HomeMy WebLinkAboutAgenda Bill 2.D 05/03/20044
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C1TY OF PETALUMA, CALIFORNIA
AGENDA B ILL
Agenda Title
Meeting Date:
Resolution Authorizing the Police Department to Accept a Traffic
May 3, 2004
Safety Grant From the California Office of Traffic Safety for a
Driving Impaired Restraint Enforcement (DIRE) Project in the
Meeting Time ® 3:00 PM
Amount of $37,720.00
❑ 7:00 PM
Category (check one) ® Consent Calendar ❑ Public Bearing ❑ New Business
❑ Unfinished Business ❑ Presentation
Department
Direr or:
Contact Person
Phone Number
Police Department
Chief Steve Hood
Sgt. .im o
778 -4596
Cost of Proposal
Account Number
$37,720.00
4080 -51240
Amount Budgeted 0
Name of Fund:
Overtime Contract
Attachments to Agenda Packet Item
A. Staff Report
B. Resolution
C. Grant Packet
Summary Statement
The Petaluma Police Department applied for and was approved. for a Driving Impaired Restraint
Enforcement (DIRE) Project from the, California Office of Traffic Safety . (OTS) in the amount of
$37,720.00. The ,grant requires no matching funds. The grant funds will be used to improve enforcement
and education efforts to specifically reduce DUI collisions ,and increase seatbelt compliance. This project
will provide equipment to enhance the traffic safety efforts already underway in the City of Petaluma.
Recommended City Council Action /Suggested Motion
Adopt a resolution authorizing acceptance of the California Office of Traffic Safety Grants funds.
Revipmed bv Finance Director:
Reviewe t c
Approve Approvedby City M anager :
Date:
Date:
To a Date:
Revision # and Date Revised':
File Code:
#
y �► tit
CITY OF PETALUMA, CALIFORNIA
MAY'3, 2004
AGENDA REPORT
FOR
Resolution Authorizing the Police Department to Accept a'Traffic Safety Grant From the California
Office of Traffic Safety for a D riving: Impaired Restraint Enforcement (DIRE) Project in the Amount of
$37,720.00
EXECUTIVE SUMMARY
The Petaluma Police Departnient applied for and was approved for a Driving Impaired Restraint
Enforcement (DIRE) Project from the California Office of Traffic Safety (OTS) in the amount of
$37,720.00. The grant° requires no matching funds. The grant funds will be used to improve
enforcement and education efforts to specifically reduce DUI collisions and increase seatbelt
compliance. This project will provide equipment to enhance the traffic safety efforts already underway
in the City of Petaluma.
2. BACKGROUND
The City of Petaluma has experienced a growth in population of '13% between 1996 and 2001 (48,569
vs. 55,900) causing steady increases m.traffic and higher levels of congestion on its 157 -mile roadway
system. Collision rates have increased and the City of Petaluma rankings have declined and not
improved. Speed continues to be the number one cause of traffic collisions in the City of Petaluma. The
Institute of Transportation Studies, University of California Berkeley, conducted Traffic Safety
Evaluations in 1996 .and in 2000. The analysis identified three primary problem areas. The primary
problem areas are Driving Under the Influence, Hazardous Traffic Violation Enforcement and
Suspended/Unlicensed Driver` Enforcement. The analysis identified that increased enforcement of speed
related violations was needed to increase traffic safety. Along with other programs currently in use and
with this new proposal we will attempt to correct the three primary problems identified.
Collision Rankings for 2001 . support our effort to improve traffic safety in the City of Petaluma. The
City of Petaluma is ranked 23" out: of 92 cities for total fatal and injury collisions for comparable cities
based on vehicle miles traveled (VMT). The City of Petalumais:ranked 12 out of 92 cities for alcohol -
related collisions based on VMT. Based on population, the City of Petaluma is ranked 19 out of 92
cities for alcohol - related collisions. For collisions where the driver `had been drinking alcohol and is
under 21 years of age, the City of Petaluma ranked 2 nd out 92 for VMT and population.
Many of the Department's attempts to reduce the rate of collisions are illustrated within the preceding
Problem Statement. Additionally, the following is a summary of the efforts made by our department to
deal with the problem:
1. The Department has established internal recognition systems that identify Officers who contribute
significantly toward Traffic Safety goals.
2. The Department has re- aligned records management functions and implemented computer programs that
enhance data compilation while reducing the amount of time Traffic Officers must spend on such tasks;
thereby increasing the time spent on traffic enforcement.
93. The Department has implemented policies and provided training, on existing alcohol and traffic related
operations to all patrol personnel.
4. The, Department has created public safety presentations that have been shared with Department
personnel and are utilized in public presentations on a regular basis.
5. The Department has developed partnerships with the City Traffic Engineering Department. Both
Departments' hold monthly meetings to discuss traffic related issues.
6. The Traffic Unit participates in the Sonoma County Avoid Campaign and is on the Steering Committee.
The Traffic Unit hosted the first ever Sonoma County Avoid Checkpoint and will host the Labor Day
Operation. ..
