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HomeMy WebLinkAboutAgenda Bill 3.I 06/07/2004.I CITY OF PETALUMA, CALIFORNIA June 7 , N AG_ ENDA BILL Agenda Title Meeting Date June 7, 2004 Authorizing The 'Filing Of An Application For :Federal Surface .Transportation Program And Congestion 'Mitigation And Air Meeting Time ®3:00 PM Quality Improvement' Program Funding For Street Rehabilitation ❑ 7:00 PM : Category (check one) Z, Consent Calendar ❑ Publie Hearing ❑ New Business ❑ Unfinished Business F Presentation Department Director ' Contact Person Phone'Number Public' Facilities & =Services Rich adzien Steve ;Castaldo 778=4303 Cost of Proposal $ 1,668,000 Aceount.Number 2640 Amount Budgeted approx STP %CMAQ funding $`1,668;000 Name of Fund: approx. City match. 192,000 STP /CMAQ 3800- C500600 Attachments to_Agenda, "Packet Item 1) Location Maps (Exhibit Al -3) 2) STP -CMAQ Cycle 2 Funding Timetable .(Exhibit B) 3) Resolutions Summary Statement The work..to be done consists of repairing failed sections of road through digouts, placing a 1 1 /2 " asphalt overlay with pavement fabric, raisingmanholes' and, valves and striping on various street segments throughout the City of Petaluma. The City will receive bids after the.prcject is funded. Funding is anticipated to be in October 1, 2005. Recommended City Council', Action/8mmested Motion Adopt the resolution authorizing the filing of an application for federal surface transportation program and congestion mitigation and air quality improvement program funding for street rehabilitation. on 1)'D Street, 2) S. McDowell Blvd and 3) Bodega Ave (partial) committing the necessary local 'match for the project and stating the assurance of City of`Petaluma to complete the project. Rev ew d Finance Director Reviewedb orne :, 4 A rov it Manager . ate• J 6 , ate• Date: Toda 's te: May 26, 2004 Revision # and Date Revised: # ` File Code: S:\Stff Folder \Steve CastaldoNike Bierman\A enda.Bills N CITY 'OF PETALUMA, C ALIFORNIA JUNE 7, 2004 AGENDA �2EPORT FOR RESOLUTION AUTHORIZING THE FILING'OF.AN APPLICATION FOR FEDERAL SURFACE TRANSPORTATION PROGRAM AND CONGESTION 1VIITIGA AND AIR QUALITY IMPROVEMENT PROGRAM "FUNDING FOR STREET REHABILITATION 1. EXECUTIVE SUMMARY The work to be done consists ,of repairing -failed sections of road through digouts, placing a 1 1 /s" asphalt overlay with pavement fabric, raisingmanholes and valves and striping on various street .segments throughout the. City of Petaluma. The City will receive bids after the project is . fund'ed. Funding is anticipated to be in October 1, 2005.. 2. BACKGROUND • The City of Petaluma has 13 streets within the MU regional street system. Cycle 2 STP funding is available in the amount of $11.6 million for all ,Sonoma County jurisdictions. Sonoma County Transportafion.Authority (SCTA) has solicited applications from local cities and counties and all,juris.di'ctions submitted applications. Taken together, the program of projects totals a, furiding of $4 million. Therefore, all streets listed on the SCTA list cannot be fully funded. The City of Petaluma submitted applications for Street, `S. McDowell Blvd. and Bode a Ave (,Po g (p ) in the amount of $1,668,000. The; scoring committee, comprised of all 10 local cities and counties, scored each application. The scoring was based upon PCI (the pavement condition index), AADT (average daily traffic) and tie- breakers. A list was then generated'for use by the scoring committee. The scoring committee then reviewed the,, applicat based upon equity. The total City of Petaluma percentage of NITS need, based upon applications submitted, was 9':73%x. The final list of qualifying prodectslAs'not been determined at this time (see Exhibit B, memo of May 14, 2004 with funding timetable). 