HomeMy WebLinkAboutAgenda Bill 4.E 04/05/2004Crry of PF TALumA,•CALIFORNYA
AGENDA B
4
4
Agenda Title
: Meeting Date: .
Resolution A
Approving Street Closures for Antique.Faire'for Sunday,
Aprit �05, 200
April 25, 2004: Fourth 'street between "B" Street and Western
Avenue; Kentucky Street between Western Avenue and -Washington .
Meeting Tinge ; 3 :WPM
Street and the "A" Street Parking Lot 'between Fourth and Fifth.
❑ 7:00.PM
Street.
Category (check one) Coa�sent Calendar ❑ Public Reaa*iug ❑ New Business
❑ Unfinished Business ❑ Presentation
IDepartanent
IDirector
Contact Pe on:
one Number
.Police Depa rtment
p
Chief Steve'- od �
Lieuten a
778 -445 `1 -
Cook
Cost of Proposal
Account Number
$ 1,303.80
001- 400 -2113- 4120
Amount Budgeted
001-400 -3302 -4120.
$ 0.00
Name-of,Fund : .,. .:
Police OT, Public Facilities
Attachments to Agenda Packet Item ,
1. Staff Report
2. Special Event Perimeter Maps (Attachment "A ")
3. Event Applications (Attachment "B ")
4. Applicant Insurance documents (Attachment "C ")
5. Resolution (Attachment "D")
Summary Statement
The Police Department is requesting, street closures for the purpose. -of establishing special .event.perimeters
for the annual Antique Faire. The Petaluma Downtown Association has submitted the only application for
this event. The Petaluma Downtown Association will be sponsoring food vendors; however there will be
no alcohol vendors for this event. As a for -profit event, Council may wish not to waive City fees.
Recommended City-Council '_ Action /Suggested Motion
Approval of Resolution
Reviewed by Finance Director:
Reviewed bv Attorney:
e
Al2 Kititv Manager:
Date:
Rate:
Today's Date
Revision #and Date Revised:
File Code:
CITE OF TA .'tT A, C.AILIE'O1l A
APRIL 05, 2004
AGENDA REPORT,
FOR
Resolution Approving Street Closures for Antique Faire for Sunday, April 25, 2004:
Fourth Street between "B" Street and Western Avenue; Kentucky Street between
Western Avenue and Washington Street ;, and'the "A" Street Parking Lot
between Fourth Street and Fifth 'Street.
1: EXECUTIVE SummARY
The Petaluma Downtown Association., is sponsoring the annual Antique Faire on Sunday, April 25,
2004. The Petaluma Downtown Association will be sponsoring food' vendors; however, there will be no
alcohol vendors for this event. The Petaluma Downtown Association<has limited the area of the Antique
Faire to include only the listed street closures. Water Street and Western Avenue will remain open this
year as opposed to years past. -
The Police Department ,is request_ ing' street closures for the ;purpose of establishing special event
perimeters for this event. Street closures will be as :follows for Sunday, April 25; 2004. Antique Faire:
Fourth Street between B " Street and
" " .Western Avenue; Kentucky_ Street between Western Avenue and
- Washington Street; and. the "A" Street Parking Lot between Fourth and Fifth Street.: The Chief of Police
recommends Western Avenue -.remain open to vehicular traffic: -and barricades be placed on Kentucky
Street at Western Avenue to assist with crowd control. This recommendation is due to concerns from
local businesses regarding lost revenue when Western Avenue is closed.
The Petaluma Downtown Association will be required to monitor the event and ensure that vendors
without permits or permission be asked to leave. The Police Department can assist in. this activity if
needed. The Petaluma Downtown Association will allow for a loading and unloading area within the
event perimeter to prevent vendors.from blocking traffic on Western Avenue, .Washington Street, or "B"
Street. Finally, the Petaluma Downtown Association should provide the Police Department information
regarding the location of the event organizers or monitors during the event. If problems occur during
the event, the Police Department may need to quickly contact event representatives.
The.Petaluma Downtown Association has submitted a copy of its umbrella Insurance Police that is valid .
for all of its events (Attachment: Q.
