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Home My WebLink AboutAgenda Bill 3.K 06/07/2004G 1. CITY OF PETALUMA, CALIFORNIA PETALUMA COMMUNITY DEVELOPMENT COMMISSION AGENDA REPORT FOR DISCUSSION AND' ACTION REGARDING A RESOLUTION REJECTING ALL BIDS FOR THE PETALUMA WAY-FINDING, SIGN PROJECT, PROJECT NO. C20060 EXECUTIVE SUMMARY The firm of Pentagram Design was hired and a'signage steering committee was formed with the primary goal of designing a signage program to direct vehicles to the historic downtown and parking in the garage. The committee represented diverse interests such as the Chamber of Commerce, the Petaluma Downtown Association, the Visitor's Bureau, the Arts Council, ZAC Landscape Architects, and City maintenance staff. The first step was to identify which destinations would be signed. During this process, the concept of "districts" evolved, such as the historic downtown, the waterfront =and the theatre district. The next step was for the routes into the City to be - ientified and sign locations selected, both primary and secondary signs, to provide a complete way - finding program. that would direct people from the entry points of the City to the historic downtown and into the parking garages. After the work of programming what the signs would say and where they: would be located, Pentagram designed the signs themselves, determining size, color, and materials with. options for review and selection by the committee. After much interaction between the committee and the designers from,P'entagram, two signage designs were finding for development. hi h ould then be result of the committee was to select the design of a signage way - g system, presented to SPARC:.for approval. SPARC approved the final design on January 8, 2004. Bids were solicited on May 12, 2004 and only one bid was received, from James Nolan Construction for $682,1.93. This amount exceeded the budget by?$282, 193. A copy of the bid package is available for review in the City Clerk's Office. 'Therefore, the purpose of this item is to recommend that the bid be rej ected. 2. BACKGROUND Over the past ten years, the City has received complaints from visitors concerning poor directional signage. Both the Petaluma Downtown Association and the Visitors Bureau have asked that new signage become a high priority. In FY 2003 -04, the PCDC directed that a signage program be created and implemented.. After extensive committee and SPARC involvement, the design was finally accomplished. In the course of the .design. work, secondary goals were also addressed. The signage program primarily directs people into the present and future parking garages. Secondarily, a pedestrian signage system was designed to direct the patron once on, the street. A third aspect was to identify and design signage to locations center such as the Community Center and the Santa Rosa Junior College. The program fore t the entirecity was designed for implementation in the future. In summary, the work of the committee was to provide a recommendation for the design of signs that would be representative of the character of Petaluma, clearly legible, able to be maintained by City crews and that would direct the visitor to the historic downtown district and garage parking. _ 1 3. ALTERNATIVES A. Reject the Bid : In rejecting the bid, the project can be rebid in the future, thereby staying within the project budget. 4. FINANCIAL' IMPACTS The current °project budget has $400,000 budgeted. The bid amount was $6$2,193, or $252,193 over the budget. 5. CONCLUSION A way- finding signage program has been developed. and approved by SPARC.• Bids were received and exceeded the project budget. Staff recommends rejecting the bid. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: A way - finding, sigiiage program is implemented. by January 1', 2005. 