3. ALTERNATIVES: ' a. Authorize the, filin g °.of an, application for federal surface transportation program an d.congestion mitigation and air quality improvement program funding for street rehabilitation on 1) D street, 2) S. McDowell Blvd., and 3) Bodega Ave (partial); committing'the necessary local match for the project; and stating'the assurance of • City of Petaluma .to complete the project. b. Do not authorize (a) above and lose out on STP /CVIAQ funds. 4. FINANCIAL IMPACTS The. City has submitted three street projects in the amount of $1,668,000. By author2ing these resolutions; the City of Petaluma is committing to match the STP /CMAQ funding at a variable 11.47 % ratio of City money to the amount of STP /CMAQ' funding received. The project _scopes will be adjusted to thel amount awarded. Revenue Source(s): STP /CMAQ -$1-,66$,000 3800- C500600 $192,000 Amount Budgeted Estimated "Costs PF &S General Fund Overhead TBD Administration TBD Design TBD Construction Management TBD Construction TBD Contingency TBD TOTAL $TBD 5. 6. CONCLUSION that th City should authorize the applications for three local streets, commit•taff believes The City has applied for STP /CMA mone in the amount of $1 668 000 S to match the STP /CMAQ funding at 1147 ..% o, and commit to completion of the projects. OR Following the authorization, the City will await the results of the scoring,committee. 7. RECOMMENDATION Adopt the resolution authorizing the filing of an application for federal surface, transportation program and congestion mitigation. and air quality "irnproveriient program funding for street rehabilitation (1) D Street, (2) S. McDowell Blvd. and'(3) Bodega Ave (partial), committing the necessary local match for the project and.:stating, the assurance of City of Petaluma to complete the project. 0 EXHIBIT A -1 tt �� i , tl 11 MES 03 4 m"I WZWIIIW-� *r n L -- - I - Z� CL a 0 0 0 Uj - 0 V) (D > EXHIBIT A -1 tt �� i , tl 11 MES 03 4 m"I WZWIIIW-� *r n L -- - I - Z� EXHIBIT A-2 ------------- SMS100 DM OW7-:�,J IL i 0 CFM GRf" RO mmm! / f7 �jl EXHIBIT A -3 � r r t Mh r �1J e a '�. . EXHIBIT B CITY O •PETALUMA, CALIFORNIA MEMORANDUM Public,Tdcil ties & Services Department, 555 North McDowell Blvd., Petaluma: CA 94954 (707)'7784303 Fax (707) E =pail• pulifac l ties@ci petaluma.ca.its r DATE: May 14„ 20.04 TO: Mike, Bierman, City Manager FROM: Rick Skladzien, Dir. PF &S SUBJECT: STP /CMAQ Cycle 2Tunding Process Summary I am rovidin you and the Council with a um brief smary of the sequences to follow as a P gy result of our street ,project rehabilitat:on.submittal to SCTA £or 'CMAQ Cycle 2 funding for Sonoma County regional street system... 'The streets within Petaluma qualifying as a part of the regional connector system, as per Me"tropolitari Transportation. System (MTS) guidelines, were SbuffiMcDowel!, Bodega,Ave. and,D Street. . The- cumulative construction cost to rehabilitatel'these streets is an estimated $1.3`8 M, with construction slated to begin mid fiscal year '05 =0'6. The comnuttee will meet May 21, to score the streets submitted by each city, after which a list of projects will be assembled., Each city will,lave a chance to make adjustments for equity that the scoring 2commiftee not`have captured. Final coirnnittee recommendations: will be completed "by June 1 MTC twill screen during August,and publichearings will be conducted during the month of 'October. Projects will receive final approval status by December 22 ° with field review& to begin sometime in January 2005. The complete Cycle 2 Federal Funding Schedule, with critical deadlines in bold, is as follows: MTC Adopts Guidelines for STP /CMAQ Cycle 2 Funds April 2:8, 2004 SCTA Call for Projects. May 3, 2004 Applications due to SCTA May 14, 2004 TAC Scoring Coirunittee, May 19, 2004 Recommendation from TAG complete May 27, 2004 Resolutions due to SCTA June 13, 2004 SCTA Board action' June, 14, 2064 . Submit package of.proj;ects •due to MTC June 18, 2004 TIP Amendment December 8, 2004 Approval by MTC December 22, 2004 Begin scheduling field reviews January 2, 2005 ]cc::F:ile Resolution Number AUTHORIZING THE FILING OF AN APPLICATION FOR,FEDERAL'SURFACE TRANSPORTATION PROGRAM AND CONGESTION MITIGATION -AND AIR