HomeMy WebLinkAboutAgenda Bill 1.B-Minutes 09/13/20041,B
August 23, 2004
September 1; 2004
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S- PECIAL.MEETING OF.THE PETALUMA CITY COUNCIL
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DRAFT City CoUncil- Minutes 1
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Monday, August 23, 2004- 6:00 P.M.
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MONDAY,- AUGUST 23:2004u- CLOSED SESSION
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6:00 P.M.
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CALL TO ORDER - P:M:
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A. R611 Call
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Members Harris, Healy; Moynihan, O'Brien, Thompson, Torliatt and Mayor Glass
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ADJOURN'TO CITY SESSION
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PUBLIC COMMENT
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None.
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ADJOURN
ADJ TO CLOSED:SESSION
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P QNFaERE Significant Exposure to Litigation
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o Subd o E Glb) of §54956.9: PotenPaTCasesGATION,
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ADJOURN TO EVENING SESSION
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No reportable action fal en. .
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MONDAY, AUG 23,.2004-- EVENING SESSION
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_ 7:00 P':M.
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CALL TO ORDER
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A. RoIC Call
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Members, Harris,, Healy; Moynihan, O'Brien, Thompson, Torliaft and Mayor Glass
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B. Pledge of, Alle lan gi i ce - G ouncil Member Healy
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C. •Moment, of Silence
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Vol. XX,'Page 2 August 23, 2004 e
. PUBLIC COMMENT
Bob Biikhp1z, President of Tru -Brite Energy Mana ement - His .gy g company completed an
audit of City Hall's, lighting Idst. year. He asked Council to act on retrofitting City Hall's
lighting; before 'the SBEA grant' that pays for one -half of the expense expires .at the. end of
December.
Councii Member0'Brienasked how much it would cost• to cover the PCB Bdllast disposal
fees., Mr. Birkholz explained that very seldom is this charged back but the cost would be
approximately $2,000.
Greta _ Viguie, Superintendent, Petaluma City Schools - Reported that McDowell
Elementary had a new• kindergarten playground due to the generosity of North Bay
Corporation. The company has offered support in other areas as well.
COUNCIL COMMENTS
There-were none.
CiTY MANAGER COMMENTS
There Wei, , e none.
1. NEW BUSINESS
A. Adoption. of Ordinance 2190 N.C.S. to Re,- Establish or Amend: Speed, Limits
on Various Arterial and `Collector Streets Within the City of Petaluma and;
Declaring the Urgency Thereof; to Take Effect immediately. (Hood)
Police Chief 'Steve Hood presented the Speed .Limit Ordinance, indicating
this is required every five years, and the period has expired.
Council Member Torliatt asked if any Speed limits were being' increased.
Police Chief Hood- stated that he would '. defer to Public Facilities and
Services Director Rick Skladzien for specifics, but said .the amended
speed limits were reduced, not raised.
MOTION to adopt the ordinance:
M/S Torliat;t and O'Brien. CARRIED UNANIMOUSLY.
B..: Adoption (Second Reading) of Ordinance 2189 N.C.S. to Re- Establish or
Amend Speed Limits on Various Arterial and Collector Streets Within the
City oUPetaluma. (Skladzien)
MOTION to adopt the ordinance:
M/S Torliatt and O'Brien. CARRIED UNANIMOUSLY.
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August 23 2004 Vol. 40, Page 3
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UNFINISHED,BUSINESS
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A. Review, Disco
Review, � tion on the Selection of Preferred
sslon and Possible Ac '
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Contractor for R'etuse Coll'ec #ion and .Di'sposal Services. :(Bierman /Beatty)
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City Manager. 113ferman ' introduced the report that was distributed this
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afternoon:
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Tracy. Swanborn, Hilton, Faerikopf` &, Hobson, LLC, provided the
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background of the process,! an: evafuation report including how the four
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proposals compared, a review 'of Council input, and a proposed time
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schedule.
