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HomeMy WebLinkAboutAgenda Bill 2.C-Memo 03/01/2004DATE: TO: FROM: SUBJECT Mean 2-C March 1, 2004 Council Agenda City, :. of Petaluma, Cal'iforiiia l eni6randuan City Manager's Office, 11 English Street, Petaluma, CA 94952 (707) 7.78-4345, Ft" (707) 778-4419 E-mail: xitvmzrric�cLnelaluma.ca. its February 27, 2004 Mayor and Members of the City Counci Michael A. Bierman, City Manager Station 1 Fire House On the March 1 sc Council Agenda, Item #2-C will include a discussion of Fire Station # 1 and the Casa Grande hotel site as the preferred replacement site. The.attached reports address the issues of why we recommend locating from Fire Station #1 and why the Casa Grande site was „selected. The reports .are inchronIological order from 1999 until now. It remains my recommendation that for reasons of Fire Department deeds, geographic preference, site availability, economics, and City Redevelopment, that the Casa Grande site is the best alternative. I look forward to our discussion. Clay of Petaluma:, California Memorandum Fire Department, 198 `D'.Streef,.Petaluma, CA 94952 ,(707) 778-4390 Fax'(707)762-44547 E-mail: firede,,,O �; i.petaluiiia.ea.us DATE: -February 18, 2004 TO: Mike Bierman, City Manager FROM: Chris Albertson, Fire Chief . SUBJECT': New.Fire Headquarters @ 307 Petaluma Blvd. South Abstract There appears to be'some discussion about;the proposed site for the new fire headquarters building at 3,07 Petaluma,Blvd South — currently `the Casa Grande Motel. The choice of this . proposed site was neither arbitrary nor'capncious. Staff utilized a nationally accepted criterion for locating fire stations and then. invesfigated potential site availability within the geographic. area. The Casa Grande site may not have been the first.preferred choice but taking into - consideration the, fire department's needs; geographic preferences, actual site availability, and economic realities, 307 Petaluma Blvd South appears to be the best option. Standards of Coverage In April of 2003; I successfully submitted the City of Petaluma as the sample city for the Standards of Coverage Class conducted by the Office of the -State Fire Marshal at the California Fire Academy. Fire professionals from across California reviewed specific characteristics relative to Petaluma, including: • Size of the city by square miles and population. • Target hazards within the city such as the historic downtown area and the wildlandJresidential intermix around the, city limits. • Man made and natural obstructions to emergency response such as the freeway and the river. • Historic record of emergency response within the city. Where are emergencies taking place? What types of emergencies are taking.place? The increases in annual emergency responses relative to growth in the community. a Recognition of national response standards established by the NFPA and OSHA. • Fire Department Staffing — where -are the fire stations located relative to the.location of emergencies within -the city? What apparatus and equipment is the city housing in the fire stations relative to that equipment's designed function and historic need? What level of 'staffing is - the department placing on the apparatus to effectively maximize equipment utility? is Results The observations; and recommendations from the Standards of Coverage participants included: ® The locations of the department's existing three fire stations are geographically well situated to meet the nationally accepted four minute response zones for the initial first -in units and eight minutes for the entire _first alarm response._ ® The department's ladder truck' should be relocated to the downtown fire station where it would be used in 'the historic business district. . ® Looking to the future and potential city growth; the fire department did not need more fire stations, but enhanced staffing within the existing fire stations that are geographically well located. Future staffing enhancements would include: Station I — move the Ladder Truck to Station 1 with a dedicated 4-person crew who could cross -staff a reserve engine during wildland fire season. Station staffing would increase from 5 to 9 people daily. Station 2 add a third ambulance to this station, which would put an ambulance in each of the three stations. Station staffing would increase from 4 to 5 people daily. Station 3 status quo. ® The geographic"'locatioils for the three stations are good.but modifications are required, including: Station I -- has outlived its suitability as a fire headquarters fire station. Issues of storage, diverse workforce, apparatus placement, seismic safety, all need to be addressed. It is impractical to "modernize" the existing fire station. It needs to be relocated to' a modern structure within the same neighborhood,, on the west side of the river. Stations 2 & 3 -- modernization and enhancements of the existing stations to accommodate• increased and diverse staffing. Site Search As all parties should be aware; there are only limited available parcels within the identified geographic area, suitable for a'new'fire,headquarters' building. We focused our search in the area encompassing `D' Street to '`G"'Street, and the river to Petaluma.Blvd South. Regretfully, our search began after the Petaluma Central Specific Plane was adopted. With the Plan 's adoption, the price of property in the area increased significantly and availability declined. When considering', the technical criterion listed above, coupled with the practical and economic realities, 307 Petaluma Blvd. South emerges as the preferred location. In fact, the parcel is snia'ller than initially suggested but creative design, utilizingthree stories, and the potential 'future purchase of the property/ies either to the north or south sides, will meet 'the community's . fire service need's for the next 50 years. Community Involvement Fire service and'..municipal government professionals, using both an objective criteria and -real world realities; decided.on the final site location for the new fire headquarters,building. As'this proposal moves forward, I.anticipate holding one or more neighborhood meetings to discuss the site location, exterior design, and address the concerns neighbors may have about "afire station next door". The -Tire Department is an important partner in the community. We are also good neighbors. -As a good neighbor; we want to address the concerns of the community upfront and provide assuranc"es that the fire station would be a positive addition to' the neighborhood and an aesthetic enhancement to the adjoining properties. e • City ®f Petalum- a, California MEMORANDUM Fire Department, 198 D Streei, Petaluma, CA 94952 778-4390, Fax 7624547 DATE: July 17, 2003 TO: Mike Bierman, City Manager FROM: Chris Albertson, Fire Chief SUBJECT: Headquarters Relocation Thank you for taking, time to talk on Tuesday. You made two comments about the proposed new Fire. Headquarters / Station 1 that require further input: 1) It appears that the Casa Grande Motel site — by itself - may be the, new building location; and 2) The Fire Department will be occupying and responding out of the existing building for several more years. 1) * I strongly encourage you to review the "Station Location Information" submitted to you on June, , 2003. Following the criteria used in the Standards of Coverage Class, this information identified the general geographic location that would be preferred for a new Fire Headquarters / Fire Station building. The June 3`d memos also the recommended the .lot size and building size to meet current needs .and projected future needs. Several similar type structures .have been constructed locally over the past couple years. They each entail approximately, 20,000 sq/tt buildings,, sitting on a 4.0,000 + sq/ft lot. , Consistently, there .has been the statement that to, plan/build for anything less will only create problems for the department in future years. Even if the, enlarged property is not used by the Fire Department— it is "land banked" for future .sale or development by the City for other purposes. The Casa Grande Motel site is geographically well located. Unfortunately, the property is only 20,000 'sq/ft 100' across the front' and 200' deep. I agree with you, that I would, prefer having the Fire Station open on to Petaluma Blvd. However, more important is having adequate space to meet the immediate and projected needs of the :Fire Department and its ,service capabilities to the community. No one wants to invest a significant amount of money in a Fire Station, only to find out the department's needs exceed the available space, even- before the building is occupied. The Casa Grande site will .require three stories and even then, the parcel may be "too small for adequate off'street parking. • Again, before activity on the, Casa. Grande site moves forward -too far, I request that you reexamine the: 'Fire Departments recommendations for a larger parcel of land bordered by Second and First Streets and `F' to `G' Streets. There were various possibilities suggested for this general area that encompassed parcel sizes from 35,000 to 66,000 sq/ft. The Casa Grande site is more appropriate if the City can also. obtain — either immediately or in the future — the North Bay. Landscaping property on the south side and/or the nine small single family homes to the north side,, -along `E' Street., Securing the property on, either side, adds approximately 10,000 sq/ft to the overall size 'of the combined parcel. Let's not be short sighted with our plans at the front end and regret our decisions a couple short years .in the future. 