7. The Traffic Unit conducts between 6 and 12 Sobriety and,Driver's License Checkpoints a year.
8. The Traffic Unit participates in the bi= annual Seat Belt Campaigns.
The Traffic Unit is consistently performing public presentations, utilizing the media, placing traffic
safety slogans on local business electronic message boards and organizing school traffic' safety events,
such as, Every 15 Minutes.
3. ALTERNATIVES
Not approve resolution.
4. FINANCIAL IMPACTS
The total project,cost of $37 ;720.00 will be funded from the California Office of Traffic Safety grant.
The project prays fotpersonnel overtime to conduct enforcement and educational efforts, new equipment
and media material.
CONCLUSION :,
The use of the California Office of Traffic Safety money to fund this Driving Impaired Restraint
Enforcement (DIRE) Project is appropriate. Using funds. in this manner will enable an improved level
of traffic safetyto the City'of Petaluma, without impacting on -duty job demands:
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS" OR.COMPLETION:
The grant has'mutually agreed upon objectives that must be completed. The, objectives are primarily •
focused on improving enforcement and education efforts to specifically reduce DUI collisions and
increase seatbelt compliance. The Office of Traffic Safety also evaluates our performance by on -site
visits and the'review of our progress reports.
7. RECOMMENDATION
Adopt resolution authorizing acceptance of the, California Office of Traffic Safety Grant funds'. The
Petaluma Police Department Traffic Unit will, under the supervision of Serge_ant Tim Lyons, manage the
grant.
g1foims /2003 agenda bill
J
R.esolu.tion..No.
N.C.S.
of "the City of Petaluma, California
Resolution AuthorizingthePolice Department to Accept a'Traffic Safety Grant From the California
Office of Traffic Safety for a Driving Impaired Restraint Enforcement (DIRE) Project in the Amount of
$37,720.00
WHEREAS, the City of Petaluma, Police Department desires to undertake a certain project designated
Driving Impaired Restraint.Enforcement (DIRE) Project io'be funded in from funds made available through
the California Office of Traffic Safety; and
WHEREAS, the City Manager of the City of Petaluma is authorized, on its behalf to submit the attached
proposal to the California Office of' Traff'c Safety and .is authorized to sign and approve on behalf of the City of
Petaluma the attached. Grant Award Agreement, including any extensions or amendments thereof; and
WHEREAS, the applicant agrees to the requirements, for said project (including and amendment thereof)
under the program and the funding terms and conditions of the California Office of Traffic Safety; and
NOW, THEREFORE, `BE IT RESOLVED, that any liability arising out of the performance of this grant
Award Agreement, including civil, _court actions for damages; shall be the responsibility of the grant recipient
and the authorizing agency. The State of California and the Office of Traffic Safety disclaim responsibility for
any such liability.
• BE IT FURTHER RESOLVED, that ant funds. received shall not be used to supplant expenditures
�' pP p
control by this body.
Under the
AYES:
NOES:
ABSENT:
ATTEST:
and authority conferred upon this Council by the Charter, of said City.
I hereby certify the foregoing''Resolution was introduced l and.
Council of the City of Petaluma at a Regular meeting on,, 2001,
by the following vote:
City Clerk
Approved as to
form:
City Attorney
Mayor
Resolution No. NCS
•
State of California
''���Jf,- Business; Transportation &•Housing Agency
`�=
°� . -• PROJECT NUMBER,
s
• , pia OFFICE OF TR FFIC SALTY AI,0442
GRANT AGREEMENT
PAGE 1 (To be completed by`applicant Agency)
1. PROJECT TITLE
DRIVING IMPAIRED AND RESTRAINT ENFORCEMENT (D.I.RX) PROJECT
2. NAME OF APPLICANT AGENCY
A. PROJECT PERIOD
Month — Day - Year
Fro October 1, 2002
3. • AGENCY UNIT TO HANDLE PR07ECT
PETALUMA POLICE DEPARTMEN.T`TRAFFIC'UNIT
To: Sept. 30, 2003
5. PROJECT DESCRIPTION (S ummariz e the;project :plan covering the objectives, method of procedures, evaluation, and end product
in approximately 100 words. 'Space is limited to; 11 lines.)
The primary goal of this projectwill be to improve enforcement and education efforts, to specifically reduce
alcohol related=fatal and injury collisions and to raise ourseaf belt - compliance. rate. This project will combine an
enforcement I component with educational and awareness campaigns. The objectives will include the following:
1. Conducting DUI Checkpoints and Saturation patrols throughout- the grant`per od. 2: Conducting seat belt and
child restraint enforcement. operations throughout the •grant period. 3. Conducting.-anti -DUI and seat belt safety
presentations to local schools. The prof ect will attempt- to raise the awareness, of the general public regarding the'
issues associated with and driving, reduce, alcohol- related traffic collisions and increase the number of
UI arrests. This project will provide equipment and personnel overtime funds to enhance the traffic safety
forts already underway in the City of Petaluma.
