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HomeMy WebLinkAboutAgenda Bill 3.H 07/19/2004-� ,�' 1 CITY OF PETALUMA, CALIFORNIA A�g V �.. ��.. PETALUMA:COMMUNITY DEVELOPMENT COMMISSION AGENDA BILL 1 Meetfii2.Date July 19, 2004 PCDC Resolution Authorizing Transfer of'Tax Increment Funds the City; City Council Resolution Accepting PCDC Funds and. Meeting Ti me : 3:00 PM -� ,�' 1 CITY OF PETALUMA, CALIFORNIA A�g V �.. ��.. PETALUMA:COMMUNITY DEVELOPMENT COMMISSION AGENDA BILL Agenda' Title Meetfii2.Date July 19, 2004 PCDC Resolution Authorizing Transfer of'Tax Increment Funds the City; City Council Resolution Accepting PCDC Funds and. Meeting Ti me : 3:00 PM Authorizing Expenditure for. Street Improver City `Council ❑ 7:00 PM Resoluf'ion Awarding a Construction Contract. for FY 1004 -2005 Street Rehabilitation - Redevelopment Area - Arterial /Collector Project No. 04,- C201104 -2. Category (check one) El Consent Calendar ❑ Public Hearing ❑ New'Business ❑ U n fi nished Business _❑ Presentation : Department : Director Co"'ntactPerson Phone Number Public Facilities & Services Rick Sk ` zien. Steve Castaldo 778 -4303 Cost of Proposal $ 2,917,734.23 Account Number 3400- C201104. Amount Budgeted $ 3,400,000.00 Name of Fund: 264.0 Street` Reconstruction Attachments to Agenda Packet Item 1) Location Maps (Exhibit A, B & C) 2 PCDC Resolution, Autho sizing. Transfer of Tax. Increment Funds to the City 3) City Resolution Accepting. PCDC Fund's land Authorizing, Expenditure for Street Improvements 4) City Council Resolution 'Awarding 'a Coiistructioin Contract for FY 2004-2005 Street Rehabilitation - Redevelopment Area - Arterial /Collector Project No. 04- C201104 -2 Summary Statement During night or day operations, the work to'be done consists of repairing failed sections of road through milling' and dig -outs, placing a 3� 4" bonded wear coat, 2 "` rubberized - asphalt "or a 1.5" asphalt concrete overlay with pavement fabric, lowering and raising manholes and valves, repairing and upgrading traffic signals, installing detector loops, and placing striping on various street segments throughout the City of'Petaluma The City'received five "(5) bids on July 7, 2004, for this; project, with the low bid being_ submitted by North Bay Construction, InL: of Petaluma, CA in the amount- of $2,917,734.23. Y ' Recommefided' PCDC Action %Suggested Motion Commission to adopt the resolution authorizing transfer of tax 4if&ement funds to the City; Council to adopt resolution accepting PCDC funds and authorizing expenditure for street improvements in the Redevelopment area; Council to adopt resolution awarding .the: construction contract to the low bid submitted- by North Bay Construction, Inc. in the amount of $2,917,734.23, and authorize the City Manag to execute the, construction contract. R *wed b ina e` a to •`04 Reviewed by City Attornev A rove City Mana er: 1 e. Date: Date: To I's Date Revision # and Date:R'evised: File Coder # July 7 , 2004 S: \Staff Folder \Steve Castaldo \03 - Redevelo ment\Arterial\A enda Bills CITY OF PETAL MA CALIFORNIA PETALUMA"C COMMISSION !ULY 1%' 2004 AGENDA REPORT FOR RESOLUTION AWARDING A CON8TkUtTION'CONTRACT'FOR FY 2004-2005 STREET REHABILITATION', REDEVELOPMENT AREA ARTER1AUCOLLECTOR STREETS' PROJE'CT_NoA4_C.2011,64-2 1. EXECUTIVE SUMMARY: During night or day operations, the work to be done consists of repairing failed sections of road through milling and dig-ou,ts.placing 4 3/47 bonded wear,c9at, 2" rubberized asphalt or a 1. asphalt concrete overlay with pavement fa I bric, lowering and raising manholes and valves, repairing an UP grading traffic signals, installing detector loops, and placing striping on various street segments throughout the City of V6 taluma, The City received five .(5) bids on July 7, 2004, fbr=this project, with the: low bid being submitted by North Bay Cbh§tfuction, Inc. of Petahima, CA in the amount of •' $2,917,734.23. 