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HomeMy WebLinkAboutAgenda Bill 5.D-Attch2 05/17/2004f i I i i r Proposal to Perform Profess ional.Auditing Services for the fiscal year ending June 30, 2004 with renewal options for June 30, 2005 through June 30, 2008 Submitted Apri120, 2004 Contact Person Stephen. L. Larson Caporicci & Larson Certified Public,Accountants 180 Grand Avenue, Suite 1 Oakland,, .California 94612 Toll Free Telephone: (877) 862 -2200, ext.125 C Caporicci & Larson Certified Public Accountants i CITY OF" PETALUVIA 1 , Table. of Contents Page Sealed Dollar Cost Bid Sealed Dollar Cost Bid Name of Firm Certification Total All- Inclusive Maximum.Price Discount i Rates by Partner Specialist,. Supervisor, and Staff Out of Pocket` Expenses Rates for Additional Professional Services Manner of Payment Summary Schedule of Professional Fees and Expenses Summary of Professional'Fees:and Expenses Fees by Staff Classification for Each Year Fees by Type of Service -2004 -2005 -2006 -2007 -2008 1 3 3 3 4 4 4 5 5 6 7 9 13 19 21 29 37 45 53, ' .. Sealed Dollar Cost Bid. 0 } -- � / 1 CITY OF PETALUMA •. .'Sealed Dollar Cost Bid. We are committed to the performance of a high quality audit at the most reasonable fee level possible, both initially and throughout the engagement. In the interest of developing a long- term relationship, we will absorb all costs required to familiarize ourselves with the operations and accounting systems. Additionally, the'Partners will be available to provide advice and consultation as necessary to the City. These costs will also be absorbed by the Firm. Name of Firm Caporicci & Larson Certified Public Accountants 180 Grand Avenue, Suite 1365 Oakland, CA 94612 i Certification The person signing the proposal is entitled to represent the Firm, empowered to submit the bid and authorized to sign a contract with the City of Petaluma. Total All- Inclusive Maximum Price 2004 $ 62,750 2005 63,775 `'. zJ 2006 65,975 2007 65,975 2008 65,975 Total $ 324,450 We believe the above pricing is fair and reasonable to both the City and to the Firm. The above All- Inclusive Maximum - Price includes all direct and indirect costs including printing, out -of- pocket, expenses and an escalation factor for inflation. I i • 3 CITY OF PETALUMA Sealed Dollar Cost Bid Because of the importance of your City to our strategic plan, we have discounted:our.normal fee structure. This discount in fees, already °included in the All - Inclusive Maximum Price, amounts 'to* ' y p p Staff Rates li Partner, Specialist, Supervisor, and St a For the year ended June 30, 2004: Nasi Raissian, CPA, MBA,(Engagement Partner) Gary M. Caporicci, CPA, CGFM (Technical Partner) Ahmed Badawi, CPA (Manager) Jessica Wu (Senior) Eva Kjoss (Professional Staff) Brian Kelly (Professional Staff) Administrative Staff Total Less Discount All- Inclusive Maximum Price for Audit Services $' 150 50 $ s Total 150 10 2004 $ 15,00 2005 7,000 2006 5 2007 5,000 2008 5;000 Total '$ 37,000 y p p Staff Rates li Partner, Specialist, Supervisor, and St a For the year ended June 30, 2004: Nasi Raissian, CPA, MBA,(Engagement Partner) Gary M. Caporicci, CPA, CGFM (Technical Partner) Ahmed Badawi, CPA (Manager) Jessica Wu (Senior) Eva Kjoss (Professional Staff) Brian Kelly (Professional Staff) Administrative Staff Total Less Discount All- Inclusive Maximum Price for Audit Services $' 150 50 $ 7 150 10 .1,500 125 60 7,500 105 250, 26,250 85 200 17,000 85 200 17,000 50 20 1.,000 790 77,750 (15,000) $ 62,750 • r. Detail of rates for all years in the format prescribed by the RFP is included in the section labeled "Schedule of Professional Fees and Expenses." Out , of Pocket Expenses All out of pocket °expenses will be absorbed by the Firm. 4 f i i 0 CITY OF PETALUMA Sealed Dollar Cost Bid Rates for Additional Professional Services We are hesitant to simply state hourly rates, as often times the needs of the client and the specific tasks directly impact the billing rates for our services. We maintain a policy of flexible billing rates and try. to. work within client cost - control parameters. However, to provide the. City with additional information, the following are our current published billing rates: p A!