QUALITY IMPROVEMENT PROGRAM FUNDING FOR STREET REHABILITATION D STREET AND COMMITTING THE NECESSARY LOCAL MATCH FOR THE PROJECT'AND STATING THE ASSURANCE OF CITY OF'PETALUMA TO COMPLETE THE PROJECT. date, Transportation. Equity Act —A Legacy for Users (TEA;LU) (Public Law t WHE the 'he Transportation Equity Act for the 21 'S Century (TEA21),(Pubtic Law- 105 -178, June 9, 1998), and the TEA 21 Restoration Act (Public Law 105 7206, duly 22, 1998) continue the Surface Transportation Program (23 U.S.C. Section 133 and the Congestion` Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C. Section 149); and 'WH EREAS , pursuant to TEA.21, and the regulations,promulgated there under, eligible pro ect,sponsors wishing to receive Surface Transportation Program or Congestion Mitigation and Air Quality Improvement Program grants for a project shall, submit an application first,with the appropriate metropolitan transportation planning o,rganizat on . (MPO) for and inclusion in th&MPO's Transportation Improvemerit'Program. (TIP); and WHEREAS, the Metropolitan Transportation Commission is the MPO for the San Francisco Bay region; and • WHEREAS,; the City of Petaluma is an .eligible project sponsor for Surface Transportation Program or Cori gestion'Mitigation %and,Air Quality Improvement Program funds; and WHEREAS,: the City of Petaluma wishes to submit a grant application to MTC'for funds from the Surface Transportation Program: or congestion Mitigation and Air Quality Improvement Program in'Fiscal year 2005%06 and'2006/076 for the following, project(s):, Project descriptions go, here. 1. Street Rehabilitation – D Street (partial) The work to be done consists of repairing failed sections of road through cold milling, placing a 1 Y2' asphalt concrete overlay with pavement fabric raising manholes and valves and striping. WHEREAS, the commitment of necessary local matching funds is at least 1`1.47 and federal funds must be obligated by September 30 of the year that the"project='is programmed in the TIP, or the project may be removed from the program; WHEREAS', the City of Petaluma understands the Surface Transportation Program and Congestion Mitigation and Air Quality Improvement Program funding is fixed at the programmed amount, and therefore: ahy cost; increase - cannot be expected to be funded with Surface Transportation Program or Congestion Mitigation and Air�Quality, Improvement,Program funds; and • WHEREAS, City of Petaluma will complete the'. project as described in the application, and if approved, as. programmed in MTC's'TIP, and WHEREAS' City of Petaluma, i's.an,eligiple sponsor of projects in the'STP and CMAQ and TEA Second 'Cycle Program and be if further WHEREAS City of Petaluma, is,authorized;to.submit an application for STP, CMAQ or TEA Second cycle Program funds -for Street Rehabilitation — D St (partial), and be it further WHEREAS; there is no fe.gal impediment to the City of oPetaluma, making applications for STP or CMAQ funds; and be it°further WHEREAS,'there is no pending or threatened litigation which might in any way adversely affect the proposed project, or the ability of the City of Petaluma to deliver such.�project, and beJit further r NOW, THEREFORE BE'IT RESOLVED', by the City of Petaluma City Council that the City of Petaluma is :authorized t_'o execute and file an application for funding under the Surface Transportation Program or- the �Congestion Mitigation and Air Quality Improvement Program of.'TEA -LU in the amount of °`$444,000 for Street Rehabilitation D St (Partial), and • BE IT FURTHER RESOLVED that City of Petaluma.City Council by approving this resolution does hereby state. that: 1. The City of Petaluma will' provide at least 11147% in local matching funds; and 2. The City of Petaluma nd uerstands that the;Surface Transportation Program and Congestion ,Mitigation and AirQuality improvement Program funding for the project is fixed 'at $444000,..and that any cost "increases, must be funded by the y . local ,matching; funds;.and that. City of Petaluma does not r expect any c stincreases, to, be funded with Surface Transportation Program or Congestion Mitigation and Ai Quality Improvement Program funds; and 3. Street Rehabilitation D: Street'(portion) will be built as described in this resolution and in the application provided, and if approved for the amount shown in the MTC Transportation Improvement Program (TIP) with obligation occurring within the timeframe established below;_and 4. The program funds will be obligated by September 30 ofthe year the project is programmed in the TIP. 5. Project is consistent with the Regional Transportation Plan, the Countywide Transportation Plan, and the Air Quality Management Plan. 6. Total funding effort for the road : maintenance function using local funds will not decrease as a result of receipt..of these federal funds. 7. Project is vellAefined, and 'results: in a usable `segment or.service. . 8. SCTA has a certified; Pavement Management, System in effect and operation. 9. The project is on. the Metropolitan Transportation System ;and if not, the project is fully justified for use of'lmit °ed federal transportation funding as described in the MT-C, Guidelines for Cycle 2. Resolution Number • AUTHORIZING THE FILING .OF AN APPLICATION FOR "FEDERAL SURFACE TRANSPORTATION PROGRAM AND CONGESTION MITIGATION AND AIR QUALITY IMPROVEMENT PROGRAM FUNDING FOR STREET REHABILITATION – S.' McDOWELL -BLVD AND COMMITTING THE'NECESSARY` LOCAL MATCH FOR THE PROJECT AND.STATING�THE ASSURANCE OF CITY'OF PETALUMA TO COMPLETE THE PROJECT: WHEREAS, the Transportation Equity Act —A Legacy for Users (TEA -LU) (Public Law date ); the Transportation:Equity "Act -for the `21 st Century (TEA21) (Public'Law 105 -178, June 9 1998.), and the. TEA 21 Restoration Act: (Public Law 105 -206, July.22, 1998) continue the Surface Transportation .Program (23 U .'S.C. Section 133 and the Congestion Mitigation and Air Quality improvement Program (.CMAQ) (23 U.S.C. Section 149); and WHEREAS, pursuant to TEA 21 and the regulations promulgated there, under, eligible project'sponsors wishing to receive Surface Transportation. Program or Congestion. Mitigation and Air. Quality Improvement. Program grants fora project shall submitan application first with the appropriate metropolitan transportation planning organization. (MPO) for review.and inclusion in the MPO's Transportation Improvement Program'. (TIP); and WHEREAS, the Metropolitan Transportation Commission is the MPO for the San Francisco Bay region; .and WHEREAS, the Cit y ,of'Petaluma.is an project sponsorfor Surface Transportation Program or Congestion Mitigation and Air Quality Improvement Program funds; and WHEREAS, the City of Petaluma wishes to submit a 'grant application'to MTC for funds from the Surface Transportation Program, or congestion Mitigation and Air Quality Improvement Program in Fiscal year 2005/06 and 2006/076 forthe following project(s): Project- descriptions;go here. 1. Street Rehabilitation – S. McDowell Blvd The'work to; be done consists of repairing failed sections of road through cold milling, placing a 1, %" asphalt concrete overlay with pavement fabric, raising manholes and valves and striping. WHEREAS, the commitment of necessary local snatching funds is at least 1`1.47% and federal funds. must be obligated by September�30 of the year that the project is _programmed in the TIP, or the project may bel removed'from the program; WHEREAS, the City of Petalurna understands the Surface Transportation Program and Congestion Mitigation and Air Quality Improvement Program funding is'fixed at the programmed amount, and' therefore any cost increase cannot be expected to be funded with Surface Transportation Program or Congestion Mitigation and Air Quality Improvement Program funds; and y , WHEREAS, City of,;Petaluma will complete the project as described in the application, and if approved as programmed in MTC's TIP;. and WHEREAS, City of Petaluma, is� an eligible sponsor of