 1300 Elmer Street,
Belmont, CA 94002-40.11.
Reviewed by Finance, Director: Reviewed by City Attorney: A ro v Citv Manager:
Date: Date: Date:
TV&v's ,Date:` Revision and Date Revised: File Code
December 9, 2003 SX.I.P. Folder\WATER Folder\9797 Water
Field Office Site Improvements\Agenda
\Agenda Bill.doc
41,
CITY OF PETALUMA; CALIFORNIA
JANUARY 5, 2004
AGENDA REPORT
FOR
RES®LUTION AWARDING CONTRACT FOR THE"CONSTRUCTION OF WATER
FIELD 'OFFICE
1. EXECUTIVE SUMMARY:
The Water Field Office,- constructed in 1961, no longer meets the needs of the department. This
1,200-square foot structure originally supported a istaff of 10 with the sole responsibility of
operating a water system that served less than 15,000 residents. Today a staff of 27 field
employees operates, maintains', and repairs a water system, wastewater collection, and storm
water system that serve over 55,000 residents! This project (involves removal of the existing
building and structures; the construction of a new facility, and, related site work at 202 North
McDowell Blvd. Seven bids were received November 13, 2003. Bids submitted ranged from a
® high of.$3,536,000 to a low„of $2';998',000. The apparent low bidder was McCrary Construction,
1300 Elmer Street, Belmont, CA 94002-4011.
City management recommends the City Council adopt the resolution awarding the contract to the
low bidder, McCrary Construction; 1300 Elmer Street, Belmont, CA 94002-4011.
2. BACKGROUND:
The Department of Water Resources & Conservation's Water Utilities Operations and
Maintenance personnel are based, at the Water Field Office at, 202 North McDowell Blvd. (the
facilities location is shown on figure 1). This facility also,provides storage of vehicles,
o p p (pumps,, valves, hydrants, piping etc), and the
construction, nstructio,n equipment,; s are arts meters; v
electronic an ' °"' p d-computer'equipment_that�supports the.De artmerit's Supervisory Control and Data
Acquisition(SCADA) system for monitoring and control of the water and flood 'alert systems.
Most of the Water parts and equipment are currently stored' i ' 'temporary storage containers. This
equipment, ;along With the lockers, storehouse; and lunchroom, were formerly located in a
storage barn on the, site.
In April 2001. Cornerstone Structural Engineers, Inc: conducted a structural review of the Water
Field Office Storage'Building located at 202 North McDowell., ;,Blvd. This building was a 100+-
year-old' 2-story,wood barn with no foundation that had been cobbled together over the years to
serve as a warehouse -for 'repair ;parts, meter storage, employee locker room, employee
lunchroom, employee bathroom, office area, file storage, and equipment storage. The report
1,
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determined the structure was unstable and should be abandoned and razed` immediately. The barn •
was demolished in August of 2001.
The remaining structures include a 1,200-square-foot office area and an approximately 1,200
square foot maintenance shed. These, structures were originally constructed in 1961 when there
were 10 water operations and maintenance employees for a water system, that served less than
15,000 residents. Prior to 2000 the Department was' responsible for operations and maintenance
of the water system only. Currently there are 27 employees that not only operate and maintain
the water system, but also operate and maintain the City's, storm water and wastewater collection
systems. These systems now serve a', population of over 515,000 residents. As the Cityfurther
develops its storm water program in support of the EPA.'s Phase II storm water rule., additional
.maintenance equipment and field employees will be added. The current facilities are not
sufficient to meet the current and anticipated operations and maintenance needs of the
Department. Duties and responsibilities of these employees include (but are not limited to):
Operation and maintenance of the Water ,system, including- over 200 miles of
pipelines; valves, reservoirs, and storage tanks and pump stations.
Operation and maintenance of the wastewater collection system (approximately 200
miles of pipeline).
Water main construction including excavation, pipe/valve repair/replacement-, and
'backfill.
`Television inspection of the wastewater, collection system.
Customer service including meter reading,. meter repair, and water shut -offs and turn-
ons.
Maintenance of the stormwater system including catch basin cleaning, jetting- and
cleaning of storm drain inlets and outlets, and storm water pump station maintenance.
