HomeMy WebLinkAboutAgenda Bill 4.A 09/13/2004OT' )(OF[PETALUMA, CXUFORN] 1Z tem r' 1'" y2004
AGENDA -ILL
A2erida 'Title:,Pre-se niation,,and Resolution.Authorizing City:Manager to Mee'tinLy. Date: .
Enter.-into.A Cooperative Agreemerit Witli,The Sonoma County'Water September 13, 2004
Agency for Funding and Administration of the City of Petaluma Water''
'Conservation Program For Fiscal Year 2004/05 Meeting. Time: ® 3:00 PM
❑ 7:00 Pm
Cate2ory (check one): ❑ Consent Calendar ❑ Public I -fearing. Z New Business
❑ Unfinished Business Presentation
Depart men t:,'Wat_er Director Contact Person: Phone Number:.
kesources & Conservation Michael J:, Ban, P..FA Margaret.P. Orr, P.E. 778-4589
Cost of'Proposal: $369M.0 FY04/05,'"Water Arid Sewer Funds Account Number:
$332,617 SCWA,,Amendm_ ent 11 Entitlement 8200-57310
Total = $701,617 8310-573.10
Amount Budgeted: $369,000 FY04/04 Water and Sewer Funds Name of Fund:
$3312,6IT°SCWA.Airiendment 11 Entitlement Wastewater
Total,= $70j,6.17 Water
Attachments io.Auenda Packet Item:
® Resolution
Agenda Bill.
e Ekhibit A: -'.Cooperative Agreement
'Statement: The City of .Pbtd1 w 's Water Conservation Program. for FY 2004/05 includes
Summary � �` um
'development and implementation of v'ari'- water conservation. measures that will, improve the water use
efficiency of the, City's water customers. This program reduces the demands placed' on the City's potable
,I
water system and reduces the summer peak water. demand caused: mainly by ,outdoor watering. In 2002, the
City of Petaluma became signatory to the. Memorandum. °of Understanding:( OU) Regarding Urban Water
Conservation in California as coordinated" by -the California ,Urban Water Conservation Council (CUWCC).
As signatory to the MOU, the Ci',ty' agrees to develop and implementcost=effective Best Management Practices
(BMPs) related to retail water agencies •for' improving water use �effici'ency. The City.iritends to use the funds
available from the: -1 tn. Amended Agreement: For Water Supply to fundr the implementation of various BMPs.
.,. �- . Y - � .�. rp P Y Y , y program. with
the Sonoma Count Wa g y'
Recommended City Council Action/Su22ested Motion: For'the ast 7 ears the City has contracted
ter A eric to im lenient and coordinate the'Cit s' water conservation City
i pp
Management recommends the City continue this a roach,for this fiscal. year. ' Therefore'City`Management
recommends the City Council approve the,resolution authorizing the City Manager to execute a cooperative
agreement'with-ih- Sonoma -,County Water Agency for. funding and, administration of the City of Petaluma
Water Conservation Program funded'for`.Fiseal' Year2004-2005.
ev ewed'. by Finance ,,Director-.. Reviewed �er�iev: A City Manager:
`Da' f" ' 1 < . Date:
`�
Zoos
Tghf's Date: -August- 25, 2004 Revision-4 and bath Revised: File Code: S:\water resources &
# conservation\Conservation\City Council\Sept
13 2004 SCWA\Cover 04 05 SCWA
!' Agreement.doc
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1 RESOLUTION AUTHORIZING;THE"CITY-MANAGER TOJE'NTER INTO A COOPERATIVE
2 AGREEMENTW.I,TH THE, SONOMA COUNTY WATER.AGENCY FOR FUNDING AND
STRATION OF. THCITY'OF PETALUMA.WA
3 ADMINI YE TER CONSERVATION PROGRAM FOR
4 FISCAL YEAR 2004/05
5
6 WHEREAS, the City'of Pefaluma°recognizes that water is an essential and limited
7 resource;
8
9 WHEREAS, the City of,Petaluma's water conservation,program is designed to improve
10
11 the water use efficiency of its,customers;
12.;
13 WHEREAS,, as a signatory ,fo-1he Memorandum of Understanding (MOU) Regarding
14
15 Urban Water.°Conservation in,California as coordinated'by the California Urban Water
16
17 Conservation Council (CUWCC), the City agreed to incorporate Best'Management
18
19 Practices into its water conservation' program;
20
21 WHEREAS, the City, of Petaluma,is entitled to fundingfor itsswater conservation
22
23 'program through the 1 Tt'' Arriended.Agreement for Water Supply;
24
25 WHEREAS, the City of Petaluma Chas contracted with the Sonoma ,County Water
26
27 Agency for coordination and implementation of its waterconse nation program for the
28
29 past 7 years;
30
31 NOW THEREFORE DE IT RESOLVED by the City Council of°the City of Petaluma
32 that:
33
34 1. That the City 1Vlanager'is authorized to enter into a cooperative agreement with the
35 Sonoma ,'County Water Agency for -funding and administration of the City of
36 Petaluma's Water Conservation Program for fiscal year 2004=2005 subject to the
37 review and approval of the -,City Attorney.