projects in the STP and CMAQ and TEA Second Cycle Program 'and be if further WHEREAS, City of Petaluma is authorized to submit an application for STP, CMAQ or TEA Second cycle Program funds Street Rehabilitation - S.,'McDowell and be it further WHEREAS', there is no legal impediment to the City.of Petalu_ ma making applications for STP or CMAQ funds; and be it further WHEREAS there is no;pending or threatened i,itigation which might,in any way adversely affect the proposed project, orthe abilityof th'e City of Petaluma to deliver such project, and be it further NOW, THEREFORE BE;IT RESOLVED, by1he City of ;Petaluma City Council that the City of Petaluma, is to execute and file, an application for funding under the Surface Transportation Program or the Congesti'bn Mitigation andAir:Quality Improvement Program of TEA -LU'in the amount of $996;000 for Street Rehabilitation S. McDowell Blvd, and BE IT FURTHER RESOLVED that City of Petaluma City Council by approving this • resolution does hereby state that; 1. The Cityof'Petaluma will provide at least 11.47 % in.'local matching funds; and 2. The City of Petaluma understands that the Surface Transportation Program and Congestion Mitigation and Air Quality improvement Program funding for the project is fixed at $996,000, and that any cost, increases: must be funded by the City of Petaluma frornlocal matching funds, and that.City does not expect any cost increases to be funded with Surface Transportation Program or Congestion Mitigation and Air'Quality Improvement Program funds; and 3. Street Rehabilitation — S. McDowell Blvd. will' be built as +described in this resolution and in the application °provided', and if approved for the amount shown in the MTC Transportation'Improvement Program (TIP) with obligation occurring within the timeframe established below; and, 4.. The program funds will be obligated by September 30 of'the year the project is programmed in,the TIP. . 5. Project is. consistent -with the Regional Transportation Plan, the Countywide Transportation Plan, and the:Air Quality Ma n ag e rC? e nt;Pl a n. 6. Total funding effort for'the road .maintenance function using .local funds will not decrease as a result of receipt of these federal funds, 7. Project is well,defned and results in a usable segment or service. 8. SCTA has•a certified Pavement Management System in effect: and operation.. 9. The project'ison the Metropolitan Transportation System and if'not, the project is fully justified for use of limited federal transportation funding as described in the MTC Guidelines;for Cycle 2. Resolution Number • AUTHORIZING THE FILING OF'AN APPLICATION 'FOR'FEDERAL'SURFACE TRANSPORTATION PROGRAM AND CONGESTION MITIGATION AND AIR QUALITY:IMPROVEMENT PROGRAM FUNDING FOR STREET REHABILITATION —, BODEGA,AVE (PARTIAL), AND COMMITTING THE NECESSARY LOCAL MATCH FOR THE PROJECTAND STATING THE'ASSURANCE OF CITY OF PETALUMA TO COMPLETE THE PROJECT. WHEREAS,, the Transportation Equity Act= A.Legacy for Users (TEA; LU) (Public Law date ), the Transportation Equity Act for the 21 Century (TEA21) (Public Law 105 -178, June 0, 1998), and the TEA 21 Restoration Act (Public Law 105 =206, July.22, 1998,); continue the Surface Transportation Program (23 U.S.C. Section 133 and the Congestion estion Miti ation and Air Quality Improvement Program (CMAQ) (23 U.S.C. Section 14'9 and WHEREAS, pursuant to TEA 21, and the regulations promulgated .there under eligible . project sponsors wishing. to receive Surface; Transportation Program or Congestion Mitigation and Air Quality Improvement Program grants for a project- shall`submitan application first;with the appropriate metropol'stan transportation planning organization (MPO) for review and inclusion in the MPO's Transportation Improvement Program (TIP); and WHEREAS, the: Metropolitan Transportation Commission is the MPO for the San. Francisco Bay region; and WHEREAS, the City of Petaluma is an eligible project sponsor for Surface Transportation "Program `or