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HomeMy WebLinkAboutAgenda Bill 6.A 07/19/2004C1TN. PVTA 1A IM A- e.' 11FORNIA PETALUMA COMMUNITY DEVELOPMENT COMMISS ION JUJY ' 19, J1 AGENDA BILL, Agenda Title ,Discussio,n,,ai On Resolution uthon - id Ac'ti0n­' A `W_ Meeting Date: July 19, 2004 j the Purchase bf Stre'et' Furniture F6r D6Wntd n 4ffiproverhen Phases I (Project C2'00'6 03) & Water Street Ri ver iver W. - alk . : Meetin Time: N 3:00 PM Improvement& (Project Q2004Q3) ❑ 7. -00 PM 'Category (check one),: El (.'onsent. El P Calendar ublic-Hearing N New Business Unfl e'& nishBusines,.s [_1'Pres­ien`tation I Department: hrecfor:� I rson:, Phone Number: ED '& Redevel Paul Mara �'Contactre Joyce Clark " 776-1674 Cbstbf Proposal: $343,000 Account Numbers: 33,0,0-54152-C200603 (Downtown) Xniount*Bufteted: $554,500� 3'3' - 54152 - 0200403 (Water St) Na he'd Fund: PCDC 'Xitachinefits to Agenda �Packet lienif! , L ` Resolution Authorizing the Purchase Furniture hase of Street Fuiture for Downtown I Improvements, Phase I .2. Project Area Map 3. Minute& of SPARC Meeting ApproVIqg'CBD Streetscape Master Plan 4.Urban Fu i shings Portfol i 6 for the City of Petaluma ummary Stateifiefit: One purpose of redevelopment in the Central Business -Dist-r'icti'is"revi.taliz-in,.g the economy of the historic downtown. The Downtown Stre0scape 'Master Plan, developed'in cooperation with SPARC, guides the e,xperien character of the pedestrian and vehicular cul experience attracting: pedple to; the downtown shopping area. The historic MasterTlan improvements i.h6lud'e, resurfacing, h I oc stre'&Aights sidewalk renewal, tree planting, , it.urb'.' Planter pot landscaping, and Street furniture IThe ambiance of the pedestrian 'area is shaped by the street furniture features which, in the Master 'Plan, w consists of benches, both cast irbh/wood and al plaza-,stle, tree gr met y 4tes,, mid-block trash/recycle receptacles on poles, comer cast ir6n,'(-ancl�of') trash recel�tacles. bike: hollards' traffic bollards and planter pots. SPARC was instrumental In r equiring istreet furniture items*, that accent and compliment the historic character and charin of the These items are displayed, in the Urban Furnishings Portfolio for the•City of.Petaluma,Attacliment supporting 4. The bike bollards and poles, sup ting the trash receptacles have — finials featuring work by locatartf leded' through, aft "contest s managed by'the Arts Council with the -5-ts s,e assistance ofZAC Landscape Architects. 1 st)ecial designs,tredte An opportunity for Petaluma to have it's,�own unique a , charm, providing ,source local pride,, and' I keepi "City funds invested locally within the LEED, (Leadership in Energy and Environmental Design) guidelines for local /regional materials purchasing. On December 1'.5, 2604 the PCDG;aut .,purchasing :,a portion of the street furniture from Petaluma High School. The.Higl School is manufacturing all pieces that'6aft be produced in their metal and wood shops,, including. the irash/rcqcle receptacles! on poles 'bike bollar ds, all-metal plaza benches, and as providing the Wood slats and; seffiblingjhe _c4st, iroh�.chicken'benches. Recom men ded.C PC��,-AttioW/ "Motion: It is recommended' that 'the P adopt "the attached res0luti ' onauthorizing the purchase' of remaining street and news, rack items for the Downtown Phase I and Water Street River Walk projects. hese inc cast' iro, ii bench, - component& and iree grates, cpmer anchor trashcans, planter pots drinking 'ins 'sV Qun t and,art fi I S ­ fiha ., ewe Uv Finance D'irec'tor:', Reviewed by C ity M6 Date: A0pr6�0fi&ity. Manager: 11 Date: J2ate: Today's. Date: WJL Z-UU4 Revision # and Date Rfvis File Cod 'Jul' -8,,20,04: "Y' S '\CAP"Street miture & Lighting\330.01 Agenda , 1 ' ' ". : i4' I �� Bil fs\Purchase Furnitu re Various 07 08 04 Final.doe A J µ .F PETALUIVI C'IT'Y O �� � � A, CAUI- >F'ORNIA PETALU;MA.COMMUNITY'DEVELOPMENT