HomeMy WebLinkAboutStaff Report 6.A 02/02/2004•
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CITY OF PETALUMA, CALIFORNIA
AGENDA BLLL February 2,
. Agenda Title
Meeting Date: February 2, 2004
City Council Discussion and Possible Action Regarding the Request
For Early Opening of the Swim Center.
Meeting Time ❑ 3:00 PM
® 7:00 PM
Category (check one) ❑ Consent' Calendar ❑' Public >earing, ❑ New Business
® Unfinished Business ❑ Presentation
Department
Dire to".
tact Person:
Phone Number
Parks and Recreation
Jim
Jim Carr
(707) 778 -4380
Cost of Proposal $30,200 to '$3 ,200 (Depending on Alternative
Account, Number 7017; 7022
chosen)
Name of Fund: General Fund
Amount Budgeted -0-
Park Maintenance; Swim Center
Attachments to Agenda Packet Item
1. Operating Costs for the Petaluma Swim Center Per Month For the Entire Season
Summary Statement
The City Council has received a request from -local swimmers to open'the Petaluma Swim Center effective
March 1, 2004. Due to budget considerations the current fiscal year budget does not have necessary funds
for an early open. Funds available,are forthe traditional season opening of May 1, 2004.
Staff has prepared a, chart of revenues and expenses on a monthly basis for the entire swim season that goes
into the 2004 -05 fiscal year.
Figures for expenses are taken .from invoices paid last year. Revenues,also reflect last year as well as some
adjustment due to new individual and family passes suggested by the Aquatic Advisory Committee.
Recommended City .Council Action /Suggested Motion
To recommend a course of action to staff based on one of three options.
Reviewed by Finance Director:
Reviewed "by City Attorney
Date:
Approved by City Manager
Date:
Date:
Today's Date
, Revision # and Date, Revised:
File .Code:
F.
2 CITE' OF PETAI.IJIVIA, CALIFORMA
• 4 February 2, 2004
- 5 AGENDA REPORT
6 FOR
7 bequest for Early Opening ®f the Petaluma Swim Center
8
9 1. EXEcuTryiE SUMMARY
10
11 The City Council has received a request to open the Petaluma Swim Center- effective March 1, 2004.
12 Currently, funds do no exist within the current fiscal year,budget to allow. for such an early opening.
13 based on funding restrictions , for the current fiscal year, funding is provided for the pool to open
14 May 1, 2004. Available. fund, levels may change with additional budget reductions anticipated with
15 the current budget shortfall due to action by the State of California.
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L A
BACKGROUND
The City of Petaluma has been working with local swimmers to expand the hours, program offerings
and revenue for the Petaluma. Swim Center. The City Council has. received a request for the pool to
open effective March .1 � of this year. Due to budget constraints while preparing the fiscal year 2003 -
04 budget, funding for an early opening was not included. Currently the pool is scheduled to open
.May 1, 2004.
In order for the City Council to address the request for an `early opening staff has been asked to
provide cost estimates for operating the pool for the entire swim season (across fiscal years).
Attachment number one a summary of monthly costs, with backup sheets provided for
actual maintenance costs by Parks staff (utilities, chemicals, etc.), and Recreation staff regarding
actual staffing (Life guards, swim instructors and cashiers) costs from the prior year. Additionally,
revenue projections are provided based on prior year with some adjustment for new individual
season passes.
The groups that would use the Swim Center with an early opening include Casa Grande and St,
Vincent's Swim Teams, Twin Valley Aquatics (Swim Team), -Lap. Swimmers and Masters
Swimmers. In excess of 200 swimmers per day would use the facility if it were open.
Based on Attachment one ifthe pool were to open;March I" there would' be an estimated net cost to
the City of $19,900 for March' and $18,300 for., April.' These are un= funded amounts requiring an
additional funding allocation to the _Parks and Recreation Department Budget.
