HomeMy WebLinkAboutStaff Report 3.F 02/23/2004�. .4
February 23, 2(
CITY OF PETALUMA, CALIFORNIA
February 23, 2(
CITY OF PETALUMA, CALIFORNIA
Agenda Title
Meeting Date
Resolution authorizing the purchase of one Type 1 Pumper from
February 23, 2004
Sutphen Corporation in the amount of $382,446.06.
Meeting Time: 3:00 PM
X 7 :00 PM
, Category (check one) X Consent Calendar ❑ Public Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Department
Director
Contact - Person
Phone Number
Fire
Chris Albertson
Dan Epperson
778 -4391
Finance
William Thomas
778 -4323
Cost of Proposal $382,446.06
Account Number
The bid response contains over 155
3350 -62220
Amount Budgeted N/A pages and numerous brochures. Due to
Name of Fund:
its volume, it will be available for
Vehicle and
review in the City Clerk's office and
Equipment Replacement
not distributed.
ttachments to A enda.Packet Item:
genda Bill
Resolution
ITB 04 -002 for one Type 1 Pumper (Attachment 1)
Bid proposal from 'Sutphen Corporation (Attachment 2)
Summary Statement
The Fire Suppression Department identified a need to replace a Type 1 'Pumper. The pumper is to be used
for fire suppression. The pumper being replaced has been in service for fifteen years. Three potential
bidders were sent an Invitation to Bid, with two bids being received. After reviewing the bids, staff
recommends awarding-the bid to the lowest bidder, Sutphen Corporation, in the amount of $382,446.06.
Recommended City.Council Action /Suggested. Motion
Recommend the Council approve the authorization to purchase one Type 1 Pumper from Sutphen
Corporation in the amount of $382,446.06.
Reviewed by Finance Director:
Revie Attorne :
A b City Mana er :
Date:
1
te
Date:
v.>'% )
-
oda. 's Dat
Revision # and Date Revised:
File Code:
#
onday, February 2 , 2004
ITB 04 -002, One Type 1 Pumper
5
CITY OF PETALUMA, CALIFORNIA
MONDAY, FEBRUARY 23, 2004
AGENDA REPORT
FOR
RESOLUTION AUTHORIZING THE PURCHASE OF ONE TYPE 1 PUMPER FROM SUTPHEN
CORPORATION IN THE AMOUNT OF $382
1. EXECUTIVE SUMMARY
The Fire Suppression Department identified a need for one Type 1 Pumper. The pumper is to be used
for fire suppression. The Pierce Pumper being replaced has been in service for fifteen years. Three
potential bidders were sent an. Invitation to Bid, with two bids being received. After reviewing the bids,
staff recommends awarding the bid to the lowest bidder, Sutphen Corporation, in the amount of
$382,446.06. The other bid was from Pierce Manufacturing, Inc. in the amount of $392,244.05.
2. BACKGROUND
The Pierce Pumper at Petaluma Fire Station l has been in service for fifteen years. This station is the
busiest of all of the Petaluma ,stations and is in need of a new pumper. The new Type 1 Pumper will be
used for emergency level fire suppression. The pumper specifications were developed to assure optimal
use and consistency with maintenance and service criteria. The Fire Department will keep the Pierce
Pumper in a reserve capacity.
0 The bid response contains over 155 pages and numerous brochures. Due to its volume, it will be
available for review in the City Clerk's office and not distributed.
3. ALTERNATIVES
Council could reject this request and give staff direction.
4. FINANCIAL IMPACTS
3350 -62220 (Vehicle and Equipment Replacement)_
5. CONCLUSION
Request City Council authorize the, purchase of one Type 1 Pumper from Sutphen Corporation in the
amount of $185,482.30 less discount of $3,03.6.24 for a net cost of $382,446.06. The cost will be paid
out of the Vehicle and Equipment Replacement Fund and is expected to cover two fiscal years (2004 &
2005). Actual delivery will be between 10 and 12 months after contract execution.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION:
After Council approval, a purchase order will be issued to Sutphen Corporation. The Fire Suppression
Department will take delivery of the Vehicle.
RECOMMENDATION
Approve the resolution authorizing the purchase of one Type 1 Pumper from Sutphen Corporation in the
amount of $382,446.06.
I ,
qW . ,
RESOLUTION AUTHORIZING' THE PURCHASE OF ONE TYPE 1 PUMPER FROM
SUI'PHEN CORPORATION IN THE AMOUNT OF $382,446.06.
WHEREAS, the Fire Suppression Department identified a need for one Type 1 Pumper, and,
WHEREAS, the funding for one Type 1 Pumper is available from the Vehicle and Equipment
Replacement Fund budget, and,
WHEREAS, Staff developed specifications and bids were solicited from responsible vendors,
and,
WHEREAS, after reviewing the bids, staff recommended that the Council authorize the
purchase of one Type 1 Pumper from Sutphen Corporation in the amount of $382,446.06.
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the
0 purchase of one Type 1 Pumper from Sutphen Corporation in the amount of $382,446.06.
•