HomeMy WebLinkAboutAgenda Bill 3.B 04/05/2004dm& dim
'Pr H
CITY OF PETALUMA, CALIFORNIA
A .
AGENDA HILL
April 5, 20
Meeting Date:
Agenda Title Public Hearing To Receive Comments On The 2004-
1 2005 Proposed Action Plan And Adoption Of A Resolution
April 5, 2004
I Approving The Community Development Block Grant Action Plan
And Authorizing The City Manager To Sign All Documents
Meeting Time X 3:00 PM
Required By The Department of Housing and Urban Development
❑ 7:00 PM
(HUD)
Category (check one) ❑ Consent Calendar X Public Bearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Department/Division
Director
Contact Person
Phone Number
Community
PaulMarangella
Bonne Gaebler
778 -4484 (Direct Line)
Development Block
Grant
(CDBG)
Cost of Proposal $595,000
Account Number
Fund 2110
Amount Budgeted $ 426,000 (2004 -05 CDBG Entitlement)
Name of Fund:
$ 169,000 (Program Income)
CDBG
$595,000
Attachments to Agenda Packet Item
Exhibit #1. FY 2004 -2005 CDBG Requests and Recommendations: Table Format
Exhibit #2. Requests and.Recommendations: Narrative Summary
Exhibit #3. Resolution Approving Action Plan and Budget
Summary Statement The City of Petaluma is an "entitlement jurisdiction" under the Community
Development Block Grant Program.. Under that designation, the City is entitled to an annual allocation of
funds from HUD. Petaluma's 2004 -05 entitlement was decreased by $12,000 this year due to federal
budget constraints. The funds must be utilized on activities which benefit low and moderate- income
persons. Within that broad definition,' HUD defines eligible activities and the City Council allocates funds
to community -based organizations that implement projects and programs which fit the Council priorities.
Those priorities are outlined in the. 2000 -2005 Consolidated Plan, the document required by HUD to serve
as our five -year strategic plan.and application for federal funding.
Recommended City Council Action /Suggested Motion Conduct a public hearing to receive comments
on the 2004 -2005 proposed Action Plan and adopt a resolution approving the Community Development
Block Grant projects and authorizing the City Manager to sign all. documents required by HUD.
Reviewed bv Financ . Director:
Reviewed by City Attorney
Approved by City Manager:
ate:
e 7;
,� 7 Date:
IL I ,MLZ. 4
Today's Date
Revision # aAh bdie"Revised:
File Code:
March 8, 2004
#
Cdbg staffreport
WE
S \CDBG Program \CDBG 04 -05 Documents \cdbg staff report.DOC
CITY OF PETALUMA, CALIFORNIA
APRIL 5, 2004
AGENDA REPORT
FOR
PUBLIC HEARING TO RECEIVE COMMENTS ON THE 2004-2005 PROPOSED
ACTION PLAN AND ADOPTION OF A RESOLUTION APPROVING THE
COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN AND
AUTHORIZING THE CITY MANAGER TO SIGN ALL DOCUMENTS REQUIRED BY
THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD).
1. ExECUTIVE SUMMARY The primary objective of the CornmunityDevelopment Block
Grant (CDBG) program is the development of "viable urban communities, by providing
decent housing and a suitable living environment and expariding economic opportunities,
principally for persons of low and moderate income." As jurisdiction
under the Community Development Block Grant program, the City of Petaluma is
entitled to an annual allocation of funds from the Department of Housing and Urban
Development (HUD)-to be utilized on activities which fulfill. that national objective.
Requests for funding for projects and programs must address not only the national
objective, but also the Council's local priorities as outlined in the 2000 -2005
Consolidated Plan, the document required by HUD to serve as a five -year planning tool
and as our application for federal funding. Those priorities are:
1. Serving Petaluma''s homeless population
2. Provision of rental units, particularly those with, supportive services
3. Access improvements for persons with a disability
4. Promotion of housing choices and opportunities
5. Provision of childcare programs which aid in welfare -to -work
6. Provision of work assistance programs which aid in welfare -to -work
7. Provision of projects and programs which encourage principles of sustainability.
2. BACKGROUND Having a designation as an entitlement community allows the City to
not only receive direct funding from HUD for the Block Grant Program, but also to apply
directly for statewide and other federal housing funds. Since we gained entitlement status
in 1994, the City has allocated $3,100,000 in Block Grant funds and nearly $6,500,000
via five HOME program grants, a $250,000 BEGIN grant for first -time hornebuyers, four
HUD grants for seniors and persons with a disability and four Continuum of Care
homeless projects.