Staff looked' at the option of utilizing the solar collectors - the only source of, heat, but due to their
age and condition, their.effectiveness this. time of year would be negligible. Consultants have
indicated by changing the,solar collector glazing at a project cost of about $15,000, the solar panels
would make- a significant change to heating bills through the entire season.
Staff will be applying for: Proposition 40 funding in,February /March which will be used in part for
improvements to ' the pool (replacement heater and possibly solar repairs), but until those
improvements are made, the ability to reduce costs are,severely impacted.
50
1
2 3. ALTERNATIVES
r
3
4 1. Authorize the opening of the Petaluma. swim Center and allocate. the $3 8,200 required to operate
5 the facility.
6 2.. Authorize the opening of the swim center March l', with an abbreviated schedule of Monday
7 through Thursday (3 -7 PM) and Saturdays (11 AM — 1 P". This option would reduce aquatic
8 staff coverage;by $4,000,per month, leaving a total shortfall of $30,200
9 3. Not authorize the early opening.
10
11 4. CONCLUSION
12
13 If the City Council should desire to authorize the requested early opening, additional funds will be
14 required `Depending upon which alternative the City Council should chose, the funding needed
15 would be between'$30 $38,200.
16
17 5. O UTCOMES' ORPERFORMANCE AUASUREIVIENTS THAT WILL IDENTIFY SUCCESS OR
18 COMPLETION
19
20 Oncelhe City Council,gives direction, staff will act accordingly.
21
22
23
24
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26 g: /forms/2003 agenda bill
27
28
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•
May
Petaluma Swim Center
ATTACHMENT #1
Operating Costs
Aquatic Staff
18,000
2004 Swim, Season
Month Seetion
Expenses Total EzAenses
Revenue Net Cost
March Parks Maintenance.
$14,600
Aquatic Staff
10,000
Park Maintenance
Supplies /'Training
1,000
Aquatic Staff
$25,600
$ 5,700 <$19,900>
April Park Maintenance
$13,700
2,000
Aquatic 'Staff
10,000
Supplies,/ Equipment
1
July
Park Maintenance
$24,700
$ 6,400 <$18,300>
May
Park Maintenance
$11,800
Aquatic Staff
18,000
Supplies / Equipment
I 0000
$ 30,800
June
Park Maintenance
$11;400
Aquatic Staff
20,000'
Supplies / Equipment
2,000
$ 33,,400
July
Park Maintenance
$. 9,300
Aquatic Staff
40,000.
Supplies / Equipment
2 000
$ 51,300
August
Park Maintenance
$ 9,500
Aquatic Staff
;24,000
Supplies / Equipment
1;000
$ 34,500
September
Park Maintenance
$1.0,700
Aquatic 'Staff
10,000
Supplies / Equipment
500
$ °21,200
October
Park Maintenance
$ 14,300
Aquatic Staff
10,000
Supplies / Equipment
500
$ 24,800
Totals ,Expenditures: $246,300
Totat Revenue:
Net Cost:
$ 7,100 <$23,700>
$' 44,500 $ 11,100
$ 39,500 $ <11,800>
$ .19;000 $ <15,500>
$ 5,700 $ <15,500>
5 $ <19,100>
$133,600
$ <112,700>
•
Park Maintenance
Petaluma Swim. Center
Cost Analysis 03/02/03-_10/31 /03
900 6-: Washington St. -
Water Meter No. 695374072
Average "Weekly Hours
Average Weekly Overtime Hours
Total Chemical: Cost
Average Monthly Chemical Cost
Total Repair Cost
Average Monthly Repair Cost
1 $510.75
6 @$48.30 $289.80
$18,385.40'
$2,298.1`8
$964.04
$120.51
Totals $ 4,086.00 $ 2,318.40 $ 18,385.44 $ 964.08 $ 4,013.96 $ 32;265.17 $ 33,415;49 $
Pool Costs1`1 -03
95,448.54
C:
Rea -Time
Overtime
Chemicals
Repairs
Water
Gas
Electric
Total Monthly Cosis
March
$
51.'0.75
$
289.80
$
2 1 298.18'
$ 120.51
$
372`.82
$
7,845,24
$
3,1:83:90
$
14,621..20
April.
