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HomeMy WebLinkAboutAgenda Bill 3.M 06/07/2004C CITY OF PETALUMA, CALIFORNIA Petaluma Community Development CommissioJ U ` 7, AGENDA HILL Agenda Title Meetins? Date June 7, 2004 Discussion and Action .Regarding a Resolution Rejecting All Bids for the Petaluma Railroad Depot Renovation Project, ;Phase II, Project No.' Meeting Time X 3:00 PM C200303. Category (check one) ❑ Consent`.Calendar ❑ Pubtie:Hearing N New'Business Department Director Contact Person Phone Number ED & Redevelopment Paul' Marangella Paul Marangella 778 -4581 Cost of Proposal $- 1,546816 Account Number 3300- 54151- C200303 Amount Budteted $735,000 Name of Fund: Central Business District Project Area Fund (3300) Attachments to Agenda Packet Item 1. Resolution of the City of'Petaluma Community Development Commission rejecting all bids. 2. Plan & Bid Items Summary Statement The PCDC received five (5) bids on May 4, 2004 for the Petaluma Railroad Depot Renovation Phase II, Project No. C200303, ranging from $1,111,111 to 51,388,022. When'taking into account the low bid .of $1,111,111 plus additional construction costs and a 15% contingency as indicated on Table 3., $811,816 in additional funds would be' needed to construct the project. A, copy of the bid package is available for review in the City Clerk's Office. As the award of the bid would require funds exceeding the available budget, it is recommended that the bids be rejected. Recommended PCDC Action /Suggested Motion Adopt a resolution rejecting all bids. ewed b Finance Director: Revie d b . to e . A r f I City Manager: t te Date: T o — ate: Revision #and. Date `Revised: File File Code: May 28, 2004$ S: \CIP Depot 9040 \Design Phase II \330 PCDC_City Council \330'01 Resolutions_Agenda Bills\Agenda Bill DepotBidAward Reject All 'Bids 05 20 04 EO 6nal.doc R A CITY OF PET ALUMA, CAL IFORNIA JUNE 7, 2004 PETALUMA COMMUNITY DEVELOPM NT'COMMISSION AGENDA REPORT FOR DISCUSSION AND ACTION REGARDING A RESOLUTION REJECTING ALL BIDS FOR THE PETALUMA RAILROAD DEPOT RENOVATION PROJECT, PHASE II, PROJECT NO. C200303. 1. EXECUTIVE SU�MMARY The PCDC received five. (5) bids on May 4, 2004 for `the',Petaluma Railroad Depot Renovation Phase Il, Project No. C200303, ranging from $1,1.11,11:1 to $1,,388,022. When taking into account the low bid of $1,111,111 plus additional construction costs and a 15 %o contingency as indicated on Table 3, $811,816 in additional funds would be needed to constructthe project. A copy of the t id package is available: for review in the City Clerk's Office. As the award of the bid would require funds exceeding the available budget, it is recommended that the bids be rejected. 2. BACKGROUND The Petaluma Railroad Depot complex, which consists of three buildings: the Main Depot, Baggage Building, and the Freight Building, were badly deteriorated and renovation was needed to preserve the historic value of the buildings. Discussions to preserve the buildings and use them fore City functions began several years ago. The first step was the securing of a lease of the three buildings from the NW-PRA. A 25 -year lease between the City and NWPRA/SMART became. effective on July 14, 2003, Phase I of construction involved the renovation of the exterior of the buildings. Phase II of construction will involve the renovation of the landscaping f the site and infrastructure improvements. Phase III (future work) involves the renovation of the interior of the buildings. The NWPRA and SMART'have been informed