Total cost to the City of Petaluma' is estimated to be $1,303.80. This cost is to pay the salary and
benefits for a . Sergeant, Police Officer, Community Service Officer to complete the towing and a Public
Facilities employee to create: and post the"'No Parking" signage. It is recommended the Council adopt,
the resolution approving the street closures, but not waive fees due to the nature of the event.
2. BAcKGRou1 D
• The Annual Antique Faire on Sunday is from 8:00 a.m. until 4:00 p.m. This one -day event brings
thousands of people into the downtown area. In previous years, the. Police Department has helped
facilitate this event by providing street closures, traffic direction, and crowd control. Unauthorized
vendors have caused safety problems and have interfered with the event in the past years.
S
•
M rMP ONLY 1 �r
•
�� 0
Petaluma Police Department
PPlicati ®n f ®r Speciail `Event Petit
-lase
Sponsoring Organization or°Grcup: (Name) . PeTa (U mot Dow d own �SSOG•
PeWom'a B(Ud. No., 4 .-M-1345.
Address Telephone
Applicant or Contact Person: Ting W1:111aMS saint G1s a 6DV&
Name Address
11p2�348 (0�5-U'09 52(o 14M
Work Phone Cell Phone [ ] Other
Alternate/Additional Contact Person:.
Name.
Dates) of Event: 'pnj 25 , 2004 Time of Event:' From S 0 0 4 1 % - 4' 00 P M,
s iTect of ' r ' 3 ooam -. b -DOPnn
Type of Event: (e.g., parade,. carnival, demonstration, etc.) if would like. Closure SITS'
aM 1 u �alr� — outdoors in domhwn Pebtuma tD z- ooam.. U
Address
Day Phone
Additional Contact Numbers: Work'Phone Cell Phone
Estimated number of'persons at event: 1
Estimated number of vehicles at event:
Location or Route of Event: ( Attach map of event location or route)
4-6 Sfree � m western 1�ff
VPdl�)(" SjT6' C fYOm wcsf en Ave — Waskc_n46 SO
TO BE FILLED OUT BY APPLICANT:
( ) Yes ( ) No If yes; describe:..
Will food or beverages by- served at events t
FD'UGI Veldors o �' "Sf
Will alcohol be served at event? ( ) Yes. (✓� No If yes, describe:
Have you obtained a permit for the sale of food/.beverages/alcohol? ( ) Yes J4, No ' If yes, a.
copy of permit.must be attached to this application. -A PDA does nbf SON`* bG�
Will any booths or structures be erected at event? (`✓) Yes ( ) No If yes, describe
So e/, u ►dors s�� v CM 1e3
Will there bizny sound amplification equipment at event? (.)Yes ( No If yes, describe:
1 C' Park or Recreation area? ( ) Yes {' No -
Will this event take p ace in a ity
If yes, a permit may be required (13.28:050 PMC): Petaluma Parks and Recreation Depaztment
320 N. Mc Dowell Blvd., Pet uma
(707) 778 -4380
Will this event take-place on Private Pro
perty? ,( ) Yes (. No If yes, written permission of
the landowner must be attached to this application..
Have you obtained a business license to conduct your :event from the City of Petaluma? (Yes
( ) No, If yes attach a copy of the permit to.thi.s application.
MA is 0 "nbn -pro��' oper afin�lh +he G�+ of
BLOCK PARTY INSTRUCTIONS:
lr cations must include a separate form with .the name, address, and
A pp
Block Party
signature of the residents of all dwellings along the street, which will be closed.
The permission form must include the Day, Date, and Time of the planned Block Party.
The permission: form should include a description of activities (e.g. barbecue game §, etc)
"Please note that the term "B substantial PP s disru ption Y of to traffic n ial streets. Block parties may
-
not be approved if they create a ow per 13.32.080 (A)(5).
2
AADD)1 ONAI.JNFORMATION REQUIRED FOR APPLICANTS TO CONDUCT A
PAIa 'DE, BICYCLE RACE, .FOOT RACE OR OTHER RACE, Obi ANY OTHER
E VENT,
ALONG A'MOVIG ROUTE.
