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HomeMy WebLinkAboutAgenda Bill 3.G 05/16/2011p '? j:85 DATE: May 16, 2011 L ®, / R P, 0 • TO: Honorable Mayor and Members of the City Council through City Manager FROM: Larry Zimmer, Capital- Improvements Division Manager SUBJECT: Resolution Authorizing the City Manager, Finance. Director, Accounting Manager, Commercial Services Manager or:Accountarit'to Execute and File an Application for Financial Assistance with the California Emergency Management Agency for the Purpose of Obtaining Certain Financial Assistance Under P.L. 93- 288 as Amended bythe Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 and /or State Financial' Assistance Under the Natural Disaster Assistance Act. RECOMMENDATION It is recommended that the City Council adopt the attached resolution authorizing the City Manager, Finance Director, Accounting, Manager, Commercial Services Manager or Accountant ' to execute and file an application for financial assistance with the California Emergency Management Agency for the purpose of obtaining certain financial assistance under P.L. 93 -288 as amended by the Robert T.. Stafford Disaster Relief and Emergency Assistance Act of 1988 and /or State financial assistance under the Natural 'Disaster. Assistance Act. BACKGROUND During the winter storms of December 2005 and January 2006, the City of Petaluma incurred flooding which required activation of the Emergency Operations Center in' order to provide support to City operations in the field. Attached Resolution No. 2009 -154 N.C.S., previously approved by the City Council on September 21, 2009, authorized the City Manager, Finance Director, Accounting Manager, or Commercial Services Manager to execute for and on behalf of the City of Petaluma, applications to the California Emergency Management Agency /CaIEMA (formerly Office of Emergency Services) for the purpose of obtaining certain federal financial assistance through the Federal Emergency Management Agency (FEMA). Recent changes at FEMA have resulted.in a requirement for routine correspondence: to be signed by an authorized agent. This action calls for the addition of Accountant as'an 'authorized agent. It is recommended' to update the City's agent designation to better reflect actual work assignments and the City's current organizational structure. Agenda Review: n 0 City Attorney Finance Director 2 City ManagerC`�C/ DISCUSSION Because Finance Department accounting staff is often involved in producing financial documentation to be submitted to FEMA for cost reimbursement or other financial matters, it is beneficial to update the City's agent des gnation.to include Accountant. This resolution title is dictated by FEMA requirements. The Accountant will not "f le an application ", but with the passage of this resolution, will be a'bl'e to submit or request information -directly to /from FEMA, rather than through our consultant. - Therefore, it is recommended that Accountant be added to the City's designation of authorized agents. FINANCIAL IMPACTS No financial impacts. ATTACHMENTS 1. Proposed Resolution 2. Previously Approved Resolution 2009- 154 N.C.S. 01 ATTACHMENT I RESOLUTION AUTHORIZING THE CITY MANAGER, FINANCE DIRECTOR, ACCOUNTING MANAGER, COMMERCIAL, SERVICES MANAGER OR ACCOUNTANT TO EXECUTE AND FILE AN APPLICATION FOR FINANCIAL ASSISTANCE WITH THE CALIFORNIA EMERGENCY MANAGEMENT AGENCY FOR THE PURPOSE OE OBTAINING CERTAIN FINANCIAL ASSISTANCE UNDER P.L. 93 -288 AS AMENDED' BY THE ROBERT T. STAFFORD; DISASTER RELIEF AND EMERGENCY ASSISTANCE ACT OF 4988' AND /OR STATE, FINANCIAL ASSISTANCE UNDER THE NATURAL DISASTER ASSISTANCE ACT WHEREAS, the City Council of the City of Petaluma adopted Resolution 2009 -154 N.C.S., authorizing the City Manager, Finance Director; Accounting Manager, or Commercial Services Manager, on behalf of°the City of Petaluma, to execute and file an application with California Emergency Management Agency /CglEMA (formerly Office of Emergency