$
510.75
$
289.80
$
2
$ - 120.51
`'$
3,72.82
$
6,767.56
$
3,390.44
$
13,750.06
May
$
510.75
$
289.80
$
' .2,298.18
$ 120.51
$
572.62
$
4,060.07
$
3,915.38
$
11,,767.31
June
$
510.75
$
289.80
$
2,298.18
$ 120.51
$
572.62
$
2,878.88
$
4,792.38
$
11',463.12
July
$
510.75
$
289.80
$
2 1 298.18
$ 120`.51
$
664.42
$
759.20
$
4,645.31
$
9,288.17
August
$
510.75
$
289.80
$
2298.18
$ 120.51
$
664.42
$
1,128.95
$
4,541.62
$
9,554;23
September
$
51.0.75
$
289.80
$
2,298.18
$ 120.51
$
397.12
$
2,41.6.16
$
4,707.48
$
10,740.00
October
$
510.75
$
289.80
$
2,298.18
$ 120.51
$
397.12
$
6,409.11
$
4,238.98
$
14,264.45
Totals $ 4,086.00 $ 2,318.40 $ 18,385.44 $ 964.08 $ 4,013.96 $ 32;265.17 $ 33,415;49 $
Pool Costs1`1 -03
95,448.54
C:
Cost Center March
Aquatic Staff' $10,000
Supplies / Equipment, 1,000
Revenue Source:
Instruction
Recreation Swim
Lap Swim
$1,000
Swim Team
2,000
Water Exercise
Master Swimmers
1,000
Rentals
Classes
(Kayak, Scuba, etc)
500
High Schools Teams
1,200
April
$10,000
1,000
$1,500
2,000
1,200
500
1,200
Petaluma Swim Center
Aquatic Staff Costs and Revenue Projections
May June July August September October
$18,000 $20,000 $40,000 $24,000 $10,000 $10,000
1,000 2,000 2,000 1,000 500 500
Total Expenditures (Aquatic Staff and Facility and Program Supplies)
$2,000
2,000
1,500
500
500
600
$28,000
6,500
4,000
2,000
560
1,500
1,500
500.
$ 17,000
12,500
4,'500
2,000
500
1,500
1;,000
..500
$5,000
6,000
3,000
2,000
500
1,500
500
500
,$2
2,000
1,200
5.00
Total Revenues:
$ 2,00.0
2,000
1,200
500
Totals
$142,000
9,000
.$ 151,000
$50,000
25;00:0
20,000
16,000
1;5.00
10,600
3,500
4,000
3.000
$133,600
CITY OF PETALUMA, CALIFORNIA
MEMORANDUM
Parks and Recreation Department, 320 No. McDowell Blvd, Petaluma, CA 94952
(707) 77 8-4380 Fax (707) r77 8-4473
DATE: February 2, 2004
TO: Mike Bierman, City Manager
FROM: Jim Carr, Director of Parks and Recreation
SUBJECT: Petaluma Swim Center Costs
Attachment provide costs estimates.as you have requested. The cover sheet reflects total'costs
through the entire aquatic season,. which crosses into the next f seal, year.
Attachment 1 provides Aquatic staff and services and supplies for the season based on specific
operations for the designated: month. Revenues are also reflected on this attachment.
Attachment 2 provides park;maintenance of the Petaluma Swim Center for the designated month
as it is accrued.
Attachment 3 provides cost figures for months when the pool is normally closed.
In all cases, cost figures were taken from prior year expenses spent to maintain and operate the
pool.
