The URL can be used to link to this page

Home My WebLink AboutAgenda Bill 4.C 04/19/2004APR I 9nnu wo - : oaf CITY OF PETALUMA, CALIFORNIA AGENDA BILL C- Agenda Title Meeting-Date: April 19, 2004 Resolution Awarding Two -Year Weed Abatement Contract to Remove Weeds Within the City and Authorizing City Manager to Meeting Time x 3:00 PM Execute a Contract for Such Abatement Program. ❑ 7.00 PM Category (check one) X Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business , ❑ Presen tion Department D re o Contact Person Phone Number Fire C s 0 Michael A. Ginn. 778 -4389 Fire Fire Marshal Cost of Proposal Account Numbers Weed abatement costs vary depending,on the number of parcels that 5020 -54160 require abatement by the City's contractor. Last year's (2003) Various Landscape Assessment contractor costs amounted to approx. $31,291 ($11,532 to 5020- Districts 54160, $19,759 to City parcels- various accounts), All funds expended for the contractor and program administration are Name.of Fund: recovered. Amount Bud eted:.,$18,500 Attachments to Agenda Packet Item Agenda Report . Resolution Awarding Contract Bid Forms Low -Bid Analysis Summary Statement The City's weed abatement is renewed every two years. On March 23, 2004, three bids were received; the low bidder was Giusti Ranch of Forestville. Recommended City Council Action /Suggested Motion Council award 2 -year Weed Abatement Contract (for 2004 and 20.05) to, remove weeds within the City and authorize City Manager to execute a contract for such abatement program. , Rev' wed bv Finance 'Director: Revie z A„ orne : Approved i Manager: 1 ate: / r: 4 Date: lV ( Today's Dat . Revision # and Date Revised: File Code: # S:\ \Weeds \Weeds 04VAgenda Reports\Award 2 -yr April 1, 2004 Contract.doc 4 CITY OF PETALUMA, CALIFORNIA APRIL 19, 2004 AGENDA 12EPORT FOR izin'a Citv Manaaer`to Exeeute a et , EXECUTIVE SUMMARY Every two years it is necessary for the Fire Marshal's office to put the weed abatement contract out to bid. The company awarded the two -year bid will work with the Fire Marshal's office as their official agent and perform abatement functions on behalf of!the: city when property owners fail to have their parcels cleared of the fire, hazard. by their own means.. The -most effective abatement practice is disking. Mowing, hand (weed wacking) and blade work are alternatives when areas such as the size of the parcel, terrain, obstacles or environmental concerns (by creek beds etc.) are not practical. 2. BACKGROUND The weed abatement program has been with the fire department;; for over 19 years. Since 1996, the Fire Marshal's office has been streamlining the process. Guidelines require property owners to make arrangements to abate their parcels the'inselves - the City will only take action if a property owner fails to clear their property(s). To date, this process has reduced the number of hours the fire department spends managing the program. • 3. ALTERNATIVES There are no other alternatives. Failure to have a weed contractor working for the City will cripple the abatement process and create a potential' for increased fire danger in the City. 4. FINANCIAL IMPACTS Funds budgeted for the to perform weed abatement are split between two fiscal years; May /June ($18,500) and July /August. ($ 18,500). Based- on the Low Bid Analysis and given an average of the parcels requiring abatement; the cost for the contractor will range between $26,000 to $30,000. All monies expended for the contractor are recovered through billing the property owners for services performed. In addition, a $100.00 per parcel administrative fee is added onto the abatement invoice to coyer,the cost of the abatement inspector(75.hrs @ $1650), program management (15 hrs @ $750) and secretarial support (95 hrs @ $1,740). 5. CONCLUSION Utilization of a weed abatement contractor to perform weed abatement duties is the optimum method for forced abatement of property deemed to be a fire hazard. The use of the contractor is only the last resort if property owners fail to clear their properties. A two -year contract provides consistency and coordination .between the Fire Marshal's office and the Contractor. