HomeMy WebLinkAboutAgenda Bill 4.H 04/05/2004CITY OFF ATvPET�ALUMAA, CALIFORNIA
A GENDA YLL
WKWOMM
Agenda Title
Meeting Date: April 5, 2004
RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE
EIGHT2004 POLICE VEHICLES °FROM S &C FORD IN THEAMOUNT
Meeting Time ® 3:00 PM
OF 5209,760.00.
❑ 7:00 PM
Category (check one) Consent Calendar ❑ Public Hearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Department
Director
Contact Person
Phone Number
Finance
William, Thomas
Sue Simmons
707/778 -4322
Cost of Proposal $209,750.00
Account Number
7500 -62210
Amount Budgeted N/A
Name of Fund:
Vehicle & Equipment Re lacement
Attachments to Agenda Packet Item
1. Resolution
2. Bid result spreadsheet (Actual bid documents are on file in the Finance Department)
Summary Statement
The Police Department identified the need for eight new patrol vehicles for FY 2004. These vehicles are
budgeted in the Vehicle and Equipment Replacement Fund. Formal bid packages were sent to ten (10)
vendors with six (6) - responding.
Based on a review of the bids by the Police Department, S &C Ford of San Francisco is the lowest
responsible bidder in the amount of $209,750.00- (average of $26,219). Attached to this report is a
summary of the bids received by the City with the original bid amount and the revised bid amount that was
required to be able to compare bids equally..
Due to the volume of paper as a result of the bids, the actual bids will be on file in the Finance Department.
Recommended City Council Action /Suggested Motion
Recommend the Council approve and authorize the City Manager to purchase the eight (8) police patrol
vehicles in.the amount of $209,750.00 from S &C Ford.
Reviewed by Finance Director:
Reviewed' by City Attornev
Date:
ApproveA _ City Manager:
Date:
Pate:
p
oday's Date
Revision # and Date Revised:
File Code:
Tuesday March 30, 2004
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1*,
AU'T'HORIZING THE PURCHASE OE
EIGHT 2004 FORD POLICE INTERCEPTOR PATROL VE'H'ICLES
FROM. S &C' FORD IN THE AMOUNT OF $209,750
WHEREAS, the City of Petaluma Police Department identified a requirement for eight
new vehicles to replace vehicles in their existing fleet that are worn out; and,
WHEREAS, the City of Petaluma requested bids from known suppliers of police
vehicles; and,
WHEREAS, the City received six (6) bids as a result of that formal bid process; and,
WHEREAS, it was determined that the lowest responsible bidder was S &C Ford in the
amount of $209,750.
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NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the
purchase of eight 2004' Ford patrol vehicles from S &C Ford in the amount of $209,750.
Police Car Bids - 3730 -2004
Agency
Original Bid
Amended Bid
Hansel Ford
S. & C Ford
Downtown Ford
Melrose Ford
Henry Curtis Ford
Wondries Fleet Group
$1.90,017
$209,760
$21:2,866
$213,391
$21'6,883
$220,423
$205,794
$209,760
$211,977
$213,391
$216,883
$220,423
* Amount is estimated as initial bid was not presented as required.
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