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Home My WebLink AboutAgenda Bill 5.B.1 08/16/2004I ' CITY 6 IA AGENDA BILL AUgUst16.' Agenda Title: Resolution, :�adopdng the . Council Subco niftlittee's Meeting Date: August, 16, 2004 recommendations for the �Ilocation of Transient Occupancy Tax, '(TOT) funding for FY 04/05. Meeting Time: Z 3:00 PM 7-00 PM New Business [I Unfinished Business,; FjPiresentation City Manager Michael Bierman Michael Bierman '778-4345 Cost df Proposal': $390 AJcco n u t Number: Amount Budeeied; $3 00,00.0 Trom'-'G'eheral Fund (TOT) Na me of Fund: Page OP-24f rom Preliminary-PY 64/05 Budget on TOT requests 2. Lette of May 25 and . June 2,8,2004 I Resolution -Y Statententt Org, s -interested ing.. consideration for TOT funding were sent Application materials on May 25, 1004, along with a letter, advisingJ . hem that due to city and state budget At budget workshop of June 9, 20'04, var16us individuals and orgafti;tations made their presentations to the� Council. On June 28 2004, applicants were sent a second letter inviting, them to the Council subcommittee meeting On July 12 Ih at which time the subcO imnitted (Mavor Glass; Councilniddibers'Healy and Torliatt) reviewed requests and made the r initial recomirfendatioris for funding prior ftil! Council approval. At the Council meeting of July, 19, 20043 the Petaluma Council approved totatfutiding-of$390,000 for the . TOT program. Andternized br eakdo wn of the recommendations was� not , available for theJu ly 19 Council - meeting, and are being brought'forward for the.A:ugust 16 th Couric . il, meeting for final ap rov Approve resolution adopting' the Council Subcommitte recommendations for the allocation of TOT funding for FY 04/05. Reviewed by Financeb irectot: R6vieWed 'by City Aft Approve)d by City Manage : I • • CITY OF PETALUMA, CALIFORNIA AUGUST,16,2004 AGENDA REPORT FOR RESOLUTION ADOPTING-T)EE COUNCIL SUIBOOMhUTTEE 'St RECOMMENDATIONS FOR THE ALLOCATION -OF TOT FUNDING FORYY 04/05. 1 funding Tweres en aARI Organizations sted ul_receiving consideration for TOT Y , - ,pp icatron materials on Ma 25, ,2004, along with a letter advising them that due to city and state budget uncertainties, the Council.may limit or eliminate TOT funding : for EY 04/05':: At thebudget-workshop of June 9, 2004, various individuals and organizations mad °e their presentations"to ,the'Cbuncil. On June 28, 2004, applicants were" sent a second;letter inviting them to the•'Couricil subcommittee meeting on July 12 of which time subcommittee - (Mayor Glass; Councilmembers Healy and Torliatt) reviewed requests and rriade their initial recommendations for funding prior to full Council. approval. At the Council meeting of July 19, 2004, the Petaluma Council , approved total funding of $390,000 for "the TOT program. An itemized breakdown of the recommendations was'not available for they July 19 Council meeting, and are being brought forward for the August 16 0 Council meeting for final approval. 2. - BACKGROUND The Preliminary Budget for FY 04/05 allocated zero dollars for the TOT program. During budget workshops, Council chose 'to allocate ;$3= 90 local nonprofit groups, .and directed 'the subcommittee meet with the applicants iri order to divide the .funds and forward their funding recommendations to the full Council. The following groups• applied for' TOT funding: Community Requests. Amount Requested Recommended by Subcommittee Petaluma Visitor's Bureau $$25,,300" $300,000 So. Co. Convention &.Visitors:Bureau -0- Cinnabar Arts $65 1 000 ' _ $60,000 Great Petaluma Quilt Show $13,;000 $7 P.etalurria Downtown .Assoc. /$utter -& Egg Days X $14,000 $1'0;000 Petaluma Downtown Assoc. /,Art & Garden Festivah $7;5 "00: $4;000 Petaluma Downtown Assoc. /S ring Anti" ue Faire $4,000 -0- Petaluma Downtown Assoc./Fall An ue Faire $4,000 -0- Petaluma. Sins $5,000 -0- Petaluma Tree Advisory Com_ mittee $4,000 -0- Petaluma City Ballet $10 $5,000 Petaluma Waterfront Jazz Festival $2,800 -0- Petaluma Arts Council $4,000 $3,000 Petaluma High School:MusicBoosters $100 $1,000 Totals $494,400 $390,000 J 3. ALTERNATIVES • a. Approve Subcommittee ,recommendations. b. Do not approve Subcommittee recommendations.. C. Reallocate funds among the various organizations. ` 4: FINANCIAL IMPACTS None. Council approved the appropriation of $390,000 at their July 10 meeting for T.OT program: . 5. CONCLUSION The subcommittee has made their recommendations for funding TOT requests for FY 2004/05, based on available jImoing. Most groups were funded, and those being funded are recei "Ving„ reduced amounts from previous years. 