HomeMy WebLinkAboutAgenda 6.C 06/21/20044
CITY OF PETALUMA, CALIFORNIA•.
AGENDA. ! ILL
Agenda Title Resolution Awarding a Construction. Contract foi
Meeting Date: June 21, 2004
FY 2003 -2004 Redevelopment Area — Local /Residential "Street
Rehabilitation Pro';ect No. 03-C201 (formerly 03-.C501604 =1)
Meetinz Time E 3:00 PM
❑ 7:00 PM
Category (check one) ❑Consent Calendar ❑ Public FIearng New Business
❑ Unfinished Business ❑ Presentation
DeOar"tment
Director :.
Contact-Person
Phone'Nuniber
Public Facilities &
Rick''Sldadzien
Steve Castaldo
778' -4303
Services
Cost of Proposal $2,894,980.74
Account.Number
($2,431,536 Street Reconstruction and, $4:63,445 Water Resources)
3400mCMI 104 -54151
Name. of Fund:
Amount Budeeted $3,493,000.00
2540 Street Reconstruction
6520 Water Resources
Attachments to Agrenda Packet Item
Location Maps (Exh'ib'it A & B)
Letter from Ghilotti Bros. -(3 pages) (Exhibit C)
Resolution
Summary Statement
The work to be performed under this contract consists, of repairing failed, sections of road, through cold
milling and. placing asphalt patches, replacing existing water services placing a 1 %" asphalt concrete
overlay with pavement fabric, lowering and raising manholes and valves, installing an 8" water main,
installing detector loops -and striping on 57 residential street segments throughout the `City's Redevelopment
area.
The City received three (3) bids on 'May 26 2004, for this project, with the low bid 'being submitted by
Ghilotti Bros. of San Rafael, CA. in the: amount of $2,567 This bid has been withdrawn due to a
math error at the .request of Ghilotti .Bros. (see Exhibit Q. Staff is recommending that the seconid low
bidder, North Bay Construction, be awarded the contract.
"
Recommended City Council Action /Suggested Motion
City Council to, adopt the resolution awarding the construction contract to the second low bid submitted by
North Bay Constructiondh the amount of $2 and authorize the City Manager to execute the
construction contract. ,
RW'ie ed by Finance Director:
Re viewed by City Attorney
Date:
-_ alter
A rove Ci Man
Date:
Date:
f
To ' Date:
Revision # and Date Revised:
File Code:
e
CITY OF PETALUMA, CALIFORNIA
JUNE 21, 2004
AGENDA REPORT'
FOR
RESOLUTION AWARDING A'CONSTRUCTION CONTRACT FOR FY1003- 2004.
REDEVELOPMENT AREA - LOCAbIZESIDENTIAL'STREET
REHABILITATION PROJECENO 03- C2011044 (FORMERLY 03- C5016.04 -1)
EXECUTIVE SUMMARY
The work to be performe1urider this contract consists of repairing failed: sections of- toad, 'through cold
milling and p'lacing';asphalt patches,.replacing existing, water services, placing a 1 '/2 asphalt concrete
overlay with pavement fabric, lowering; and raising•manhales and valves, installing an 8" water main,
installing detector loops and striping on 57Tesidential' °street segments throughout the City's
Redevelopment area.
The City received three (3) bids on May - 26,.2,004, for this project, with the low bid being submitted by
G1lilotti. of Sala Rafael, CA in the amount of $2,567, This bid has b „een -withdrawn due to a
math error at`the request of Ghilotti -Bros (see Exhibit C): Staff is recommending that the second low
bidder, North Bay Construction, be awarded the contract.
2. BACKGROUND
Council directed staff to solicited bids to improve residential streets within the Redeve'loprnent area
following along the recommendations of the Citizens Advisory Committee. This area is 'bordered by,
Petaluma Blvd. to the west and McDowell Blvd. to the ,east. There are 57 streets that will be overlayed
with asphalt-, and 10 streets that wi11 'be slurry sealed. The work covered will include repair of
approximately 2,000;000 square feet of road.