- s� Partner $ 250.00 Senior Manager $ 200.00 Manager $ 175 00 Senior $ 135.00 Professional Staff $ 100:00 Administrative Staff $ 85.00 It is Firm policy, during the term of the audit contract, to match the lowest qualified bid on additional financial related services required by the City. Manner of Payment Each Engagement Team member maintains detailed time sheets describing work performed, date of work, and amount of time spent on each task for the Engagement. The Firm will summarize the amount of time spent during the month and bill, the City based on the hourly rates published in the proposal up to a maximum of 90 %. The remaining 10% of the proposal amount will not be due until -all final reports are delivered and accepted by the City. Based on our previous experience, the City can anticipate three billings as follows: For interim work For year end work At presentation and acceptance of final reports Total . 45 45% 10% 100 W 1 CITY OF PETALUMA Sealed Dollar Cost Bid r Payment by °the City is due 30 days after receipt of each 'billing. A late fee of 1.5% of the billed1but unpaid balance will' be added for each 30 -day period that the bill :remains unpaid. Summary We'are able to Offer our, services at this' fee level because: . 'We possess 'the necessary , exp6rience. and technical knowledge to perform an. effective and efficient audit. We are very familiar with the accounting requirements of the City through ,past relationships with similar. organizations. We, use .a comprehensive advanced planning process involving both our Personnel and the City'.s key personnel. We. desire a long -;term relationship with the City. In order to maximize the cost /benefit relationship of our services, we will also attempt to identify significant areas for improvements and cost savings. These observations will be • communicated to the City Management. i Oakland, California April 20, 2004 0 6 Schedule , % of,,,Pr"OfessionaI Fees and Expenses Summary of Professional Fees, and Expenses [7 CITY OF PETALUMA �C9'.111 "i.A�`L► "•T?v1/�11Ty 11�T211Ti`�"ii:C Summary. , of Proposed Fees June 30, 2004 through June 30, 2008 1 City audit,and M'anagement.Letter $ 150 630 $ 150 576 125 537 125 537 105 537 2 Community Development Commission 105. 55 85 55 9595 55 50 55 50 55 3 Transportation Development Act 37 37 37 37 37 4 Single_Audit 50. "50 50 50 50 5 GANN Limit Calculation 18 17 16 16 16 Total„ Hours 790 735 695 095 695 Supervisor Staff Administrative. $ '150 $ 150 $ 150 $ 150 $ 150 125 125 125 125 125 105 105 105 105 105. 85 85 95 9595 50 50 50 50 50 • 10 CITY 17UETALUMA COSTS Professional Fees Partners { Managers f Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professionat Fees Expenses Meals and lodging Transportation Other - Printing Costs Total Expenses ' I Gross Charges Less Discount Total Cost I HOURS Partners Managers Supervisory Staff Professional Staff d u Other d Total Hours I 0 �2t�.13 -(l4 2004.05 '3 20U5� � � 2006 =07' � . �2�7 -0$ �� a5 Years $ 9,000' $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 33,000 7,500 5,625 5,625 5,625 5,625 30,000 26,250, 24,150 24,150 24,150 24,150 122,850 34 34,000 34,200 34,200 .34,200 170,600 1,000 1,000 1,000 1,000 1,000 5,000 77,7501 70,775 70,975 70,975 70,975 361,450 77,750 70,775 70,975 70,975 70,975 361,450 (15;000 7,000 (5,000' . 5,000) 5,000 (37,000 $ 62;750 $ 63,775 $ 65,975 $ 65,975 1 $ 65,975 $ 324,450 9 _ 11 Total All Inclusive Maximum Price3for of All Years F ees by Staff 'Classification for Each Year 13 CITY OF PETALUMA Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Admini=strative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation Other Printing Total Expenses Gross Charges Less Discount Total All4riclusive Maximum Price • 77,750 00 62,75 . 7 I 14 Supporting Schedule for year ending June 30, 2004 CITY OFTETALUMA l Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative Staff Support Total ProfessionalTees Expenses: Meals and lodging Transportation ® Other - Printing Total Expenses Gross Charges Less Discount Total All- Inclusive Maximum Price i 70,775 (7,000) $ 63,775 15 Supporting Schedule for year ending June 30,,2005 CITY OF PETALUMA Professional Fees: Partners Managers Supervisory Staff Professional Staff Other- Administrative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation Other - Printing Total Expenses Gross Charges Less Discount Total All- Inclusive Maximum Price 70,9.75 (5,000) $ 05,975 • 16 Supporting Schedule for year ending June 30, r 9 �S Supporting Schedule for y".ear ending June: 30, 2007 Professional Fees: Partners Managers. Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation Other Printing Total Expenses Gross Charges Less Discount Total All - Inclusive Maximum Price 70,975 (5,000) $ 65,975 17 CITY OF.PETA'LUMA Supporti . & Schedu'le for year ending June 30, 2008 Professional Fees: Partners Managers Supervisory Staff Professional, Staff Other Administrative Staff Support Total Professional fees Expenses: .Meals and lodging Transportation Other - Printing Total Expenses Gross Charges Less Discount Total All= Inclusive Maximum Price, 70;9.75 (5,000) $_ 65,975 6.. 18 . I Fees bv Tvpe of Service 19 t 2004 � 0 I I f 21 CITY OF PETALUMA For the Audit of the - 2004 Financial Statements: Combining Schedule. - All City Services COSTS Nature of Services to be Provided (Net of Discounts): City audit -and Management Letter Community Development Commission Transportation Development Act Single Audit GANN'Limit Calculation Total Audit Cost for All City Services HOURS Nature of Services to be Provided: City audit and Management Letter Community Development Commission Transportation Development Act Single Audit GANN Limit Calculation Total. Hours for All City'Services V $' 49,425 5,225 4 $ 62,750' 630 1 37 50 18 790 r] • 22 i CITY OF PETALUMA FESS i For the Audit of-the 200.4'Financia'1'S.tate_ments: City- audit and Management Letter Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees Expenses: i Meals and lodging Transportation Other - Printing Total Expenses Gross Charges Less Discount 1 Total Cost / i 62,715 13,290 $ 49 23 CITY OF PETALUMA For the Audit of the. 2004 Financial Statements: Community Developinent'Conimission Professional Fees: Partners Managers' Supervisory Staff Professional Staff Other - Administrative Staff. Support Total Professional Fees Expenses: Meals and lodging Transportation Other - Printing, Total Expenses Gross Charges Less Discount Total Cost - 5,225 $ 5 24 c CITY OF�`PETALUMA For the Audit of the 2004 Financial Statements: Transportation Development Act Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation • Other - Printing Total Expenses Gross Charges Less Discount i I I 1 Total Cost 3,400 $ 3,40 25 � tat Bif $ 150 2 $ 300 125 5 625 105 5 525 85 20 1,700 50 5 1 250 37 3,400 3,400 $ 3,40 25 For the Audit of the 2004 Financial Statements: Single Audit Professional Fees: Partners Managers_ Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees Expenses: Meals. and lodging Transportation Other- Printing Total Expenses Gross Charges Less Discount Total Cost - • t 4 4,700 • 26 CITY OF PETALUMA CITY O F PETALUMA i r For the Audit of the 2004 Financial Statements: GANN Limit Calculation Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation Other - Printing f • Total Expenses j Gross Charges Less Discount i Total Cost R R"" rly� 1 I ofia B� $ 150 2 $ 300 125 2 250 105 2 210 85 10 850 50 2 100 18 1,710 1,710 (1,710) $ - 27 2005 i� 29 CITY OF PETALUMA For the Audit of the 2005 Financial Statements: Combining Schedule - All City Services COSTS Nature of Services to be Provided (Net of Discounts): City audit and Management Letter Community Development Commission Transportation Development. Act Single Audit GANN Limit Calculation Total„Audit Cost for All City Services HOURS Nature of Services to be Provided: City audit,and:Management Letter Community Development Commission Transportation Development Act Single Audit GANN Limit Calculation Total Hours for All' City Services I • $ 5.0;45.0 5,225 3,400 4,700 $ 63,775 576 55 37' 50 17 735 • 0 a { • C For the Audit of the 2005 Financial Statements: City audit' and Management Letter Professional Fees: Partners Managers Supervisory Staff .Professional Staff Other Administrative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation Other - Printing Total Expenses Gross Charges Less Discount Total Cost 31 55,890 5,440 $ 50,450 CITY OF PETALUMA ,For, the Audit of the, 2005` Financial Statements: Community Development Commission Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees Expenses: Meal& and lodging Transportation Other Printing Total Expenses Gross Charges Less -Discount Total Cost 5,225 $ 5 -225 • 32 f' e i i i i i • • For the Audit of the 2005 'Financial' Statements: Transportation Development Act Professional Fees: Partners Managers. Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation Other - Printing Total Expenses Gross Charges Less Discount Total Cost $uotd a z j 9 $ 150 2 $ 300 125 5 625 105 5 525 85 20 1,700 50 5 250 37 3,400 3,400 $ 3 33 CITY OF PETALUMA CITY OF PETALUMA Aft A �VZAOWM �751' For the Audit of the 2005 Financial , Statements: Single Audit Professi'o nal Fees- Partners Managers Supervisory Staff Professional. Staff Other - Administrative ni - strative Staff Support Total Professional Fees Expenses: Meals and lodging 9, Transportation Other --Pfinting Total Expenses Gross Charges Less - -Discount Total. Cost $ 150 5 750 125 5 625 105 5 525 85 30 21550 50 5 2 50 4,700 4, $ 4,700 M I CTI'Y OF PE TALUMA O�PRC)FSSIOI'A>y FBESAND�XPE�TSE For the Audit of the 2005 Financial Statements: GA.NN Limit Calculation l �i i Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative' Staff: Support Total Professional Fees Expenses: Meals and. lodging Transportation Other Printing Total. Expenses Gross Charges Less Discount Total Cost • Qu ©ted 6 ,, ��s _ IN Hourt� T'ata F z 3 f f !��4 '�. '3✓ ty .Y.Ta $' 150 1 $ 150 125 2 250 105 2 210 8- 10 850 50 2 100 111 1,560 1,560 (1,560) $ - 35 1 2006 37 CITY OE PETALUMA For the Audit of the 2006 Financial Statements: Combining Schedule!- All City Services COSTS Nature of Services to be Provided (Net of Discounts): City audit and Management Letter . Community Development Commission Transportation Development Act Single Audit GANN Limit Total Audit Cost for All City Services HOURS Nature of Services to be Provided: City audit and Management Letter 'Community Development Commission Transportation Development Act Single Audit GANN Limit Calculation Total Hours for All City Services 1 $' 51,850 1 111 $ 65,_975 537 55 37 50 16 695 38 4 r For the Audit of the 2006: Financial Statements: City audit and Management Letter Professional Fees: Partners Managers. Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional fees f Expenses: Meals and lodging Transportation ' • Other - Printing Total Expenses Gross Charges 1 Less Discount Total Cost r • 3 i 55,315 3,465 $ 51 39 CITY OF PETALUIVIA CITY OE PETALU.MA For the Audit of the 2006 - Financial Statements: Community' Development Commission Professional Fees: Partners Managers Supervisory Staff Professional..Staff Other -Administrative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation Other - Printing Total Expenses Gross Charges Less Discount Total Cost • 5 $ 5 ;525 40 • S r For the Audit of the,2006 Financial Statements: Transportation Development Act Professional Fees: Partners Managers - Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation Other - Printing Total Expenses Gross Charges Less Discount Total Cost .11 ' .11 41 C- -TTV n , F PFT'A 11 TM A, CITY OF PE'TALUMA For the Audit of the 2006 Financial Statements: Single Audit Professional .Fees: Partners Managers- Supervisory Staff Professional Staff Other Administrative Staff Support Total Professional Fees Expenses: Meals and. lodging Transportation Other - Printing Total. Expenses Gross Charges Less Discount Total Cost • 5,000 $_ 5 r 42 i t i 0 For the Audit of the 2006 Financial. Statements: GANN Limit Calculation Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative Staff "Support Total Professional Fees Expenses: Meals and lodging Transportation Other - Printing Total Expenses Gross Charges Less Discount Total Cost 1,535 (1,535) 43 I F I . ,1 • i 2007 I i 45 CITY OF PETALUMA For the Audit of the 2007 Financial Statements: CombiningSchedule- All City Services COSTS Nature of Services to be Provided (Net of Discounts): City audit and Management Letter Community Development Commission Transportation Development Act Single Audit GANN Limit Calculation Total Audit Cost for All City Services HOURS Nature of Services to be Provided: City audit and Management Letter Community Development Commission Transportation Development