TO BE FR LEIID.OUT BY APItICANT: .
Assembly .time:
Location of assembly area:
Start time of paradelevent:
.End time of parade./event:
Disbanding location:
Disbanding time:.
Maximum length of parade: (in miles or feet)
. Describe.vehicles/floats: (e.g., how many, how powered)
(Attach additional 'pages if necessary)
Number and type of marching units:
Any animals in parade? (Describe)
Please provide any additional information that may be important to the event
I declare under °penalty of perjury that the above information is true and correct to the best of my
knowledge.
Signature of Applicant
3
REQUEST FOR WAIVER., OF INSURANCE REQiJIRIEMENTS FOR SPECIAL EVENTS ON.
STREETS /SI]DEWALKS (Petaluma Municipal ; Section .14.2'1;`130) OR.FOR PARK`FACILITY .
PERMITS FOR PARK EVENTS (Petaluma Municipal code Section 13.28.130)
All persons /,groups,are required to fiunish an insurance.,policy or a certification of insurance: the
City of Petaluma as an,additional insured,pa general'liabilitycoverage.- The insurar cerequuement .
will be waived for persons or groups sponsoring First Amendmem Events on city slreetslsdewalks or.
parks who ;cannot,afford to purchase ins ce for their event. First Amendment Events includes marches
and assemblies to - support/protest goveniment,policies or decisions, or to express religious or.- political
beliefs..
To request a waiver y must first determine whether your group can insurance coverage: Check
y .
with, a licensed insurance agent to determine the cost .of purchasing insurance for your event: -. If you
cletermiae you cannot afford °the premium fill out the following:
WAIVER OF INSURANCE .
1/We, hereby apply for a waiver of insurance requirements for the special event for which we/I
am/are the applicant sponsor.
I/We, believe that the event's sole purpose is First Amendment expression and that .the cost; of
obtaining insurance coverage for the event;would .create an unreasonable burden -on the'right' of
First Amendment expression:
CK FOLLOWIN .
T have applied for a Special .Event,. Permit from the Police Department
[ ] I have applied for a Park Facility Permit' from the Parks and Recreation Department.
[] Describe First Amendment purpose of event:
[✓J . I have checked th e cost of purchasing insurance coverage with a licensed insurance agent.
State name and address of agent.
X300
Nbl es j- Insu�nc PApAr6l
41lb 5 sfret San{ KoSA 95 402 .
[ ] I We request a waiver of the, insurance. requirements.
I declare under the penalty of perjury that the foregoing is true and correct>
Dated: 2� 2 /04
Applic ow t signature .
Applicant's Name: TIYIA W i1461s
Applicant's Address: G [UMa 6 W . N
Applicant Telephone: 1�j2 - X348
4
The special eve_ nt permittee/sponsor of event (hereafter called "Permittee ") agrees to
reimburse the Ci ty (h of Petaluma ereafter called '"City ") for all losses incurred by it in repairing
tY Property or replacing damage to Ci ro erty proximately caused by the'Permittee, its officers,
employees, agents (including _special event monitors), or.any .other person attending or joining
the special event who was, or reasonably - should have been, under, the Permittee'.s control.
Persons who merely attend or join in a parade or other special event are not considered by that
reason
alone to be `finder the control" of the Permittee.
•
•
The permittee further agrees to defend without costs, indemnify and,hold harmless the
City, its officers, agents and employees from all actions, claims, damages, losses and liability
arising out of or alleged to arise out of the especial event which -was proximately caused'by the
Permittee, its officers, employees; agents, including special event monitors, or any other person
attending or joining in special event who was, or reasonably should have been under the
Permittee's control.
I hereby agree to comply with the terms of the Special Event,Permit including the Hold
Harmless Agreement, and to comply with all. special_ event permit conditions.
Signature.of Permittee: Date:
If special event is sponsored by 'an organization, the police department may also requires
that this permit be signed by an authorized officer or sponsoring organization.