Petaluma Swim Center
Operating Costs
2004 Swim Season
Alonth Section Expenses Total Expenses Revenue Net Cost
March Parks Maintenance $15
Aquatic Staff 7,000
Supplies / Training 1;000
$23,525
. $ 5,700
<$17,825>
April
Park Maintenance,
$14,954
Aquatic Staff
7;000
Supplies / Equipment
1,000
$22,954
$ 6,400
<$16,554>
May
Park Maintenance
$14,271
Aquatic Staff
18;000
Supplies/ Equipment
1;000
$ 33,271
$ 7,100
<$26,171>
June
Park Maintenance
$44,067
Aquatic Staff
20,000
Supplies / Equipment
2,000
$ 36,067
$ 44,500
$ 8,433
July
Park Maintenance
$12,453
.Aquatic Staff
40,000 .
Supplies / Equipment
2,000
$ 54,453
$ 39,500
$ <14,953>
August
Park Maintenance
$12,720
Aquatic Staff
24
Supplies / Equipment
1'.000
$ 37,720
$ 19,000
$ <15,720>
September
Park Maintenance
$ 13,905
Aquatc..Staff
7,000,
Supplies) Equipment
500
$'2.1
$ 5,700
$ <15,705>
October
Park`Maintenance
$ 16,768
Aquatic, Staff
7,000
Supplies,/ Equipment
500
24,268
$ 5,700
$ <18,568>
Totals Expenditures:
$153,663
Total, Revenue:
$ 133,600
Net Cost:
$ <120,063>
Petaluma Swim Center
Aquatic Staff Costs and Revenue Projections
(Attachment 1)
Cost Center March April May June JUN August September October Totals
*Aquatic Staff *$7,000 *$7,000 $18,000 $20,000 $40,000 $24 *$7,000 *$7,000 $130,000
Supplies / Equipment 1,000 1,000 1,000 2,000 2,000 1,000 500 500 9
Total Expenditures (Aquatic Staff and Facility and Program Supplies) $139,000
*Spring early opening _and Fall extended opening staffing:
2 Lifeguards @ 50 hours per week @ $10 per hourl= $1,000 per week
1 Program 1Vlanager @ 50 `hours; per week ,@ $12 per hour = $600 per week
1 Aquatics Director @ 10 -hours per week @ '$15 per hour = $ 150 ;per week
Total Staffing forpool operations $1,750 ,per week ( $7,000 per month)
Revenue Source:
Instruction
$28,000
$ 17,000
$5,000
$50,000
'Recreation Swim
6,500
12;500`
6,000
25,000
Lap Swim
$1,000
$1_,500
$2,00.0
4
4;500
3,000
$ 2,000
$ 2,000
20,000
Swim Team
2,000
2,000
2,000
2,000
2
2,0:00
2,000
2,000
16;000
Water Exercise
500
500
500
1,500
Master Swimmers
1,000
1,200
1,500
1,500
1,500
1,500
1,200.
1,200
10
Rentals
500
1
1,000
5.00
3,500
Classes
(Kayak, Scuba, etc) 500
500
500
500
500
500
500
500
4,000
High Schools Teams
1,200
1,200
600
3,000
Total Revenues: $133,600
Pet swim ctr cost II. doc
Park Maintenance
Petaluma Swim Center
Cost Analysis 03/02/03- 10/31/03
900 E. Washington St.
Water Meter No. 095374072
Average Weekly Hours
Average Weekly overtime Hours
Total Chemical Cost
Average Monthly Chemical Cost
Total Repair Cost
Average Monthly Repair Cost
15@$34.05 = $510.75
6@$48.30 = $289.80
$18;385:40
$2,298.18.
$964.04
$120.51
(Attachment 2)
4 wksX$51;0.75 =$2043
4 wksX2.89.80= $1'159.20
Daily chlorine usage varies from 1/4 to 2 buckets /day depending
on theveather and, the number of. people using pool.
Annual repair cost vary dueto -age and condition of equipment.
