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Home My WebLink AboutAgenda Bill 3.E 06/07/20041,�.JN — 7 j(";li.s 4 0 0 CITY OF.PETALUMA, CALIFORNIA AGENDA BIM Agenda Title Resolution Authorizing, Execution of Contract with Meet ng Date: June 7, 2004 Moore and Associates for Preparation of 'City of Petaluma Transit Short Range Transit Plan Meeting Time ® 3 :00 PM ❑ 7:00 PM Category (check one) Consent Calendar, ❑ Public hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Department Director Contact Person P hone Number Public. Facilities & Rick'SklaA James ay n' 707%778 -4421 Services , Cost of of Proposal $32,060 Account Number ,3397 Name,of'Fund: Amount Budgeted $33,5.87 FTA Section 8, TDA Attachments to' Agenda 'Packet Item 1) List of- consultants sent;RFP (Exhibit A) 2) Resolution Summary Statement The Metropolitan Transportation Commission (MTC) recommends `than smaller transit systems update their Short Range Transit Plan (SRTP) every other °year. Petaluma Transit's last SRTP was done two years ago and focused on specifications and purchase of "fixed routeAransit buses. An update of the SRTP is essential .for :four _reasons: 1. Petaluma has reached the,end of the current plan., 2. Updating the SRTP'provides an opportunity to better define the goals,. objectives, performance measures and standards that the performance audit and the previous SRTP has recommended. 3. The SRTP provides'a:forum for considering the future direction of Petaluma Transit. 4. The.SRTP provides a.guide to Federal - Transit. ..Administration certification, allowing Petaluma Transit to become eligible. for federal transit funds Eleven, requests for proposals were sent out and four proposals' were submitted. Moore and Associates, of Valencia, .California, was identified, as `the firm most qualified to prepare the City of Petaluma Short Range Transit Plan. A list of consultants to whom requests for proposal were sent is. attached. The cost of the study will be $32,060. Funding sources are FTA Section 8 grant (80 %) $25,648 and TDA (2O%)'$6,412. This is a budgeted item and will cover the cost of the project. A final draft is' scheduled for delivery on December 31, 2004. Recommended City 'Council Action /Suggested Motion Council approve and authorize the City Manager to execute a contract with Moore and Associates. R e ed by Finance, ,'Diredcir: Revie d b. ' ne : A ro . v 'Cit Manager: i D e: Date: Toc IDate: Revision # and Date Revised: File Code: # 5_3_04 s \transit \agenda bills \short range transit plan f ,. CITY OF PETALUMA, CALIFORNIA :TUNE' 7, 2004 AGENDA REPORT FOR RESOLUTION AUTHORIZING :EXECUTION OF CONTRACT'WITH ;.MOORE AND ASSOCIATES FOR PREPARATION'ORCITY OF PETALUMA'TRANSIT SHORT RANGE TRANSIT PLAN . '(SKLADZIEN/ RYAN) EXECUTIVE SUMMARY The Metropolitan Transportation Commission (MTC) recommends that smaller transit systems update their Short. Range Transit Plan (SRTP) every other year. Petaluma Transit's last SRTP was done two years ago and focused on specifications and purchase of fixed route transit buses., An update of the SRTP is essential for four reasons: a. Petaluma has reached the end of the current plan. b. Updating the SRTP provides an opportunity to better define the goals, objectives, performance; measures and ;standards that the performance audit and the previous SRTP has recommended. c. The SRTP provides a forum for considering the future direction of Petaluma Transit. d. The SRTP provides a guide to Federal Transit Administration certification, allowing Petaluma Transit to become eligible for federal transit funding. Eleven requests for proposals were sent out, and four proposals were submitted. Moore and Associates, of ' Valencia California, was identified as the firm most qualified to prepare the City of Petaluma Short Range Transit Plan. A list ,of consultants to whom requests for proposal were sent is attached. The cost of the study will be'$32 .0. Funding sources are FTA `Section 8 grant (80 %) $25,648, and TDA (20 %) $6,412. This is a budgeted item and will cover the cost of the project. A final draft is .scheduled for delivery on December 31, 2004. 