HomeMy WebLinkAboutAgenda Bill 3.B 07/19/2004ll.
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CITY OF PE TALUMA, CALIFORNIA
AGENDA ° ILL l� 1
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A endalitle
Meeting Date•
Resolution accepting the Claims and Billsfrom June; 2004.
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'July 19, 2004
Meeting Time 3 :00 PM
T T 7:00 PM
Category ftheek one) ,C,onsent;Calend'ar PublieMAring ❑New Business
7 Unfinished Business T7 PresentAion
Department :,
Director
' Con`t'act'Persom
Phone Number .
Finan
Josep Il tt' T
LA
Cinde Rubaloff
707- 778 -4357
Cost of Proposal
` Account Number .
Norte
Amount Budgeted
Name of Fund:
None
Various
Attachments to Agenda Pa'cke't Item
Resolution to Accept the Claims arid.Bills
City of Petaluma Check Register, from June, 2004
S'ummary Statement
The Cit Y of Petaluma pays claims ,and'bills on a biweekly (or more frequent) basis, by means of checks or
electronic fund transfers. The City `s monthly, check register, lists,disbursements in date order, then by
check number (5 digit number); followed by ctronic transfer number ("E" plus 4 digits).
Each payment shows a vendor-name the City's vendor number, the City's: cost center'name, the cost center
number, an expenditure account number, plus a,project number, if applicable, the disbursement amount and
a brief description of the expenditure.
I_nformation on the expenditure account;.numbers is included in the City's chart of accounts, which is
available in the Finance department:
R ecommended Cfty Connell Action /Suggested 1Vloti'on
Review and accept the City Hof �Petaluma:.Check'-Register for June, 2004
Re-viewed bv Finance Director: r
Reviewed• by City Attorney
Date:
Approved by 06 Mamie
Date:
ate•
a ate:
W Aevisioii 1# wi'd Date Revised.
File.Code:
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CITY 'OF PETA LUIVIA, CALI
July 19, 20,04
` AGENDA .REPORT ,
RESOLUTION ACCEPTING-CLAIMS' AND BILLS
L-. ,EXECUTIVE SUMMA 2Y
The'Crty presents all paid Claims and Bills to the City Council for review and acceptance. The City's check
register lists checks first, and'a:five -digit number identifies them. The payments made by electronic fund
transfers are listed next and an "E" followed by a faur-digit number, identifies them.
2. BACKGROUNI)r
The City Charter requires that all , Claims;and Bills are examined by the City Auditor land approved by the City
Manager. Section 64 (O'ffice' ain&Duties of the City Clerk and:Auditor) of the.Petaluma Charter states:
The Auditor (Finance Director) is appointed by the City Manager ,and. approved by the City Council. Payments
by the City shall be made only upon' approval byjhe City, Auditor, by means of warrants on the City Treasury
issued by the Auditor and' countersi n , d by the City Manager-; or by °persons designated by the City Manager.
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The auditor shall examine all payrolls bills: and other :cl'aims and demands ,against the City, and shall issue no
warrant or check foi payment unless he finds the. claim is in proper form, correctly computed and. duly certified;
that it is justly'and legally - due ..and payable; that a budget appropriation has been made therefore which has not
been exhausted, or thatahe payment has been: otherwise legally authorized;, and that there is money in the City
Treasury to make payment. (Reso. No: 101, ch: 204, 6 -23 -51 Reso. No. `l, 6- 13 -61.
3 ALTERNATIVES
Do ot.adopt the resolution; however -all checks have been;ssued
Adopt the resolution;acce tin the Claims and Bills.
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4. " FINANCIAL IMPACTS:
None
5. CONCLUSION:
The City Council is required'to approve all'Cla ms and,Bills.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS"
7.
RECOMMENDATION. Adopt the Resolution accepting the Claims and Bills
RESOLUT:ION TO REVIEW,AND'APPROVE
'CLAIMS' AND, 'BILL`S'
WHEREAS, the City Chart'd requires that the City Audit6f shall examine all Claims and Bills and the
City Manager shall approve, them f6r payment, the following Claims and Bills are hereby approved: �� !
Check. Numbers: 45960-46875
Electronic Fund. Transfer Numbers:; :E 3,074 , E3075 E E3116, E3119
NOW, THEREFORE BE IT RESOLVED that the ,City Council has reviewed said Claims and Bills
and hereby accepts them as paid.
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