2) You indicated that the Fire Department will be occupying. the existing building at 198 `D' Street for several More,years. We all recognize that these building plans take time. Even if we had a guaranteed site identified :and purchased today, the Fire Department staff estimates that it would be three years before we ever occupied the building to be constructed on the site. Relocating Station 1 is not a new idea. The building is 65 years old. You have to think that the subject has come up more than once .over the years.' Attached is, a memo I sent on August 23, 2002 and it refers to an earlier memo dated November 15, 1999. This existing building is too small, seismically unsafe and not suitrn ed to today's modefire service. Can we make it work? Yes! Every day we will. be here, providing service to the community. However, there will come a time when we have to ask how long is too long --- how old is too old? The quality of the service is partially predicated on the quality of the °facilities that house the service providers. The commercial development planned for the neighborhood is "enormous. Thousands of square feet of commercial space and hundreds of residential units are being developed. Traffic along `D' Street is already very heavy. - Add, to the current levels the added traffic brought in by the development and the Fire Department will be seriously impacted. - Also attached is the monthly response ,statistics for ten years.— 1-993 through 2002. The Fire Department's annual responses have increased by 93% over that ten year period. The average annual increase equals 7,,7% .for each year. If we extrapolate'those numbers out five years in the future, our responses will increase by over. 38%. 'This volume ,of emergency. incidents will be hard: to accommodate from the current station location andwith our existing staffing levels. If, a view ,building on land,, we! already own is three years in development, it would behoove the City to take aggressive steps toward that goal. Subsequently„ :Stations 2 & 3 will need capital improvements to accommodate an expanded and diverse workforce. Thanks Mike .for your continued attention to this issue. �J David class Mayor Keith Canevaro alike Harris Mike Healy Bryant Moynihan Mike O'Brien Pamela Torliatt Councilmembers Fire Department 198 "D"Street Petaluma, CA 94952 Phone (W) 778-4390 Fax (707) 762-4547 CITY OF PETA,LUMA Possr OFFICE. 'Box 61 PETALUMA, CA 94953-0061 June 3, 2003 r To: Mike Bierman., City Manager' From: Chris Albertson, Fire Chief DRAFT DOCUMENT Fire Headquar..ters/S'tation I Re=lo,eation Currently, the Fire Department Headquarters is located at 1,98 Street (@ Second' Street). Constructed in 1938, this 65 year old building is .9,50.0 square feet and occupies a lot that- is 118,500 square feet. In 1938, the country was .recovering from the Great. Depression. City leaders then could not Have envisioned that in the twenty- first century municipal fire protection, or the unheard of concept of,pre-hospital emergency medical care, would be provided to the community from this same, building: Today's modern fire service far exceeds the service expectations in 1938. A few of the most. obvious examples: ® State and .Federal safety mandates ® Emergency Medical Services ® Hazardous.Materials response e Urban Search,an& Rescue expectations ® Expanded building and safety code enforcement ® Diverse workforce The Petaluma Fire Department and the services they provide have outgrown and exceeded the usable capacity of 'headquarters' current location. Wth.the surrounding urban re -development currently under construction, the time has come to identify a new location for ,the fire :headquarters building and begin construction on a building suitable for the next 50 years. 