HomeMy WebLinkAboutAgenda Bill 1.C-Minutes 06/07/2004�r %J L1, 5 ' n 2`0'1014 014 S
May 18 Vol. XX, Page 1
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City of Petaluma, .California
I8 MEETING OF THE PETALUMA CITY COUNCIL
DRAFT City Council Budget Workshop. Minutes
Monday, May 18, 2004 - 6:00 P.M.
Regular Meeting
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CALL TO ORDER
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A.' Roll Call
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Present: Glass, Harris, Moynihan, O'Brien, Thompson, Torliatt
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Absent: Healy,'
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B. Pledge of Allegiance
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C. Moment of Silence
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PUBLIC COMMENT - .There was.no,public input.
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CITY COUNCIL COMMENTS - There were none.
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CITY MANAGER COMMENTS - There were none.
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NEW BUSINESS
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A. Overview of Proposed FY 2004 -2005 Budget
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City Manager Bierman gave an overview of the proposed budget, highlighting
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that the total General fund Resources are $32,051,700 and the total General
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Fund Expenses are estimated at $31,896,450; which a resulting difference of
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$155,250. He indicated, in order to achieve this balance, staff had to take into
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account not only expenditure reductions from the Fiscal year 2004 budget, but
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also adjust 'for 'the approximate $1.7 million dollar increase in additional PIERS
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costs. He continued by noting the budget balancing was based on the following
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conditions:
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• One -time expenditures from fiscal year 2004 were removed; for example,
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Pentamation, General Plan expenses.
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. No wage increases, except for Police non -sworn (contract item).
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No medical increases except for Police (contract item).
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Reduction in Workers' Compensation.
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0 Vacancy reductions in Police, Administrative Services, City Manager, etc.;
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i0.5 positions were eliminated.
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• Department reductions in overtime, services and supplies.
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It was also noted there are several new programs, initiatives, or issues contained
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in preliminary budget, which included:
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Vol. XX, Page 2
May 18, 2004
All of the Gas Tax revenue from the State of California has been transferred to the
Street: Maintenance Fund for use on street repair only; street signs and streetlights
are funded in the General Fund.
In fiscal year 2005; an enterprise fund will be created that will transfer all of the
expenses related, to development into a separate fund. All of the related
revenues will also be removed from General Fund resources to provide a revenue.
resource for this enterprise fund. •Although there will not be sufficient ;revenues at
first, by ccea'ting this. fund, it will provide a snapshot of "subsidy" that is provided to
these activities. Due to the complexity of this change, this preliminary budget
does not provide for that accounting and organization change.
All Transient Occupancy Tax funds have been transferred to the General Fund.
Some state impact .has:. been taken into account in this budget, but if. more
Vehicle License Fee funds are removed, the .budget will have a problem.
Genera'I Council 'discussion ensued regarding the need to have Community
Development as on enterprise fund and questions as to if cost centers would
provide that needed' in formation instead. Discussion continued regarding street
maintenance funds and those funds that may be potentially under - funded; such
as Risk. Management, Workers' Compensation, Marina and Vehicles.
Council also noted the City has about 18% in reserves, which is very good.
He then provided for the individual department budget presentations:
Legislative and Administrative Departments
City Council
City Manager Bierman gave an overview of the City Council's proposed budget.
Vice Mayor Moynihan suggested a possible cap on medical benefits and asked if
that would decrease the budget.
Council Member Torliatt commented the City ;Council should be treated like the
other members of the organization and she does not want to see the Council
move toward that type of discussion at this time.
Mayor Glass'indicated he does not want to see a cap for employees and is not
supportive: of decreasing their benefits, which would' in effect lower their
paychecks.
Vice Mayor .Moynihan added he would like the City Manager to look at a
Cafeteria Plan and capping the benefit amount for employees. He questioned
at what point the Council 'would be looking at the whole benefit package as a
summary "document.
City Manager Bierman responded changes :in benefits is a. "meet and :confer"
item. and cannot 'just be changed. He indicated he was currently putting
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May 18, 2004 Vol. XX, Page 3
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together the compensation package information and will bring it forward at the
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appropriate time in the budget.
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Council Meriber Torlialt stated she would hope that Conversation takes place at
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the end of the budget hearings and not , during each budget presentation.
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Council Member. O'Brien agreed with Council Member Torliatt and questioned
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how much money is spent on in -depth requests by individual Council Members.
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City Clerk
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City Clerk. Petersen, gave an overview of the proposed budget, indicating this
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year's budget remains much the isame as last year's. As it relates to the Elections
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Budget, she, indicated there is currently $50,000 budgeted for the election if three
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Council :Memblers at' the upcoming General Municipal Election, but if one or
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more of the proposed initiatives currently being circulated qualify for the ballot, it
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could result in the ,Elections Budget needing_ an additional $6,000 to $10,000 per
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measure.
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City Attorney
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City Manager Bierman presented the City' Attorney's budget.
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Vice Mayor Moynihan requested a summary of litigation costs to be brought to
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the Council soon with the desire to trackthel cumulative amount.
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Administrative!S'enrices
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Joe Netter; Interim Finance Director, gave an overview of the proposed budget
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noting the change in the title of the department to Administrative Services rather
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than Finance. He briefly described the proposed additions to the proposed
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Administrative Services 'Department, noting it would now consist of Accounting
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Services, Human Resources, Transportation, Commercial Services, Information
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Services and Risk Management.
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City Council discussion ensued regarding how internal services funds are charged
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to the various departments.
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ADJOURN
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The meeting adjourned at 7:40 p.m.
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David Glass, Mayor
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Attest:
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Gayle Petersen, City Clerk