6. -FEDERAL FUNDS ALLOCATED UN DER. THIS AGRERMENTSHALL NOT EXCEED: $ 37,720.00
7. APPROVAL SIGNATURES
A: PROJECT DIRECTOR
B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: Thomas Simms .. PHONE:(7:07) 778 -4370 •
NAME:, Michael'Bierman PH O NE : (707) 778 -4345
TITLE: Interim Police Chief FAx: (707) 778 -441.9
TITLE: City ,Manager FAR: (707) 778 -4419
ADDRESS:: Petaluma Police'Department.
ADDRESS; City of Petaluma
969 PetalumaBlvd North
"P.O. Box 61
Petaluma.. California, 949,52
Petaluma. California.94953
police @ci.petaluma.ca.us '
E= MAIL :, citymanager @ci. petaluma.ca.us
`
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\`tr��I.�,al�i :1'j�o g 21-03
(Signature) ( ' ate)
(Signature) (Date)
C. FISCAL ORACCOUNTING OFFICIAL
D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME ..BM Thomas " THONE :.(707) 778 -4352
NAME: Finance Department
TITLE: Finance Director FAx;. (707) 77.8 - 4428
ADDRESS City of Petaluma Finance Department
ADDRESS;; City of Petaluma
P.O. Box 61
PO. Box 61
Petaluma, Calif6nmia 94953.
Petaluma, California 94953
E-MAIL: finance &i.petaluma.ca us
ht y►-- P IZ 0, Q 3
(Signature) (Date)
OTS -38 (Rev. 11/99)
SCHEDULE A
PROJECT No: AL0442
PROJECT DESCRIPTION PAGE 1 I
BACKGROUND
A. GENERAL CHARACTERISTICS
Petaluma is located along the U.S.. 101 corridor, approximately 35 miles north of San Francisco. The city
covers_ 15 square miles and has been growing slowly by annexing adjacent sections of unincorporated
Sonoma County. The November 1998 election established an Urban Growth Boundary to deter sprawl
development.
Petaluma has a current reported resident population of 56,000 and is growing at an annual rate of less than
2 %.
Over the last decade the city has .changed from a bedroom community (daytime, population lower than
permanent population) to a center of light industry and telecommuting activity with a 10% to 20% higher
daytime population. The current daytiTne population is between 65,000 and 70,000. Our.Historic Downtown
is easily accessible for pedestrians and - vehicles.
The telecommunications industry has several major businesses in Petaluma, these include: Cisco, Alcatel,
and Nokia. Petaluma has become the hub of what is called, "Telecom Valley ". This increase has created the
need for more housing, and more overall traffic around theses business parks.
Santa Rosa Junior College's Petaluma Campus is also a major-generator of local and commuter traffic; it
draws students from as far as Santa' Rosa. The college's annual enrollment is currently 50,000 and rising
rapidly, though not all of these are full-time students.
Just outside our city limits is one, of only two major U.S. Coast Guard Training Facilities. The base is under
an expansion because of increased priorities for the Coast Guard.
B. STREET AND HIGHWAYS
Petaluma has 157 miles of paved roadway and currently has 47 traffic signals. U.S. Route 101 runs north
and south and splits.the city with the older part of town on the west side and newer homes, shopping centers
and business parks on the east. side. The north end of town contains an auto mall and.a complex of factory
outlet stores. State.Route 116 enters Petaluma from the southeast comer and traverses the city for about 1.5
miles as Lakeville.Highway.until it joins U.S. 101 northbound..
On the west side, the older streets' are generally narrow and discontinuous with a- number of angled
intersections. Providing adequate marked bicycle lanes on narrow streets .is. a challenge. On the east side,
the newer streets are wider, built to post -World War 11 suburban; design standards Which limit access to
heavily traveled roadways- from the residential areas but also focus traffic onto those arterials. The city is
also experimenting with traffic circles, roundabouts and hybrid traffic circles as speed reductions measures.
Currently there are-four circles .and at least five more have been planned.
OTS -38b . {Fey 10/99)
SCHEDULE A
) PR03ECT No:. AI0442
PROJECT DESCRIPTION
C. OPERATING DEPARTMENTS
PAGE 2
The Petaluma Police. Department is comprised of two divisions — Patrol and Administrative Services. A
Captain commands each Division.
Within the Patrol Division there are two sections with a Lieutenant responsible for each:. Each section
(Platoon A and Platoon B) is comprised of four teams and each team is assigned a Sergeant and four
Officers. Each Platoon also has a K -9 attached to their 1600 — 0300 shift. There is a Street Crimes Unit that
has working days that align with Platoon.B. The Street Crimes Unit.is comprised of two Officers and one
Sergeant. The Sergeant also oversees :Officers' assigned to two local Task Force Operations.- There is a
Traffic Unit that 'has working days throughout the week. Since January '2002, the first unit s . ergeant has
supervised the Traffic Unit. The Traffic Unit has three Police Motorcycle Officers, a STOP Officer and a
Community Service Officer assigned to
Administrative Services is divided into three sections:
• Administrative, which includes Recruitment, Investigations (One Sergeant and. five Detectives), a
Domestic Violence Unit and Support.functions
• Community Oriented Policing and Problem Solving' (COPPS), which includes crime prevention,
school age drug prevention.(D.A.R.E.), the Reserve Community Service Officer (RCSO) program
and. Public Information responsibilities
• Dispatch and Records
In summary, the Petaluma Police Department has 71 sworn personnel positions (Chief,..',?, Captains, 3
Lieutenants, 11 Sergeants 34 general Patrol Officers, 3, Traffic Officers, 6 Detectives 7. support staff
including`task force assignments and,4 vacancies). There ,are 31.5 non -sworn positions, which consist of
Dispatchers, Records Technicians, Community Service Officers, Parking Officers, ; Property Technicians and
two managers. With,the staffing.;of swom at 1.3 per 1,000 populations, it is important for the
Department. to remain fully staffed.
