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Home My WebLink AboutAgenda Bill 3.G 07/19/2004a F CITY OYPTTAL CAL I IVORNIA July AGENDARI 'LL Agenda Title: M&tinLy Date: July 19, 2004 Resolution Awarding, a 'Construction Contract for' FY 2004 E 'Washington Meeting Time: M 3:00 PM & Washington Creek Multi�Use Trail Project No. 03- ❑ 7:00 PM 100401-01 Cateury (cheek 'E Consent Calendar ❑ Public- Hearing ❑ New Business F Unfinished Business F Departmen Director: Contact Person:, ',Phone Number: Public Facilities & Services Rick Skladzien Steve Castaldo 778-4303 Cost of Proposal: 235 - Account Number: C100401-3399 6,00,0.00) Garfield Gates (former CIP No. 03-9046-1) $229 Name of Fund: Amount Budgeted: $ 229 Aitic"le 3 TDA - Fund 6400 Attachments to ALenda Pa Item: 1. Location Map (Exhibit A) 2. Resolution Summary Statement: The work to be done consists of constructing a multi along an existing City of Petaluma maintenance road Along, East Washington Creek. fromEast Washington Blvd. to the Petaluma Airport, and along Washington Creek, from SonornaMountaiii Parkway to Prince Park. 'There will also be a pedestrian corral at Ely Blvd. to construct. The City received four, (4) bids. oj�, June 16, 2004, for this project with, the low bid. being submitted by C.'Hardy, General,Engine Contractor of Petaluma, CA in the amount of $235,810.00. Staff ffig"O"pt evaluated three value engineering ions,diiddetermi determin that the option which deleted the bid cost for gates at Garfield will "reduce the cost $6,000 without' 'affecting the quality of the project. This Would place the constructio'n'cost at,$212,9 which would be within the budgeted amount.,of $229,,876. Recommend 11 ed 11 City Ccinfiffl Action /Sum iested Motion:- Adopt the resolution awarding the construction contract. to the low, bid submitted by C. Hardy; General Engineering Contractor; :with the. elimination of -Garfield 9 ates,,iri the amount of $229,810.00, and authorize the City Manager'to execute the construction contract. ed b' Fina AevidGe R e yi4w V Pin VA me A rov y: vv��Clity Manage 1) tie:_ I Date: �od dy's Date: Rev Revised: Fi Code: June,23, , 2004 '9'\Siaff Folder\Steve Castaldb\03-100401-01 Agenda Bills 11,120 1' CITY OF PET ALUMA9 CALIFORNIA JULY 1%2004 AGENDA REPORT'' FOR RES0LUTI0N'AWARDIN6A CONSTRUCTION CONTRACT.FOR E. WASHINGTON & WASHINGTON'CREEKMULTI =USE TRAIL PROJECT NO. 03-100401-.01 1. EXECUTIVE SUMMARY The to be done consists .of constructing ,a multi -use trail ,along.an existing City of Petaluma maintenance road `along East Washington, Creek.. from East.. Washington.Blvd. to the Petaluma Airport, and along Washington Creels, from ,Sonoma Mountain Parkway to Prince Park. There will also'be a pedestrian corral at Ely Blvd. to construct. The City received four (4), bids on June 16,2004, for this project; with the low bid being submitted by C. Handy; General Engineering, :Contractor',of • Petaluma, CA in the amount of $235,810.00. Staff evaluated three value engineering; options ,and determined that the option which deleted the'�bid cost for gates at Garfield will reduce -the cost $6,000 without significantly affecting the quality .of the project. This would place the construction cost • at $229,81.0 which would be within the budgeted amount of $229,876. ;. 2. - . BACKGROUND When -this multi -use trail is` constructed, bicyclists and pedestrians will be able to avoid heavily used streets, such as East Washington (which -has no bicycle lane), maintaining their safety and reducing concerns of motorists trying to maneuver around them,. In general, the surface of the new paths will be comprised of 4" of quarry fries. The revenues set aside for this project are $229,876.00. The low bid was $235,810, submitted by C. Hardy,, General Engineering Contractor of Petaluma which was approximately$90,000+lower than the second: bidder':, As the low` bid`'still..ekceeded availabl& f ind'ing, consideration was given bystaff to- value- engineer project by reducing and/ormodifying the; scope of the contract in order to stay within the budgeted amount. ;i• Areas of reduction evaluated included: 1. An ex "stingpath from Ely Blvd to the Airport,, which can remain in'place. This path is substandard to the planned 4" quarry fines. If.deleted, the path wouldhave to wait for another round of funding. Cost savings -_ $24 2. Not constructing Washington Creek bike trail. Cost savings = $18,000.00 0 3. 