Paving; .iii ,general, brings streets up to a pavement condition index '(PO) of 1`00. At the completion of
this contract, the.citywide:PCi :average will have risen to 60.
This contract will also include replacement of existing water services and' nstallation of anew 8” water
maim on four streets, to be amended in tl rough.a change order; once the water in design is complete.
The work is anticipated to take several months;, followed by North Bay .Constructioinpaving. the streets
to complete°the project.
The ,Engi zeer s Estimate for the paving and water work was $2.40 million .and $250,00.0 respectively, 1. which was_ developed :from ,the bid unit prices from contract 9846 -�1., 9846-2, and 9732 - (bid n feb.
2004). The actual bid cost of the paving and water work is $2 3 431,536 and $"46 ,445 respectively:
The apparent` low bidder has decided to withdraw his bid due to a math error. The Director of PF &S`an'd
Project.Manager withdrawal of the-low bid submitted by Ghilotti Bros. and award of the,
contract to North, Bay Construction. The City Manager concurs with awarding the contract to the
second low bidder, and a memo was sent, to Assistant `City Attorney advising of out decision.
ALTERNATIVES .
, a. Award contract:
b. Rejectthebids and re- advertise.
c. Do not perform the work.
4.., • FINANCIAL IMPACTS
Engineers Estimate, for the bid was $2.65 niillion:
The following i& the summary of bids.
'0
Name of Bidder
Ghilotti Bros.
NorthBay Construction
Ghilotti Construction'
Revenue Souree('s): `Funds 2640 and 6520
Bid Amount
$2,567,899,95
$2;894;980.74
$3,1.25
Amouni Budgeted
Estimated. Costs TF &S
General Fund Overhead. $145,000.00
Administration $58,000.00
Design $.00
Construction Management $1,00,000.00
Construction $2;900,000.0.0.
Contingency $290,000.00
TOTAL
5
Q
7
CONCLUSION
3;493,000.00
The _City received three (3) bids on May 26, 2004, for this project, with the low bid being submitted by
Ghilotti Bros. of San „Rafael, CA in the amount of $2,567,899:95. This bid has subsequently been
withdrawn due to a math error. City Manager approves allowing Ghilotti .Bros. to withdraw their bid.
Staff is recommending that the second low bidder, North Bay Construction, be awarded the contract.
OUTCOMEs OR.P,ERFORMANCE MEASUREMENTS THAT WILL,IDENTIFY SUCCESS OR COMPLETION°
Fol lowing. the award, the contractor will enter into an agreement with the City and submit the required
contract documents, bonds and- insurance. The contractor has five days after the Notice to Proceed to
start o day spetruct on is anticipated to start in July and be completed 'in October 2004. There are 70
working in this construction contract.
RECOMMENDATION
City Council to adopt the resolution awarding the construction contract to the second low bid, submitted
he c T oirtstr Ba ,Cbristr a c c t on, in the amount of $2,894,980.74, and authorize the City Manager to execute
Y Y y
•
EXE[MIT A
/J
1
I, I
I I
I I
Ij
II
MAP I'B'I
DECIMAL CONVERSION
'1116" D:D052' 1 D:DS'
PFULUMA 3132" 0.0078' 2" D.16'
1/87 0.0104' 3" =
E 3/:16' 0.0156' 4" = 0.33'
114 = 0.0208' 5" 0.41'
'51167 MIMI' 6" 0:50'
3/8° D 0318' 7 = 0.513
1/2" 0 0417 8 = D 66'
LIMITS OF OVERLAY'S
i a 3/4 0.0625' 10 `= D.83''
0.0728'
.. .. SIaNEO eY - _.
2003 - 2004' BIT DATE.