D. EXISTING SYSTEMS
Currently, the City of Petaluma has a Traffic Unit with, four officers and one non - sworn• officer. The Traffic
Unit has a DUI Checkpoint Trailer and SMART / Message,Board Trailer that assist in our prevention and
enforcement efforts. We have eightAlco- Senor PAS Devices that are spread out among 60 officers working
patrol or specialty assignments, such as Traffic. For this project, t .City of Petaluma will. deploy the
additional PAS. Devices to patrol personnel to increase the number of alcohol detection devices in the field.
OTS -38b (Rev 10/99)
SCHEDULE A'
PROJECT NO: AL0442
WK PROJECT DESCRIPTION PAGE 3
Our DU Checkpoint operations typically. involve 10 officers, not including support personnel. One
operation will involve checkpoints at two separate high traffic volume locations, over an 8 -hour period. For
this project, the City of Petaluma will use the overtime funds to continue. Sobriety Checkpoints and
Saturation patrols. When enforcement efforts do occur on.. a routine basis, DUI arrests increase and overall
collisions decrease. The Traffic Unit has also implemented Hand' =held DUI Investigation equipment that
should decrease the amount of time to complete an investigation. and :put officers back in the field quicker.
Our Department, currently is,on the Steering Committee for the local Avoid the 13 Campaign._ We have
hosted on Checkpoint and participate in all the operations:
The Petaluma Police Department increased. DUI .arrests from, year 2001 totals of 213 to 338 in 2002, a 59 %
increase. The department increased the iissuance of Moving and Misdemeanor citations from year 2001
totals of 3941 to 6511 in 2002, a.,65% increase. The department issued 706 seat belt citations in 2002,
compared to 206 in 2001. In 2002 our lotal traffic collisions decrease`by 7 % from 2001 totals of 1143 to
1059. The Police Department wants to use its existing resources and personnel to continue increase traffic
safety. The City of Petaluma's.seat compliance rate has steadily increased from the high 70's in 1994 to 87 %
last year. Our rate is still lower that similar sized cites with 90 % compliance rates. For this project, the
City of Petaluma's Traffic Unit will increase education efforts to increase the compliance rate and participate
in annual seat*belt enforcement campaigns;
PROBLEM STATEMENT
The City of Petaluma has experienced a growth in population of 13 % between 1996 and 2001 (48,569 vs.
55, 900) causing . steady increases -in traffic and higher levels of congestion on its 157 -mile roadway system.
Collision rates have increased and the City of Petaluma rankings have declined,and not improved. Speed
continues to be the number one cause of traffic collisions in the City of Petaluma. The Institute of
Transportation Studies, University of California Berkeley, conducted Traffic Safety Evaluations in 1996 and
in 2000. The analysis identified three primary problem areas. The primary problem areas are.Driving Under
the Influence,. Hazardous Traffic Violation Enforcement and Suspended/Unlicensed Driver Enforcement.
The analysis identified that increased enforcement of speedrelated violations was needed to increase traffic
safety. Along with other programs currently in use and with th's new proposal we will attempt to correct the
three primary problems identified.
Collision Rankings for 2001 support our effort to improve traffic safety in the City of Petaluma. The City of
Petaluma is ranked 23 out of 92 cities for total fatal and injury:collisions for comparable cities based on
vehicle miles traveled (VMT),.. The City of Petaluma is ranked 12 out' of 92 cities for alcohol- related
collisions based on VMT'. Based on population, the City of Petaluma is ranked 19 out of 92 cities for
age, the City of Petaluma ranked'2 .out 92 for VMT and population.
alcohol-related collisions. For collisions where the driver p haLbe n drinking alcohol and is under 21 years of
g ion.
ATTEMPTS TO SOLVE THEPROBLEM
Many of the Department.' -s atteinpts to reduce the rate of collisions are illustrated within the preceding
oblem Statement. Additionally; the following is a summary of the efforts made by our department to deal
th the problem:
OTS -38b (Rev 10/99)
SCHEDULE A
PROJECT No: AL0442.
I PROJECT DESCRIPTION PAGE 4 -
1. The Department has established internal recognition systems that identify Officers who contribute
significantly toward Traffic Safety goals.
2. . The Department has re- aligned records management functions and implemented computer - programs that
enhance -data compilation while reducing the amount of time Traffic Officers mustspend on. such tasks;
thereby increasing: the time spent on traffic enforcement.
3. The Department has implemented policies and provided training on existing alcohol and traffic related
operations to all:patrol personnel:
4. The Department has created public safety presentations that have been shared wtli Department
personnel and are utilized in public presentations on a regular basis.