2. BACKGROUND: Commission -directed staff to solicit bids to improve; arterial streets within the Redevelopment area, , following along the recommendations of the Citizens Advisory Committee. kwas determi that the work would`bey administered by the PF&S Department 'This area i's�'bordered.by Petaluma Blvd. to the west, and McDowell Blvd. to the cast. There are seven 9ff included in this � asfbllows- No. Street 'From. To Proposed Rehabilitation 1 Caulfield 'Lakeville St W1 Hwy Bridge' mill and fill and bonded wear coat 2 gast Lakeville St McObwell,010 mill and fill and bonded Washing ton St wear coat 3 Magnolia Ave Petaluma Blvd Keokuk St asphalt overlayy. North 4 Pay ran l St Railioad"Trac wi4ge- asphalt overlay 5 N. McDowell ell Corona Rd ' Old. Redwood mill and fill and Blvd H. rubberized asphalt overlay 6 Old Redwood East side of 1 'City -Lim"its bonded wear coat Hw_Bridge 7 Petalurfia Blvd' Lakeville Industridt Ave bonded wear coat bridges • 3. •4. Terms.: Mill and..fill — Mill out 2" of existing asphalt arid replace with 2" of asphalt.• The work covered will include "rehabilitation of approximately 2,000;000 square feet of road. In general, paving streets brings each street `to a pavement condition i rdex .(PCI) of 10.0. At the completion of'this contract, the citywide PCI average will have risen to 67. ALTERNATIVES: a:, Award contract. b. Reject the bids and re= advertise., c. Do, not per"fo"rm the work. )FINANCIAL IMP•ACTS The following is the summary of bids. Name of Bidder Bid' Amount Percent Above Low Bid NorthBay Construction $2;917,73'4:23 0,0% . Ghilotti Construction $2,959,869.67 1.4 % Ghilotti Bros ;.. $3,177,698.55 8. % Granite Construction. $3 17.3 % JAGonzalves & Son $3;789 29.9 % Revenue Source,(s):. Fund Street,,-Reconstruction Amount $,udgeted Estimated Costs PF &S General Fund Overhead.. $'146 Administration $5'7- ,000x.,00 . Design $.00 Construction Management $72;000.00 Construction, Contingency .$207;000.00 T.OTA><. 3;4'0.019000.00' CONCLUSION :, The City received fve (5) bids on July 7 '2004 `for, this project, ranging from a low of $2,917,734.23 to a high of $3,789 The low bid was submitted by North Bay Construction, Inc. of Petaluma, CA. Staff believes_ that. the City received good bids and is recoinmendiing award of the construction contract. G. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Following PCDC .approval of transfer of. funds to the City, City acceptance of funds and approval of use toward street improvements, and Council adoption of resolution to award contract, the contractor will enter, into :an agreement with the. City and submit the required contract documents, bonds 'and' insurance. The contractor has five days after the Notice to Proceed to start work. Construction is anticipated to start in August and be completed in October 2004. There are 45 working days specified in this construction contract. 7. RECOMMENDATION Commission to..adopt the resolution authorizing, transfer of tax increment funds to the City; Council to adopt resolution .accepting PCDC funds, and authorizing expenditure for street improvements in the Redevelopment area; Council to adopt. resolution awarding the construction- contract to, the low bid submitted by North Bay Construction, Inc. in the amount of 0,917,734.23, and authorize the City Manager to execute the construction contract.. • w IL .� L y { Mq 6q� Dr i S , 5 f i' 1 MF G f 10.. O O O O o 00 - I. Petaluma Boulevard: North (Section) - Magnolia•Avenue - Payran Street DECIMAL CONVERSION 1/16 " 0:0052 1" 0.08' 3/32" 0.0078' 2" 0.15 1/8" 0.0104' 3" 3 /lE" 0.0156' q" 030 ffr `r 114" - 0.0208' LIMITS OF WORT: 5116" = 0.026p' 6" () y 3/8'+ 0:0316' 7' 0:56' 112 = 0.0417 8" 0 66' --� CITY LIMITS LINE 5/e = D.DS2r 9" D.0 _ 3l4 0.0623 10' 0 83' 7 /8;' - 0.0729 teat Re CITY 0 „ P E T,A:L U M A Steve cll Ido , L� E aMeE 200 orsw eoe — 4 c005 June 21st20U4 �' 1TY St habilitation cntcueon: s�A� P.0 B.0 . Area : Arterial Streets Department of Public Fadmies and Services' Rlck Skiadi'len N.T.S. of LAID . 