C I T Y O F F E T A L U M A, Steve Castaido. Ap�i1;29iti,2oo4 seEe 3
jTY Street'Rehabilitation Project CNECKEU6Y:. SCALE,
Redevelo . menf Area.' Department of Public Facilities and Services.. OF
P R1ck As Shown;
A� 555 McDowellBlvd North - P.etaluma ,.CA • 94954 S:/CM
. :Lceah /Fesiden�sl Street. 707.778.4303 EE NO
c 4e'i:
Project Numbers o3 - 5olso4a Butch Smith Au q`/CFi' P /03`- 5D1604 -1 �" j
EIIBTT B
17 Q
� �— � ; III J�IIII i, U • -c. � -�# ^'�— �'_J '
1 I I H111H 11,1 I
•'�� � � �V
o � I
.� LAI•:
!-
-
A�t�`�„`,
MAP "C"
MAP "D"
DECIMAL CONVERSION
1/16" -
0.0052' 1" =
0.08'
'rneuun
3/32" -
1/8" -
0.0078' 2" -
0.0104' 3" =
0.16'
0.25'
1'I
3/16"
0.0156' 4" .
0.33'
e,men,.
U.", 1
114" =
0,0208' 5"
0.41'
5116"
0.0260' 6"
0.50'
LIMITS OF OVERLAY
:IM 5/8'
�oP`
318 =
112'
=
314' =
0.0318' 7' =
0.0417' 8'
0.0521' 9'
0.0625' 10" =
0.58'
0.66'
05'
0.e3'
7/8" =
0.0729' 11' =
0.91'
SHEET -
OF
^
ITY
AD'
2003 = 2004
Street RehabllitatlDn,Project
RedevelD rnent
P
P rLncal /ABBldentlal Slreeh
Died Numbers 03 501604•1
" - -
Area
CITY O F P E T A L U M A
Department o1 Public Facilities end Services
�, 555 McDowell Blvd North . Petaluma - CA - 94954
707.778:4303
OEfi1GNED BV:
Steve Castaldo;
DATE:'
April 29th
2004
4
CHECMED BY:
Rick Skladzien,
SCALE:
As Shown
501604 -1
/
ORAWHBY:
Butch Smith `
AIfrOCAD FlLE NO.
S: /CMPl03-
EXHIBIT C
rr rp - F
GHILOA 11 BROS, INC.
525 Ucoby,gtreet, Salp. Rafael,, CA,94901
Telephone: 415/4'54e-70,11 Fax: 415/45443761
License 0.32129
June 1 „2004
City' of Petaluma iUN I 2001
Po Box 61
Petaluma, CA 94953
. I J eUdLw r
Attn:, Steve astaldo AND
RR Proj6ct'No. 03.C5.01.6.04-1 gtreetReh&6ation Project
Redevelopment Area Local/Resideritial Streets
DeaT'Steve;
As per Section 2-1.095, Refief'of . Bid of the Standard Specifications, Ghilotti-Bros., Int.xecruests
ow bid submitted f6r tlie#ove project on 5/226/04. When�we cal6ulated pr ice;for item ,5, W'
,.Cold' ling ,, on
this project, we inchi&d costsitbmiill the existing pavement and haul and placethe asphalt concrete , requited
to replace the existihgFpayeni nt that we hadrnilled. When wescalculaied the topurchase•the
concrete to replace the 'illed pavement, however, We did a,quatitity for thepurchawofthe asphalt.
t
,concrete and, subsequently, c
did not in $195 of cost that we should have4hpluded in -item
We:made this rhath error bytiot inputting aquantity of 4599 -tons ofasplialt that we need to
16 cbmPjete.thi§'iiem of wo rk: . A's a result of this rnistdice. our bid proposal I .di&n ot include K85,356.88.6f
costslh4shoutd'haVe been included and we requestthat our bid proposal be<withdrawn.
Enclo . sed are our:computer work sheets for this item of, work., We have lhighlighttd yellow the Buy AC
item where we madeithe mistake dfnoVenterin the - quautity of 4598 tons of as p halt concrete
If you questions or need any additional information.. 1)16ase call me at (415) 454-701
Franklin D
Vice President of Estiiiiating & Constructiolimana''gement I
Cc: Mike Ghilorti
Kevin Dert
Encl.
