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Home My WebLink AboutAgenda Bill 3.B 09/13/2004n I,,. F • • ii I-TY• OF PETALUMA CALIFORNIA 1. A GE ND A: ,I; S r 1, 204 A•yenda Title Resolution Awarding a Construction Contract, for the Meeting Date: September 13, Cavanagh' Center Demonstration Garden Project. Funding Source: 2004, Water Funds:' Meeting Time ® 3:00 PM ❑ 7:00 PM Category (check one): M Consent Ca lendar C1 Publie- Hearing ❑New Business ❑ Unfinished Business ❑ Presentation Department Director ' Contact Person Phone. Number Water Resources & Michael J. Ban, P. Maigaret-P. Orr, P.E. 778 -4589 Conservation Cost of Proposal $39,900 Account. Number 8310 - 573.10 Project Budget $50,000 Name of Fund: Water Funds Attachments to Agenda NackefItein Proposed Resolution Awarding The Construction Contract Location Map (Exhibit'.A) Summary Statement .The City received two (2) bids. for the Cavanagh Center Demonstration Garden Project ranging from $24,900' to $42,916 on July 12, 20 .,04. The project involves the demolition and re- landscaping of the Cavanagh Center turf. Recommended City Couneil,.Action /SuLt�ested Motion g rnmend5 that th Cit y Man reco e j City .Council. approve the; resolution awarding the construction contract. R viewed b:.Finance Aevi ewe c ; 'tt` ` ev: .. 004 ApIjro, -City Manner: Date 16 To 's ate: Revision. # and Date= Revised: File Code S: \water resources. & 8 , /2V /04 # conservation \Cons.ervation \City Council \September "13 2004 \award of contract agenda bill & CC report FINAL.doc CITY OF PETALUMA;_CALIFOkNIA. SEPTEMBER I.3,,,1064' AGENDARkPORT FOR RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE CAVANAGH CENTER DEMONSTRATION GARDEN I PROM I CT EXECUTIVE SUMMA The City received two (2) bids for the.,Cavanagh Center, Demonstration Garden Project ranging from $24,900 to $42,916 on July. 1 2 2004. The project invblve'sl demolition and re- landscaping of the -Cavanaugh Center turf 'areas. 2. BACK-GROUND: The Water Resources & con Consorvation"Departmeilt . is working,' c�tion with the Parks and. in Recreation Dqpartrnent� to- identify Ci,ty-owned par , ks and landscaped areas, which can be renovated orre-landscav6d,to save�water and reduce maintenance costs. This project involves removing the existing turf attlie Centenand replabingjVl' � ith a water conserving onserving •` landscape .and will ,demonstrate "to the public that water can be reduced whilemal ming nta or improving aesthetics (see Exhibit A, for location map) Included in the design are educational sipage to point out-key elem.entsi of the landscape's plants and desi features. The:proj ect will. be the second, in a, 7sekies of Demonstration Gardeifts� designed to showcase . alternative landscape designs that the use of water - fior.irn'gatidn" Water used. for irrigation accounts for one-haff summer -water demand, which impacts supply during peak water demand,periods. Reducing water demand year-round and during periods will ensure that the City will maintain adequate water supply and capacity for di'stribution. The Department of Water Resources,!and Conservation prepared the plans :and specifications for this project: The Notice InVitiAaBids'was issued on.hihe; SO,, 2004. ; Bids. were received and opened onjuly 12, 2004: The following is -a summary of:t received: , NA OF BIDDER North Bay Landscape Management, Petaluma, CA Dusty Resnick Landscaper-, Petaluma, CA The engineer's estimate, for construction,is $50,000. BID AMOUNT $24,900.00 $42,916.00 With 'a bid of $24,90,0 the apparent l bidder is N y orth Bay Landscape Management. This bid ' amount is below engineer's estimate of $50,000. -North Bay I landscape Management _ satisfactorily comple y ar pfojects for the City of - Petalumadn'the past'. Staff verified that ; North'BayLandscape Managpme ossesses a valid Land§c ing Co ntractor's Tit p- 0 ntractor's license that qualifies North Bay LalidscapeManagement to perf6rin the work, 3. rd - ALTERNATIVES' I - Award the contract to the low bidder. 2. Reject all bids and re'-advertise. 3. Take•,nq,action. FINANCIAL The f6llowing °is the breakdown of the estimated costs CONSTRUCTION, CONTRACT (LOW BID) ENGINEERING ADME%41STRATION/-!N,SPECTION/GEO-TECHNICAL TESTING PROJECT CONTINGEN I Y ESTIMATED TOTAL COST $24�,900 5,000 5,.000 5,000 39 900 The estimated total cost, including planning, design, construction, -admini s in ttation, inspection, testing and project contingency is $39,900. The pfqjiect� Water will be funded bythe I , Funds I in'the amount 6f$39,900. 5. ' ' CONCLUSION: Following Ahe,awaid, the. contractor Will enter a contract with the City and stibmit the required contract documents, bonds and insurance.. 6. 0u.Tc' oRkERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR C6MPLETION`.' Completion of the construction 7. RECOMMENDATION: City Management recommends that the City Councill'adopt the resolution awarding the contract, to. the low bidder, NotihBa y Landscape M anag ement; The work is scheduled to begin in,mi& . I -- , . October and is expected to be com by the end of December 2004. MP I 2 •`r2 - 3 4 5 6 AWARDING CONSTRUCTION CONTRACT . FOR THE-CAVANAGH CENTER DEMONSTRATION GARDEN PROTECT 7 WHEREAS, in accordance with ihe�l City of Petaluma Charter and Municipal Code, California , 8 Public Contract Code; Section 20'1 and other, 4pp li'cabl'6 law, the City of. Petaluma solicited bids 9 for the Project; and 10 11 WHERAS, the engineer's estimate for, the Project is $SQ,00Q; and 12 13 WHEREAS, two (2) bids for the Project were received. on July 12, 2004, and opened in 14 accordance with California Public Contract Code other applicable law; and 15 16 WHEREAS, the apparent low bid -for the Project was submitted by North Bay Landscape 17 Management in the amount- ' ' 19 WHEREAS, the City staff has verified that North Bay Landsdap-eManagement possesses a valid ,20 California Landscaping ContractW's license that qual fes'N6rth'Bay Landscape Management to if 21 perform the Project and 22 23 BE IT RESOLVED by Petaluma City Council ,that; ' 24 1. The low bid is' accepted. 25 2. The contract is hereby awarded tq,N6rth Bay Landscape Management, 444 Payran Street, 26 Petaluma, CA 94952 the low bidder. 27 3. This re's6lufion:shalt,$e c effective irnmedi'ately., 28 4. All portions of "this resolution are severable. Should' an individual c of.this y mp 29 resolution be adjudged, to be invalid and unenforceable by a -body of competent jurisdiption, then the remaining resolution poriio'ns shall bb and confinue m1all force and. 31 effect, ex as to those resoluti6n portions that have been adjudge invali d. The City 2 Council of the City - :of Petaluma hereby declares that". it would have -adopted this 33 resolution and each section, subsection clause,, sentence, phrase znd other portion 1 thereof, irrespective of the fact that one or more section subsection, clause sentence, 2 phrase or other portion may be. held 'invalid or unconstitutional. 3 4 BE IT FURTL=IER RESOLVED that the City Manager is hereby authorized to execute the 5 coritrac t with North ,Bay `Landscape Management subject to the review and approval of all, 6 contract documents, insurance certificates and bonds by the City Attorney. 7 8 EXHIBIT A Location Map • of Pet,/ W ' �d :� C urxm oxx�nro