of each step of the historic renovation and appreciate that the PCDC: will continue with the renovations, as required by the lease. Bids were opened on May 4, 2004 for `the Petaluma Rai Depot Renovation Project, Phase IL Project No. C200303. The following is the summary of the bids;; Table I Summary of Sids 0 ,L-IST xOF`BFDDERS � �� BID � _ Maggiora &- Ghilotti $1,,111,111 Argonaut Construction $1;116,488 North Bay Construction $1,148,103.10 Ghilotti ,Construction $1,24;8,182 WR,Forde:Associates $1,388;022 Engtneer,s Estimate $1,,011,930 These bids are well within an ,acceptable range of the fina original CIP budget for Phas7e II was based on a very early inadequate to account for all actual building utility, parking needs. . design engineer's estimate. However, the engineer's estimate of $600,000, which wi� lot drainage, and surfacing and landscaping ALTERNATIVES I A. Reject all bids. B. Award bid to Maggiora & Ghilotti in.the amount of $1,111,111. FINANCIAL.T'1VIPACTS A. Rejecting all bids will differ the expense of rehab to a later date. B. Awarding the existing bid to Maggiora & Ghilotti requires additional budget allocation` of $81.1,816. Table 2 identifies the FY 02/03 and FY W -04 PCDC budgets appropriated , by- the PCDC for= the Petaluma`Railroad Depot Renovation Project, Phase II, Project IVo. C200303, Table `3 reflects the funds needed if the'Commission awarded the contract based on the current low bid: Table 2 Approved, Project Budget, Phase II • " °` n Autho "rized,'By Phase II P PCDC r' 03 =6.4 05 General Fund Overhead $30,000 Planning/Environmental $5,000 Construction 1Vlanagement $40,000 Construction $600,000 "Contingency $10,000 Admin $50,000 Total Approved Budget $735,000 Table `3 Cost Summary and Needed Funds ,for m'u'll Proyect based on Low Bid Phase Ih r = ,1 Proposed� Expen "drtures _ General Fund Overhead $55,5`55 Planning,/ -Environmental $5,000 Construction Mgmt. /Inspection $100,000 Construction - Bid Package $I,111,111 Purchase Trees $2,000 Site Furnishings $56,450 Contingency $166 Administration $:50;000 Total Project Cost $1;546,816 Total Approved Budget $735,000 Needed: Funds: $811,816 0 CONCLUSION The Petaluma Railroad Depot Renovation Phase II Project budget has insufficient funds to award and construct the proposed improvements this year. With the rejection of the bids, the project is deferred. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Infrastructure and reduced Landscape / Hardscape Improvements will be deferred. 7. RECOMMENDATION It is. recommended that the PCDC adopt the attached resolution to reject all bids. • Attachment 1 RESOLUTION # 2004= PETALUMA'COMMUNITY :DEVELOPMENT COMMISSION A RESOLUTION OF'THE CITY OF.PETALUMA COMMUNITY DEVELOPMENT COMMISSION REJECTING ALL BIDS FOR THE PETALUMA RAILROAD DEPOT RENOVATION PROJECT, PHASE II PROJECT NO. C200303 WHEREAS, on July 14, 2003, the Petaluma.Comrnunity Development Commission (PCDC) entered into a twenty -five year lease of the Petaluma Depot Buildings with the NWPRA, agreeing to restore the Depot Buildings; and WHEREAS, the Petaluma Community Development Commission (PCDC) awarded the contract for the Petaluma Railroad Depot Renovation, Phase I to Vila Construction Co on July 14, 2003; and WHEREAS, at its meeting of July 14, 2003, the, PCDC directed that engineering design for parking and site improvements be added to the project, so as to occur concurrently with the design of interior improvements; and WHEREAS, at its meeting of february2, 2004, the PCDC accepted completion