HomeMy WebLinkAboutAgenda Bill 3.C 07/19/2004CITY OF PETALUMA CALIFORNIA. J I y - 1 9*
AGE N A, BILL
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Agenda'Title
Mketih2 Date July 19, 2004
CITY OF PETALUMA CALIFORNIA. J I y - 1 9*
AGE N A, BILL
Agenda'Title
Mketih2 Date July 19, 2004
Resolution.Accepting the Completion of the FY 2003 -2004, Phase; 8'
;Main tenance . Pro�ect No'. 9732 =8
On-Call Pavement: J (New
1Vleetiris'T'ime ❑ 3:00 PM
#CSOOSOO
❑ 7:00 PM
°
' Catmorytcheek oriel Consent,;�Calendar ❑ �Pubhc .Hearing, ,. ❑;New Business
Unfinished Business ❑ Presentation
Deuartment "
Director
Contact `Person
Phone 'Number
Public Facilities &Services
Rick Skladzi
Ste, e Castaldo °
778 -4303
Cost of Proposal $230;03'6.00
Account Number
9732 -8 (New # C500500) Pavement
Maintenance
, Engineers,,Estimated:Bud et $_ 250
Name of Fund:
Fund 8360 =- Water Utility Fund
Fund 2630 —Street Maintenance
Attachments to. AEenda,Tackei Item
1) Resolution
Summary Statement
On June 30, 2004, contracted street maintenance work for the '03-04 Fiscal.'Year' was completed by WK
Me 11 an , final for a fi construction cost. of $230,036:00. The total cost of the project was $245,914.68.
Sufficient funds are available to accept and .close out the project. This project' was part of an ongoing
program between the-Public Facilities'and Services,and Water Resources Departments.
Recommended City Com cilAction %Sunested. Motion
.Adopt the resolution ,accepting completion of the construction:contract, authorizing; the City Clerk to. sign
and file a Notice of Completion with Sonoma County .R and the Finance Department to release the
10% retention to the .Contractor. 45 days after the recordation of the Notice of- Completion.
ReAewed.by Finance,Directom,
Reviewed b 't Attorne :
A " " roved ' it Mann er:
ate
UL I 'l
- e:
Date:
200'
T" a 's.Date:
Re vision'' #,and IDate Revised:
File Code:
$
6- 18 -04-
S: \Siaff\Castaldo \0379732 =8 On -Call Pavement
M aintenance\Ageo4a. Bills'
CIT OF PETAL,UA",.'CA iFORNIA
JULY 19, =2004
AGENDA 'REPORT
FOR
RESOLUTION ACCEPTING THE ,.CO MPL`ETIONOF "THE 'FY'20,'03 =20.04 PHASE;8 ON -CALL
PA VEMENT MAINTENANCE PROJECTNO. 9732 =8 (New 0500500).
1. EXECUTIVE SUMMARY
On June 30, 2004,,, contracted, street maintenance work for the 03 =04 Fiscal Year was
completed by McLellan', for a final constructi61 of $230,036.00. The total cost
of the project was $245,91:4.68. SufficientTfuncts are available to accept and close out the
' project. This project was part of:an'ongoing , - between 'the Public Facilities and
Services and Water Resources Departments:
2. BACKGROUND
On December, l 2003• this,." ro "
p j'ect� was awarded to �„ 1VIcL'ellan. The project plans
included 84 asphalt repair locations around the City of Petaluma. At the .completion of
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the contract, WK . `McLellan -had completed 186 re`pairs,, which ranged in size 4'x4' (16
SF) to 14'x220:' (3086 SF).
The .Public Facilities & &rvices� and Water Resources Departments teamed , on this
contract, each paying for their associated repairs.
3. ALTERNATIVES:
a. Accept complet'i'on of the project.
4. FINANCIAL IMPACTS
The total costof the, projeaw,as $245;914:68, including .overhead, administration, design,
construction and contingency. Sufficient funds are available'to accept and close out the
project.
Cost Code.Areas Actual Amounts'
General Fund Overhead $11,500.00
Administration $4,378.68
Design $0
Coristruction Management $0
Construction $230;036.00
Contingency $0
Total $245,014.68
Funding Source:.
Fund '8360 — Water Utility Fund
Fund 2630 Street Maintenance
5. CONCLUSION :.
The bid project cost was within the amount available for this project::
6`. OUTCOMES OR PERFORMANCE MEASUREMENTS, THAT WILL IDI
Completion ofthe;project.,
/A
A
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Adopt the resolution accepting completion of the construction contract, authorizing;. the
City Clerk to sign 'and file a Notice of Completion with Sonoma County Recorder, and.
the Finance. Department to release the 10% retention to the Contractor 45 days after the
.recordation of the Notice of Completion.
ACCEPTING THE COMPLETION OF THE FY '20.03 -2004 PHASE 8 ON -CALL
PAVEMENT MAINTENANCE PROJECT NO 9132 -8 (NEW #C500500)
WHEREAS, .on °December. 1, 2003, the City Council awarded to WK McLellan
the on -call construction contract repair asphalt failures >around theCity of Petaluma for
a period of one fiscal year; and'
WHEREAS, on June 30,::2004 work_ on the 2003 -2004 Fiscal Year on -call
contract with WK McLellan was completed to the satisfaction of the Director, Public
Facilities & Services.
NOW, THEREFOR„ BE IT „RESOLVED that'the City Council of the City of
Petaluma authorizes the City Clerk to sign the Notice of Completion' and file'same with
Sonoma County Recorder, and that the Finance `Department= isi, hereby authorized to
release the ten percent (10 6 /0”) retention to WK McLellan within forty-five (45) days after
the recordation of the Notice of Completion.