Most repairs are performed in the off season.
Totals $16,344:00 $ 9 $ 48;3j85.40 $ 964:08 $ 4,01-3:96 $ 32,265:17 $331,415.49 $ 114,661.70
Pool. Costs11' -03'
Reg:Time
Overtime
Chemical "s
Repair&
Water
Gas
Electric
Total
Monthly Costs
March
$ 2-,643.00
$ 1,169.20
$
- 800.00
$ 120.51,
$
372.82'
$
7,845.24
$
3,1$3.90
$
15,524.67
April
$ 2,,043.00
$ 1,159.20
$
1.,100'.00
$ 1.20.51
$
'372.82
$
6,767.56
$
3 1 390.44
$
14;953:53
May
$ 2;043:00
$ 1.,159.20
$
2;400.00'
$ 120.51
$
572;62
$
. 4,080.07
$
3',915:38
$
14
June
$ 2;043.00
$ 1,159:20
$
2;500.00
$ 120:51
$
572.62
$
"2,878:88
$;
4,792.38
$
14
July
$ 2;.043.00
$1,159.20
$
3061.80
$ 120.51
$
664:42
$
759,20
$,
$
12;453:44
August
$ 2',043.,00
$ 1,159.20
$
3,061.80
$ 120:5.1
$
664
$
1,128.95
$'
4,541.62
$
12;719.50
September
r$ 2,043.00
$ 1,159.20
$
3,061.80
$ 120.51
$
, 397`.12
. $
' 2,416:18
$
4,707.48
$
13,905.27
October
$ 2,04300
$ 1,159.20
$
2;400:00
$ 120.51
.$
397`.12
'$
6,409.1;1
$:
4,238:98
$
16,767.92
Totals $16,344:00 $ 9 $ 48;3j85.40 $ 964:08 $ 4,01-3:96 $ 32,265:17 $331,415.49 $ 114,661.70
Pool. Costs11' -03'
Park Maintenance
Petaluma. Swim Center (Attachment 3)
Cost Analysis For Off Season Months
900 E. Washington St.
Water Meter.No. 095374072
Average Weekly Hours 5 @$34.05 = $170,25
Average Weekly Overtime Hours 4 @$48.30 = $193.20
Chemical Cost $447.00
Gas Cost $170.00
Electrical Cost
Water Cost
Repair Cost
November
December
January
February
March
April
Rep'.Time
Overtime
681:00
$
193.20
$ 681.00
$
193.20
$ 681,.00
$
193.20
$ 681,.00
$
193.20
$ 681.0,0
$
193
$ 681_.00
$
193.20
Totals
$3;300.00
$235
Chemicals Repairs
$44 °7.00 *
$447.:00 *
$447.00 *
$447.00 *
$447.00 *
$4:47.00 *
$4,086.00 $ 1,159.20 $ 2 $
4 wksX$170.25 =$681
4 wksX$193.20= $772.8
4buckets /month d) $111,.75 /bucket
Based on gas cost for 3/02. Pool uses no gas. Gas is consumed by
building to house homeless.
Based on electric,cost,for 3/02. Pool water is always circulating.,
Based on water use for 3 Pool uses'almost no water in off season.
Water use,is showers at building to house homeless,
Repair costs can vary widely on an annual basis.
Water
Gas
Electric
Total Month'Iy Costs
$ 235:00
$
170.60
$
3,300.00
$
5,026.20
$ 235.00
$
170.00
$
3,300.00
$
5,026:20
$ 235.00
$
170.00
$
3,300.00
$
5,026.20
$ 23'5.00
$
170.00
$
3,300.00
$
5
$ 235.00
$
170.00
$
3,300.00,
$
5,026.20
$ 235.00
$
170'.00
$
3,300.00
$
5,026:20
$ 1,410.00 $ 1,020.00 $19,800:00 $ 30,157.20
Pool Costs off, season01 -04