The Petalu ma,Block Grant application process consists of a public notice, application
packets to community agencies and other city departments, a technical assistance
workshop, and one -on -one application assistance to any group which requests it. Twelve
applications amounting to $675 were received from nonprofit and governmental
agencies: 'A;syriopsis of each application is included in Exhibit #2. (If you wish to see
one or more complete applications, please feel free to call Bonne Gaebler at 778 - 4484.)
2
The City's entitlement of $426,000 is based on a complex formula calculated by HUD
and the Office of Management and. Budget. The formula includes data on population,
poverty statistics, employment information, housing conditions, and the like. There are
two statutory restrictions on the funds: (1) there is a cap of 20 %-on expenditures for
program administration; and (2) a cap of 15% on expenditures for "public service"
activities, i.e. program or "soft" costs.
Program administration expenses include Block Grant staff and support services,
consultant services to provide an update of the Consolidated. Plan for 2005 = 2010 an
Analysis of Impediments for persons with a disability, and. Petaluma's share of the
county =wide Continuum of Careprogram. Public services are defined as those which
"improve the community's facilities, such as child care, health services, drug abuse
programs, ;services to seniors, etc." This federally imposed 15% cap precludes funding of
many applicants; the nonprofit applicants are familiar with this limitation. Most of the
Santa Rosa based nonprofit agencies that apply under this category submit: an application
to fulfill,a County requirement to do so.
2004 -20.05 Entitlement $426;000
Administrative Cap (20% of entitlement) 85,200
Pullic'Service Cap (15% of entitlement) 63,900
2004 -2005 Program Income 169,000
Total Ayailabl'e for Allocation $595,000
Exhibit #1 outlines, in table form agency requests, staff recommendations and totals.
Each, applicant has, been notified of the public hearing, and representatives from each
agency`have been invited to attend, present information if they wish and be available for
questions from Council.
Some of the applicants who cannot be funded due to the limitations of Block Grant funds
will a pP Y 1 for:funding from the Petaluma Community Development ,Commission Low -
Mod Housing Fund. The Housing Program and Budget will be presented during May
budget workshops.
ALTERNATIVES
1 Approval of project and program allocations as presented.
2. Modify allocations within program guidelines.
4. FINANCIAL IMPACTS "The Block Grant Program is fiscally self- 'sustaining. All
administrative„ project, and program expenditures are covered by the entitlement.
revenues.
5. CONCLUSION In accordance with CDBG regulations, the City of, Petaluma will
publish its 2004 -2005 Action Plan. Staff will respond to any community questions and
comments: The Action Plan will be submitted, to HUD by May 15, 20.04; :funds are
available as of July 1, 2004.
A
•
O r
S : \CDBG Program \CDBG 04 -05 Documentslcdbg staff report.DOC
i
6. OUTCOME& OR PERF ®RMA .CE MEASUREMENTS TIIAT WILL IDENTIFY
SUCCESS! OR COMPLETION: 110) will approve the City's 2004 -2005 Action Plan;
the nonprofits and City Departments will complete the projects and programs, which have
been approved; the low- income citizens for whom the program is targeted will receive
benefits which enhance their quality of life.
7. RECOMMENDATION
(1) Conduct a..Public Hearing_to receive comments on the 2004 -2005 proposed Plan
of Action, which outlines the City's intentions for expending Community Development
Block Grant Funds.
(2) Adopt a resolution approving the FY 2004 -2005 CDBG projects for the City of
Petaluma. (See Exhibit 43.)
•
in
EXH T #1
2004 -2005 CD 13 PROPOSALS
Agency
Project
Description
Funds
Requested
Staff
Recommendations
Difference
1.
City _
Program Admin.
85,200
85,200
p
Library /ADA
20,500
20,500
Senior Center
20,000
20,000
Family Shelter /roof,boiler
85,000
85,000
2.
Comm. Resources
Access/Disabled
75,000
75,000
p
For Independence
Housing
3.
COTS
Family Shelter
100,000
68,0.00
(32,000)
restrooms, kitchen
-
4.
PEP
Rehab /Senior Housing
67,954
67,000
(954)
5.
Rebuilding Together/
Rehabilitation/
100,000
100,000
p
Christmas In April
Seniors/Disabled
6.
VietNam Veterans
3 Rocca/Additional rehab
10,364
10,000
(364)
(Requests 6 -11) are all subject to the 15% public
service cap)
7.
PPSC
Fair Housing
32,000
32,000
p
8.
PPSC
Seniors Meals
31,900
31,900
0
9.
Service Outreach
Family Connection
20,000
0
(20,000)
Motivation Empower
10.
Sonoma County
Family Self-
3,000
0
(3,000)
Housing Authority
Sufficiency
11.
Social Advocates
Youth Shelter
10,000
0
(10,000)
For Youth (SAY)
12.
