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Home My WebLink AboutAgenda Bill 3.F 07/19/2004CITY OF EETALUIVIA, CALIFO AGENDA BILL.. Ju 17 , Agenda. Title Resolution 'Awarding a. ;Contract for the FY 200'4- g Meeting Date July 19, 2004 20`05 Pau_ ement Maintenance Progr' am: ,, Project No.* 04- C500500 -1 Ndeeting Time F;� 3:00. PM ❑ 7:00 PM Category (check one) ®Consent Calendar ❑ Public.H'earng `❑ New ]Business ❑ Unfinished Business M—Pi D'emirtment Director Contact Person Phone. Number Public Facilities & Rick Skladz en Steve .Castaldo- 778 -4303 Services j Cost of Proposal $50,246.50 Proieet'Number C500500 Pavement Maintenance Amount Budgeted $ 60,000 Water-Resources (Fund.6520) Naine of Fund: 60;000 PF &S (Fund.2630) 6520 = Water, and Allocated $120,000, Fok,Atire FY 2004 ° -05 _ - 2630 - Street, Maintenance Attachments to Agenda Packet :Item 1) Resolution " Summary Statement The °prof ect includes repairs of localized failed street surfaces', such as large' potholes, surface cracking, utility' and water trench failures; at Various, locations around the City, for Fiscal Year 2004 -2005. After completion of the programed work,., the City's Water Resources and/or Public Facilities m Department(s) -will call in the Contra'ctor'to work whenever street° maintenance or repairs are required. The 'bid work amounted to $50, 246:50, and is p art of "this fiscal year" s overall program, for which staff ' has allocated $120;000 for repair.work., The City -received _four (4); bids on�june ; , 2004 for this project With. the low bid being submitted by " W.K..McLellan Co: of Petaluma, California,.in the Amount 0$50,246.50. Bids.ranged from the low bid - to q,hjghbid of $97,8(8.93;.' it Action %Singe .. Recoinmended'.City Counc' steel' Motion -Adopt the resolution °awarding theN contrae"t to .the aow bid submitted by W.K: McLellan Co., .0, for FY 004 -2005 and authorize , ACA ". 94954 in'the amount of $50,246'.5 2' 254 Sears Point Rd. Petaluma the City Manager to execute the construction contract with , a not -to- exceed limit of $120,000. Revi ' ed bv Finance ,: Date. Reviewed"by City- Attorney Date: Ai) roved`, � Cit 'Mang er: Date: �Y t • ate .: On. #'.and'Date R CVI sed: `eV1Sl „ File Code: 6-24-04 # S : \staffFoldei \Steve Castald,o \C500500 on -Call Pavement Maintenance\2004 Pavement Maintenance Agenda Bill After completion of the ro ammed work, the Contracto _, gl p p gr r will remain on = call throw hout the yearl to repairsites as they become known. This, contract.will be terminated on June 30, 2005; 3. ALTERNATIVES: a. Award contract: ® b. Rejectthe bids and re= advertise. c. Reject bid and do not perform the work. n J, "CITY ®F PETALUMA, C ALIFORNIA JuLY 1.9, 2004 AGENDA REPORT FOR •;. FY 2004-2005 PAVEMENT: MAINTENANCE PROGRAM PRO.IECT No. 04- C500500=1. 1. EXECUTIVE SUMMARY " ".. The project includes repairs of localized failed streef surfaces,;such.as large potholes, surface .: cracking, utility and water trench failures; 'at various locations around the City, for Fiscal Year u I the programmed work, the City's Water Resources p l artm and/or Public Fac es'D'e ent s ilL „ p" ., O,� call m the C ontractor to work whenever street maintenance or repairs are required. The bid work amounted to $5,0;246.50, and is part of this fiscal year's overall' program, for which staffhas allocated $120,000 for repair work. The City, received four ,(4), bids on ,June 9, 2004 for this 'project with the low bid being submitted by W.K. McLellain Co. of Petaluma; California, in the amount of $50;246.50. Bids ranged from the low'bid to a high bid of $97,868:93'. 