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS TH - WILL IDENTIFY SUCCESS O Reduction of 'fire hazards created by dry weed or brush. RECOMMENDATION The Council •accept "the bid submittals and award Giusti Ranch the two -year contract. S:\ \Weeds \Weeds 04\Agenda ReportMward'2 -yr Contract.doc 1 1, RESOLUTION TO AWARD CONTRACT TO REMOVE WEEDS WITHINTHE CITY OF PETALUMA AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR SUCH ABATEMENT PROGRAM WHEREAS, the contract to remove weeds by disking, blading, or mowing the same on public and private parcels of land, which shall comply with the specifications therefore filed with the Fire Marshal, is hereby awarded to Giusti Ranch, whose address is 7750 Giusti Rd; Forestville CA 95436, for the sums set forth in the written offer as follows: Disking Mowing Hand Labor Blade Work Travel Time/Pulling Fee $60.00 per hour $60.00 per hour $30.00 per hour $50.00 per hour $30.00 per hour • NOW, THEREFORE BE IT RESOLVED that the City Manager is hereby authorized to execute a contract with Giusti Ranch for the Weed Abatement Program for 2004 and 2005. is CITY OF PETALUMA 1l ENGLISH STREET P.O..BOX 61 PETALUMA, CA 94953 91D APPLICATION FORM Hourly Rate Bid for Disking: Hourly Rate Bid' for Mowing Hourly Rate Bid for Handwork: Hourly Rate, Bid for Blade: Rate for Travel Time/Pulling Fee $ $D UO $ 30. DO FIRM: U ST k PASiJGH - AtjGneLO C�lv5T I ADDRESS: 7' d G (v &.T t20 . TELEPHONE: 1 - 1 - 5S - I- 2¢tiQ . PRINTED NAME:: ANCGE`L0 GIv 5, SIGNATURE: TITLE: C r-)� ft- DATE: 3 - 0 4 - Bids shall be mailed or delivered to: City Clerk's Office. Petaluma City H all 11 English, Street Petaluma, CA_ 94952 Filing Deadline; March 23, 2004 X10:00 A.M. S:\ \Weeds \Weeds 04\Bids\Bid Specs.doc i CITY OF PETALUMA- I I ENGLISH STREET P.O. BOX 61 PETALUNI.k, CA 94953 BID APPLICATION FORM Hourly Rate Bid f6r Disking: Hourly Rate Bid for Mow -Wmg: -- 3 C tit v Hourly Rate Bid, for Handwork: $ '� 7�-' 3F -- in , - o -:- z Hourly, Rate Bid for. Blade: $ 30 C Rate for Travel Time/Pull F ing Fee -C FIRM: ADDRESS TELEPHONE-. 20- PRINTED NAME: 111 SIGNATURE: TITLE: DATE: Bids shall be mailed or delivered to: City Clietk's Office Petaluma City Hall 11 'English Street Petaluma, CA 94952 Filing Deadline: March 23, 2004 10:00 A.M. • S:\\Weeds\Weeds 04\8ids\B,id1Specs.doc CITY' OF PETALUMA 11 ENGLISH STREET P.O. BOX 61 PETALUMA, CA 94953 RED APPLICATION FORM Hourly Rate Bid,for Disking: $ 500 Hourly Rate Bid:for Mowing: Hourly Rate Bid, f H an di wor k : $ Hourly. Rate Sid for Blade- C F "oo FIRM: ADDRESS: 6A C14j&c-;-;2- TELEPHONE: .61 PRINTED NANIE: SIGNATURE: TITLE: DATE: Bids sbAll- be ma led; of delivered to: City Clerk's Office Petaluma" City Ran 11 English Street Petaluma, CA 94952 Filing Deadline: March -23,..2004 10:00 A.M. SAPat & MichelleTire Secretary\Secretary\Weeds 4e6ds 04\Bids\Bid Specs.doc 0 City of Petaluma, California Office of the City Clerk �66 11 English Street, Petaluma, CA 94952 Tel: 707.778.4360 Fax: 707.778.4554 E -Mail: cityclerk@ci.petalurn a.ca.us Abatement of Weeds (Two -Year Contract) Tuesday, March 23, 2004 . —10 :00 a.m. ': iT ' d"" fi . fi ;� p Y 4 _ n r x. .x +_a T# rs" Hourly Rates w., .. . >s vas.. ae{%3.f < +a �{- $ w.1`J.• 3 _ o-+r , .^v. � ., K'•F r� Yw.,� L K iv _S9Lw _ � .- :'•'� 45 ;, _.. e�y}i � , .r �: x.53' To "1 vt fi to _ Disking $60 87 $5;220.00 Mowing $00 180 .$10,860.60 Han k dwor $ 30 230 $6,900.00 Giusti Ranch, Forestville Blade $50 14 $700.00 Travel /Pulling Fee $30 77 $2,310.00 $25,930:00 Diskin g $55 87 $4_,785.00 Mowing $55 180 _ $9 Handwork $38 230 $8,740.00 Keystone Tractor Service, Marysville Blade; $50 14 $700.00 Travel /Pulling Fee $50 77 $3,850.00 $27,975.00 Diskin g $75 87 $6,525:00 Mowing $65 180 $11,700.00 Handwork $55 230 $12,650.00 Tri- County Tractors, Napa Blade $95 14 1 $1,330.00 Travel/Pulling Fee Not included 77 $0.00 $32,205.00