of Phase I construction; and WHEREAS, at its meeting of March 15, 2004, the PCDC adopted mid-year budget adjustment to the 2003 -04 PCDC Budget and appropriated an additional $685,000 for construction of Phase II of the project; and WHEREAS, in accordance with California Public Contract Code Section 20688.2 and other applicable law, the CDC solicited bids for Phase II of the Petaluma Railroad Depot Renovation Project, ( "Project "); and WHEREAS, five (5) bids were opened on May 4, 2004 in accordance with applicable law; and WHEREAS, the apparent lowest bid for the Project was the bid of Maggiora & Ghilotti in the amount of $1,111,11 l; and WHEREAS, staff has recommended the rejection of all bids; and WHEREAS, the Project;is exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Article 19, Section 15301, of Title 14 of the California Code ofRegulations ( " CEQA Guidelines "), because the project consists of repair; maintenance, and:minor alteration of existing public structures and /or facilities involving negligible or' no expansion of use beyond that existing at the time of the determination of exemption, including, but °not limited to, restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standards' of public health and safety; NOW, THEREFORE, BE IT' RESOLVED by the Petaluma Community Development Commission as follows: 1. The above recitals are true and correct and hereby declared to be findings of the Petaluma Community Development Commission. is 2. Petaluma Community Development Commission hereby rejects all bids. Adopted this 7th day of.Rine, 2004 by the following vote: Commissioner Ave No Absent Glass Canevaro Harris Healy Moynihan O'Brien Tortiatt ATTEST: Gayle, Petersen, Recording Secretary David Glass, Chairperson DETAILED _ESTIMATE t ient. City of Petaluma Project: Petaluma Railroad DepotPhase 2 Date: 4!28/2004 Descr. Final Approximation of.Probable Construction: Cost 4 Petaluma Railroad Depot Cost Estimate Quantity a. Cost _ _ _ Total ?.Total Bid Item • Description- n r -Unit Cost;; ._Cost,; NoR ' Unit " Mitl Lah6r _> Bid tern No. 1 MOBILIZATION 1, LS, $57 $57 Bid,ltem No 2 DEWATERING 1 _ LS $ $ Bid Stem No: 3 EROSION CONTROL 1 LS $5000.00 $5,000 Bid. Item No- 4 SHEETING SHORING AND'BRACING 1 LS $3,000.00 $3 Bid Item No. 5 SUPERINTENDENCE: 1 LS' $5 000.00 $5,000 Bid Item No. 6 CONSTRUCTION PROJECT SIGNS 1' LS. $1 $1,500 Bid Item No. 7A DEMOLISH CONCRETE CURB AND GUTTER 360 LF $4.00 $4.00 $1 Bid,ltem No. 7B DEMOLISH CONCRETE SIDEWALK AND'DRIVEWAY 13000 Sr . $1.00 $1.00 $13000 Bid Item No. 7C DEMOLISH ASPHALT CONCRETE PAVEMENT 800 SF $0.50 $0.50 $400 Bid Item No. 7D DEMOLISH UTILITIES 1 LS' $10 000.00 $10;000 Bid Item No. 7E DEMOLISH CONCRETE-'CORE DRILLING 1 LS $5 $5 Bid'Item No. 8 SITE GRADING' 1' LS $25,000.00 $25 Bid Item No. 9A DOMESTIC WATER PIPE &: FITTINGS -2 -INCH 415 LF $10.00 $20.001 $30.00 $12 Bid Item No. 913 DOMESTIC WATER +METER ASSEMBLY 21 EA $1,000.00 $200.00 $1 $2 Bid Item No. 9C DOMESTIC WATER "BACKFLOW PREVENTER'ASSEMBLY 1 EA $750.00 $250.00 $1 $1 Bid Item No 9D DOMESTIC WATER VALVE ASSEMBLY' 3 'EA, $280.00 $320.00 $600.00 $1800 Bid Item No: 9E CONNECTION TO EXISTING DOMESTIC WATER 1' I EA $500.00 $500.00 $500 Bid Item No. 9F DOMESTIC WATERsPIPE & FITTINGS?6 =INCH 5501 LF $15.00 $20.00 $35.00 $19;250 Bid atem No. 9G FIRE,HYDRANT ASSEMBLY - - 1 EA $2.000.00 $500.00 $2 $2 Bid Item No. 10A SANITARY SEWER PIPE AND FITTINGS 450 - LF _ $20.00 $45:00 $65.00 $29,250 Bid Item No 10B SANITARY, SEWER DROP MANHOLE 1 EA $3'000.00 $4 $7 $7000 Bid