HomeMy WebLinkAboutAgenda Bill 3.A 08/16/2004CITY OF.PETALUMA, CALIFORNIA
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Age 6.Ti'tle
Resolutron,;accepting the Claims and Bills from July, 2004
August 16, 2004
Meeting Time ® 3 :00 PM
7:00 PM
Catelor_ . (check one) ® Consent Calendar E] Public Hearing El New Business
EI Unfinished Business ❑ Presentation
(Department
Director
o
Phone Number
, Finance
Josel;Mq _e_ .�
Cinde Rubaloff
707- 778 -4357
i Cost of Proposal
Account. Number
None
Amount Budgeted
Name of Fund:
None
Various
; Attachments to Agenda Paeket Item '
Resolution.to Accept the Claims and Bills
City of Petaluma Check Register, from July, 2004
° Summary Statement 4
The City of.Petaluma pays claims and bills on a biweekly,(or more frequent) basis, by means of checks or
electronic fund transfers. The City `s monthly "check register lists disbursements in date order, then by'
check number. (5 digit number); followed by electronic transfernumber ( "E" plus 4 digits).
Eachpayment shows: a vendor name, the'City's vendor number, "the City's cost' center name, the cost center
number, an expenditure account. number, plus a project number if applicable, the disbursement amount and
a brief description of the expenditure. "
Information on the expenditure account numbers is included in the City's chart of accounts, which is
available in the Finance department:
. Recommended, City Council' Action /Suggested Motion
Review and accept the-City of Petaluma Check,Register for July, 2004
Reviewed b. Finan'ce,Di ector:.
Reviewed by. City Attorney
Date:
A r Cit _Mara er:
Date:
.�
p4
Tod " s:Date:
Revision # andbate Revised:
File ode:
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s:\accountant\cinde\word\templates\agenda-reso ck reg
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CITY OF PETALUMA, CALIFORNIA
August 16, 2004
AGENDA REPORT
FOR,
RESOLUTION ACCEPTING CLAIMS AND BILLS
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EXECUTIVE SUMMARY:
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T , Cit�.�pr6sents all paid Claims and, Bills:jo' the, City Council ,for 'review
' and acceptance: The City's check
rbgi'st&`lists checks first, and a,fi number identifies them. The p . ayments made by electronic fund
'transfers are listed next,, and an "E" followed by a�four-digit number identifies them.
2. BACKGROUND
The City Charter requires that.all Claims and Bills are examined by the Auditor and approved by the City
Manager. Section 64 (Office,and Duties of City Clerk and Auditor) of the Petaluma Charter states:
The ' Auditor (Finance Director) is l appointed by the City Manager and approved -by the City Council. Payments
by-4he City shall be made only uponap
,proval by the'City Auditor, by means of warrants on the City Treasury
"issued by - the. Auditor and countei6gned byfhe City Man ager orlb
y persons designated by the City Manager.
The auditor shall examine all payrolls, bills! And other claims, and demands against the City, and shall issue no
warrant or check for payment unless he finds the claim is in ptop'er�'foim, corre6t . ly computed and duly certified;
that, it is justly and. legally due and paydble; that ,abudget a'p' s been made therefore which has not
appropriation
exhausted, or that the paymentha's been 'otherwise legallyd4thorized that there is money in the City
'Treasury to make payment. �(keso. No". 101, ch. 20.4, 6-23-51;` Reso. No. 1, 6- 1 3-6 1.
3. ALTERNATIVES:
Adopt the resolution accepting the Claims; 'and Bills.
Do not adopt the resolution, however all checks have been issued.
4. FINANCIAL IMPACTS:
None
5. CONCLUSION-
The City Council is- re"quited approVe, all Claims and Bills.
6. OUTCOMES OR PERFORMANCE MEASUREMENTS TH AT WILL INDENTIFY SU
OR COMPLETION:
7. RECOMMENDATION,., A'd6pt Resolution accepting the Claims and Bills
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RESOLUTION TO REVIEW AND APPROVE
CLAIMS AND BILLS
WHEREAS, the City Charter requires:thatthe City'Auditor"'shall examine all .Claims and Bills and the
City Manager shall approve them for payment; the °following Claims and Bills are hereby approved:
� Check Numbers:' 46876 -47773
Electronic Fund Transfer
tubers: E3117 -3118, E3120- E3149:
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NOW, THEREFORE $E IT'RESOLVED that the City Council has reviewed said Claims and Bills
and hereby accepts them as paid.
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