COMMISSION JULY 19, 200,44 AGENDA REPORT "W" DISCUSSION AND ACTION ON X"RESOLUTION AUTH;ORIZ'ING: THE PURCHASE. OF STREET FURNITURE FOR.DOWNTO:WN IMPROVEMENT, S`,.PHASES I (PROJECT .0200603) AND`WATER STREET RIVER WALK IMPROVEMENTS (PROJECT 0200403) h. EXECUTIVE SIJMMARY One purpose of redevelopment Central Business Districf is revitalizirig 'the economy of the historic downtown. The Downtown Streetscape Master Plan 'developed in cooperation with SPARC, guides the character 1 of'tl c pedestrian and vehicular experience, attracting people to the downtown shopping 'area. The :Master Plan ��improvements include s `resurfacing, historic streetlights, sidewalk renewal, tree planting, planter pot' andscaping, and street furniture. The ambiance of the pedestrian area is shaped by the street furmture features which, in the Master Plan, consists of benches, ,.both,,,cast iron/wood and metal plaza,= style, tree grates, mid -block 'trash/recycle receptacles on, pole's, corner cast iron (`anchor') trash receptacles, bike bollards, traffic bollards .and .planter pots. " SPARC was instrui 'in °requiring street furniture items that accent and compliment - the. historic character and charm of the .;Downtown. These items are • displayed in the Urban Eurnishings Portfolio for the City of Petaluma, Attachment 4. The bike bollards and poles supporting the trash receptacles have finials featuring work by local artists, selected through art contests managed by -the Arts Council with the assistance of ZAC Landscape Architects. These special des-i & create an opportunity for Petaluma to have 'it's own unique charm, providing a source local °p'iide and keeping City funds invested local y within the LEED (Leadership in Energy and Environmental Design) .1 guidelines for local /regional materials purchasing. On December 15; 2004, the `PCDC' authorized purchasing a, portion of the street furniture from Petaluma High School. 'The High is manufacturing' all `pieces that can be produced in their metal and wood shops, including. the 'trash/recycle, receptacles: on poles, bike bollards, all -metal plaza benches, and providing the wood .slats and assembling the cast iron chicken benches: This agenda bill requests` authorization to purchase the remaining„ street: furniture items for the Downtown Phase I and Water Street 'River Walk projects. These include cast iron. 'bench components and tree „grates corner anchor trash can planter pots, drinking fountains : and artist's finials. _• LOCATIONS Phase I of the; Master Plan area is bordered by Washington Street; B.Street, Kentucky Street and Petaluma Boulevard. SPARC requested similar street features on Water Street as it is integral to Downtown, Therefore, streets receiving items purchased as part of this agenda bill .include' Kentucky /4 Street • Petaluma.-Boulevard • WaterSteet • East' Washington Street • Western.Avenue. TII JNG Downtown Improvements Project, Phase I is currently�under constructiori to' install histone;_st_reeY . lights .and' resurface streets on 'Kentucky Street; Petaluma Boulevard, Washington and B' Streets and Western AypnueL A `second construction package to complete Phase I involves planting trees, installing tree grates, reconstructing; and ref nishing sidewalk "s,, and installing street furniture. T,hs.project_is bidding early August 2004 The Water Street project is currently constructing the underground utilifies., The design of surface improvements is nearly complete. Construction for the surface improvements, including installing street furniture, is.anticipated to begin in September; 2004. The street furniture discussed in this agenda bill will be purchased directlyiby the Ci ty as;n p eeded', and Provided as owner= :furnished.inaterials for installation by'the appropriate contractors. 