'The Fire Departmet Staff does riot- to be architects. However, we do know our n existing needs, Cal -OSHA requirements, industry standards, and we can make educated estimates as to future service,.projections. Toward that end, attached, you will find (appendix `A')'identifying the square footage for the. new.fire headquarters, totaling approximately 20,000 square feet. Fire Marshals Once r 1 English Street The attached sample drawing indicates ..a building 120' deep and 13 F' across the front. Petaluma. CA 94952 Add 80' for rear. ,yard apparatus ramps; plus adequate side yard distances for parking Phone (707) 778-4389 and driveway widths, and the lot size should be a minimum of 200' X 200' = 40,000 Fax (707) 778-4498 square feet. In April.of 2003, :members of thePetaluma Fire Department attended the Standards of Coverage Class (S.00), presented by the Office of the California State Fire Marshal. During the SOC class, the. department, participants ran several computer models for perspective station locations. - The following issues were taken into consideration: O Distribution_ — the geographic location of first due resources for all risk intervention. These station locations are needed to assure rapid deployment of resources m an effort to stabilize:emergency situations in a timely manner. NFPA Standard # 1710 requires 4'firefighters on scene within 4 minutes travel time, 90%, of the time. ® Concentration is the proper spacing of'multiple resources, so that the total response can be assembled on -scene within appropriate -time frames. NFPA Standard, 4 1710 allows 8 minute travel time for all responding units to arrive at the incident. m I.S.®:. Ratings, - ,the Insurance R_ ating Office (ISO) establishes the insurance rating for specific communities:_ A review ofFthe Fire Department's operations and capabilities accounts" for 506/o of the total .classification. ISO focuses on the fire "department's' first alarm response and initial attack to minimize potential loss. Here, ISb; reviews such items as engine companies, ladder companies, distribution of fire stations; equipment carried 'on apparatus, pumping capacity, department staffing;. and training. ® Reliability — the amount of times that emergency equipment is/not available within • :its designated response - area, including engine companies and ambulances, requiring response by more, distant secondary units. Accurate statistical. data does not exist for this., item. Eventually, inforrnation derived from the Computer Aided Dispatch (CAD) system, will assist in answering these questions. ® Target Hazards and Fire -Load - the fire hazards related to the historic downtown :area due . to the age._of the structures, the fire loading or occupancies, potential collapsibility, construction type/s, proximity to other buildings, and historical significance. In fact, the geographic location of the current Fire Headquarters adequately addresses the criteria `above. It is the size and age of the structure, and the location that present its biggest negative issues. The following' fire `chiefs, who have, recently constructed new fire headquarters, have unanimously'iridicated that a mirii'mum lot size, should be one acre (43,560 sq/ft)"and planning for. 50 years, one "and half acres was preferred. These fire chiefs include: e 'Ron Collier, Fire Chief for the Windsor Fire Protection District e 1Vlike Cahill, Fire Chief for the City of Sonoma ® Jeff 'Meston, Fire Chief for the Novato Fire Protection District ® Frank Ortiz, Fire Chief for the City of Santa Maria 2 • Based on the criteria above, the SOC class participants focused on an area bordered by ,the Petaluma River on the east and Petaluma Boulevard on the west - `.D' Street on the north and `G' Street on the south. Within the geographic area stipulated the SOC group, four possible locations were identified for consideration (parcel maps attached): 1-A — Bordered on the north by the south wall of 321 Second Street, utilizing `F' Street -between First and Second (closing this street), and running. south to 421, Second Street on the west and to `G' Street on the east. This total parcel encompasses 78,000 square feet, or just short of two acres. This proposal requires the closing of `F.' Street from First to Second ' and the purchase/relocation of Hamilton Cabinets at 401 Second Street. Given the size of this preferred location; several variations can be reviewed further. One option would require moving .Hamilton Cabinets to the N!W corner of `G' and'First Streets. This would still, allow 66,000L remaining square- feet. 1-B — Place the fire department's northern boundary along the southern wall :of Hamilton Cabinets, 401 Second Street. This reduced parcel provides 49,000 square feet. 1-C -- A combination of 1-A & .1- B above, allowing fora 37,800 square foot parcel. 1-D -- Squared off property from the southern wall of Hamilton Cabinets to the :northern property line at .421 Second Street.. This parcel only'provides' 3.0,800 square feet and. would.require a.three story building design. 1-E — Same as 1-D above except, moving the southern property line to the south side of 421 Second Street. This would total 44,800 square feet. 2 --- The east (river) side of `F' -Street and First Street. This 40,400 square foot parcel, is owned by Basin Street Properties. Basin Street would have to be open to a reconfiguration for the proposed riverfront residential units. Also, the storm drain outfall .from the end of `F' Street would_ have to be placed underground. 