5. The Department has developed partnerships with the City Traffic EngineeringDepartment. Both
Departments hold monthly meetings to discuss traffio related issues.
6. The Traffic Unit participates in 'the Sonoma County Avoid :Campaign and is on the Steering. Committee.
The Traffic Unit hostedthe first.ever Sonoma County Avoid Checkpoint and will host the Labor Day
Operation.
7. The Traffic Unit conducts between 6-and 12 Sobriety and Driver's License Checkpoints a year.
8. The Traffic Unit.participates in the bi- annual Seat Belt Campaigns.
9. The Traffic Unit is consistently performing public presentations, utilizing the media; placing traffic
safety slogans on local,business electronic message boards and organizing school traffic safety events,
such as, Every 15 Minutes.
PROJECT GOALS
1. To purchase alcohol detection equipment and educational material by December 31, 2003..`
2. To decrease total of DUI related collisions by 20% from the 2002 base year total of 58 to 47 by September
30, 2005.
3. To decrease total `alcohol related fatal and injury collisions by 1 % from the 2002 base year total of 13 to 10
by September 30, 2005.
4. To increase seatbelt compliance by 4 % from the 2002 base `year rate of 87% to '91 % o by September 30,
2005.
5. To increase DUI arrests by 10% from the 2002 base year total of 328 to 360 by September 30,
PROJECT OBJECTIVES
1. To conduct a press conference or other: media event by November 15, 2003 to kick off or' publicize the
grant. OTS will be notified at least two weeks in advance of the kick off event.
2. To develop and produce for distribution educational /promotional items in support of project objectives that
will coincide with the Thanksgiving/Christmas season (November 15, 2003 and November 15,: 2004).
3. To purchase.new, DUI detection equipment by December 31, 2003.
4. To conduct. 12 D.U.I. Checkpoints and 12 DUI'Saturation.patrolsby September 30,,2005.
5. To send 10 Patrol Officers to the POST approved DUI Recognition and Enforcement_ School by September
30, 2005.
6. To conduct an annual "High School Seat Belt Challenge" including all four high schools by September-.3
2005. -
7. To conduct 4, Seat Belt Safety Awareness Checkpoints by September 30, 2005.
OTS -38b (Rev 10/99)
SC14EDULE'
PROJECT No: AL0442
PROJECT DESCRIPTION PAGE 5
To participate in the annual Seat Belt Enforcement Campaigns. in May and November of each year.
9. To conduct 12 educational 'presentations to the community, with 75% of the presentations targeting the
Hispanic population by September 30, 2005.
10. To e -mail or fax all press releases or media advisories /alerts to our Regional Coordinator for approval in
advance of their release.
11. To use the following language in all press materials: "Funding for this program was provided by a grant
from the California Office of TrafficSafety through the Business, Transportation & Housing Agency."
12. To submit print clips by 9am to our Regional Coordinator and the Public Information Officer, via e =mail at
pio(a.ots.ca.�ov or fax at (916) 262 -2960 (e -mail preferred). All clips should include publication name and
date the article was published:
13. To fax OTS (916) 262- 2960, at least two weeks in advance, a short description of any new traffic safety
event or program. Address the fax to the OTS Public 'Information Officer'and our Regional Coordinator.
14. To measure the grant's impact on crime by tracking 'non- traffic - related arrests that initiate. from DUI
checkpoints and/or, other 'grant ..supported activities or operations: Some of the crime statistics to be
collected include narcotic arrests; .confiscated weapons, stolen vehicles recovered, criminal misdemeanor
arrests, criminal felony arrests, ,and felony warrant arrests.
15. To encourage local media to highly publicize specific enforcement efforts targeting impaired driving and
report the results of these efforts.
16. To meet with newspaper editorial. boards to promote traffic safety articles.
17. To convince the media to report seat belt, usage as part of every collision.
METHOD OF PROCEDURE
Phase 1 — Program Preparation (.October 1, 2003 — December 31, 2003)
During this phase we will acquire necessary persormel, procedures and equipment.
Develop a strong community awareness campaign through local newspapers, radio stations, city newsletter
and other available media, informing, the public of our efforts, in combination with the Office of Traffic
Safety to create a safety traffic environment in' our city. The community will be advised of our goals and
objectives and,solicited to become -involved in-reducing the °problems: ;In addition, processes will be put into
place to provide current enforcemenflocation information. to the media, specifically targeting. the commuter
audience: 'This community, awareness campaign will be developed prior to November 15, 2003 to enhance
its impact prior to'the'2003 Holiday season.
We will develop responsibilities of each program member and.Traffic Officers as, they relate to the project.
We will procure all material and equipment.
Computer and procedural modifications necessary to facilitate data collection and project reports.will be
identified and. implemented.
OTS -38b (Rev 10/99)
SCHEDULE -A
PROJECT NO: AL0442
DESCRIPTION PAGE 6
Phase 2 — (October 1, 2002 — December 31, 2003)
During this phase we will participate in the Seat Belt Campaign and Holiday Sobriety Checkpoint
Campaigns.