38 2. This resolution shall become effective immediately.
39 3. All' portions of this resolution are severable. Should any individual component of
40 this resolution be adjudged to be invalid and unenforceable. by a body of
41 . competent, jurisdiction, then the remaining resolution portions shall be and
sAwater resources* conservation\conservation\city council\sept 13' 2004 scwa�resolution.-'funding agreement 04-05.doc
l continue in full force and effect, except as to those resolution portions that have
2 been adjudge. invalid. The City Council of the --City of Petaluma hereby declares •
3 that it would have adopted this resolution and each section, subsection, clause,
4 sentence, phrase and other portionithereof, irrespective of the fact: that one or more
5 section subsection, clause sentence;' phrase 'or other portion. may be held'.Jnvalid or
6 unconstitutional.
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sAwater resources&' conservation\conservation\citycouncil\sept 13 2004 scwa\resolution - funding agreement'04'-05:doc:
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CITY6F PETALUM•A, CALIF®RNIA,
SEPTEMBER' 13, 2004
PRESENTATION AND, RESOLUTION AUTHORIZING CITY'MMANAGER TO ENTER INTO A,
T WITH THE SONOMACOUNT p
�GOOPERATIVE AGREEMEN , COUNTY'WATER AGENCY FOR FUNDING
AND ADMINISTRATI,ON OFTHEj,CITY OF. P'ETALUMA.WATE'R CONSERVATION -PROGRAM FOR
Fiscal YEAR 200472005
1.0 EXECUTIVE SUMMARY: !
The City of Petaluma's Water Conservation Program -for FY 2004/05 includes development and
implementation of various water" conservation measures„that .°will "'improve the water, use
efficiency of the City's water',customers. This program reduces the demands placed on the
City's potable water system' and reduces, the summer, peak water dernand caused mainly by
outdoor irrigation. In 2002;; the City, ,of Petaluma became signatory to the Memorandum of
Understanding. (MOU) Regarding Urban Water Consle'rvdtion in, C'ali't6rnia as coordinated by the
California Urban Water Conservation 'Council (CUWCC). As 'si'gnatory to the MOU, the City
agrees to develop and implement cost-effective Best Management Practices (BMPs) related to
retail water agencies for 'improving water use efficiency. The City :intends to .use the funds
available from the 1 Ith Amended- Agreement for Water, Supply to fund the implementation of
various BMPs.
For the past 7 years, the ;City °,-has contracted with .the.:Sonoma County Water Agency to
implement and coordinate p the City's water conservation ;program. City Management
recommends the City continue this -'approach for this fiscal .year.. 'Therefore City Management
recommends the City Council ;approve the resolution', authorizing the City Manager to execute a
cooperat'ive'agreement with the'Sonoma County Water Agency for funding and administration of
the City of Petaluma's Water.Conservation Program funded for Fiscal Year 20047-2005.
2.0 BACKGROUND:
In 1995, the Sonoma County', Water , Agency (Agency) commissioned a study of the cost-
effectiveness of various water, conservation measures that could be implemented by each water
contractor.- The., study,. entitled. �"Water and. Wastewater Efficiency/Avoided Cost Study
(September 1995)",i determinedthe potential water savings, and economic costs and benefits of
implementing, Best,Management'Practices,(BMPs) within the Agency's service area, 'This •stud
y
lead to the development of the "Water Conservation Plan",by the Agency. The WCP designated,
subject to annual' budget appropriations; ,approximately'$',1,5M annually; for' a ten-year period
(commencing, FY 1997-1,998), to assist the Agency's water contractors in implementing cost-
effective BMPs. The "'WCP is'',now funded through the 11th Amended Agreement for Water
Supply. , ,
Funding :for water conservation programs is provided ,in the Agency's operations and
maintenance fund. - 'The� water conservation portion of this fundis approximately $2M annually
(Petaluma's contribution to, this . fund is approximately $330,000 annually). Of the $2M
budgeted, approximately $500;000 is expended for regional water conservation efforts by the
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S:\water resources & con servation\Conservation\City Council\Sept 13 2004'SCWA\fy 04'=6S agenda bill:final.doc
Agency. The remaining "$1,5M is designated to assist the water contractors in implementing
their water conservation programs. Petaluma's total' entitlement to this fund, over the 10-year
period, is $2,780,083. 'This provides a.n ,annual "arriount ,of $278,0.00. These, funds are identified
'in Petaluma's portion of the Sonoma County Water Agency's WCP with the, goal to reduce water
demands,on.the transmission system..