Electronic monitor and control of the water system through the Supervisory Control
and Data Acquisition (SC ADA) system.
Photographs of the Water Field Office arel attached.
The Water Field Office Site Improvements Project. 9797 includes construction of a new Water
Field Office to .support operation arid'maintenance of the City's water utilities. This facility will
be constructed.'in two phases. The first,phase included construction of a sound walt. 'On 'February
3, 2003, the City Council approved the. plans and. specifications and awarded the contract ,for the
Water Field Office Sound Wall, Project. This work involved removal of existing, fencing .and
construction of a precast concrete soundwal.l. The City' Council accepted completion of the
soundwall on August 4, 20,03.
The second phase; includes demolition of the existing building and structures, construction of a
13,000-square-foot facility including offices, machine .shop, parts storage, meter test shop,. and a
control room, and construction of site work (including relocation of the above -ground fuel
storage tank to a safer location).- The five neighboring property owners were contacted
individually;, and a standard mailing to all properties within 500 feet of the project was done.
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® The Site Plan and Architectural Review Committee (SPARC) approved 'the facility in January
y BuildingDepartment ' this work in August 2003. The
City issued the plans ads c fi at ons foa
a building permit for
this
bidding purposes on` September 23, 2003. The City
conducted a mandatory pre -bid meeting' on October 14; 2003, which included a review of the
project and a tour of the project site. Seven bids were ;received on November 13, 2003. Bids
submitted ranged from a high of $3,536;000 to a low of'$2,998,000. As shown in Table 1, the
apparent low bidder was McCrary Construction, 1300" Elmer, Street, Belmont CA 94002-4011.
The bid documents for McCrary Construction were reviewed, by staff and found to be in order.
Staff contacted four references for similar projects completed '!by McCrary Construction, and all
reports were very favorable.
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Table 1
Water Field Office Site Improvements -Project 9797
Construction Bids
Company
McCrary Construction, 1300 Elmer Street, Belmont, CA 94002-40.11
GCCI, Inc., P.O. Box 11039, Santa °Rosa,. CA 95406
Page Construction, P.O. Box 705, Novato, CA 94948-0705
Midstate Construction, 1180 Holm Road,.Petaluma, CA 94954
Ken Ridge Builders, Inc., 1360 Industrial'Avenue, Suite D, Petaluma, CA
94952
Tucker Lee Contracting Company, 1707 Sobre Vista, Sonoma, CA 95476
SCI Svala Construction, Inc.,,1.274 Vermont Street, San Francisco, CA
94110
Total
$2,998;000
$3,005,317
$3,138,000
$3,202,323
$3,300,000
$3,344,000
$31536,000
Three temporary modular buildings and several storage containers have been moved to the site.
Staff and equipment will move ,into these temporary facilities in December 2003 and January
2004 and remain there until the new facilities are constructed. This approach supports continued
operation and maintenance of .the City's water, sewer, and storm drain systems. The overall
project has been phased with tasks moving on parallel tracks, allowing continued operations and
maintenance of the City's water, sewer, -and storm drain systems.
As shown in Table 2, construction is scheduled to begin in February 2004 and be completed in
November 2005.
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S:\C.I.P. Folder\WATER Folder\9797 Wafer 'F1 d Office,Site Improvements\Agenda\Agenda Award of Contract REVISED.doc
Table 2
Project, Schedule
Item
Structural Assessment Completed
Barn/Storage Facility Demolished
SPARC Approval
Soundwall Constructed
Building Permit Issued for,New Facility
Bid Advertisement
Mandatory Pre=Bid Meeting
Bid Opening
Employees/Equipment Relocate to
Temporary Facilities
Contract Award
Notice-To-1-Proceed
Begin Construction
Project Completion
Date
April 2001
August 2001
January 2003
August 2003
August 2003
September 23, 2603
October 14, 2003
November 13, 2003
December 2003/January 2004
January 5, 2004
February 5, 2004
February 2004
Noyember 2005
3. ALTERNATIVES FOR THIS PROJECT INCLUDE:
'I. Adopt the resolution awarding the contract -to the lowest responsible bidder;
McCrary Construction.