'Theexistin g g ates ,at Garfield, wfiich can remain in place even though they do not - match the aesthetics of`other ptps. (Q., 11'aTdy's bid cost was, high compared t - ig 0, the other, bidders Average of $1,300.) Cost savings $6,000. Clearly,, eliminating construction of new gates. at Garfield was most cost - effective at this time. 3. ALTERNATIVES: a. Award con-tract.. b. Re jecti bids and re= advertise: c. Do not perfonn'the work. 4. FMkNeIAI IMPAOTs: The following is the summary, of bids. Name of Bidder Bid Amount C. Hardy Gen..Eng% Contractor Contractor *$229,810: •.K. McLellan Company $324,0115'.001 W. R. Forde Assoc. $369,605.00, North Bay Construction Inc. -0'&8,569:;0'0 *Reduce'd.to,ft.om $235;,810.00 10.00 to '$2 with removal of bid. item for-,:Garfield, gates '@$6,0.00.00. Revenue Source(s): Article .3,TDA. Fund .6400 'Estimated Costs Amount Budgeted PF&S General Fund Overhead $11,494.00 Administration Design $1p0m Construction Management. $9.00 Construction' -$21,6 Contingency $0-00' 10TAL $22�9:M76.0, 1. 0 • 5. CONCLUSION The City received four (4) good bids and is recommending. award of the construction contract to .C. Hardy, General Engineering Contractor, with the elimination of the $6,000 gate item at Garfield, for a total of $229,8 6. OUTCOMES OR ;PERFO RMANCE _MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Following the award, the contractor will enter into an agreement with the City and submit the required contract documents, 'bonds and insurance._ The - contractor has five days after the Notice to Proceed to start . work. Construction is anticipated to ,start in August and be completed in September 2'004. There are 45 working days specified in this' construction contract. 7. RECOMMENDATION Adopt the -resolution, awarding the construction contract, to the low bid, submitted by C.. Hardy, General Eng neeni g Contractor, in. the adjusted`' amount of $229,810.00, and y. g i authorize the Cit Mang er�to execute the construction, contract. ,_ M • AWARDING A CONSTRUCTION CONTRACT FOR E. WASHINGTON & WASHINGTON CREEK,'MULTI -USE TRAIL PROTECT NO. 03-1004,01-61 WHEREAS, the plans and specifications for the• E.,. Washington and Washington Creek Multi -Use Trail have been, prepared, and bids solicited Eby the Public Facilities and Services Department, for.consiructing a multi =use trail .along an existing City of Petaluma maintenance road .along 'East Washington Creek from East Washington Blvd. to the Petaluma Airport and along Washington Creek from- Sonoma Mountain Parkway to Prince Park; and WHEREAS, foul (4) bids were received on June 16 °2004 with the low bid being submitted by C Hardy . Engineering. Contractors 'of'Petaluma, CA, in the amount of $235,810.00; and WHEREAS. City staff will reduce the existing scope :by eliminating the '$6,000 bid item for gates at Garfield,, thus bringing the contract dollars within the :available budget. NOW THEREF.ORE`'BE IT 'RESOLVED that the City Council of the City of Petaluma awards. the, cbnstruction contract. to C. Hardy Gehera'1 Engineering Contractor of Petaluma, CA, in the adjusted amount of $229 %810:00, and authorizes the City Manager to execute the contract, subject to review and approval of all contract documents, insurance certificates and bonds by the City Attorney.