The URL can be used to link to this page

Home My WebLink AboutAgenda Bill 3.G 07/19/2004m Agenda Title: CITY OF PETALUMA, CALIFORNIAAGENDARILg Meetine Date: July 19, 2004 Resolution Awarding a Construction Contract for, FY 2004 E., Meeting Time: ®3:00 PM 'Washington & Washington Creek Multi=Use Trail Project No. 03- ❑:00 PM 100'401-01 CateLrory (cheek'one): Consen1`Calendar ❑ Public hearing ❑ New Business ❑ Unfinished Business ❑ :Presentation Department: Director: Public Facilities & Services Rick Skladzien Cost of Proposal: $ 23'5;_81000 ($ 6,000.00) Garfield Gates $229;810.00 Amount Budgeted: $ 22.91876:00 Attachments to Agenda Packet' Item: 1. Location Map (Exhibit A) 2. Resolution Summary Statement: Contact Person_:. ' Phone Number: Steve e Castaldo 778-4303 j' Account Number: C100401-3399 (former CIP No. 03-9046-1) Name of. Fund: Article 3 TDA - Fund 6400 The work to be don& consists of constructing a multi=use trail along an existing City of Petaluma maintenance road along. East Washington Creek. from. East Washington Blvd. to the Petaluma Airport, and along Washington Creek; from SonomaMountain Parkway to Prince Park. There will also be a pedestrian corral at Ely Blvd. to construct. ' The City received four. (4) bids. on June 16, 2004, for- this project; with, the low bid being submitted by C. Hardy, General,Engineering Contractor of Petaluma,, CA in the amount of $235,81.0.00. Staff evaluated three value engineering;, options and determined that the option which deleted the .bid cost for gates at Garfield rvilt teduce the cost $6,000 withoutsignificantly affecting the quality of the project. This would place the construction'cost at,$229A!_,0 which would`be within the budgeted amount,of $229,;876. - ' Recommended City Council'Action/Sueg'ested Motion: - Adopt the resolution awarding -the construction contract,to the low, bid submitted by C. Hardy; General Engineering Contractor; :with the elimination of Garfield ,gates, .in the amount of $229,810.00, and authorize the City Manager'to execute the construction contract. Rued by F�inance_Director: ` Reviewed byp@i tArnev: Approve,/City Manager: D /"te:/l ate: Date: .odav's Date: Revision # and iDaie'Revised: File Code: June, 23, 2004 # S:\Staff Folder\Steve Gastaldo\03-100401-01 Agenda Bills CITx OF PETALUMA,, CALIFORNIA AJLY 19', 2004 AGENDA REPORT'' FOR RESOLUTION'AWARDING A CONSTRUCTION CONTRACT FOR E. WASHINGTON & WASHINGTON CREEK,MULTI-USE TRAIL PROJECT No. 03-100401-01 1. EXECUTIVE'SUMMARY: The work to be done consists of constructing a multi -use trail :along.an existing City of Petaluma maintenance road along East Washington, Creek, from East Washington.Blvd. to the Petaluma Airport, and along Washington'Creek, from,Sonoma Mountain Parkway to Prince Park. There will alsobe a pedestrian corral at Ely Blvd. to construct. The City received four (4), bids on June 16,'2004, for this project, with the low bid being submitted by C. Hardy; _Geeneral Engineering Contractor' of Petaluma, CA in the amount of $235,8.10.00. Staff evaluated -three value engineering options ,and determined that the option which deleted :the�bid cost for gates° at Garfield will reduce the cost $6,000 without significantly affecting the quality of'the project. This would place the construction cost • at $229,81.0 which would be within the budgeted amount of $229,876. 2. -BACKGROUND When this multi -use trail is` constructed, bicyclists andpedestrians will be able to avoid heavily used streets, such as East Washington (which -has no bicycle lane), maintaining their safety and reducing' concerns of motorists trying to, maneuver around them. In general, the surface of the new paths will be comprised of 4" of quarry fines. The revenues set aside for this project are $229,876.00. The low bid was $235,810, submitted by C. Hardy,, General Engineering Contractor of Petaluma; which was approximately,$9.0,,000,lower'than the second.bidder':, As the low'bid still.. exceeded availablefunding, consideration was given by'staff to -value -engineer the project by reducing, and/or,modifying the; scope of the contract in order to stay, within the budgeted amount. Areas of reduction evaluated included: 1. An existing Path from Ely Blvd to the Airport,, which can remain in'place. This path is substandard to the planned 4" quarry fines. If.deleted, the path would.have to wait for another round of funding. Cost savings = $24,000. 