I
I
0 BROTHERS. INC.
5R0410 &ALUMASTREETREDEVELI
®-
- --
Code
Description
Quantity UM
U
T
Labor Equipmnt
Rentals Material
Supply Subcon
Other Tax
Unit
Extended '
Nat'Assigned -
125N
-
COLD MILLING - ITEM :5
---
--
120.00
-
0,33
- -- -
98
33,850
24,675
36,585 1,600.00
1.785.33
303,069 SF
- -Detailed
Account NONE QGroup
QLabell
QLabel2
QLabel3
100.00 %DBE Allow
22.0 Days 13775.86 SF /Da
0,0001
D a/SF
4482:57 CosUDa
-
- Net Assigned
125N 1
,.. _ -. _
GRINDIHAUL - 4598 TN
_ ..
303,069 SF
_
__
11,106
10,146
14,985
589,41
0.12:
36,830
Detailed
-'- _. _:...
012048 Account 'NONE QGroup
_
QLabell
_.
QLabe12
QLabe13
100,00 °'oDBE Allow
6 : 0 Days 50511:50 SF /Da
0.0000
Da/SF
6138.28 Cost/Da
CREW Cost Detail - - ,_.
0.5 OPU PICKUP /FOREMAN
--. _...
27.00 HR
U
__.
63.69
__
15;00
3.41
82,10
420.46
? 217
11,352
0 5:
OGRINDERCAT GRINDER &
27:00 FIR
U
115:52
298.90
6.04
82.13
2,21,8
0;s
0L310 310/210 RT LOADER
27;00 HR
U
57:76
21.35
3,02
105:00
2,835
0 5
RS WEEP RENTAL SWEEPER
27.00 HR
= U
105.00
4,9 "03
2;0' .
LLAB, LABORER
. -
1 HR
. U
43:61
2.34
Z8,1
12:8].
l
692
1.6
ETFB ... FLATBED
54;00 HR
U
12.81
7147
403
1.0
ECOMP COMPRESSER
54.00 HR
S EM1
U
7.47
75.00
3:0
RTSBD BOTTQM DUMP
162:00 HR
U
75.00
- 12150
-Not Assigned -
125N 2
_ 120.00
- 1244 -
61,787
14,528
21,600 1,600,00
1,195.92
-..... _
REPLACE.AG
...
4 1 598.00 TN'
_. ,_
22,742
-- -Detailed
1 Account NONE QGroup.
QLabell
QLabe12
QLabel3
100.00! OBE Allow
16.0 Days 287.3750 TNIDa
0,0035
DalTN
3861.68 Cost/Da
-Not Assigned
--
12514 2
1 BUY•AC
4;598.00 TN
-
- Detailed
300301.Account NONE QGroup
QLabell
QLabe12
QLabel3
100.00 %DBE Allow
IJS7 Cost Detail
1.0
MAC01 BUY 112 - 3/4 AC
0'.00 TN
U
- - --
-Not Assigned
125N 2
800.00 GL
1;600:00
120X0
- 2,15
1,720
2 BUY TACK
- Detailed
300396 Account NONE QGrou p
QLabell
QLabel2
QLabel3
100,00%DBE Allow
..-.-
LIST Costpetait
2.00
0.15
2.15
1,720
1.0
M01602 BUY SSIH OIL
800:00 GL
U
Not Assigned
125N 2
1;195.92
-
..- ._._.-
1306
--
60067
-
22,742
14,528
-
21,600
--
3 PAVE (ALL)
4,598.00 TN
- Delalled
... _
i Account NONE QGroup:
QLabell
_. _ _...
QLabe12
QLabel3
100.0i)'/.DBE Allow
.37
16.0 Days 28750 TN /Da
0.0035 Da7TN
3754 18 CI SUDa
..-
..- .... -_.;
.-
.
- hletAssigned -,,
125N 2
. - ..,. _..
3 1 PAVE BACK
,..