Signature of Officer or
Sponsoring Organization:
Date: 2- /Z104-
5
REQUEST FOR EXTRA-DUTY POLICE OFFICERS
The Police Department may require"that additional Police Officers be assigned to your 'Jal event t ' 0
que
address traffic or safety concerns. You may idso�re' st that overtime Police Officeirs.,b6 assigned to your
special,event.. When Police Officers are reclioed/requested for your event, the supervisor, responsible for
processing your ;Special Event Permit will contact the event sponsor(s), with that information; The
contita, inchid&d.below will be completed and may be required.to pre-pay the, estimated :costs for .
policing the event: ,(Non-profits - and perspn(s)_ sponsoring a special event whose primary uy 'c
yp p, 0i is: First
Amendment Expression may obtain a waiver of the four hours of police time for the event).
For Offrce a<T .
Petaluma'.
Police Department
'Estimated Budget for Contract Overtime
Esdmated.Pers6mel Costs
Police Officer Holum at an Event:
Police Officers (From: To: Minimum 4 hours each
4 hours: x $52.69 hour S210.76.
Estimated Vehicle Costs:
Police vehicle costs at the
vehicles for hours PM_ PM hours
hours x $2.75 per hour = $
Estimated Administrative Costs:
Sergeant's preparation time and Accounting services
Administrative Fee'-15% oftotal(15% of'$ =$
Total Estimated Costs of Personnel, Vehicle and Admin. Costs = $
Total costs :for the contractual services are due. by In the event of a cancellation
of contractual I
services. T he Petaluma Police De artment - Event Supervisor must be notified e n. * later than
p f3 0
24 hours - prior to the start of the event. If the event is cancelled within 24 hours, the event o'r'gwn*zer will'
pkv a minimum 2 hour perofficeT cost and the Administrative Fee.
Services, rendered pursuant to this agreement represent an
estimate of need and' are based I upon
past experience for similar events. The Petaluma Police De partment shall endeavor to mitigate posts to
event organizer by sending assigned secu ' security. personnel home early should circumstances and events
dictate less security requirements. Conversel the., Petaluma, Police Department reserves the authority to
add additional security personnel sh6uld such need.
City of PetaJumaTolice.Department
BY:
Title:
Date:
(Organization)
BY- I
Title:
Date
r"
A
Representative
NOTICE OF APPROVALJDENIAL OF
SPECIAL EVENT PERMIT
FOR OFFICE USE.
YOUR APPLICATION HAS BEEN:.
[ ] Denied. Reason for denial:
[ ] Your request for waiver of the application deadline has been denied. Reason for denial:
[ ] Approved (Please note conditions and advisements attached to the Special Event Permit.
Dated:
Chief of Police. or Designee
APPEALS
(Section. 13.32.100 of the Municipal Code)
You have the right to to the Petaluma City Council or City Manager, the police
department's denial , ofyour application for a special event permit, or a permit condition, a
refusal to waive filing deadlines, amount of fees; or ,a decision that your own insurance coverage
does not comply with the Petaluma Municipal Code. A notice of Appeal must be filed with the
City Clerk's Office no jaterrthan five days after you have received this Notice, or have been
notified that your insurance coverage does not comply.. A copy of Section 13.32.100 of the
Petaluma Municipal; Code, describing the appeals procedure can be obtained from the office of
the City Clerk.
7
etalama � OIC Department
Cn,&f.;qj of 7PAV_ : ;+
Event 'T Time
Start Time $ = o D QM . End Tine: 4.00
� m
Location of Event: 4k6 5f reef KCI+Vcky 3 + A. $t- F'Arku' 1 1
Flame of Organization or Permittee:, Na 1'0 m a D6VJh bwn gSSoG:
Chief of Police or. Msignee
I hereby agree to comply with the terms ofahe Special Event Permit including the Hold Harmless
Agreement, and to comply with all special event conditions..'
Eve6V,5 emiittee '..