YWCA
Safe House
15,000
0
(15,000)
2003 -2004 TOTALS
$675,918
$594,600
($81,318)
S: \CDBG Program \CDBG 04 -05 Documents \cdbechart.DOC
" EXHIBIT #2
SUMMARY OYREQUESTS AND I RECOMMENDATIONS
(Correspond in Numbering to Table in Exhibit #1)
The City of Petaluma;is requesting a,total of $210,700 for the following:
A. $85,200 to administer the CDBG program: The administrative funds are
utilized for, salaries supplies, consulting services, Block Grant's share of
intragovernmental_ transfers, etc. Additionally, this year'the City must update the 5-
year Consolidated,Plan, the Analysis of Impediments (document reporting on barriers
for persons with a disability), our share of the County =wide Continuum of Care
Program.
B. $20,500 to assist in :the; remodel of the Petaluma Library. Block Grant funds
will be utilized for a portion of•the improvements related to requirements of the
Americans with Disabilities Act (ADA).
C. $20,000 to fund a portion of the senior center remodel on Novak Drive.
D. $85,000 to replace the roof and.b6iler at the Family Shelter at 1.500 S.
Petaluma Blvd.
Total Petalumans served: N/A
Staff recommendation: $210,700
2. Community Resources for Independence (CRI)'has requested $75,000 for its
program of "housing accessibility�modifications" which helps eliminate barriers in homes
of persons -with disabilities: It has been estimated that keeping individuals safely in
their own homes and out of convalescent hospitals saves taxpayers thousands of dollars
per month and !greatly enhances the disabled person's quality of life. CRI is the only
organization in Sonoma County with a ,grant program for housing modifications.
Total served; 20 households
Staff recommendation: $75,000
3. The Committee On Thee ^Shelterless (COTS) .has requested $100,000 to
complete needed maintenance on two COTS - operated facilities both of which are owned
byth_ e 'Cityof Petaluma. The proposed scope of work includes remodel of the living
room bathrooms and the kitchen at the Family Shelter ($,68,000) andxeplaeing the garage
roof and house siding on one of COTS'' transitional housing ' ($32,000). In order to
maximize. our CDBG funds, the. transitional: housing rehabilitation! will be funded from
the Coty's Housing Fund, an eligible activity under that program.
Total.. served: 450 individuals annually
Staff recommendation: $68,000
0
S: \CDBG Program \CDBG 04 -05 Documents \cdbgsummary.DOC
M
4. Petaluma Ecumenical. Properties (PEP) has requested $67,954 to complete
needed rehabilitation projects at certain of their properties: replacement of windows;
breezeways, - flooring, driveway sections, screen,doors, and some landscaping.. Also due
to the ageand condition of their'oldest properties, the sewer lines are in need treatment
and cleaning.
Total Served;: 39 'residents
Staff recommendation: $67,000
5., Rebuilding Together with Christmas in April has. requested $100,000 for the
rehabilitation and refurbishment of homes and_nonprofit :facilities serving °very low
'income-residents. Rebuilding Together. holds an,.annual rebuilding day (this year,
Saturday, April 17) when volunteers from the.Petaluma business and professional'
community j om with Petaluma residents in ,the barnrasing tradition of rieiglbors, helping
their low- income,elderly, or disabled neighbors: The agency now serves our community
all year round by filling home emergency repair requests with voulunteer Tabor and
purchased or donated materials. .
Total- served:, 1,00 individuals
Staff recommendation $100,000
6. 'Vietnam Veterans of California (VVQ has requested $10,364 to continue the
rehabilitation of the 4- bedroom home locate dFat43 Rocca owned by the'Cityof
Petaluma. The house is utilized as a transitional home to previously-homeless,rnale
veterans who are enrolled in the; agency'".s <e-mployment and training program. The scope
of work on the' exteriors includes installation•of gutters; downspouts and energy
conserving awnings and installation. of -pantry cabinets and garage storage cabinets in the
interior:
Total. served: 9 veterans
Staff recommendation: $1
Reguests'742 are all'subiect to4h'e 15% yublrc , serviees - cap
7. Petaluma People Services° Center' (PPSC) has requested $32,000 to administer
the City's Fair, Housing Program, ,a requirement for all entitlement jurisdictions. PPSC'
Fair Housing. Program, offers tenant /landlord education and mediation and is a:component
of their. Homelessness Prevention and'Housirig Services' Department. Fair Housing offers
free,, non - biased service available to all tenants and.landlords who live in:or own.property
in,Petaluma. Troblems "relating to rental housing such as, eviction, rent increases,
discrimination, ,etc. are issues which PPSC deals with''for the City 'on: a daily basis.
Total, served 320
Staff recon mendation: $32
4 W
-7,
It . t.