Phase 3 — (January 1, 2003- throughout Project Period)
During this phase we will begin using the equipment and start the data collection. We will also-start our
series of public safety presentations related to alcohol related collisions and seat belt safety.
We will provide, public information through specially prepared literature and public service announcements
on traffic safety and occupant protection. An appropriate portion of the releases will target Hispanic and
commuter audiences.
We will prepare, public service announcements to coincide with specific statewide traffic safety programs,
holidays and other, times drivers need to be aware of increased hazards or priorities. .
Phase . 4 — Data Gathering & Analysis (Throughout Project Period)
Statistical data relating to the project goals and objectives will be collected, analyzed, and incorp into
Quarterly Performance Reports. Quarterly Reports for the quarter ending September 30th will include year -
to -date comparisons of goals and objectives. The `Quarterly Evaluation Data Form — Schedule C form will be
completed each quarter and submitted as part of the Quarterly Performance Report.
These reports will'compare actual project accomplishments with the planned accomplishments. They will
include information concerning changes .made by the ,Project Director in planning and gumdi#g the project
efforts..
The Traffic Sergeant will utilize all departmerit. data devices to effectively monitor and evaluateAhe program.;
These will include,' but are not ;limited to Records 1Vlanagement System data, Dispatch data, statistical
tracking devices designed, specifically for thi's project, by Traffic Unit-:members and the Department's existing
Collision software,' program that effectively utilizes GIS software.
The Traffic Unit Sergeant who.will deploy project personnel to maintain program effectiveness will maintain
close supervision of the project and project personnel. The Petaluma Police Department also. encourages
ideas from - all, employees. The Traffic Unit personnel will be expected to provide suggestions for:
improvement_through the project period.
Phase 5 — Final Report and Executive Summary (September 30, 2005)
Begin the Final Report and Executive Summary in accordance with OTS.req ' rements specified in the
Program Manual, Chapter 7. Both will be submitted to OTS within 60 days after the grant ends.
OTS -38b (Rev 10/99)
SCHEDULE A
PROJECT'NO: AL0442
PROJECT DESCRIPTION PAGE 7
ITHOD-OF EVALUATION
Using the data compiled, the project manager. will evaluate: (1) how well the stated project goals(s)' and
objectives were accomplished; (2).if all the activities outlined . in the Method of procedures were performed in
accordance.with the grant agreement; and (3) was the project cost effective?
STATEMENT OF INTENT
We have considered the continuing costs of this Driving Impaired and Restraint Enforcement (D.I.R.E.)
Project and it is the intent of the City ofPeialuma.to absorb the entire:cost of this project after the. expiration.
OTS -38b (Rev 10/99)
SCHEDULE A -1
PROJECT No:: AL0442
ADMINISTRATIVE SUPPORT STATEMENT Explain what type of priority this project has in your, jurisdiction.
The City Council of Petaluma, on behalf of the citizens of Petaluma, has established Traffic* Safety as a priority.
The Petaluma Police Department launched a comprehensive Traffic Safety Program in 1997 and has :identified
several necessary components that will aid in acquiring an enhanced level of Traffic Safety_ in Petaluma. The
funds shown `below illustrate the City's commitment to Traffic Safety. The command'staff at the Petaluma
Police Department is dedicated to this effort and.fully intends to meet the goals and objectives of thisproject.
A resolution will be obtained. from City Council concerning this specific prograni,and a copy will be furnished
to O.T.S. upon`receipt.
AGENCY ,CONTRIBUTION — Explain what services or funds are, being contributed by your agency in support of this project.
The City of Petaluma will provide services necessary 'for coordinator, supervision administratiowand
evaluation of this project. The contribution will be as follows:
CONTRIBUTED ITEM
%
FY -1
FY -2 FY -3
Traffic Administrative Review
1
500
500
Traffic Sergeant
10
1,000
1,000
Police C.S.O.
- 15
5,150
5,1.50
Vehicle Operation and Maintenance
20
2,500
2,500
Trailer . use and equipment maintenance
100
200
200
PAS Calibration equipment maintenance
100
100'
100
STOP Officer Tow Hearings
10
1,500
1,500
Total Agency Contribution
$1.0,950.00
$10;950.00
OTS -38c (Rev 10/99)
SCHEDULE B
PAGE 1.
DETAILED' "
PROJECT N O. AL0442
A.
COST CATEGORY
FISCAL YEAR ESTIMATES.
TOTAL COST
TO PROJECT .
'FY -1
10 -01 -03
09 -30 -04
FY -2
10 -01 -04 09-
03 -05
FY -3
FY -4
PERSONNEL COSTS
Positions`and Salaries
Officer Overtime 476 hours;@
$59:83 per�hour
$14,240,00
$14,240.00
$28,480.00
Categ Sub - Total„
. ;$14
$14;240.00
.$0.001,
$0.001
$28,480.00
B. TRAVEL EXPENSE
PTS Seminar
$1.,000.00
$1,000:00
$2,000.00
0.00
Category Sub' - Total.