555 MCt70W611 Blvd NOrlh • POWUM8 - CA •94859 Dw—a, Variousi wannnc 707.778.4303 AQ1pGpo r " E " C .holes Namoais Oa -cl "o1 ioq -z Butch'Smrth S: /CM P /04 -C 201104 -2 Folder APPROVING T 'I E' EXPENDITURE OF TAX INCREMENT FUNDS FOR REHABILITATION AND RECONSTRUCTION OF ROADWAYS IN THE CENTRAL BUSINESS - DISTRICT AND PETALUMA COMMUNITY DEVELOPME NT PROJECT AREAS AND ADOPTING FINDINGS REQUIRED BY HEALTH AND SAFETY CODE SECTION ;33445 WHEREAS, on April 19 2004, the Petaluma Community Development Commission ( "Agency ") held a. public hearing, and considered the Mid-Term Review of the Five Year Implementation Plan '( "Impleinentatib n, Plan ") for the Central Business. District Project Area ( "CBD ") and the Petaluma Community Development Area (" PCD "); WHEREAS, on July- 14 2004, the Petaluma City Council ( "City Council ") held a public'hearing and considered. the FY 2004 -05 Proposed Budget for the period from. July 1, 2004 to. June 30', 2005 ( "Budget" ); WHEREAS, the Implementation Plari and the Budget: provide for the transfer of .' $3 3,400;000 in tax :increment ,funds to the City 'for, the purpose of funding roadway rehabilitation and-reconstruction, and related improvements to arterial and connector streets as, more particularly described in the Implementation Plan (collectively, "Public improvements ") within, the CBD and the PCD project areas (collectively, the "Project .Areas "); WHEREAS, completion ofthe Public Improvements will eliminate blighting conditions in the Project Areas in that the present deteriorated .condition of the roadways io be rehabilitated 'and reconstructed is unsightly, impairs traffic . circulation, and creates pedestrian and vehicular hazards; WHEREAS ,the work necessary to rehabilitate and reconstruct the roadways ,,is far in excess. of the_ criteria- :established by the Association of Bay Area Governments (ABAG) for routine roadway maintenance; WHEREAS, Commission and City staff, are aware of no other source of funds reasonably available to undertake the Public Improvements' as the only other source available for such purpose would be City , general fund revenues which are committed for the provision of essential services such as police and fire services; 699039 -1 WHEREAS', California Health and Safety Code Section 334:45 provides that, a redevelopment agency may with the consent of the legislative body, pay, for the cost of the construction of improvements which are: publicly owned 'if the legislative body, determine.s'all of the following: 1. Th at the 'i mp rove m ents' are of benefit to the. project area or the immediate neighborhood in which the projectis located; 2. That no other reasonable means of financing the improvements is available to the community; and 3. That the payment of funds for the cost of the improvements will assist in the> elimination of one or�more blighting conditions inside the project area, and. will be, consistent with the implementation plan adopted by the redevelopment agency: NOW„ THEREFORE, BE IT' RESOLVED that the Petaluma Community Development Commission hereby: 1. Finds that (i) the expenditure of, tax 'increment funds to undertake the Public Improvements as set forth in ,this Resolution. and the; Implementation Plan will be of benefit to the: Project Areas„ "(ii) no. other reasonable means of financing the Public Improvements; is ;reasonably available, (iii) completion of the Publ C lInDrovements will eliminate blighting , .conditions 'in the Project Areas; and (iv) ,completion of the Public • Improvements is consistent with the Implementation Plan adopted for the Project Areas. 2. Authorizes the expenditure of tax increment funds in the amount of $3,400,000 for the purpose of,completing.the Public Improvements arterial -and collector streets within the CBD %PCD Project Area. .Adopted this 19th day of July, 2004 by the following vote: Commissioner Ave No Absent Glass Canevaro Harris Healy Moynihan O'Brien Torliatt, ATTEST: Gayle Petersen, Recording Secretary David Glass, Chairperson 699039 -1 RE-SOLUTION #'2 A RES,OLUT %ON OF THE PETALII'MA CITY COUNCIL APPROVING- THE: OF TAX INCREMENT FUNDS FOR REHABILITATION AND 'RECONSTRUCTION OF ROADWAYS I AND N TIIE CENTRAL. B JSIN'ESS' DISTRICT PETALUMA C®1V MUNITY, DEVELOPMENT .PROJECT° AREAS AND ADOPTING FINDINGS REQUIRED` BY HEALTH AND SAFETY CODE SECTION 33445 WHEREAS on April 19 2'004 the; Petaluma Community p Development 'Commission ( A g enc y) held a p u , bl'e hearing and"' onsidered the Mid -Term :Review of the Five Year Implementation Plan ( "Implementation Plan ") for the 'Central Business District Project Area ( "C18I)") and the Petaluma Community Development Area'( "PCD "); WHEREAS, ow July 