2. Reject the bids and re. advertise.
3. Take other action as directed by the Council.
4. FINANCIAL IMPACTS:
The total construction cost isestimated at $4,249,460: This' includes construction, construction
management services, engineering services -during construction, and pro Ject.contingency. This -
estimate also includes $1813'887 in GeneralFund Overhead. These costs are illustrated in Table 3
below.
The project is included with the FY 03=04. Capital Improvement: Project budget for:the
Department of Water Resources as Project 9797—Property'Site�Improvement. The estimated
construction cost of $4,239,347 is below the FY 03-04 budget ofS4,272,000. These costs will be
incurred over the next three fiscal years as construction progresses.
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4�in�l
„,. 'T'abfO!,
Estimated 'ConstruIetioh,Cost,
Item
Cost
Construction
$ 2,998',000
Engineering Services.During Construction
119,920
Construction Management
269,820
Facilities and Equipment
250,000
Contingency
419,720
Subtotal
41957,460
General Fund Overhead
181,887
Total
S 4.239.347
E
ff.
5. CONCLUSION:
Following the award, the contractor will enter into a. contract with the City and submit the
required contract documents, bonds, and insurance.
6. OUTCOMES OR PERFORMANCEMEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
Successful completion of the project.
7. RECOMMENDATION:
City management recommends the. City Council adopt the resolution, awarding the contract to
the low bidder, McCrary Construction, 1300 Elmer Street, Belmont, CA 94002-4011.
8. ATTACHMENTS
Exhibit A References
Figures
Photographs
5
SACIP. Folder\WATER Folder\097 Water Field Office Site Improvements\Agenda\Agenda Award of Contract REVISED.doc
EXIiIBIT A
REFERENCES
EXHIBIT A
N
McCRARY CONSTRUCTION COMPANY
MAJOR PROJECTS
(COMPLETED LAST 3 YEARS)
Note: No Liquidates Damages Assessed. No Stop Notice Claims Filed.
PROJECT:
DeAnza College Child Development Center
I Cupertino, CA
OWNER:
Foothill=DeAnza Community College'District
John Schulze, Dir. of Facilities & Operations,
(650) 949-7777 x 6150
ARCHITECT:
TBP Architecture
CONTRACT
I $4,429,000
AMOUNT:
DESCRIPTION:
Construction of approximately 12,400 square feet of new building
and approximately 7,300 square feet of renovation including utilities,
storm drain, paving, landscape development. & other site
improvements
COMPLETED:
April2003
RECOMMENDATION
He,recommended we go'with'them. (11/17/2003)
FROM OWNER:
C
PROJECT:
Ridgway High School
Modernization, Increment I, Sitework
Santa Rosa
OWNER:
Santa Rosa Schools
Wayne McNamee, Facilities Director
(707) 528-5128
ARCHITECT:
Axia Architects
CONTRACT
$1,679,000
AMOUNT:
DESCRIPTION: Demolition of specified'buildings, site utilities, construct pathways,
connection of utilities as outlined.
COMPLETED: � 1,.and
iJu2002
RECOMMENDATION *5 Star (11/17/2003)
FROM OWNER:
1
PROJECT: Piner High School Performing Arts Enter •
OWNER: Santa Rosa High Schools
Wayne McNamee, Facilities Director
(707) 528-5128
ARCHITECT: Axia Architects
CONTRACT $3,318,000
AMOUNT:
DESCRIPTION: Single story frame construction�with tiered auditorium seating for
350 people, curved metal roofing, cement plaster- & thin brick veneer
exterior. Demolition and site work included.