Act Single Audit GANN Limit Calculation Total Hours for All. City Services is $ 51,850 5,525 3,60o, 5,000 $' 65,975 537 N 37 • 31 46 I CITY OF PETALUMA 1 i For the Audit of the 2007 Financial,Statements City audit and Management Letter Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation I Other - Printing Total Expenses Gross Charges Less Discount Total Cost r I 55,315 3,465 $ 51,850 47 y For the Audit of the 2007 Financial `Statements: CommunityDevelopment 'Commission Professional; Fees: . Partners Managers 'Supervisory Staff Professional.Staff .. Other - Administrative Staff Support Total: Professional Fees Expenses: Meals and lodging Transportation Other - Printing Total Expenses Gross Charges Less: Discount Total Cost C7 5 $ 8,525] ti • 48 CITY OF PETALUMA l r For the Audit of the 2007`Financial Statements: Transportation Development Act Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative Staff`,Support Total Professional Fees Expenses: Meals and lodging Transportation • Other - Printing Total Expenses Gross Charges Less Discount Total Cost Quoted Total � Flourl y y ''Fo Bids �. /r �� �b�✓�8 Rates � $ 150 2 $ 300 125 5 625 105 5 525 95 20 1,900 50 5 250 37 3,600 3,600 $ 3 600 i • I 49 CITY OF' PETALUMA CITY OF PETALUMA For the Audit of the 2007 Financial Statements: Single Audit Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees Expenses: Meals and, lodging Transportation Other Printing Total Expenses Gross Charges Less Discount Total Cost 0 F - F _'j • t 5,000 $ 5,000 3 1] 50 For the Audit of the 2001 Vinartcial'Siaternents: G ANN'timit Calculation Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation ► Other - Printing Total Expenses Gross Charges Less Discount Total Cost u b A M v A -10 "TIN q 150 1 $ 150 125 1 125 105 2 210 95 10 950 50 2 100 16 1,535 1,535 (1,535) 51 rT'rV 0V PFTAT.UMA / � ' Li 53 CITY OF PETALUMA For'the Audit of the 2008 Financial Statements: Combining Schedule All City Services COSTS Nature of Services to be Provided (Net of Discounts): City audit-, and Management Letter Community Development Commission Transportation Development Act Single Audit GANN Limit Calculation Total Audit Cost, for All City Services HOURS Nature of Services to be Provided: City audit and Management Letter Community Development. Commission Transportation. Development Act Single - Audit GANN Limit Calculation Total. Hours for All City Services 3,600 5;000 $' 65,975 537 1 50 16 . 695 54 For the Audit of ihei 2008' Financial Statements: City audit' and Management` Letter Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative -Staff Support Total Professional. Fees I Expenses: Meals and lodging Transportation ® Other - Printing Total Expenses Gross Charges C Less Discount Total Cost 55,315 3,465 $ 51,850 55 OF PETALUMA. For the Audit of the 2008:Financial Statements: Community .Development Commission Professional Fees: Partners Managers Supervisory Staff Professional Staff Other:- Administrative Staff Support Total, Professional Fees. Expenses: Meals and ,lodging Transportation Other Printing Total Expenses Gross Charges 'Less Discount Total Cost' • i I 5 5 L ` 56 CITY OF PETALUMA a t For the Audit. of the 2008 Financial Statement's: Transportation Development Act Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation • Other - Printing Total Expenses Gross Charges Less Discount Total Cost O TA�� �,�� � ••r�.+Yx�o/�,[ii1 a�d",esj j � � ,[ p���� s.. ECU y'y L 150 2 $ 300 125 5 625 105 5 525 95 20 1,900 50 5 250 371 3,600 .11 57 CTTY , 0F PET'ALUMA t_ For the .Audit of 'the 2008 Financial Statements: Single Audit Professional Fees: Partners Managers Supervisory Staff Professional Staff Other : Administrative Staff Support Total Professional Fees Expenses: Meals and lodging Transportation Other - Printing Total Expenses Gross Charges Less. Discount Total Cost • 5,000 $ 5 58. CITY OF PETALUMA i i i I i For the Audit of the 2008 Financial. Statements: GANN Limit Calculation Professional Fees: Partners Managers Supervisory Staff Professional Staff Other - Administrative Staff Support Total Professional Fees. Expenses: Meals and lodging Transportation Other Printing Total Expenses Gross Charges Less Discount Total Cost 1,535 (1,535) $ - 59 CI'T'Y OF TETALUMA.