2. BACKGROUND This is an ongoing annual ro g g program, to various localized street failures within the City, such as surface atchin lev8hri or, full= depth'repair, and sewer and water repairs, as shown P g �, g ,. in the contract plans for '"which there are 53 spot repairs "listed: There'are ,148 square feet of :skin patching and 9,081 square,feet;of 4 ", 5" and 6" surfac&patching. ; of surface patching range from 3" x 3' (9 "sq: 'ft:) °to 36'x 90' (3,240 °sq. ft.) of known programmed work. This contract was labecause City crews in both departments .do not.have the..manpower or equipment necessary to'perforrn repairs of this scale. The PF &S Department receives numerous pavement repair requests throughout the year from residents of the City. Once City crews verify these; locations, this.'contract staff to'mobilize the,contractor to respond ,and repair these locations. within a;reasonable timefranie. In addition, the City's Water: Resources D'epartment;must`permanently °patch trenched asphalt at localized sewer, and water line repair .sites' "throughout'th6. year: After completion of the ro ammed work, the Contracto _, gl p p gr r will remain on = call throw hout the yearl to repairsites as they become known. This, contract.will be terminated on June 30, 2005; 3. ALTERNATIVES: a. Award contract: ® b. Rejectthe bids and re= advertise. c. Reject bid and do not perform the work. 4. 5. 6, FINANCIAL IMPACTS: BID SUMMARY Order Name of Bidder I "MoLollan Co 2 Goebel Paving 3 North Bay Construction 4 Gliflotti.8ros. Bid $50;246 246.-50 $68;09_6 S79;491.80 : $97;868.93 The; proj ect j ointlyadmi by'.Public Facilities ,& Services and Wate•"Resounrces is funded from—combined. sources. Revenue Sources: Fund,6520 — Water,., Fund, 263 — Street Maintenance, PROJECTED, BUDGET Uses Budget - (Cornbindd-,Water'Resources*and PF&S) General Fund Over-head $ 500 Administration $ 2,000 Construct - ion Mgri./Inspectfon 5,000 Design. 0 Construction $ .08,000 Contingency 10,000 TOTAL 120,000 Conclusion: The Cit. rece� y Project. The apparent 19,Wbidder -is W.K., M6L611an Co:, with a low: bid of'$5 0,246.5o.. Staff belie.v'es that the City'received,good, bi& and is recommending award of the contract.. 0U.Teo I O)I'PE'RFORMAN.C , !E'MEASURIEMENTs!TRAT WILL IDENTIFY SUCCESS OR COMPLETION: Following the -award, the Contractor will enter into agreement with the City, and submit the required contract,� documents, bonds and insurance. The Contractor has five days or less after N the ofic'e,to Proceed to start Work. Congtrucfion,l-sAn.ticip.Ate�dtois.tart I in Jul y with the Contractor being call through the remainder of the fiscal year. 7. , RECOMMENDATION'.., Adopt the, resolution ;awarding the construction, contract to the low b id ,submitted by W. K. McLellan Co., 254 Sears Point Rd.,, Petaluma CA. 949'54, in the amount ;of for FY 2004,- 2005, and authorize the'City Manager to execute the construction .contract , ,,wiih a not-to exceed limit, of $ 120;000. AWARDING A CONTRACT �F.OR THE fY "200,4 - 20,05, PHASE 9 PAVEMENT MAINTENANCE PROJECT NO 04- 0500500 -1 WHEREAS, the plans and specifications for pavement maintenance have been prepared and bids sol•icitc4 by the' Public Facilities aril Services Department, for repairing localized failed street surfaces such as potholes, cracking, utility trench failures and water trench failures at various locations throughout; the City; and WHEREAS, four (4) bids were received and opened on June 9, 2004, ranging • from a low bid of $50,246.50 to'a,high of $97;868.93: and WHEREAS, the aow bid is hereby awarded to McLellan Co., 254 Sears Point Rd, • Petaluma CA. 94954, in the amount of $50 NOW, THEREFORE, ItE 'IT RESOLVED that the. City Council of the City of Petaluma authorizes the City Manager to execute a contract with McLellan Co., 254 Sears Point Rd., Petaluma CA. 94954, subject to review and approval of all contract documents, insurance certificates and bonds by the City Attorney. KI