3 --- The parcels currently, occupied by the Casa Grande Motel and North Bay Landscaping , at 307 and 3.15 Petaluma Blvd. South. These two combined parcels. equal �28;40.0 square feet, or significantly below the recommended parcel size. Two options are also possible here: 1 Include the lots where there are currently small single family homes located along `E' Street, between Petaluma.Blvd.-zrid Second Street. This would add approximately 1.0,000 square feet to the project 2. Consider a 3-story building design,, primarily providing .for apparatus storage and off street parking on the ground floor. 3 • 4 --- The S/E corner of `D' Street and Petaluma Blvd., tucking around the Veterinary Clinic at .203 `D' Street and .running south along Petaluma Blvd to north wall of Westgate Realty at 221 Petaluma Blvd South.. This 38,0.0 square foot property would require displacing several small single family homes and the Petaluma Coffee Company on Second Street. Another issue -that would need to be addressed is "soil contamination" ,fiom'the previous Unocal operation., Why do we need 4o act now? ® ° Basin ' Stree,t properties is on the fast rack toward building their combined business and residential projects, and a five story parking garage on the property/ies surrounding Station 1. o The Petaluma Central Specific Plan is close to adoption making this proposed area even more valuable to developers. In 1993, the Fire Department responded to 2,481 incidents. Ten years later, in 2002, the Fire Department responded to 4,778 incidents, an increase of 93%. Over this ten year period; the incremental annual increases ranged from 1.8% to 20.3%, for an average of'7.7%o increase in emergency responses each year. If we project the average of 7.1%' out for five more years, by 2007 we will be responding to anestimated 6,924 calls a year, or a 45% increase over 2002. A majority of these .emergency calls are in Station 1's district and the current location 'is not going to allow for this type of,increase. ]Recommendation — I strongly recommend that as soon as possible the City of Petaluma secure a suitable parcel of land designated for the Fire Department — hopefully in one of recommendation # .1 configurations.. Working in cooperation with Basin Street Properties, the City needs to act aggressively while there are still some available parcels left in the designated area. Subsequently, with a parcel of land designated for the 'newFire Department Headquarters, a timeline could be established for securing RFP's -for architectural assistance and planning, and eventually construction. 4 Appendix - A ,New Headquarters Station Ground Floor Second Floor Apparatus Area Length 'Width Sq Ft Area Living Quarters Length Width Sq Ft Area Four double d0ftbays with Kitchen . , 24 30 720 stora a area on both sides- -80 75 6000 Dorms (10) T5 15 2250 .. Dining Room 15 20 . 300 Office Area Day Room 30 30 900 Chiefs'Office 20 24 480 Storage 10 20 200 B/C Office 15 30- 450 Laundry 10 10 100 Entry Foyer (antique apparatusj 20 30 600 Physical Fitness Rm 20 30 600 Secretary Office 15 20 300 Pantry 5 15 75 Training Office 15 20 '300 Bathroom 25. 25 625 EMS Office 15 20 300 Bathroom 20 20- 400 Captain Office 15 20 300 6,170 Fire Prevention Offices 24 36 864 Meeting Room 24 40 960 Medical Supply Storage 15 20 300 Turnout Storage 12 20 240 Air Room 20 30 600, Shop Area 20 25 500 Bathroom 15 15 225 Bathroom 15 15 225 6;644 Total Square Feet of Ground Floor Footprint 12,644 Total Square Feet of Second Floor 6,170 18,814 Total Building Sq. Ft.. 75 >� 120 JApparatus room with, *bays and 16' of 'storage on sides - 6,000 sq ft V • n E:Iez VO kmcdermo 5/25/2003 m '4L %/Iis/�� �\ • 31LiI4. 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'/`••'`r'. �`J RPM. tip; � 13 X., 44 \\ / LTA- �;� ' ��• fir' 01F \ � \ ♦ �\. .v"'+��,, '. e streetIV ', ... ® City Li t 'n+ s DBuilding Foot parcels Prints Creeks riveI3:33, m ^ gibs ��s QjYlS�or) l u rban Growth Soundary By Geps�-1 artrnet City of PeWu a; California . MEMORANDUM Fire Department, 198 D Street, Petaluma CA 94952 778-4390, Fax 762-4547 DATE: August 23, 2002 TO: Gene Beatty, Assistant City Manager Paul''Marangella, Director of Redevelopment Mike Moore, Director of Community Development FROM: Chris Albertson, Fire Chief SUBJECT: Fire Station# 1 .... 