Petaluina''s water conservation program focuses on improving the water use efficiency of the.
City's customers. 'The program is based on. the Cali.forriia Urban Water'Conservation Council"s
(CUWCC) Best Management Practices (BMP). As a member of the CUWCC', the City agrees to
implement these BMPs gas part of its water conservation program., The CUWCC:: was created to
increase efficient water use statewide, through partnerships among urban. water agencies, public
interest :organizations,, and private, entities. The ' Council's goal is to integrate .urban water
conservation Best Management Practices into the. planning and management bf California's water
resources.
This is -the 7tb year that the City of -Petaluma and the Sonoma County Water. Agency have
cooperated.in.administenng the -,City of Petaluma's Water Conservation Program:, Each year the
City's water conservation program is modified and improved based on the! successes, and lessons
from previous years. Some of the programs' accomplishments include:
• Replaced 1;_196 high flow, non-residential toilets with ultra -low, flush toilets.
• Replaced 2,665 high flow, residential toilets with ultra -low flush toilets.
Implemented water waste ordinance.
•. Replaced 1,'306 high flow, residential washing; machines with water conserving •
models.
•- Replaced 99 high flow, non-residential washing machines with water conserving
models.
® Conducted waterless urinal pilot project and installed 22 water -less urinals at various.
public locations.
• Conducted 7 audits in the .commercial, institutional and industrial setting and obtained
,over 14 million gallons per year, of potable" water offset from implementation of
various water saving devices and design changes.
• 'Completed large landscape water audits, on various City Parks.
• Designed' and constructed a watt er-eff ci'ent. demonstration' landscape for City Hall.
• Coordinated landscape water budget seminar for City staff and focal. landscape
professionals; calculated landscape water budgets for 14 irrigation only -users and
communicated.findings annually.
• Installed 89 pre -rinse spray valves in City restaurants.
• Coordinated restaurant water and energy savings seminar for City staff and 'local
restaurant operators.
• Continued water conservation public outreach program; including water conservation
messages on local buses, newspaper- ads, (including irrigation recommendations), and
information on City web page.
SCWA staff will, be working closely With the City to administer the water conservation`
programs. The proposed" Cooperative Agreement for Funding and Administration. of the City of
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SAwater resources &conservation\Conservation\City CounciMept 13 2004•SMA\fy.04-05'.agenda bill.final.doc
�Aw
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• Petaluma '�WdferConse�.lvati,on'Program 'Funded in Fiscal Year 20042005-Is!provided in Exhibit
-1 .1 1 1 it
A� Attachment Adihis-Agroemen-t includes a brief d6finitio`n of each .B,M'p along with the
background,,"Or status of 'the work performed on the, BMP, to,, qate;,and', thegoals for .the coming
year.
The following, are goals -for. the '2,004/0.5 water conservation program:
BMP I Water Sur-ky PridLirgrhs. for Sindo-Family Residential and Multi-familv
tustom"ers,
S4nkle- and Mu_ ftifain ily Pesideniial Surveys. The Program will offer site surveys for
Single, and .�m.ulti-family"ries'i residential customers. Irfdo6f.,,and ,.,'outdoor �''components will
'ih'IoW-AoW d education on ways
provide the custom er w-1 devices, schedules',��an
f6r them' to. save
ave -watei,,'Agency staff -will w*'ork,withaiid,train - the,'City's contractor.
Agency and City -staff will coordinate the' single= and -tnulti '-farriifyresidential survey
0II 'program., Tlie.su'r`v- e- y"s, be g`4'-wift: 20044nd Wi August of lIt1hde until 488 single-family
homds_'I:,have;*be6n surveyed a'fid*100multi4ami ly homes have been surveyed. This on -
go rigBMP "requires the 'City to conduct 244-§i"n1eTa�il� diid �O`nulti-fdm1
ly surveys
through 2012.