Event Sponsor/Permittee
EVENT CONDITIONS° Permittee must comply with all conditions marked with an "Y'
[ ] The permitiee shall ensure that the person leading a parade or other .event along a route,
or the person in charge of any other event shall carry the, special event permit including
special'event permit conditions on his /her person for-the duration of the event..
Special Event Permit
Special'Event 'Conditions
Continued: Page2 of 3
A...General Conditions:,
[ The,permittee shall ensure that the area used for there >vent is cleaned and restored to the
same: condition as existed prior to ahe event, 'immediaitely 'following`the completion of the'
.event.
The ermittee shall obiain.a Petaluma business license for the Tanned activi from the , .
[ ]. p p tY
P.etatuma;Finance Department.
] The permittee'is responsible for- obtaining barricades�traffic cones or;other traff�'c control
devices for the event.
B. Event Monitors:
[ ] The, per uttee shall -be required to provide a minimum of Event Monitors
Event monitors are're required tovear somewisible means' of "identification .e
[ � q � g., insignia;
special clothing, arm band).
[ ] Each Event Monitor ,at the event shall review and carry on, his/her person a copy of the
special event;permit conditions.
[: ] For parades, a minimum. of one monitor shall ,be stationed and in charge of the assembly
area.. Ataeast one moriitor shall_be stationed and in charge of the disbanding area. °.
[ ] The. permittee shall be required to provide a minimum of Uniformed. Security
Officers from : a licensed and bonded/insured -security company.
C. Events .Occumna - on City Streets:
[ ] No objects of any nature shall ,be placed within'15 fe et of any fire'hydrant.
[ ] No objects of structures shall be,placed within any street.intersection orpedestrian
crosswalk, no shall any vehicles be permitted to be parked in such area.'
[ ] A continuous. passageway ,in the roadway at least A feet in width shall be maintained at
all times'for the duration of,the,,eveni foruse of emergency vehicles:
[ ] Event- participants must remain• on sidewalks; crossing streets .only at pedestrian.
crosswalks in accordance-with traffic regulations and controls. Pedestrians participating
in the event shall cross crosswalks in units often or less and shall allow vehicles to pass
between each unit.
itation and Safe
D: Health, San tv
[ ] A first -aid station shall be provided at the - event.
Special Event. Permit .
• Special Event Conditions.
Continued: 'Page 3 of 3
[ ] A minimum of one (portable) toilet shall be provided at the event for every 1Q0
estimated persons expected to be in attendance at the evem;ifthe event shall last. more
than three hours. Facilities for -washing hands and drinkingwater hall, also be provided.
at the event:
[ ] Parade floats and other decorated vehicles are subject to *
Insp ection and approval for
safety by the Petaluma Fire and Police Department.,officials:
[ ):. The event site and;all structures at1he event are; subject to inspection and approval by
Petaluma Fire Department officials, and other city safety °personnel., The .permittee shall
comply with all safety instructions by those officials.
E. Special Events Involving Animals
J' Personnel and equipment for cleanup of animal wastes and excess feed shall be provided
at parade assembly areas, and at any other event involving the exhibition of animals.
[ J Each unit of a paradewhich includes horses or other animals shall be followed by
personnel for cleanup, of animal. wastes.
F. Other Special Event Conditions
1.) Vendors are not allowed to enter the street closure areas until 5 a.m.
2.) The`PDA will provide a representative to ensure the'.orderly set -up
of vendors.
3.),Police,_may allow, vendors early entry into street closure areas.once
the area is .clear of vehicles. In this. -case, the Police representative
will contact the PDA;representatiue and authorize the early entry.
1914695_1-t"
0 1
C ifo A.
U, rnia
... .......
SECRETARY OF STATE'$. OFFICE
CORPORATION DIVISION
TONY MILLER., Actinc Secretary of State of the
State of California, hereby certify:
That the annexed transcript has been compared with
the corporate record on file in this office, of which it
purports to be. a copy,, and that same is full, true and -
correct.
IN WITNESS WHEREOF, I execute
this certificate and affix the Great
Seal of the State of California this
4 1994
" e"N
-"k::
C .
