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Home My WebLink AboutAgenda Bill 3.I 09/13/2004a CITY OF PETALUMA, CALIFORNIA, �F Agenda. Title Resolution awarding the contract to resurface seven MIeeting Date: September 13, 2004 . City tennis. to. Vintage Contractors, Inc., of San Francisco for the amount of'$43,120. Meeting. Time ® 3:00 PM ❑ 7:00 PM Category (check one) Consent Calendar ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ Presentation Depai-tment Direata '.,; _ Contact "Person Plaone Nuimer J in Ce"` Jim Carr (107).778-4380 Parks, and�Recreation Cost of'Proyosal $43,120 Aceount Number C400805 Amount.Budgeted $45;00 Name" of Fund: Proposition 40 Park Bonds Attachments to Agenda Packet:Item 1. Resolution Awarding the Contract io' , Vintage Contractors, ItW., of San::Francisco. 2. Tennis Court 'Specification.for Re- surfacing Summary Statement The Y seven tennis .courts located at,.three parks are badl in• need of :resurfacing. The City Council has authorized the use of a portion of:'Proposition 40 Park Bond moniesIor the, resurfacing of the courts. The project was bid with two firms responding. Vintage Contractors; Inc. was the low'bidder at $43,120. Recommended City Council Action /S6g9ested' M otion Recommend awarding the contract to Vintage Contractors, Inc:, of San Francisco. Reviewed by Finance Director. Itevie r me :.. r A rove i Manager: Date: • ate• 'Bbd 's Date: Revision # and `Date .Revised: V Code: �F i l4 2. C ITE' OF P'ETALUMA, CALIFORNIA 3 Resoluti A vard g the'Coitt Inc. of u i acIe nc sc ®courts to Vintage Contractors, 9 6 AGENDA REPORT 7 FOR . 8 Septet be 13, 2004 9 10 1. EXECUTIVE SUMMARY 11 The seven City'tennis courtss are,badly in need ofresurfaeing. With the. City's allocation of 12 Proposition 40 Park Bond funds, the City Council has authorized a portion of the funds to be used 13 for resurfacing the courts:. The project'was bid with two firms responding. Vintage Contractors Inc., 14 of San Francisco is low bidder at a bid amount of `$43,120: 15 2. BACKGROUND 16 City tennis courts have, not: been resurfaced, in approximately 7'years for Lucchesi Park and 12 years 17 for McNear Park: With expansion adobe soils, the' net result is that - resurfacing of the courts is badly 18 needed, and should be, done ,every 6 -8 ',years depending , on soil .conditions. The courts proposed for 19 resurfacing are Lucchesi. Park (4), M (2 ) .and'Del Oro Park (1). 20 The project was,bid and two firms responded: 21 Vintage� Contractors -Inc:, San Francisco $43,120 22 National Surfacing Co,, Inc., Emeryville 47,475 23 The proposed project is t&resurface the,existing courts by filling existing cracks and applying multi - 24 layers of acrylic re- surfacer materials per the project; specifications (attached). 47 San Francisco Staff consulted with a soils engineer about applying a two inch lift of asphalt, but due to the built up ,6 nature of the courts base,. especially Lucchesi and' McNear Parks, there is no guarantee to prevent .27 surface cracks from re- appearing. Unless the courts are totally reconstructed the most cost effective 28 manner of treating them 'is to keep them on a- scheduled re- surfacing program. 29 3. ALTERNATIVES 30 a. Award the contract as recommended 31 b. Not award the'contract at this. time 32 C. Direct staff change the scope of the project and re -bid. 33 4. FwAwui, I�r� ,ACTS 34 The proposed contract is for $43, 120 with a proposed '4 % o contingency (($1,880). Source of funds is 35 Proposition 40Park.Bonds (Per Capita). The courtresuifacing project.is one'of many projects, with 36 a total of $398,911 available: 37 5. CONCLUSION 38 The seven'City tennis courts are, badly in'need of resurfacing.. Funding is available through the use of 39 Proposition 40 Park bond`s. A� °responsible bid has been received and' ifawarded the project can be 40 completed bythe end of October;. 41 6. OUTcOMES OR. P ERF O RMANCE'M)[EASUREMENTS'THAT WILL IDENTIFY SUCCESSOR 42 CO MPLETICIN .' 