Services /OES) for the purpose. of obtaining certain financial °assistance; and WHAREAS, the Accounting Manager position has been vacant; and WHEREAS, becausejhe� Finance Department is often ``involved in producing financial documentation to be submitted to FE'MA for cost reimbursement or other financial matters, it is beneficial to update the City's agent designation to include Accountant; and WHEREAS, this resolution Will repeal Resolution No. 2009 -154 N.C.S. NOW, THEREFORE, BE IT RESOLVED that: I.' The City Manager, Finance Director, Accounting Manager; Commercial Services Manager or Accountant are hereby authorized to execute an application for and on behalf of the City of Petaluma, California, - a municipal corporation established under the laws. of the State of California, and to file it in the Office of California Emergency Management Agency for the purpose of'obtaining certain federal financial assistance under RL. 93- 288, as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and /or state financial i assistance under the Natural Disaster Assistance Act. 3 4. 2. The City of Petaluma, California, a municipal corporation established under the laws of the State of California, hereby authorizes its agents to provide the assurance and agreements required for all matters pertaining to such state disaster assistance to California Emergency Management Agency. 11 ATTACHMENT 2 Resolution No, 2009 -154 MC.S. of the City of Petaluma, California AUTHORIZING' THE CITY MANAGER FINANCE DIRECTOR, ACCOUNTING'MANAGER, OR,COMMERCTAL SERVICES MANAGER TO EXECUTE AND FILE.AN APPLICATION FOR FINANCIAL, ASSISTANCE WITH THE OFFICE OF EMERGENCY SERVICESlFOR THE PURPOSE OF OBTAINING CERTAIN FINANCIAL ASSISTANCE UNDER.P.L. 93 -288 AS AMENDED BY "THE ROBERT T. STANFORD DISASTER RELIEF AND EMERGENCY.ASSISTANCE.ACT OF 1988 /OR STATE FINANCIAL,ASSI STANCE UNDER THE`NATURAL DISASTER ASSISTANCE "ACT WHEREAS, the.City of Petaluma adopted Resolution 2006 -004 N.C.S empowering the City Manager, Administrative Services Director or Accounting:Manager, on behalf of the City of Petaluma, to execute and file an application with, the Office of Emergency Services for the purpose of obtaining certain financial assistance; and WHEREAS', the job classification of the Administrative Services Director has been eliminated and replaced with Finance Director; and, WHEREAS, due. to retirement and/or job duty reallocation the City Council wishes to add the Commercial Services Manager; and, WHEREAS, this resolution will repeal Resolution No. 2006 -004 N : C.S. NOW, THEREFORE, BE IT RESOLVED that: I . The City Manager, Finance Director, Accounting Manager or Commercial Services Manager are hereby authorized to execute an application for and on behalf of the City of'l'etaluma, California, a municipal corporation established under the laws,of the State of California, and to file. it in the Office of Emergency Services ° for thepur& e of obtaining certain'federal financial assistance under NU 93 -288, as amended by the Robertl. Stafford Disaster Relief and Emergency Assistance Act of 1988 and /or state financial assistance under the Natural Disaster Assistance Act. Resolution No. 2009 -154 N.0 S. Page 1 5 2. The City of Petaluma, California, a municipal corporation established under the laws of theState of California, herby authorizesiits agents to provide the assurance and agreements required for all matters pertaining to such state disaster assistance to the State Office of Emergency Services. ' Under the power and,authority conferred upon this Council by the Charter 'of said City. REFERENCE: 1. hereby certify the foregoing was introduced and adopted by the Y to Council of the City of Petaluma at a Regular meeting on the 21" day of September, �to 2009, by the following vote: AYES: NOES: ABSENT: ABSI'AIN ATTEST: Vice Mayor Barrett, Glass, Harris, Healy, Rabbitt. Renee, Mayor Torliatt None None t/Nn,'onen/ n �p /f l/ ft A�JS--C_/ City Clerk Resolution No. 2009 -154 N.C.S. Page 2 i