U3
0 Acting Secretan. of State
SEWSTATE FORM CE-107 IREV.,2194)
. .::' . 191-4695
. -N-DC 'RSED
FILED
: fn ta0 offico of the Secretary of We
of the State of California
a
OCT 1 3 1994
TONY MILLER, -kding Secretary ef.State
ARTICLES OF INCORPORATION
OF PETALUMA- DOWNTOWN ASSOCIATION
A California Nonprofit.Mutual Benefit.Corporation .
One: The name of the corporation is Petaluma Downtown
Association.
Two: This Corporation. -is ., a nonprofit mutual - benefit
corporation organized under the Nonprofit Mutual Benefit
Corporation Law. The purpose.. of thi's corporation is -to' engage in
:any lawful act or activity for which a corporation may be `organized
under such law.
Such purposes for which this corporation is formed are to.,
contribute to the betterment of historic Downtown Petaluma.-and to.
maintain - its position as. the >c.tg's retail and commercial-center.
Notwithstanding any other provision of. these articles, this
corporation shall' not' engage in any activities 'or. exercise any
powers that are not in furtherance ,of the purposes. of this
corporation.
.Three: The name and address in California of the corporation's
initial agent for service of process is ,Patrick J. Easley, .148
Petaluma Blvd. North, 'Petaluma; CA.94952.
Four: No part of the net earnings of the corporation shall
.inure to the benefit of any member or private shareholder, as.
defned. for purposes of section 501 (c)(6) of the Internal Revenue
Code of 1986..
Five: The name of the existing unincorporated association now
being incorporated by the filing, of these arti es is. Petaluma
Downtown Association.
Dated: September �t3, 1994
v /J Pats�ick J.
-1-
PETALUM &
DOWNTi
ASSOt
Jeff Mayne 2004 -2006
Investors. Trust Mortgage
166 Kentucky Street „
Petaluma, CA 94952
Ph. 781 -2708 Fax 781 -2720
Email: jmavnOinvestorstrust.com
J®Ann,Ritko Pozzi 2003 -2005
Pozzi & Associates - CPA Finn
320 Washington Street
Petaluma, CA 94952
'Ph. '763 =9817 Fax 763 -9835
'Email: jj pcandopozzi@e.s.com
Jane; Jernigan 2004 -2006
General Realty and Bldg. Co.
775 Baywood Dr., Ste. 318
Petaluma, CA 94954
Ph. 769 -7793 Fax 769 -7839.
Email: ijefnigan0l@Ahoo.com
Trevor Cole 2004 -2006
Zebulons Lounge
21 Fourth St.
Petaluma CA 94952
Ph. 769 -7948 Fax 769 - 79.63
Email: trevor@zebulonsloun eg com
Vin Smith 2003 =2005
Basin Street Properties
1318 Redwood Way, Ste: 140
Petaluma, CA 94954 . -
Ph. 795 -4477 Fax 795 -6283.
Email: vin@,basin-street.com
BOARD OF. DIRECTORS
2U04 -2005
Bill Maier 2003 -2005
Property Owner
116 McNear Cit .
Petaluma, Ca. 94952
Ph. 523 -2099 Fax 5234875
Email: biMsunvacmortease.com
Gina Pittler 2003 -2005
Haystack Land. Co., Inc.
P'. 0. Box 2704
Petaluma, CA 94953
Ph., 781 - 381'8 Fax 781 -3817
Email:
Gale Valeintini 2004 -2006
Analytical Sciences
110 Liberty Street
Petaluma, CA 94952
Ph. 769 - 3128 Fax: 769 -8093
Email: galepdagaol.com
Jim, Balshaw ' 2004 -2006
Preferred Sonoma Caterers_
23' Kentucky St.
Petaluma', CA 94952
Ph. 769 =7208. Fax 769 -8883
Email: iim@asonomacaterers.com
PDA OFFICE
6 Petaluma. Blvd. N., Suite B-6
Petaluma, CA 94952
Ph: 762 -9348 Fax 762 -4317
Email: tuna ftetalumadowntown.com
Web: www:petalumadowntownXom
Revised 1/28/04