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PUBLIC COMMENT
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Jim ;landa, Empire Waste Management - Referred to Empire's July offer to
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reduce - their ro es from w was 'sta in 'their proposal because of an
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error on the. recycling net revenues. H ;e asked Council to consider that
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Empire Waste would not have 'a transition period and to consider the
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timeline for others to obtain permits'.
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Council Member Torliatt asked for clarification of the rates that Empire
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Waste submitted in.July.
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Mn Lantla said that` the letter state woul b e no incre in rates
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and theserates reflected a 3.6% reduction using Redwood Landfill;
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Mark Steiner, Empire Waste Management; an employee of Empire Waste
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for twenty - five years, explained ;his perspective of the company's, training
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program, mai'Cltenance, A,, 'and'` how the company treats its
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err ployees.. He, that' the .price has to be weighed against
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.how employees are provided for'.
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John Polzoni, Petaluma - As ' resident `lie would like to see a 70%
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diversion, even if if cost more initially and for Council to consider the
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environment.
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Michael Gross, Green Waste - ;Recovery - Advised the Council that his
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company performs. on its contracts; ana are 100% for th community..
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Steven Y,eager.,,Petaluma - Recommended Norcal' Systems because of its
Seva of the best recycling and
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pI Gmentation
compos sy stems. d
p g dditional cost would be worthwhile to
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p rovi d e a cle aner environment..
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John Legnito, Norcal Waste Systems, Inc. - Stated ;his cornp.any supports
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waste reduction and recycling. He asked' Council to look at the
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alternative proposal and invest in.sustainable' waste m a n a gement.
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Remi Cohen, Bouchaine Vineyards, Napa, California - Indicated her
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vineyards purchase compost from Norcal Waste and has been very
Vol. XX, Page•4 August 23, 2004
pleased with the product. She supported Norcal as Petaloma'.s waste
hauler.
Lisa _Hardin, In dustrial Carting Noted Empire Waste Mana gement's
proposal for Scenario 4 to include debris• box service. She asked that
Council maintain the debris box open market as ' they h;ad ' previously
supported.
Rick Powell, North Bay Corporation - Referred to the consulfanf's,
Presentation and the company is building a' new facility in Sonoma
County to, improve waste diversion in Sonoma County. He stated fhat his
company would honor the contract if 'chosen and provide additional;:
diversion, programs to the City. His company did `not submit specific
proposals for Scenario 2, 3 & 4.
Linda Hale, Madrone Vingyaro Management - Supported Norcal' cornpos;t
as a = superior `product. - -said '�t0stainabil ty was important: and using
local waste to create compost used locallywas important.
Lori Clyne, -Petaluma - Supported :Norcal-'because of her past experience
with the company in San Francisco. She stated that they are 'innovative in ,
recycling many materials and composting waste.
Victor Chechanover, Petaluma Would like, Council to review the wage =.
structure, health benefits and labor relations for each of these companies
and takethis into consideration.
Gerald Moore Petaluma -:Added consideration of the• Petaluma : Marsh
and. maint'e,nance of healthy wetlands as environmentally important; He
didr not support using Redwood Landfill or its expansion.
Larry. Edginton, IUOE Local 3,- .Asked' Council to consider'labor practices
and; policies of the comp_gnies, being considered. He mentioned Empire
Waste Management, and Norcal. Waste. Systems (employee. owned) as
having long�esta_blished positive labor relations. He d.id not support North
Bay Corporation since it was .techn'ically in non1 compliance with the City's
Request For Proposal. He also questioned the .figures that North Bay
stated.
Arthur Cade
r; 'Petaluma -,He felt that the City was obligated to take the
lowest bid as long as it is verified and North Bay's offer should be
considered.
Paul Claeyssens, Leading Edge. Properties -Reported ; that John Legnito of
Norcal had ,contacted him previously dbobt locating in Petaluma for their
operations. He stated that a location outside Petaluma . has been
identified and would. be a favorable site if .they could get the proper
permits.