$1,000:00
$1,000:00
$0:00
$0:00
$2,000.00
C. CONTRACTUAL- SERVICES _
N/A
GategAry Sub -Total
$0.001
$0.001
$0.001
$0.001
$0.00
OTS -38d (Rev. 10199)
SCHEDULE- B
PAGt2
DETAILED BUDGET ESTIMATE
PROJECT No. AL0442
COST CATEGORY
FISCAL YEAR.ESTITqATES
TOTAL COST
TO PROJECT
FY -1
10-01-03
0973 1 0-04
FY-2
10-01-04 09-,
03-05
FY-3
FY-4
D. NON- EXPENDABLE . PROP ERTY.
Category Sub Total
$0.00j
0.061
$0.00
$0.00
E. OTHER DIRECT COSTS
5 PAS,Devices @395040 ea.
Printing Educational Material
Promotional Iterfis
$4,750.06'
73,0.06
500-00
730.00
500.00
$4,750 00
1,490.00
1pom
Category Sub -Total
'$5,98 0.00
$1;210.00
$0.001
$0.00
$7,240.00
F. INDIRECT COSTS
$0. 00
Category Sub-Total
$0.00
$0.00
$0.00 0
'$0.00
$0A
PROJECT TOTALI
- $21, - 120.00]
$16,470.00
OOF
w 001,
50.00.
OTS-38e (fRev:10/99)
STATEOF CALIFORNIA e' OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OF' CONDITIONS AND CERTIFICATIONS
OTS 73'3 (Rev 4/98)
; ACCEPTANCE OF CONDITIOINS
ANY ORGANIZATION'NAINE
Page 1 of :2
The following are included herein and constitute apart of this Agreement:
OTS =3'$ Page 1
Schedule A Project Description
Schedule A -] Administrative Support:& Contribution
Schedule B Detailed Budget,Estimate
Schedule.13-1: Budget Narrative.
Schedule C Quarterly Evaluation Data
OTS -33 Acceptance of Conditions and Certifications
:STD..21 Drug -Free Workplace, Certification
0 TERMS AND CONDITIONS
It -is understood and agreedby the Project Director and. Authorizing ;'Official that any'grant received as,a result of this..Agreement is subject to
all federal and state regulations governing grants and to those controls expressedin the C'alifomia'Traffc Grant Program Manuals which include;
but. are not limited to:
(a) Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project Director to the Office of Traffic Safety
by January 31, April 30, July,M,:and.October 31', duringeach year of project:operation;
(b) OTS will withhold or disallow grantpayments, reduce or,terrrnnate `grant fiinds; and/or deny'f iture granttwiding.anytime a grantee
fails to comply with any term or condition . of th'e.grantcontract or program.guidelines (Volume ^II Chapter 3.9). This may include,
but is not limited to, "the following:`
. Failure to submit acceptable and timely reimbursement claims;
• Failure to submit acceptable and timely .quarterlyperformance and
• Failure to submit an acceptable and timely Schedule C °(Quarterly Evaluation Data,(OTS -38g)
(c) If, during the term of the grani°award,,federal. _funds become reduced or OTS may immediately terminate or reduce the
grant award upon written - notice to th'e =project director.
(d) By October '31, "continuing "projects must submit- aiSepterriber 30 claim:and,a w_ ntten:justificati'on',to support carrying forward prior .
y ear unexpended funds. September 36 claims and written.justificatons, supportmg carrying.forward
" of prior year unexpended
'
funds submitted after November 30, will "not be processed. The.prior claim (i.e., June 30 ) ' will be considered the year-end claim in
order to close out thefederal fiscal year ending September 30. In prior year unexpended funds will be deobligated and
allocated to new projects.
(e) All documentation required to request;a projegf;reyision (i.e., aime extensions, budget cafe
gory;changes; and etc.).must be submitted to
OTS prior to the.effective date of change(s). For'example >OTS will notconsider a request- fora ,gr.4' period aime extension unless all
necessary paperwork is submitted prior to the existing grant,termination date. 'P.riorapproval is required for all project revisions
(Volume II, Chapter 3.8). `
No alteration or variation of the terms of this Agreement.shall'be valid'unless'made;in wntmg,an&signed by the parties hereto, and no oral .
understanding or agreement not incorporated herein shall be binding on'any of the parties hereto.
GENERAL CERTIFICATIONS
II. EOUAL OPPORTUNITY ASSURANCE
Pursuant to the requirements of Title VI provisions of the Civil Rights Act;of 1964; the certifying applicantacting through its chief
administrative officer, desiring wavail itself of. the benefits of Chapter 1 Title 23, United States Code, and.as;a condition to obtaining the
approval of the Secretary of Transportation and Govemor of California, of any highway safety' projects as provided. for in Title 23, United
States Code, Section) 65(a), hereby gives!its assurance that All provisions of Equal Opportunity Assurance.with regard to the Highway .
Safety Program will be complied with fully:,
III. MINORITY ANDtWOMEN BUSINESS ENTERPRISE
(a) "`P61ic It is'the policyof the Office of Traffic,Safety and the. certifying applicant that minority and women business enterprises as
defined in 49 CFR Part 23 shall have "the maximum opportunity to participate; in; the performance - of' contracts financed in whole or in part
with Federal under this agreement. Consequently, the MWBE requirements of 49 CFR Part 23 apply to this agreement."