COMPLETED: February 2002
RECOMMENDATION. *Excellent, 5 Star (11/1.7/2003, Barbara Luchte)
FROM OWNER:
1 PROJECT:
Cambrian Community Center —Price Middle' School, San Jose
OWNER:
Cambrian School District
,Dr. Barry Groves, Superintendent
(408) 377-2103
ARCHITECT:
PJHM Architects
CONTRACT
$5,349,317
AMOUNT:
DESCRIPTION:
New Community Center with Gym
1 building 28,578 Square Feet
COMPLETED:
August 2001
RECOMMENDATION
They were very good. .(11/17/2003)
FROM OWNER:
1 PROJECT:
Central Kitchen Facility, Santa. Rosa
OWNER:
Santa Rosa Schools
Wayne McNamee, Facilities, Director
(701) 528-51-28
I.ARCHITECT:
Akia Architect
CONTRACT
$2,366,000
AMOUNT:
DESCRIPTION:
Pre -Fab, Pre -Engineered Metal, Buildings and Office Renovation
New Building 12,692. Square Feet
Office, Renovation 1,345 Square Feet
COMPLETED:
July 2001
RECOMMENDATION
*5' Star (11/17/2003)
FROM OWNER:
0
r�
�1 PROJECT: Park Elementary School,
OWNER: San Mdteo-Foster City' School District
Pat Dalton
(650) 3 I2 27710
ARCHITECT: Gordon H. Chong & Partners
CONTRACT $1,343,000 "
AMOUNT:
''DESCRIPTION: I Park School Large Group Instruction Building
COMPLETED: I March 1999
RECOMMENDATION Did well. Low change order. (1'1/17/2003)
FROM OWNER:
3
ry� a
Pro C
RESOLUTION
t
AWARDING THE CONTRACT FOR THE WATER FIELD OFFICE
PROJECT NO.9797
WHEREAS, the Water Field, Office Project, Project No. 97,97, ("Project") is included in
the Department of Water Resources and Conservation Fiscal Year 2003-2004 Capital
Improvement Program Budget as Project 9797; and .
WHEREAS, in accordance with the City of Petaluma Charter and Municipal Code, the
City of Petaluma solicited bids for the Project; and
WHEREAS, seven (7) bids for the Project were received on November 13, 2003; and
is WHEREAS, the apparent low bid for the Project was, submitted by McCrary
Construction in the amount of $2,998,000, and
WHEREAS, City staff, that McCrary Construction possesses a valid
California Contractor's license, classes A, and B, license,number'284504, expiration date August
31, 2004, that qualifies McCrary Construction to perform the Project;
NOW, THEREFORE, BE IT RESOLVED]by the City Council that:
1. The above recitals are true and correct and hereby declared to be findings of the City
Council of the City of.Petaluma.
2. The Project contract: is herby awarded to McCrary Construction, 1300 Elmer Street,
Belmont, CA 94002-4011, in the amount of $2,998,000 conditioned on timely submission by
McCrary Construction of.all required Project documents properly completed in accordance with
the requirements of the Project bid package. Such documents include, but are not limited to, the
Project contract; bonds, certificates of insurance; and endorsements.
S:\CIP. Folder\WATER Folder\9797 Water Field"Office Site Improvements\Agenda\resolution awarding contract.doc
3. City staff are hereby directed to issue a notice of conditional award to McCrary
Construction.
4. The City Manager is hereby authorized and directed to execute the Project contract with
McCrary Construction and direct staff to issue a notice to proceed with the Project upon the City
of Petaluma'.s receipt of timely submission by -McCrary Construction of all required Project
documents -properly completed in accordance with the requirements ofthe.Projectbid package.
Such docuinents'include, but are not limited to, the Project contract, bonds, certificates of
insurance and endorsements, subject to the review and approval of all Project related documents
by the City Attorney.
This resolution shall become effective immediately.
6. All portions of this resolution.are severable: Should any individual component of this
resolution be adjudged to be invalid and unenforceable by. a body of competent jurisdiction, then
the remaining resolution portions shall be and continue `in full force and effect, except as to those
resolution portions that have been _adjudged invalid. The City Council of the City of.Petaluma
hereby declares that it would have adopted this resolution and each section, subsection, clause,
sentence, phrase; .and other- portion thereof; ,irrespective .of the fact that one or more section
subsection, clause, sentence,phrase, or other portion maybe held invalid or unconstitutional.
SACIP. Folder\WATER Folder\9797 Water Field Office Site Improvements\Agenda\resolution awarding contract:doc '
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171
FIGURE I
LOCATION TqAP '
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FRONT VIEW OF .WATER FIELD' OFFICE FROM MCDOWELL BLVD.
ENTRY WAY TO BCK SE OF BUILDING. TEMPORARY BATHROOMS
AND BUILDING ONAR GHDTO BEUSLD DURING CONSTRUCTION OF NEW
BUILDING.
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