Congestion "Mitigation and Air Quality Improvement Program funds; and WHEREAS;, the City, of Petaluma wishes to submit a, grant application to MTC for funds from the Surface Transportation Program or congestion Mitigation and Air .Quality- Improvement Program in fiscal year 2005/06 and 2006/076 for the following project(s): Project descriptions go here. 1. Street Rehabilitation - Bodega Ave;(partial) The work to be. done ;consists of repairing failed °sections of road throu_ gh. cold milling, placing a . ' /?" asphalt concrete overlay with pavement fabric, raising manholes and valves, and striping. WHEREAS, the commitment of necessary local snatching: funds- is at least 11.47% -and federal funds must -be obligated by September 80 of the year that the project is programmed in, the TIP, or the project may be removed from the program; WHEREAS, the City of Petaluma understands the Surface Transportation Program and Congestion Mitigation and Air Quality Improvement Program funding is fixed at the programmed amount, and therefore any cost increase cannot be expected 'to be funded. p Transportation g p g g Mitigation and Air Quality with Surface Trans ortation Program or Congestion Mi Improvement Pro "ram "funds; and WHEREAS, City of Petaluma will complete the project as described in the application, and if approved, as programmed'in MTC's TIP; and WHEREAS, City of Petaluma is "an_ eligible sponsor of projects in the STP and CMAQ and TEA Second Cycle Program and be if further WHEREAS, City of Petaluma is authorized to submit an" application for STP, CMAQ or TEA Second cycle Program funds for Street Rehabilitation Bodega Ave(portion); and be it further WHEREAS, there is no''legal impediment to the City of Petaluma making applications for STP or CMAQ funds; and' be it further WHEREAS, there is no pending or threatened.litigation. _which _might in anyway adversely affect the proposed project, or ability of`the City of Petaluma to deliver such project, and be iit further NOW, THEREFORE BE IT' RESOLVED, by the City of Petaluma City Council that the City of Petaluma is to , execute and file an application for funding under the Surface Transportation Program or Congestion Mitigation and Air- Quality Improvement Program of TEA =LU in the amount of $208,000 for Street Rehabilitation Bodega Ave (portion), and BE IT FURTHER RESOLVED that City of Petaluma City Council; by approving this resolution does hereby state that: 1. The City of Petaluma will provide "at least 11.47 %, in local matching funds; and 2. The City of Petaluma, understands, that the Surface Transportation Program and Congestion Mitigation and Air Quality improvement Program funding for the project'is fixed at $2M,OOO, and that anycost.increases must.be funded by the City of Petaluma from 'local matching funds, and that City of Petaluma does not expect any cost increases to- be funded with Surface Transportation Program or Congestion Mitigation and Air Quality Improvement Program funds; and 3. Street Rehabilitation Bodega Ave (portion) will be built a"s described in this resolution and in the, application provided, and ; if approved for the amount shown 'in the MTC Transportation "improvement Program (TI P) "with obligation occurring within the tirrmeframe established below,; and 4. The program, funds will be is by September 30 of the year,the project is programmed in the TIP. 5. Project is consistent with the Regional Transportation Plan, the Countywide _Transportation Plan and the Air Quality Management Plan. 6. Total funding effort for the road maintenance function using local funds will not decrease as a result of receipt of these federal funds. 7. Project is well defined and results in a usable segment or service, 8. SCTA `has a certified Pavement Management System in effect and operation. 9. The project, is on the Metropolitan Transportation System and if not, the project is fully justified for use of Limited federal transportation funding as described in the MTC Guidelihes for Cycle 2.