(b) "MWBE Obligation ;The, certifying applicant or its contractor agrees to ensureithatminorityand'women business enterprisesaas
defined in 49 CFRPart 23 liave the.maximum.opportunity to;participafe in the performance:of, contracts! and subcontracts °financed in
whole or in "part with Federal funds provided under, this agreement. In llis,regard the certifying applicant and "all contractors shall take all
necessary and reasonable steps m, accordance with 49 CFR Part'23 to ensure that;minority and women businesssenterprises have the
maximum; opportunity to•compete.forand perform'confracts. The certifying applicant and its contractors shall not discriminate on the
basis of race, col or,:national origin,, or sex in the award.and performance of DOT assisted contracts."
SECTION 504, REHABILITATION ACT OF 1973
Pursuant to Section.504 of'the Rehabilitation Act of'1973,;no qualified handicapped person shall, because of a cerhfying applicant's
facilities are inaccessible;to or unusab]'e'by, handicapped persons; be:denied the benefits of,.be excluded from; participation in, or
otherwise be subjected to discriinination. under any program or activity funded under the Highway'Safety Act of 1966(U.S. Code, Title
Section 23, Section -402 et. seq -.).
Page 2 of 2
V. HATCH ACT
All•employees?of this certifying applicant, whose principal employment is-fn connection with,,any Highway Safety Projectfinanced in whole
or in part by loans,�or grants under the Highway Safety Act of 1966 have been made'aware of the provisions of Section 12(a) of the Hatch
Act [5.U.S.C. 118k(a)j. .
VI. , NON- DUPLICATION OF GRANT FUND °EXPENDITURE
The certifying applicant has no ongoing or completed projects under agreement with TOPICS,.CCCJ (I EAA), HEW orother Federal fund
sources, which duplicate or overlap >anywork contemplated or described in this Traffic Safety Project.
It is agreedthat;anypending or proposed request;for other Federal grant fundswhich would duplicate or overlap work under this
Traffic Safety, Project, will' be; revised to exclude any such duplication of grant fund' expenditures. .
It is understood that any,such;duplication of Federal fund;expendituresaubsequen_ tly determined by audit will''be subject to recovery by the .
Office of Traffic Safety:
VIL LOBBYING,RESTRICTIONS
The undersigned certifies, to the best of his or her knowledge and belief, that%
(a)*, No Federal appropriated funds have been paid 1 0 - T will be paid, by or on behalf of the undersigned to any person for influencing.or
attempting influence officer oremployee,of any - agency, a Member of.Congress, an ;officer or employee of Congress or an
employee of a Member of CongressJn connection with the awarding of any Federal contract, the making.of'anyFederal grant, the
making of any Federal loan, the entering into of any cooperative agreement, -and the +extension continuation, renewal,
'amendment, or
modification of "any,Federal contract, grant; loan, or cooperative agreement.
b If any funds; other the Federal a ro n Yed furids'havejbeen paid will be paid to any person,for'influencing or attempting,to
nfluence an officer or em to ee of an y Pa g_ enc a Member'of Congress, 'an,officeror employee of Congress or an,employee of a
member of Congress n connection with gr this Federal contract.: loan, or cooperative agreement,; the undersigned shall complete
and submit Standard Form -LLL Disclosure Forimto Report C Lobbying' ; in accordance with its instructions.
(a) The undersigned shall requireahat theilanguage of this certification.be included in t} a award documents forall sub- awards;at all, tiers
(includingsubcontracts, sub - grants, and contracts under grants; loans and-cooperative agreements) and thatalhsub= recipients shall certify
and disclose:accordingly.
Submission of t is certi a ateri ' presentation of fact uponvIiicli x6liance was placed When transaction was�made or entered into.
This certification is a material re e
is a prerequisite „for making or entering info it istransaction' imposed by Section 062. Title 11 34, U.S. Code
Any person who fails to fle�the.required certification shall be subject to a civil penalty of not less than $10,000.and not more6than $100,000
for each failure.
VIII. RECYCLING
At intervals designated bytheState, contractor shall certify in writing, under penalty of perjury the minimum, if.not'exact, percentage:of.
recycled content, of rnaterials,.goods or supplies offered orproducts:used in the,performance of the contract, pursuant to the•r`equirementsof
PublicContract.Code Section 10223. Contractor may certify that the product contains zero recycled content. ,Definitions of recycled content
are containedJn Public Contract Code. Sections 12161 and 12260.
CERTIFICATION
We, the officials named below, herebyswear that= -we are duly'authorizedlegally, to bind the contractor or grant recipient toAhe ;above described .
conditions;and certifications. Executed on the date and in the county below, and .is made under penalty of perjury under the`lawsof the State, of
California.
PRow&I)rRF. TOR'CNAMF
DATE EXECUTED EXECUTED INITHE COUNTY OF
AUTRIZING'OFFICIAL'S
HO S1GNA
T TU . t
TITLE
AUTHORIZING.OFFICiALi s NAME