6. OUTCOMES OR PERFORMANCE MEASURgMENTsTHAT WILL IDENTIFY SUCC ES51 OR COMPLETION: Various community organizations will! be able to meet the requested',cultural arts needs of a , of Petaluma, to Petaluma,will continue to receive assistance as they enjoy the amenities 7. RECOMMENDATION Approve - resolution adopting • the Council Suli`committee's rrecommendations for the allocation of TOT funding for FY 04/05. Cit'yof Petaluma California Fiscal Year 2005 Budget 1 7 ry I CITY 7OF PETALUMA PROMOTIONAL . TRANSIENT OCCUPANCY TAX FUND REQUESTS FY 04 -05 FY 02 -03 FY 03 -04 FY 03 - -04 FY 04 -05 FY 04 -05 Rev. Actual_ Budget Budget Requests Budget . Community` Requests Petaluma Visitors Program $ 365,000 •$ 372;000 $' 372,000 $ 334 ;800 Petaluma Visitors Program. Enhancements 7,000 - - - County Convention &Visitors °Bureau, 25 ,300 25;300 25,300 25,300 Cinnabar Arts 65;000 65,000 65;000 65,,000 Great Petaluma Quilt Show 7,000 '13,000 13 13 Petaluma Downtown Assoc -Butter /Egg's Parade 14;000 14,000 14,000 ' 14,000 Petaluma Downtown Assoc`Brochure " - 10,000 - - Petaluma Downtown Assoc Art & Garden Festival 7500 7,500 7;500 7,500 Petaluma Downtown Assoc Spring Antique Faire - - - 4,000 Petaluma Downtown Assoc Fall Antique Faire - - - 4,000 Petaluma, Museum Association • - 3,000 - - Petalurria'Sings 5,000 5,000 5;000 5,000 Petaluma Tree Advisory Committee - - 4,000 i PollyAnna Doll Club 1,900 - _ _ r 'Petaluma City Ballet 10;000 18,,000 1:0,000 1.0,000 Petaluma Waterfront Jazz Festival 4,000 4,000 2,800 2,800 • Petaluma Arts Council 4,000 5,000 4,000 4,000 Petaluma High School Music Boosters 1,000 ', 1 1,000 '1,000 Heritage Homes 3,000 = - - American Legion - Veterans Foreign Wars. Parade 500 .500 500 - North Bay Rowing Club - a 1;000 - - Unallocated - 100 Total Requests $ 520.200 $ 544:300 $ 520.200 $ 494.400 $ A RE: FY 2004 -2005 TOT Application Dear City Council discussion regarding the distribution of Transient Occupancy Tax (TOT) funds` has' been Scheduled for Wedhe§day, June. 9,2.0,04, in the - City Council Chambers , City Hall, ' Engl.ishtStr&et,,I`etaluma, CA. The meeting will begin at 61M PM.' Your q as,re.questedftindingbr FY 04/05,, Which is limited to advertising, and Promotion of "commuftity.6vents. -Enclosed is a,packet that contains all TOT iequests"feceived by the Cify ftinaing f6r Du e to state and cit y budget, un`ceiita"inti the 'Council , rnayehoosp,,to limit "or"Oliminate, TOT fundin 9 In the prelim" nar 1 , y budgpt,�pre§enfoid to the: Council: on M all TOT monies have beemp I lace I d"bae infb4he General i Fund. ay8rd If, you w J s th � provid e additional to the Counciffor this discussion, L ,. o ad please-prepare!,I 2 sets and deliver to ,the City 'Manager's"..office no later than - Friday, June 4 th by 12 noon for inclusion2iiithe Council's p"a delivery of June 4 th . If you have any quest ins; about the application process; ,please don't, hesitate: to contactme at (7,07) 778-4345. Sincerely, Katie , Crump ExecuiiveAssisfant.tP the City Manager Attachment, June 28, 2004 Applicant: RE: TOT Subcommittee Meeting, Dear The TOT Subcommittee of the Counci which . is Coundilm ' ember Healyand CouncilmemberTorliatt, will, convene a meeting -on Monday, July,l 2;' at. 1: 00._PM the City M anager's C onference Room. At that time, the Committee will begin their deliberations � 4 6w best to divide' qn..h__ limited - funds among th,aseorganizations who have Applied, f6r assistance, for ,fiscal year 2004/2005. Public comment has already been by the Council regarding', TOT requests. The a pplicants, ,plicahts, however, are in, vifed Wattend this; meeting if t ev desire, Itis riot necessary to•,recopy the committee on materials -that have already been received, by the Council. If you have any questions,' please, do not'hesitate to 'call. - Sincerely, Michael A. Bierman City Manager • 0. • �a RESOLUTION ADOPTING 'P.HE COUNCIL SIIBCOMMI RECOMMENDATIONS ON ALLOCATION OF TRANSIENT OCCJPANCY TAX (TOT) FUNDING FOR FY 2004/05 WHEREAS, various .organizations in Petaluma apply for yearly assistance from the Transient Occupancy Tax (TOT) fund in,order ;to advertise and promote 4heir events, which draw visitors to the ants and stain' local lodging facilities; C ity who shop in local stores and' restaurants g g es; and WHEREAS, due to city and !state budget cutbacks for; FY 2004/05, funding was reduced for TOT requests to a maximum of $390;000.00; and WHEREAS, a Council „subcommittee met with.the TOT applicants in order to divide the funds and provide their recommendations "to the full Council': NOW, THEREFORE; BE;JT RESOLVED THAT the Petaluma City Council approves the "Council subcomimittee recommendations on the allocation' of TOT funds for FY,2004/05, as follows: ” Comm,unity Requests _ Recommended by Subcommittee Petaluma Visitor's Bureau, _ $300,000 So. Co.. Convention& Visitors Bureau .0_ Cinnabar Arts i $60,000 Great Petaluma Quilt Show $7,000 Petaluma Downtown Assoc:Butter & Egg.Days $10,000 Petaluma Downtown Assoc. /Art' &Garden Festival $4,000 Petaluma Downtown Assoc. /S rir " Antique. Faire _0_ Petaluma Downtown Assoc. /Fall Antique Faire _0_ Petaluma s _0_ Petaluma Tree AdviO ',Committee _0_ Petaluma Ci � Ballet $5,000_ Petaluma Waterfront Jazz Festival Petaluma Arts Couricill _ $3,000. Petaluma High School Music Boosters $1,000 Total ..: $3909000