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August 23,`2004 Vol. 40, Page 5
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COUNCIL COMMENT
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Mayor Glass explained that the tours with Council' Members Torliatt and
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O'Brien' bf the garbage facilities were 'very informative: He asked' them to
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„ state what they could report about their visits to the waste managers'
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facilities.
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Council Merx b:er stated that he did' not visit Empire Waste or North
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Bay .;beca ,se he was familiar with their operations. He visited Norcal and
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Green 'Waste. He noted ,Empire Waste's equipment - was very well
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maintained, but after looking at Norcal' <s° equipment, safety program,
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green and food waste composting, alternative energy, and shop facilities,
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he stated they "head and srio:ulders" above every other provider. He
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was also impressed with Green Waste but did not like their answer to how
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they handle overloads and their°compo'sf product was not satisfactory,
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Council Member Torliatt� reported' on her experience and felt that she had
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a, good grasp of'l what each company would be offering. They toured
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Green Waste,. Norcal and its port site, North Bay Corps, _the Central
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Landfill, Vacaville recycling that Norcal :uses, Industrial Carting, Empire
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Waste, and Redwood Landfill Green "Waste has. an 80% recycling
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capability but she felt their monthly testing was lox and she would like to
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see daily testing. She- was impressed with Norcal 's pro- active education
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program to encourage people to recycle more. If a waste site is
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developed in 'Petaluma, she wanted the City to Took at technology to
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recover methane from the gre'enwaste t,o provide energy..She also asked
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fortclarification that Green'Waste used bib- diesel. Sh'e stated she will base
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her decision on not just cost,!but` long -term issues such as diversion, safety,
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air quality, impacts on local streets and, road, customer service, wage
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structure and Tabor relations. "
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Tracy Swanborn bl' Hilton, Farnkopf'& Hobson LLC clarified that all the cost
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proposals were based on diesel - powered trucks. The . Green Waste
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provider clarified that they use ;bio- diesel Jn .many of their trucks but the
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proposal was based on diesel', .they could provide a cost for bio- diesel
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and it would probably be a small increase.
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Council Member Healy stated that the "" has an uncertain relationship
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with the County's Joint Powers Agreement and "landfill. He'did nbt'want 1
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commit the Cify. to continue lto use the County landfill over the Fong -term
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as it was indicated it would close, within the year and it is unclear for how
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long .or if it be permanent: He stated the County is insisting, on a
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package deal' and in order- to be In, the JPA the City has to use the
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County's' landfill site; he did not support this.
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Council Member Harris stated 'with, respect to diversion and AB939
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compliance, he wanted to balance the cost; diversion rates necessary,
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and to position th'etity to meet future State mandates.
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Vice Mayor „Moynihan stated the" percentage diversion level has never
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been the issue. He cited the cost of living in ',Petaluma and' indicated the
Vol. XX, Page 6 August 23, 2004
bottom -line issue was the cost to'the ratepayers and that the City should
award to ,the lowest bidder. 0
Council Member Thompson said; he would, 'Iook, for a ;507o - 70% diversion
immediately and thought the Cburicili should decide this tonight. He said
Council. -knows who has complied with the proposal process. He also
indicated Council should select 'up to three companies tonight 'and have
the City Manager begin negotiations. He felt the most innovative •was
Norcal with its sfrong City involvement, commitment to employees, and
equipment.. He ;felt they would be looking for . opportunities to improve
waste management. He stated that diversion was very important
because ;many I "andfills are reaching their storage capacities.
City Manager Bierman suggested' balancing cost versus diversion as the
Council's method to choose among the, 2 - 3 proposals before them to
determine the highest diversion with the lowest cost.
Council Member Tprliatt supported remaining ;in the JPA but not taking
trash to the landfill. She dgreed with staff recommendations regarding
comp Iignce with the proposal process'. "In balancing cost v.,ersus diversion
she agreed with the City Manager's recommendation. and would
approve - . his negotiating with the thre • proposers (Empire Waste
Management, Green Waste Recovery and Norcal Waste Systems, Inc.) to
, come , back - with '. more refined cost and diversion rates.