4,596.00 TO
_.
_.
22;742
14,528
__
1,195.92
8.37
38;467
-
- Detailed
005304 Account NONE QGroup
QLabell
QLabel2
QLabel3
I00.00 Allow
8.0 Days 574.7500 TN /Da
0.0017 DaITN
4808.36 Cost/Da
CREW Cost Detail
0.5
OPU PICISUPIFOREMAN
36.00 HR
U
63.69
15,00
3.41
82.'10
269.17
2,956
9,690
0;5
OP1055 OPERATED PAVER 1055
36:00 HR
U
113.80
.149.45
5:92
12'81
822
1.0
ETFB FLATBED
72.00 IiR
U
12.81
3.02
'103.48
3,725
0:5
OCR534 534 AC- ROLLER
36.00 HR
U
57.76
42.70
3.02
103.48
3,725
0.5
OCRC21 CG2211434 AC ROLLER
36.00 HR
U
57.76
4230
76.79
2,764
0;5
0CRC16 C -160 017220 ROLLER
36.00 HR
U
57.76
16.01
3.02
82.13
2,957
0.5
OL310 3101210 RT LOADER
36.06 HR
U
57.76
21.35
3.02
45.95
6,617
10
LLAB LABORER
144.00 HR
U
43.61
2.34
2.45
120.58
4
0.5
OSWEEP SWEEPER
36.00 HR
U
46.74
69.39
1068
769
1.0
ETACKAN TACKCART
72.00 HR
U
10.68
Jun 01, 2004 A 12:22PPJI V2002M
(e) Copyright 1988 to 2004 HaM DOW Corpore0on WI Rights
Res-d
Page t 01'
msE'cnI
Code Description
44ot Assigned
125N 2 3 -2 HAUL
Detailed
005302 Account NONE QGroup
,&Opays 574.7500 T_ N/Da
CREW Cost Detail
4.0 RTSEIVII RENTAL SEMI END-DUMP
Gl' HLOTTI BROTHERS, INC..
SFZ04169 (PEYALUMA STREET REDEVEL)
Quantity UM T Labor Equipmnt Rentals Material Supply Subcon Other. Tax Unit Extended
4;598.06 TN 21 600 4 21,600
QLabell QLabe12 QLati @I3 100.00%OBIE Allow
0.0017 DafTN 2700.00;CosVDa
288.00 HR U 75:00 75.00 21.600
Jun 01,:2004 -at 12;22PNI V2002.00 .(c) Copyright,1998 to 2 Dollar Corpolmflon All Rights #Zesenvd Page 2 of 2
.iE cn
AWARDING A CONSTRUCTION CONTRACT FOR
FY 2003- 2004 REDEVELOPMENT AREA
LOCAURESI:DENTIAL STREET REHABILITATION
PROTECT NO. 03- C20.1104 y (FORMERLY 03- 0501604 -1')
WHEREAS, the plans and specifications for the Redevelopment: Street
Rehabilitation,program' have been prepared, and bids solicited by the Public Facilities and
Services Department for placing an, asphalt overlay on 57 residential streets in the
Red_ evelopment area.
WHEREAS, three (3) bid's were :received on May 26, 2004 with the: low `bid
being submitted by Ghi'lotti Bros. of San Rafael,'CA, in the amount ofS2,567,899.95:
WHEREAS, Ghil'otti Bros has requested to have their bid withdrawn due to a
math error. Staff 'has. reviewed their request for withdrawing their bid and find it
acceptable..
WHEREAS, North Bay Construction of Petaluma, CA submitted the second low
bid, and staff recommends awarding the contract to North Bay Construction in the
amount of`$2,894,980.74
NOW THEREFORE BE IT RESOLVED that` the City Council of the City of
Petaluma awards the construction contract to North Bay Construction of Petaluma CA,
in the amount of $2 ; 894,980.74 ; and authorizes the: City .Manager to execute the :contract
subject to review and approval of all contract documents, insurance cert ificates and bonds
by the City Attorney.
•