2. BACKGRO.UNU: Over the. past two years, staff has worked with ZAC Landscape Design,, SPARC and the p g Downtown,.Streetscape Master Plan' to spur Petaluma Downto,.wn. Association in develo in the Downtown area economic vitality and growth for. our merchants and businesses. The .features and ambiance these ,designs portray are the result of many hours of research, design, review and redesign. A specific decorative light fixture and specially designed, street furniture, including benches, (both cast ironwood and metal plaza styles), tree grates, mid- block trash/recycle " receptacp s on poles, p east iron anchor trash receptacles, bike bolls„ bollards and rds traffic Planter ots were a pr.,.oved by SPARC and are displayed in the City of Petaluma Urban urnishm" F s Portfolio included asi Attachrnent�4.. . To ;most cost - effectively purchase these pieces, .Redevelopm p ent staff solicited cost, " ro osals, ,p from multiple manufacturers and vendors; Staff is working :directly with the lowest proposed, manufac cost distributor, and contractor mark -ups. Working directly with the manuf cture s also asssu ess the City gets the product quality and aesthetics intended �in the design. On December 1.5 2004, the PCDC authorized purchasing a, portion of the street furniture from Petaluma High School, The, High- School - is manufacturing all pieces that can be. — d - - i_n" their metal and wood shops, 'including the trash/recycle receptacles on poles, 'bike bollards, all- metal plaza ,benches; as well as providing the wood slats and assembling the cast iron, chicken benches., 3 ALTERNATIVES A. Purchase Furniture e in Conformanc with City of Petaluma Urban Furnishings Portfolio as Approved by SPARC:; These unique designs, owned in copyright by the City, are the dee d to refledithe- character and :integri intendety of:our historic downtown. To minimize cost, gns are intentionally ,simple and of , readily available materials. Staff has diligently pursued several proposals from multiple manufacturers and vendors to assure the lowest possible cost. B. Purchase `Off the Shelf' Furniture: Standard benches, trash receptacles and bike-bollards. are available 'off-the-shelf" _'potentially at less direct cost' than the Petaluma designs recommended. However, character, uniqueness and local vendor purchasing are sacrificed. With off - the - shelf items, the. „products would be specified in the installation construction contract bid package are often madea%at the distributor and the contractor levels, potentially up to 20% on top of the :item, which. could cause= the cost to the City of the off -the- shelf items to be equal. to or greater than the pieces proposed for purchase directly from the manufacturers. This alternative also costs additional, design . and -administrative time to'select and approve new items and sacrifices the7 design and administration cost and effort expended to date on the current designs. C. No Street Furniture: The street furniture could" be eliminated entirel Not installing street furniture detracts from the revitalization, effort of the Downtown Master Plan, as the street furniture has a direct, positive impact on pedestrian traffic. , FINANCIA'L.IMPACTS Table 1 reflects the proposed: furniture 'expenditure recommended for each project. In all cases, the vendor selected provided the lowest- overall pricing. Individual unit prices may be adjusted to reflect refinements made to the design as required to accommodate the manufacturing process and material availability. A one- time charges :for engineering, shop drawings; types and set -up are charged in the Downtown project since it is the first project purchasing furniture. All furniture purchased for the: Water Street project and any future projects are'. not 'subject to these costs.. The number of units reflects the density of street furniture items as requested by SPARC. All items on all p � ro'ects will be, loc ated in the field Comm , reviewed with adjacent property owners and with the unity Development Department. y Table ;I Proposed Street Furnitttre