8. Petaluma People Services Center (PPSC) has requested $31,900 to continue
PPSC's Home.Delivered Meals Program. This program provides'homebound elders a
daily hot meal and security _check,, nutritional assessments and, when needed,
individualized counseling by a registered dietician. This program by PPSC is dedicated
to bridging some of the our growingpopulation of frail elders face on a daily basis.
Total Served: 6,000 meals delivered
Staff recommendation: $31,900
9. Service Outreach Motivation Empowerment has requested $20,000 for its
program entitled "Family Connection," which recruits and trains ~teams of volunteers to
work with homeless families as they leave shelters. The families; volunteer teams, and a
professional caseworker meet to assist the family in - developing. goals and ways to achieve
them; they also help the families to find affordable housing. The °HUD- imposed
limitation on public service funding prevents funding of this program.
Total served: 50 -60
Staff recommendation 0
10. The Sonoma County Housing Authority submits an annual,request for $3,000
for its Family Self - Sufficiency Program, developed to provide employment opportunities
and supportive'services for low - income families. As in the past, staff recommending to
not fund this request „for the following reasons Petaluma agencies provide these services;
public service funds are limited.
�. Total served: 30
Staff recommendation: 0
11. Social. Advocates for Youth (SAY) is. requesting $10 ;000 to support their Ripley
Street Shelter, a 6 -bed, 24 7-hour residential facility for runaway, homeless and street`youth
ages 12 -17. The shelter provides homeless youth with a'variety of services including
food, emergency - housing, counseling services; etc. Youth. are referred to SAY by police
agencies, schools, friends and by self = referral. In 200'1; Petaluma.youth filled 6 % of the
shelter bed spaces. Public Service funding limits our ability to fund this
worthwhile project.
Total served: 13 -16
Staff recommendation: 0
12. The YWCA of Sonoma County is requesting $15;000to fund the YWCA Safe
House. The Safe House addresses. the need for emergency shelter among families fleeing
imminent danger of domestic violence. Safe, confidential shelter' is matched with family
advocacy case management, support and resources to As survivors of domestic
violence in reclaiming their lives, and the lives of their children from the cycle of
violence which often -leads to homelessness. This is a most worthwhile program but
public service funding limits our ability to fund it.
Total served: 22 over a 12 month period
Staff recommendation; 0
3
t '
EXHIBIT #3
APPROVING THE 2004 -2005 ACTION PLAN OF THE PETALUMA
CONSOLIDATED PLAN STRATEGY AND PROPOSED USE OF COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
WHEREAS, the City of Petaluma is an entitlement, community under the jurisdiction of
the Department of Housing and Urban Development (HUD) Community Development
Block Grant Program; and
WHEREAS, as part of the Consolidated Plan Strategy HUD requires an annual Action
Plan which is comprised of the community's projected use of Block Grant funds to
address community needs; and
WHEREAS, the Action Plan priorities as adopted in Resolution No. 00 -63A include the
following: (1) serving Petaluma's homeless population (2) providing rentals for low-
income households (3) improving access for persons with a disability (4) promoting fair
housing (5) providing programs which enhance child care capacity and (6) providing
programs which assist people in finding employment to go from welfare to work; (7)
provision of programs, projects, or facilities which encourage and implement principles
of sustainability; and
WHEREAS, all projects and programs which are proposed for funding address one or
more of those priorities; and
WHEREAS; a public hearing was noticed and conducted to hear comments from the
community on the proposed projects and programs and the City Council found the
proposed funding plan to be consistent with the Consolidated Plan;
THEREFORE BE IT RESOLVED by the Petaluma City Council that the Action Plan
as shown below is approved and adopted for FY 2004 -2005:
is
S: \CDBG Program \CDBG 04 =05 Documents \CDBGRESO.DOC
l
I
AGENCY
City of Petaluma.
PROJECT
A. Program, Administration
B., Library /ADA
C..Sembr Center
D. Family Shelter
Community Resources For Access for Disabled/
Independence Housing
Committee On The Family Shelter
Shelterless Homeless Facilities
Petaluma. Ecumenical
Properties
Rebuilding Together
Petaluma People
Services Center
Property Rehab
Housing Rehabilitation
Fair Housing
Petaluma People
Service Center
Vietnam Veterans Inc.
TOTAL
Seniors/ Home
Property Rehab
ALLOCATION
$85;200
$20,500
$20,000
$85,000
$75,000
$68,000'
$67,000
$100,000
$32,000
$31,900
$10,000
$594,600
BE 'IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute the required Standard Form 424 and to submit that and all other required forms
and, certifications to HUD; and that in the event of budget changes due to a reduced grant
allocation or project /program changes, the City Manager.is hereby authorized, under the
provisions of the City Charter, to transfer appropriations between the programs listed in
the Action Plan.
is .
S: \CDBG Program \CDBG 04 -05 Documents \CDBGRESO.DOC