198 D Street I have spoken to each of you individually about the condition ire Station # 1 and its continued suitability as a working fire station and admini ive headquarters. The building, was originally constructed in 193'8. F , service fire protection for the City of Petaluma has, evolved significantly over the past ¢4 years. As we look to the future, this building will not meet projected service demands, or safety code requirements. It was suggested that the fire department secure the services of a licensed civil engineer and get some. factual data about the condition of the building. The Fire Department was+ able to find such a -report in our files, dated November 10, 1999 (attached). You will see by the internal cover letter, three options were then proposed. I believe ,that these are the same. three options available to the City today. - I believe that "Option C' remains the most appropriate. Currently, Fire Station # 1 is deficient in: o storage, ® administrative office space, • living accommodations for a diverse work force, ® energy efficient windows, © seismic safety considerations. Currently, we are seeking bids for required safety improvements for.,our large apparatus, bay doors and replacement of the 1938 windows on the�second floor with modern, energy efficient, windows. The civil engineer also provided some pencil notes with his report. Those notes indicate that seismic,safety issues could cost in excess of $250,00,0 ..... 199.9 dollars. I recognize, that we are not going to fix this situation anytime soon. However,.once the new City Council is seated, 'this .is a long-term issue that requires their attention, policy direction, and priority with a time line. I seek you assistance in pursuing this goal. DATE: TO: FROM: SUBJECT City of Petaluma, California MEMORANDUM Fire Department, 198 D Street, Petaluma, C4 94952 7 78-4.3 90, Fax 7624547 11/ 15/99 Terry K: Krout, Fire Chief Robert E.-Gloeckner, Battalion Chief Structural Engineer Report —Headquarters Fire Station Attached is the preliminary',structural engineering,investigation and evaluation report from Clark and Associates regarding Headquarters Fire Station.' as requested by the City Manager. Please keep in mind that this report .is a preliminary' report and Rob Clark bases the recommendations contained herein on visual observations and review of the fire station and the original building plans. Pages two and three summarize the conclusions and recommendations of the engineer and emphasize significant concern for the structural integrity of the _front wall of the fire station should a significant earthquake occur. The engineer states, "The current structural condition of the front wall of the apparatus room poses an unacceptable risk.. MINOR RACKING OF THE COLUMNS WILL JAM THE MAIN DOORS. - A.MAJOR EVENT WILL LIKELY RESULT IN. COLLAPSE OF THE FRONT- WALL. EITHER CASE WILL RESULT IN THE TRADING OR CRUSHING OF THE ESSENTIAL EQUIPMENT". The engineer further explains' that additional structural °investigation is necessary to determine the full extent of the structural integrity of the building. He also briefly makes note of several recommendations to correct obvious deficiencies iri the building. The cost of these recommendations is not known, however they would probably easily exceed $100,000. The options at this, point are as follows: A. Do nothing,; live with the risk which when considering the nature of emergency services and, disaster,preparedness is probably unacceptable. B. `Request ,an. RFP from,,various structural engineering companies to, determine the full extent- �of the structural integrity of the building and' recommendations/cost estimates to correct" the deficiencies. C. Consider relocating ,the Headquarters Fire Station to a new location. Relocation could provide: shorter response times to west Petaluma. Option C -is an option that ,should be discussed with the City Council, especially in light of the interest in revitalizing the downtown area. However, from an immediate and practical point of view, option B. offers the best. short-term solution. Month 1 19931 1,9941 19961 Jan. 238j 1:97 j 2551 Feb. --}1194 , _ 1831 1931 Mar. j 1.83 1' -2051 2641 April I 1921 11811 ,2111 May 1, 192I 2111 192] June 11811 2-28 , 1 2261 . July 217 2051 '2Z2 I Aug. 203.1 . -24,21 Sept. ;1 2111 - .2281 2391 Oct. 2171 229:1 2401 ,Nov.---- 2391 2321- 2461 2061 2241 2621 Totals 1 24811 2526.1 2792 PETALUMA WDEPARTMENT MONTHLY STATISTICS 19961 1997.1 19981, 19991 2371 268 1.. - -2-62,1; 3361 f 2-1 ,9-- 2 '64;1' - 2581 3101 2541, - 3411 214-1, 2251 226] 3391 1'99'l 2461 '2-2 2581 _3241 264`1, 4-- .269;j 334,1 2�54.[ 271 3141 3651 I- 321511 3361 2 37 2181 2q4i- 3391 2511 .2311 8361 3061 2131 '2551 3271 31`51 2281 2391 3491 3591 26971 28861 34721 46041 20001 20011 20021 349 359 39.6'1' 3291 3611 '395] 3461 4151 3821 2961 3391 3511 3401 4201 -394,1 3781 3691 4110,1' 4051 4091 ,3561 385,11 373 I- 3951 3761 4451 3511 4061 3921 3781 3791 4371 4,161 4141 420I 43671 46281 47781 d 2003 353 375 376, OA