7. RECOMMENDAT.ION It'is recommended that the PCDC adopt the attached resolution rejecting all bids. • e ATTACHMENT 1 u RES'O LUTION # 2004= PETALUMA COMMUNITY DEVELOPMENT COMMISSION A RESOLUTION OF'THE CITY OFTETALUNLA.COMMUNITY DEVELOPMENT COMMISSION REJECTING ALL BIDS° FOR THE' PETALUMA WAY - FINDING SIGN PROJECT, PROJECT NO. C200603 WHEREAS, on June 16, 2003, the Petaluma Community Development. Commission ( "PCDC ".) held a public . hearing and adopted the FY 2003 -04 PCDC Budget for the period from July 1, 2003 to June 30,2004; WHEREAS, of the .amount appropriated to the 2003 -04 PCDC budget, $400,000 is currently budgeted for the Petaluma Way-Finding-Sign Project, Project No. C200603 ("Project"),, and WHEREAS, in accordance with California Public Contract Code Section 20,688.2 and other applicable law, PCDC staff solicited bids for the Project; and WHEREAS, one (1) bid wasreceived.arid opened on May12, 2004 in accordance with applicable law; and IWEREAS, the sole and therefore apparent :lowest bid for the Project was received from James Nolan Wnstruction in the arnount of $682,193. ;and WHEREAS, the bid of James Nolan Construction for the Project is $282,193 over the budget amount allocated for the project; and WHEREAS, staff therefore recommends that the PCDC direct staff'to reject all bids received for the Project, and WHEREAS rejection of all bids for r the,Troject is not an activity that may cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, is therefore not a "project" subject to the requirements of the California,Environrnental Quality Act ( "CEQA "); and is therefore exempt from the requirements of CEQA. and Chapter 3 of Title 14 of the California Code of Regulations ( "CEQA Guidelines); NOW, THEREFORE, BE IT RESOLVED by the Petaluma. Community Development Commission as follows: 1. The above recitals are true' and correct and hereby declared to be findings of the Petaluma Community Development Commission: Petaluma S can Project, Development Commission hereby rejects all bids received for the Petaluma Way- F ; g o.. C200603 ( " Project "). Adopted this 7th day of June, 2004 by the followinc vote: COMNffSSIONER AYE No. ABSENT Glass Harris Healy Moynihan O'Brien Thompson Torliatt David Glass Chairperson ATTEST'. Gayle, Petersen, Recording Secretary 0 • 0 • � r e i i 3 1 C ITY OF',PETALUMA,, CALIFORNIA 3.K i c ,_t�+L uinH,t v��Qv��vru:vt t��Y VEVELUPM1�:P I,UMMISSION g�pe T A .genda'Title � � 1Vleeting.Date: June 7, 2004 4 D i'scussion and Action. Regarding a Resolution Rejecting All Bids forthe Petaluma Way Finding Sign'Project, Project No, C200603 Meeting Time ®3;00 PM ❑ 7:00 PM Category (cheek one) ❑ ,Consent Calendar ❑,Public Hearing ❑ New Business ❑ Unfinished.Business ❑ Presentation Department irector laul Contact Person Phone Number ED & Redevelo ment Ma urfgblla,�Cl Paul Maran_ Bella 778 -4581 Cost of Proposal $682,193 Account Number _.. 3400- 54151- C200603 ...._ _._ . Amount Budgeted $400,000 Name of Fund: PCD & CBD Attachments to Agenda Packet Item 1. Resolution Rejecting all Bids Summary Statement The firm of Pentagram as hired and a si � gnage committee was formed with the primary goal of designing a signage program to direct vehicles to the ,historic downtown and parking in the garages. The committee represented diverse interests such as the Chamber of Commerce, the Petaluma Downtown Association, the Visitor's Bureau; the ;Arts Council; ZAC Landscape Architects, and City maintenance staff. After much interaction between the steering committee an d ,Pentagram, two signage designs were selected for full development. The end result of the committee was to select the desi of a signage way- finding system, which could then he, .presented to SPARC for approval. SPARC approved the final way- finding sign design on January 8, 2004. Bids were solicited on May 12, 2004. Only one bid was received, from James Nolan Construction for $682,193. This amount exceeded' the ,budget by $2$2,193. A. copy of the bid package is available for review in. the City Clerk's Office. Therefore, the purpose of this item is to recommend that the bid be rejected. Recommended PCDC Action /Su ested ' _lotion Adopt a resolution rejecting all bids. vReVAewed by Finance Director: Reviewed. ApprovedQ&City `Manager: .Date at Date: oda 's Date: ' Revision # and e ' ed': File Code: # May 20 , 2004 SACIP Signage `Wayfinding 9053 \Design\330 -PCDC Agenda Bills\A ends bill Wa finding 5 -24 -04 m.doc El r