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Home My WebLink AboutAgenda Bill 3.B 09/13/2004n I, CI-TY, OF PETALUMA CAL IFORNIA ® ` AGENDA, . TLL- September 1 , 2004 Agenda Title: Resolution Awarding a Construction Contract, fore the Meeting Date: September 13, Cavanagh' Center Demonstration "Garden .'Project. Funding Source: 2004 Water Funds:' Meetine Time: ® 3:00 PM ❑ 7:00 PM Category (check onel: Z Consent Calendar ❑ Public -Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Department: Director: ' Contact Person: Water Resources & Michael J. Ban, P. Margaret P. Orr, P.E Conservation Cost of Proposal: $39,900 Project Budget: $50,000 Attachments to Agenda Packet' Ifem: Proposed Resolution Awarding The Construction Contract • Location Map (Exhibit.A) Summary Statement: Phone Number: 778-4589 Account Number: 8310-573.10 Name of Fund: Water Funds The City received two (2) bids for the Cavanagh Center Demonstration Garden Project ranging from $24,900 to $42,916 on July 12, '20.04, The project involves the demolition and re -landscaping of the Cavanagh Center turf. Recommended Citv .Couneil.Aeiion/SugLiested Motion, City Manager', recorninends ! that. the, City .Council. approve the resolution awarding the construction contract. v. ,><nance Director• Re e AnprovpCity Manager: Reviewed b F• "viewed., tt _ate:' Date:,., (� 4, .004 ToWv's Date: Revision # and Date -Revised.: File Code: S:\water resources. & 8/2V/04 # " conservation\Consetvation\City Council\September 13 2004\award of contract agenda bill & CC report FINAL.doc CITE' OF PETALUMA, CALIFOIZNIA. SEPTEM'BER U, ,2004 AGENDARkPORT FOR RESOLUTION AWARDING„A CONSTRUCTION CONTIRACT FOR THE CAVANAGH CENTER DEMONSTRATION GARDE'N''PROJECT EXECUTIVE _SUMMARY: The City received two (2),:bids for the:Cavanagh Ceriter Demonstration Garden Project ranging from $24,900 to $42,916 on 7iily.12,'2b0kThe project involves'the demolition and re- landscaping of the Cavanaugh Center - turf areas. 2. BACKGROUND: The Water Resources & Conservati'on,Department is working,in conjunction with the Parks and Recreation Department to- identify City -owned parks ;and landscaped areas, which can be renovated or re -landscaped, to save. water and reduce maintenance:cosfs. This project involves removing the existing turf at the Cavanagh Centenand replacing''t;,with a water conserving landscape, .and will demonstrate "to the public that water`usage'can be reduced while.maintaining • or improving aesthetics (see Exhibit A, for location map): Included in the design are educational signage to point out -key elements of the landscape's plants and design features. The project will, be the second, in a, series of Demonstration Gardens designed to showcase. alternative landscape designs that "reduce the use .of water,for irrigation. Water used for irrigation accounts for one-half of'summer water demand, which impacts supply during peak water demand,periods. Reducing water demand year-round and duringPpeak periods will ensure that the City will maintain adequate water supply and capacity for distribution. The Department of Water Resources sand Conservation prepared the plans :and specifications for this project: The Notice' InVitina Bids was issued on„June; 30,, 2064-Bids, were received and p y owing is a summary of the bid Js received: opened on ,Jul. 12 2004. The foll NAME OF BIDDER BID AMOUNT North Bay Landscape Management, Petaluma, CA $24,900.00 Dusty Resnick Landscaper; Petaluma, CA , $42;916.00 The engineer's estimate for. construction,is $50,000. With'a bid of $24,90.0, the apparent low bidder is.North Bay Landscape Management. This bid amount is below -the, engineer's estimate of $50,000. North Bay landscape .Management satisfactorily completed similar projects for the City of Petaluma in the past. Staff verified that North`Bay Landscape Management possesses a valid Landscaping Contractor's license that qualifies North Bay. Landscape:Management to perform the work. 1 3. ALTERNATIVES' • I - Award the contact to the low bidder. 2. Reject all bids and re' -advertise. 3. Taket.no,a:ction. 4. FINANCIAL,JMP'A'*C-TS: The, following is the breakdown of the estimated costs CONSTRUCTION, CONTRACT (LOW BID) $24,900 ENGINEERING 5,000 ADME%41STRATION/-!N.8-PECTION/`GEO-TECHNICAL TESTING, 5;000 PROJECT CONTINGENCY 5,000 ESTIMATED TOTAL COST $39.000 The estimated total cost, including planning, design, project construction, -admini administration, inspection, s in testing and p " 6ct contingency is $59,960.1he project will be funded bythe Water FundsI lathe amount of $39,900. 5.' 'CONCLUSION: Followin ' g.the,award, the contractor Will enter a contract with the City and submit ,the required tr conact documents, bonds and insurance.. 6. OUTCOMES OR:YERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESSOR C6MPLETION`- Completion of the construction. 7. RECOT4MENDA-TION-- City Management recommends that the,: City Councill'adopt the resolution awarding the contract, to. the low bidder, NorihBa LndscaDeNorth . ya - _ - Management: The work is scheduled to begin in mid- October and is expected to be completed by the end of December 2004. 0 2 ..2 - 3 AWARDINGA CONSTRUCTION CONTRACT FOR THE- CAVANAGH CENTER 4 DEMONSTRATION GARDEN PROTECT 5 6 7 WHEREAS in accordance with y lama Charter.California ,nthe Cit of Petaluma and 1Vlumcipal Code, Cal 8 Public Contract Code Section, 201,62 and other, applicable law, the City of Petaluma solicited bids 9 for the Project; and 10 11 WH'ERAS, the engineer's estimate for the Project is $50,000; and 12 13 WHEREAS, two (2) bids for .the Project were received. on° July 12, 2004, and opened in 14 accordance with California Public Contract Code Section,416..5'and other applicable law; and 15 16 WHEREAS, the apparent low bid for the,. Project was 'submitted by North Bay Landscape 17 Management in the amount:of'$24,900; And '1018 19 WHEREAS, the City staff has verified that North Bay Landscape 1Vlanagement possesses a valid 20 California Landscaping Contractor's license, that qualif"es'.North'Bay Landscape Management to 21 perform the Project-, and 22 23 BE IT RESOLVED by the Petaluma City Council thk 24 1. The low bid is' accepted. u 25 2. The contract is hereby awarded to„North Bay Landscape Management, 444 Payran Street, 26 Petaluma, CA 94952, the low °bidder. 27 3. This r� on'slialh.become; effective immediately. eso'luti 28 4. All portions of this resolution are severable. Should,any individual component of.this 29 resolution beadjudged, to be invalid and unenforceable by a body of competent 30 jurisdiction, 'then the remaining resolution portions shall be and continue in..full force and. 31 effect, except. as .to those';resolution portions that have been adjudge invalid. The City �2 Council of the City of Petaluma hereby declares that', it would have adopted this 33 resolution and each section, subsection; clause,, sentence, phrase +and" other portion 1 thereof, irrespective of the fact that one or more section subsection, clause sentence, 2 phrase or other°portion may be. held invalid or unconstitutional. 3 4 BE SIT FURTHER 'RESOLVED that the City Manager is hereby authorized to execute the 5 contract with North Bay Landscape Management subject to the review and approval of all. 6 contract documents, insurance certificates and bonds by the City Attorney. 7 8 • • EXHIBIT A LOCATION MAP Loca�\Of\ petal o a