Ex en`cl tune P s Table 2, reflects the 'total. FY 04/05 budgets for the Downtown and- Water- ,Street projects, identifying the budget iwarious components The projects are'implemented in this fashiomfor cost and quality purposes ,as wel4 to ;provide the greatest opportunity to utilize local vendors and contractors. The budget availalile for street furniture. is $472;500 (Downtown) + $82,000 (Water Street) for a total of $554,5,OO.for';both projects. L� Furn "iture� Item ;'' v , F ' a s 7 5 ?Number of �n t � U I S' m i Vendor L � d� Total Cost , �(mcluding�unit cost," set up; engineering, . tax,��tlelrver - " ", etc: Downtown Phase I (C200603)., Wrou ht Iron Finial. Tr o ash Ple g � � � � '. 21 EA Local:! Ar'tist� ����� � � ,, $6,300.00. Cast Iron Anchor = Trash Receptacle 59 EA Covent. Gardens $94,4.00.00, Clii`cken Bench Cast Iron Ends.& Anns 1'8 SETS Ridge Foundry $21,,647.30 Chicken/Egg Finial Bike Bollard .25 EA Local Artist, $5,500.00 Cast Iron Tree Grates, 'I " Ridge,- Foundry $.140,249.10 Planter`Pot — Concrete 78 EA Napa`Vall'ey Cast Stone $21,359.00 Drinking Fountain �4 . 1 EA Cantebury International $4,940;70 Contingency $5,603.90 Total $300,000.00 Water Street River Walk Improvements (0200403), .. Trash /Recycle Receptacle.on P ole 6 EA -Petaftitna High School .., $6504.,00 Wrought Iron, Finial — Trash Pole 6 EA Local Artist $1,800.00 " Chicken Bench Wood & Assembly'' 10 EA Petaluma High School $5,100.00 Chicken'Bench Cast Iron Ends.& Arms 1,0 SETS Ridge.Foundry. $4,998,50 �8 Bike �Bollard� -' � �° � "E'A ;Petalu=Eigh School $5;436.00 Chicken/Egg Finial — Bike Bollard h 9 EA _. Local Artist $180.00 Traffic Bollard 13 EA "' Petaluma High School $2,437.00 Cast Iron Tree Grates 8 EA Ridge Foundry $14,179.20 ` Planter Pot — Concrete 10 EA Napa,,Yalley Cast Stoner $2,555.00 Contingency _.. $- 1,810.3'0 Total $45 Grand Total,Furnituretost GrapdTotal 3'45,000:00 r` Table -2 FY 04/05: CIP Furniture Budget per Project Project Funds r Proposed Funding G Budgeted r � All" - d % �Comm�triients� F Amount l s z Committed�to 8 4 , , , V . aU �DaW � P t f •, � ���;�R�. . h,z Downtown► Phase I (0200003) Purchase Cast Iron Bench Ends & . ; $: -.Q'= $3.00, 000' $4.72; 500 Tree Grates, Decorative;_ Finials, Planter Pots, Corner Anchor Trash Receptacles & Drinking Fountain. Phase II Streetscape, Lights & $ -.0 - $2,66'4 ' ' $2,664,600 Paving Wayfindi`ng Signage $ - 0 - $664,500 , $664 0 ,_S0 ,. Sidewalk Rep air- & Overlay, $ -.0 _ $1,215,000 ' $1;215000 Furniture Installation, Tree &: Planter Pot. Planting, and, Grate Installation Totals, $4 8.4,4 , lA0' ' - 0 $�5 016 60 , Encumbered' from FY 03 04 - ,, _ $2,543,300 Bud' eted'in FY 04 05 $2,473;3;00 `Total B udget Avaflahle $5,016,600 Water.Street River Walk Im (G2004:03) Purch'ase-C,ast.Iron Bench Ends �V S-0- $45_,000 $,82 ,.000, Tree Grates, I Trash, Receptacles, Bike &Traffic. Bollards Decorative Finials Planter Pots, Corner ,Anchor Trash Receptacles f comp lete $483 ;$483 Underground Work Water Street Surface S -,0 - $2,89'0 $2,890; ,Improvements Washington, Str "eet Crossing $ - 0 - $560,700 $560;700 Flo�od'Wall Turmng`Basin.Docks & Pathway $ - ,O - $ >1,450800 $,,1,450';800: 'Totals: '$5 $5;467,000 Encumbered from FY' 03'04, $804,000: `Bud eted `_in FY 04 O5 $4-,663;000 Total: Bud et.Ava aUIe $5,467;000 • CONCLUSION The direct purchase of street furniture from the manufactures is cost- effect' and advances the City's redevelopment objectives. while .,involving, the community. A significant portion of the p j funding remains within the county rather than being " to other states and ro ect countries. 6., OUTCOMES OR.., PERFORMANCE MEASUREMENTS THAT­ WILL IDENTIFY SUCCESS OR COMPLETION: Street furniture is, installation begins in late summer 2004 and continues through 2005. 7. RECOMMENDATION It is recommended that the PCDC' .adopt the attached 'resolution authorizing purchasing Downtown Master Plan Street Furniture.