Item No. 10C SANITARY SEWER CLEANOUT 4 EA - $1 500:00 $500:00 $2000-00 $8 Bid Item No. 10D CONNECTION TO EXISTING ° SANITARY SEWER: 1 EA $50.00 $500.00 $550 -00 $550 Bid Item No. 10E SANITARY SEWER LATERALS 128 LF $15:00 $40.00 $55.00 $7,040 Bid Item No. 11 NATURALGAS PIPE &APPURTENANCES' 370 LF $1.50 $2.75 $4.25 $1 Bid Item No. 12A STORM DRAIN PIPE AND FITTINGS 420 LF $35.00 $35.00 $70.00 $29,400 Bid Item No. 12B STORM DRAIN MANHOLE 31 EA $1,500.00. $1 $3 $9000 id Item No. 12C STORM DRAIN INLETS 51 EA $1 $1 $2,500-00 $12 Item No. 12D CONNECTION TO EXISTING STORWDRAIN CATCHilBASIN 2 EA $50.00 $500.00 $550.00 $1 id Item No. 12E TRENCH DRAIN 343 _ LF' $30:00 $100.00 $130.00 $44590 Bid Item No. 13 AGGREGATEBASE- 510 CY $40.00 $15.00 $55.00 $28 Bid Item No. 14 DECOMPOSED GRANITE 9•288. SF $3.00 $2.00 $5:00 $46;440 Bid Item No. ISA ASPHALT CONCRETE PAVEMENT 500 .- TON $35.00 $35.00 $70.00 $35000 Bid Item No. 15B ASPHALT CONCRETE.CURB 120 LF $1.50 $1.00 $2.50 $300 Bid Item No. 16A CONCRETE SIDEWALK 27620 SF . $3.00 $4.00 $7.00 $193,340 Bid Item No. 16B CONCRETE'CURB AND.GUTTER 1,225 _ LF $8.00 $13.00 $2L00 $25 Bid Item No. 17 PAVEMENT MARKINGS 700 SF $1.00 $1.25 $2.25 $1 575 Bid Item No. 18 IR SYSTEM 1 LS $18 000.00 $18 Bid 'Item No. 19A SITE FURNISHINGS- TRASKRECEP...TORS 9 EA $500.00 $500.00 $4500 Bid Item No. 19B SITE FURNISHINGS- BENCHES, 27 . EA $800.001 $21 Bid Item No. 19C SITE -FURNISHINGS - BICYCLE +RACK 5 EA $900:00 $900:00 $4 Bid Item No. 19D SITE FURNISHINGS - PLANTING POTS 17: EA $100.00 $100.00 $1 Bid Item No. , 19E SITE.FURNISHINGSWATER FOUNTAIN '1 LS $ - $ - Bid item No. 19F SITE FURNISHINGS -TREE GRATES 5 EA $750:00 $750.00 $3,750 Bid Item No. 19G SITEFURNISHINGS- NEWS.RACK 1 EA $250.00 $250:00 $250 Bid Item 'No..20 TURF�SOD 2,670 SF. $1.00 $1:50 $2.50 $6 Bid ltem -36 -INCH BOX : 5 EA $250.00 $2%00 $1 Bid - ItemNo 21B_. EXTOR P,I:ANTS - TREE =PALM_ ERI 15 EA $7'050:00: $1- 000:00 $8050:00 $120750 Bid Item; No >21C EXTERIOR- P „LANTS- 'SHRUBS 85 EA $25.00 $20:00 $45.001 $3825 Bid Item No. 21 D' EXTERIOWP,LANTS .GROUND`COVER 10 SF $2.00 $2:00 $4001 $41 Bid Item.No.,22A CONCRETE !PAD= TRASH:BIN /ELECTRICAL PANEL 1' LS $ - $ Bid Item,No.:228 CONCRETETPAD -, ,TRANSFORMER 1 LS $ $ Bid Item iNo..22C CONCRETE +PAD- CONDENSER 1 LS $ $ Bid Ifem.No. 22b CONCRETCPAD- GAS,METER._ 1' LS $ $ Bid Item No. 23 CONDENSER CONDUIT 1601 LF $1 , .51 $2'63 $4.14 $662 Bid Item No. 24 EXTERIOR LIGHT. STANDARDS 11 EA $5 $3 $8 000:00 $88,000 Bid Item No. 25 GROUNDIN&ROD r 1 LS' $200:00 $200 Bid Item No. 26A ELECTRICAL CONDUIT -POWER 1 °300 LF $137 $1:89 $3.26 $4238 Bid ltem,No.26B ELECTRICAL'ICONDUIT1IGHTING 1600 LF $1.51 12:63 $4.14 $6624 Bid Item No. 261 ELECTRICALCONDUIT= TELEPHONE 1 "500 LF $1.51 $2'63 $414 $62]0 Bid Item No. 26D ELECTRICAL CONDUIT 4 LF $1.51' $263 $4.14 $17 Bid Item No. 26E ELECTRICAL CONDUIT -PULL BOXES = LIGHTING 30 EA $300. - $400.00 $700.00 $21 d Item No. 26F ELECTRICAL CONDUIT POLL BOXES - TELEPONE 4 EA $300.00 ' $400:00 $700:00 $Z d Item No. 27 ELECTRICAL CONDUCTORS- LIGHTING' 3'000 LF $0.15 ' $0:31 $0.46 $1 380 d Iterri'No. 28A Oid RAILROAD SIGNAL INTERCONNECT- CONDUIT 630 LF $1 -51 $2:63 $4.14 $2608 ItemiNo. 28B RAILROAD SIGNAL INTERCONNECT- CONDUCTOR" 6300 LF $0.15 $0.31 $0.46 $2898 4 Petaluma Railroad Depot Cost Estimate • • F ) e F— ILL) w F- V) z 0 F- 0 z V I LAKEVILLE ROAD F- w w ry 0 LEGEND 61 PARKING ® BENCH I 11 PARKING -RV BIKE BOLLARD TRASH POLE DRINKING FOUNTAIN 0 PLANTER POT LIGHT POLE �O © CONDENSOR LANDSCAPE P L A N SCALE 1"=50' F- w w ry 0