._Council Member O'Brien stated that the apparent lowest cost was not
necessanly -the most cost - effective proposal or would provide the. lowest
rate` for the: ratepayer. He explained, that as prices increase at landfills,
and as they reach capacity, the price to. dump garbage would .also.
increase and these. costs would be passed . on to the ratepayer. The
decision to use the highest diversion possible will help the ratepay,"er. Wifh
future State mandates unknown, he supported; looking at a real' diversion
of at lodst 50 %a or better. He would rather be ou't.of .the °JPA and supported
giving , the:City Manager direction'to.negotiate with one company and if'it•
isn "timely, go to choice "B." 'He named Norcal as his choice for number - 1'
and Green Waste as number 2.
Council Member Harris said he Sivas willing -to let; the attorneys figure out
the, JP -A issue He favored a balanced approach with diversion to position
the City for 'the future to comply with ch'ariges in state mandates: He
supported a -5,0% - X70% diversion Tote with the highest diversion at the
owest cost.,'He supported staff and the City Manager's recommendation
as indicated in the. report.
Counci Healy felt that ratepayers in Petaluma; are price sensitive
and rate hikes, were not what' the , citizens expected from this processsince
'other cities' have experienced 'a rate reduction.. He had made it clear
when the RFP 'was restarted it was to look at higher diversion rates and
gather more „information to determine, what additional cost impacts"
would be for .higher diversion, levels 'than mandated; ,by thei Stafe of
:California. He wanted to balance cost with, diversion; and 'he favored
Empire Waste and Green Waste. He felt, that Norcal's service was
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41 The Council Meeting was adjourned at,9:35 p.m..
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48 Attest; .
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David Glass, Mayor,
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52 Gayle: Petersen! City Clerk
August 23,.2004 Vol. 40; Page 7 '
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excellent but he wasn't sure that ratepayers would support rates 70 =80
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percent higher than 'Empire Waste or `Green 'Waste. over the long germ.
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With respect to North Bay, he had concerns about the quality of service
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and particularlythe vehicle: fleet.
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Council Member Thompson wanted to: talk to the: County about the JPA
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and. to try to work thing`s" out with them. He said. Council has to decide
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what diversion level at what; cost: He said . Norcal could reduce cost, it.
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would be the best: company. He felt education of the public was
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important als ,. He wanted a+ high diversion level especially after seeing
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what h h dpoeHed with. the CountYllandfill. .
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Vice Mayor Moynihan stated he-would direct the consultant to negotiate
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with North B - ay because it is 30% below the otherproposals. He didn't think
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the Council could ignore the most affordable service and any concerns
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could,: be, addressed in the contract.
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Mayor Glass stated he learned a ,lot from; going to "Garbage School" and
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he 'views the " - County's position �as` being very vulnerable as far as the
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landfill issue and that a long -term liability was being formed. He wanted' to
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put Norcal Gre'en.w,aste and Waste Management on.the list of proposers
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t6 nego,t,i'ateVviith. He said, the JPA was 'a. poor agreement and - he didn't
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care if emdined in'it or riot.
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Council: Member Toeliatt clarified her position on the JPA stating that she
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felt ;the City should remain in it to keep its options open and remain
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flexible .t0'provide services to the community. She stated the rates must be
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affordable and she felt thatthrough negotiations, the rates would be fine -
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tune p "o how to reduce their rates, to
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incen a el ans an e c ourage,
age, recycling in : the business
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co too.
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City' Mana er Bierman clarified that � b'
� his comments made, '' .
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direction from Council was to negotiate with Empire Waste 'Management,
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Green Waste 'Recovery and Norcal. Waste Systems -and bring back the
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lowest possible numbers for Council to choose between diversion and
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cost.
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39 ADJOURN
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41 The Council Meeting was adjourned at,9:35 p.m..
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48 Attest; .
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David Glass, Mayor,
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52 Gayle: Petersen! City Clerk