14,, 2004 the. Petaluma City Council ( " City Council ") held a public hearing and considered 'the FY 2004 -051 Proposed Budget for the period - from July 1, 2004 to June 30, 2005' ( " Budget"); WHEREAS, the Implementation Plan and'the:Budget,provide for the transfer of $3,40000 in tax ';inc'rement funds to the City for the purpose of funding roadway rehabilitation and-recons r ction, and related improvements to arterial and collector p • streets as more articularl described ,in the Implementation Plan (collectively, ".Public Improvements. ") within; "the ° and "the PCD projea.areas (co'l'lectively, the "Project Areas"); WHEREAS, completion of the Public Improvements will eliminate blighting conditions in the, ed condition of the roadways to be g y, P rehab l patedC and rec,onstru runsi t teri imp airs " ttaff c circulation, and creates pedestrian and vehicular hazards WHEREAS the wo rk necessary to rehabilitate and reconstruct the roadways is far in excess; of the criteria established by the Association of Bay Area Governments (ABAG) for- routine roadwayymaintenance "WHEREAS; ". Commission and City staff are aware. of .no other source of funds , reasonably available to undertake the Public Improvements as the only other- source available for such;'purpose would be'City general fund revenues which are committed for the provision of essential .services such' as police and fire, services; _ ® r 699481' -1 c WHEREAS California Health and Safety Code .Section 33445 provIides that a redevelopment agency may with the consent of the legislative body, pay for the cost of the construction of improvements. which, are publicly owned if the :legislative body, determines" all .of the :followings l,. That the improvements are of benefit to the project area or the immediate= neighborhood in which the project is; l'o'cated; 2. That no other reasonable :means of financing „the improvements is available to the community; and 3. That the payment of .funds for "the cost of the improvements will 'assi'st in the elimination of one or more blighting. conditions inside. i the project area, and will be cornsisient with the , implementation plan adopted by the :redevelopment agency., NOW, THEREFOR'E,. BE IT RESOLVED `that the Petaluma City Council hereby: 1. Finds, that (i) the :expenditure of tax 'increment funds to undertak "e" the .Public Improvements as set 'forth in. this Resolution and the Implementation Pan will be of benefit: to the Project Areas, (ii) no other reasonable means of financing the' 'Public Improvements is reasonably available (iii'):,completion of the Public. Improvements will' eliminate blighting conditions in :the .Proj'e'ct Areas;, and (iv) completion; of the Public Improveinerits is consistent with the Implementation Plan adopted forlhe Project,Areas. I Authorizes the expenditure of tax increment funds in the amo "unt" of $3;400,000 for the 'purpose of"completing °the Public Improvements to arterial and coflector,streets within the CBD /PCD Project Area. ADOPTED this l 9th4ay of:July:, 2004'by ,the following vote: AYES: NOES: ABSENT: ATTEST' Gayle Petersen, City Clerk- Attorney . David `Glass, M4yor . APPROVED AS TO FORM: Richard Rudnansky, City 699491 -1 A RESOLUTION OF THE PETALIJMA CITY COUNCIL AWARDING A CONS'TRJCTION CONTRACT FOR FY 2004 -2005 STREET REHABILITATION : R, EDEVELOPMENT AREA ARTERIALS/COLLECTORS . PROJECT NO. 04-C201104-2 WHEREAS, the plans and specifications. for the Redevelopment Street Rehabilitation program have been prepared, and bids solicited by the Public Facilities and Services Department, ,for placing an overlay on seven arterial and collector streets in the Redevelopment area; and WHEREAS, five (5) 'bids were received,. on July 7, 2004 with the low bid being submitted by North Bay Construction, Inc. of Petaluma, CA, in the amount of r $2,917,734.23. NOW THEREFORE. BE IT RESOLVED that the Petaluma Community Development Commission of 'the City of Petaluma awards the construction contract to North Bay Construction Inc'. in the amount of "$2,917,734.23, and authorizes the City Manager to execute " the contract subject to review and approval of all 1contract documents, insurance certificates and bonds by the City Attorney.