2. BACKGROUND As a small transit, system, the SRTP gives us a chance to examine and evaluate the system's performance every two years to make sure we are giving the best service that funding-wiltallow, and are operating as efficiently as possible. The work program for the SRTP is standardized, although the transit system administration and contractor may decide to emphasize some sections over others. The SRTP is comprised of the following tasks: overview of transit system, goals and objectives update, service And system evaluation, operations plan and budget, transit capital im provemeritprogram, if needed, and other requirements. This SRTP, we are taking advantage of the other requirements section to get guidance on becoming eligible for future federal transit funding. 3,. ALTERNATIVES Rebid the contract. 4. FINANCIAL IMPACTS In the event of a rebid, the TDA funding could be jeopardized, through either loss, delay, or, ineligibility. 5. CONCLUSION SRTP helps define and strengthen our fixed route and paratranst system, and provides strategy for future, federal funding. 6. OUTCOMES' PERFORMANCEMEASUREMENTs THAT WILL IDENTIFY "SUCCESSOR COMPLETION' Meet MTC requirement for SRTP. Define goals,. objectives, performance measures and standards for transit system. 7. . RECOMMENDATION Council approve and authorize the City Manager to execute a contract with,Moore and Associates. s \pMs \transi6agenda bills \bus purchase Resolution No. N.C.S. of the City of Petaluma, California AUTHORIZING EXECUTION •OF!CONTRACT WITH MGORE" AND ASSOCIATES FOR PREPARATION OF: CITE' OF PETALUMA TRANSIT SNORT RANGE TRANSIT PLAN WHEREAS, the City of Petaluma Public Facilities and Services Department, Transit Division, sent out requests for proposal for preparation of the. City of Petaluma Short Range Transit Plan (SRTP) and WHEREAS, eleven (1 1) requests were sent out, and four (4) proposals were submitted. Moore and Associates, 25530' Avenue Stanford, Suite 208, Valencia; CA 91355, was identified as the firm most qualified to prepare the City of Petaluma Short Range Transit Plan; and WHEREAS, the cost ofthis project will be $32,060,;00., The funding sources for this project are an. FTA Section , 8 grant for $25,648, ,and TDA. funds for , $6,412. NOW, THEREFORE, BE.IT'`RESOLVRD, that the City Manager is authorized to enter into a contract with Moore and Associates for preparation of'the ;City of Petaluma Short Range Transit Plan. Under the power ,and,-authority conferred upon t his Council by_the<Charier of said City REFERENCE: I" hereby certify the foregoing Resolution was introduced and adopted by the Approved as to Council of the , City of Petaluma at a (Regular) (Adjourned) (Special) meeting form onthe,. ........................ day of .......................... ........I. .......... 20 ...... ,, by the following vote: ....................................... City Attorney AYES: WOES: ABSENT: ATTEST: ................................................................... ............................... ................................................. ............................... City Clerk Mayor 'Council File .... ............................... Ices. No . .................................. N.C.S. EXHIBIT A .Mr. ROT t', Glauthier 3` Vista,Baya lea, , Me'sa, CA 92627 -1808 Sam Corbett Urbitran Associates 1440 Broadway, Suite 500 Oakland, CA 94612 Nelson/Nygaard 833 Market Street, Suite 900 San Francisco, CA 94103 -1814 ;:McGuire Management Consultancy ,:848 So. Regatta Drive Vallejo, CA 94591 Goldman Consulting Group One Bush Street . San Francisco, CA 94104 Barton- Aschman Associates 100 Park Center Plaza San Jose, CA 95113 Dowling Associates 180 Grand Avenue, Suite 995 Oakland, CA 94612 0 TJKM 131 Stony Circle, Suite 500 Santa Rosa, CA 95401 Moore & Associates 25852 McBean'Parkway, Suite - 187 Valencia, CA 91355 -3705 Transit Resource Center 12036 Nevada City Highway #200 Grass Valley, CA 95945 Crain & Associates 120 Santa Margarita Avenue Menlo Park, CA 94025 JHK & -Associates 2000. Powell Avenue Emeryville, CA "94608 DKS Associates 1956 Webster, Suite 300 Oakland', CA 94612 Mundle & Associates, Inc. 1520 Locust Street, Ste. 801 Philadelphia, PA 19102 Wilbur Smith Associates 360 22nd. Street, Ste. 600 Oakland, CA 94612 Fehr & Peers 3685 Mt. Diablo Blvd., Ste. 301 Lafayette, CA 94549 Jkaplan.7 Associates 2775 Mitchell Drive, Suite 117 Walnut Creek, CA 94598