43 Cont bonds d insurance will be executed, and' a,notice to proceed issued. Work Appropriate Coht, racts 44 wrtlun is to be com , 20 Calendar days of start date. 45 7. RECo MNIENDATION ' 46 Rec6mm" end ;awarding the contract to resurface the City tennis. courts to Vintage Contractors, Inc., of 47 San Francisco g .A6rmsh003 a&n&,Wl RESOLUTION, TO AWARD THE CONTRACT �W . 3, TO RE- SURFACE CITY TENNIS COURTS TO VINTAGE FOR THE AIVIOUNTVOF $043,1'20 FRANCISCO 8 WHEREAS, the City of Petaluma has seven tennis courts'badly in need offresurfacing; and 9 10 WHEREAS', the City Council has authorized `the use of State Park Bond (Proposition 40) monies for the 11 resurfacing of tennis courts; and 12 : 13 WHEREAS, the project'to bid City tennis courts`was bid: with ;two , responsible bids received. 14 15 WHEREAS, the low bidder-for tennis courts resurfacing projectwas Vintage Contractors, Inc, of San 16 Francisco at a bid price of $43;1:20. 17 18 NOW, THEREFORE, BE IT'RESOLVED, that the Petaluma City Council does hereby award the contract 1-9 to resurface City tennis courMto Vintage. Contractors, Inc:, of San Francisco for the contracted amount of 20 $43,120; with a 4 % contingency ($1 and authorizes the City Manager to execute the required 21 construction agreement :subject to review, and -approval of h agreements and' I insu rance by the City 22 Attorney. i V Specif'cations'fo:r 'TENNIS COURT RESURFACING Materials A,. Sport Master Acrylic Patch Binder or- approved equal,, B. 20 -40 mesh angular sand or approved, equal for ;patch C. SportMaster Acrylic Crack Patch, SportMaster Courffl'ex, and SportMaster CrackMagc or approved equals. D 50= ;60,0esh sand (or equal) for resurfacer. B. SportMaster Acrylic Resurfaeer or,appro ed equal. F. Colored,acrylc finish: shall bei SportMaster Color: Concentrate, SporfMaster ColorPlus System, or. approved equal. G. Job mix,sand for;acrylic color finish shall'be 9.04neshtrounded or semi- rounded sand or approved equal. H. Playing lines shall be SportMaster T%C Textured White Line Paint or approved' equal. Surfacing Procedures Prior to .,,commencing work, the Contractor -shalIre move existing nets and tiedown straps.. The - contractor shall be responsible for storing -the nets during the work and for putting them back on the. °posts after theVork is complete. Preparation A. Surface area to be coated shall be air 'blown as a minim brushed and/or power washed ast required to ensure removal of all dirt,, debris, or other material that may adversely affect the proper application of the subsequent coatings: B. Anyareaholding between 1L8" and IA7 water (commonly referred to as "bird baths ") shall be filled with SportMaster Acrylic Binder or approved equal job mixed and applied per, manufacturer's specification. Resurfacing `Course, Color Course, and Playing Lines A. SportMaster. Acrylic Resurfacer (or approved. equal) -job mixed per the it Manufacturer's specification. B.. Application: One or two coats as required by surface roughness and porosity to provide a smooth underlay for application of:the acrylic color. C. Acrylic color coats shall be ,SportMaster Color .Concentrate or Sport- Master Col9tPlus System, or approved equal, job mixed per the manu- facturer's' specification with 90 mesh rounded, or semi= rounded sand (or equal), t' D. Three filled acrylic color coats shall be job mixed and applied per the manufacturer's specification. E. All acrylic color coats 'shall be applied.' F. Playing Lines shall be accurately located and.marked..Standard dimensions shall be used. Lines shall be painted with SportMaster T/C Textured VA ite Line Paint (or approved equal). Oil based paiiit;wi'll not be permitted. G°. The.area shall be protected from , traffic during all operations and,shall not be, opened for i se for at least east 72 hours after the finished surface, has dried completely. H. Tennis nets and tie -down straps shall be reinstalled after •finished surface has completely dried ;for a minimum of 24 hours. 1. All application procedure`s shall be performed in the strict accordance with manufacturer's specifications. END OF SECTION