2. Not constructing Washington Creek bike trail. Cost savings = $18,000.00 3.. 'The existing gates ;at, Garfield, which remain. in place even though they do not match the aesthetics of other gates. (C.. Hardy°s bid cost was, high compared to the other, bidders average of $1,300.) Cost savings = $6,000. Clearly; eliminating construction of new gates at Garfield was most' cost-effective at this time. 3. ALTERNATIVES: a. Award contract. b. Reject -the bids and re=advertise: c. Do not perform'the work. 4. FINANCIAL IMPACTS: The following is the summary of bids. Name of Bidder Bid Amount C. Hardy Gen. Eng: Contractor *$229;8i10:00 W.K. McLellan ,.Company $324,0115.00. W. R. Forde Assoc. $369,605.00, North B'ay Construction Inc.-0&8;569,0'0 *Reduced.to.from $235,,810.00 to'$229,810:00 with removal of bid item for -,:Garfield. gates @ $6,000.00. Revenue Source(s): Article 3, TDA — Fund.64:00 Amount,, Budgeted Estimated Costs PF&S General Fund Overhead $1-1,494.00 Administration $.1,00.7.71, Design $1,000:00 Construction Management. $.0.00 construction* -$21.6,3 74.49. Contingency $0.00. 10TAL $229;876.0,0 5. CONCLUSION: The City recei.'ved four (4).good bids and is recommending. award. of the construction contract to .C. Hardy, General Engineering. Contractor, with the elimination of the $6,000 gate item at Garfield, for a total of $229,810. 6. OUTCOMES OR. PERFORMANCE _MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Following the award, the contractor will enter into an agreement with the City and submit the required contract documents, bonds and insurance._ The -contractor has five days after the Notice to Proceed to start. work. Construction is anticipated to ;start in August and be completed in September 2'004. There ate 45 working days specified in this 'construction contract. 7. RECOMMENDATION: Adopt the resolution awarding the construction, contract, to the low bid, submitted by C. . Hardy, General. Engineering Contractor, in. the adjusted" amount of $229,810.00, and authorize the City Managerlo execute the construction contract. M • AWARDING A CONSTRUCTION CONTRACT:FOR E. WASHINGT:ON & WASHINGTON CREEK'MULTI-USE TRAIL PROTECT NO: b3-100.401-01 WHEREAS,, ,the plans and specifications for. they E.,. Washington and Washington Creek Multi -Use Trail haee'bden prepared, and bids solicited. Iby the Public Facilities and Services Department; :fot,consirudting a multi -use trail .along an existing City of Petaluma maintenance road along 'East` Washington Creek from East Washington Blvd. to the Petaluma Airport and along Washington Creek from Sonoma Mountain Parkway to Prince Park; and WHEREAS,'four;(4) bids were received on.June� 16;-2004 with the low bid being submitted by C Hardy. Engineering. Contractors of� Petaluma, CA, in the amount of $235,810.00; and ® WHEREAS, City staff will reduce the existing scope :by eliminating the $6,000 bid item for gates at Garfield, thus bringing the coritiact dollars within the .available budget. NOW THEREF.ORE`'BE IT RESOLVED that the City Council of the City of Petaluma awards the, construction contract to C. Hardy General Engineering Contractor of Petaluma, CA, in the adjusted amount of $229;814A, and authorizes the City Manager to execute the contract, subject to review and approval of all contract documents, insurance certificates and bonds by the City Attorney. EX HIBIT A; 'nve . � �� f '.1��.� ;.�+i:, � , ':gym:. � � � �� •. , 77 m.. Vicinity Map