ET Irrigation Controller Pro"grarn. This program ;is anticipated to begin 'during .2004-
2405 Program- . year. Agency and City staff will develop airid,.implement, a program to
brinstill ET Irrigation Controllers ,�'ast,`zi-.,continuation -of the--City's'ET'Irrigation
Controller Pilot Program and , �in ;06ordinatibh wiffi,the . Agency's regional ET controller
� , program that will be�'par( lly'fitrided with Prop "13 money The i C-iyT of POfaluma is the
'largest peak potable water us'Or, within the'City, due, to summer'irrigation,on parks. Thus,
the ET controller pfograrnoWill be, f6c-u'sed on irrigating City owned land efficiently as a
first priority and a, residential" pilot program as a second,priority.
BMP 2 - Residential PluinbineRefirdfit
The City will. continue distributing low flo-vy rhe t dye tablets, hose end
-howe . -ads, toile,
faucets and, faucet, aeratofs, during the annual Son6ma-Manin Fair, and, year around atCity
" . -,-. � I 1 11 Fair I , � � �'
'Hall. New this year will he the distribution of'these -products As part ofthe .single-family
and intifti-fiahily, audits being conducted as required under BMPL Surveyors will offer
to _ihsiAllfie' de6vice& for residents if the resident .agrees. The City has beg'qn-to. track the
distribution of low, floW,devices to comply t the requirements of this BMP.
I.p y with -the
BMP 3�—S*siem'Wat"e'r"A,'udits,,Leak,l).eteciion'and Repair
The, City will continue its system water audit, leak detection, and' retmirprogram.
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BMP 4 - Metering with. Commodity Rates for All, New Connections and 'Retrofit of
Existing Connections
The City achieves this BMP by including a commodity charge on its water.'raies.
BMP 5 - Large Landscape Conservation Programs and Incentives.
Accounts with Dedicated Irrigation Meters: Agency and City :staff will work
cooperatively -with Agency's intern(s) to begin to, measure approximately 50.0 landscape
areas of the, City's 573 dedicated irrigation meters accounts, using existing GIS-, aerial
photography and field measurements.,uti'lizing ;GPS technology_ Agency and...City staff
.will work with the City's Finance Department to develop a method,.to contact customers
with bi-rrionthlywater budgets to show .the relationship of their water budget to the. actual
Water that they used, during, the current billing period. The, new financial software
(Pentamat"ion) purchased by the City last year• will be programmed to provide this
information directly'to, the customer on their bill by the next irrigation season.. The City
is dependent upon, Peritamation's programming to help make this aspect of the program
,successful and the coordination of the landscape measurements with'the. GIS system into
the~calculations.
Landscape' .Water Audit Program.: The City of Petaluma Parks' Department has giant
funding, that °wila be matched with conservation program funding to remove turf and
optimize irrigation on City owned land. Follow through on survey results' gathered
previously will„be- conducted to optimize the. areas already found to need repairs to save
potable water or areas with high maintenance costs and no recreational benefit from the
presence of the turf. Agency and,City staff`wi11 work together with a:landscape architect
to re -design parks with water efficiency and low maintenance as top priorities.
18MP 6 -, Ilih-Efficiency Washing Machine Rebate' Programs
Residential program: Agency and City will' continue to 'implementing, .the regional
residential washing machine rebate program for residential water customers for- the
purchase, of qualified high=efficiency (generally, ENERGY STAR ,labeled) washing
machines. City. staff ,determines if applicants are approved for a rebate and City's
customers will- be paid through the Agency's agreement. with.. Electric & Gas -Industries
Association (EGIA). The estimated water savings from repacing, a- standard washing
machine with a residential high -efficiency washer is 5,100 gallons per year. The rebate
amounts. for FY N04/2005 will range .from $100 to$150,• depending on the model. The
City, shall 'contribute' $50 to $75 per rebate to combine with matching funds under the
State .o'f California Proposition 13, Grant_. To further, encourage residents to optimize in -
home water use efficiency, this program will be discussed with,residents surveyed. as part
of BMP1 and aniount of water they can save presented along with the potential savings
the resident could anticipate on the water bill.
SAwater resources.&,conservation\Conservation\City Council\Sepr13,2004 SCWA\fy'04-05'agenda b.M.final.d'oc
Non-residential/commercial :Program,. Agenca mid City,
"staff, plan to continue to
• implement the non-residential ' washing n _ _ e_ _ program gr for the City's non-
residential, customers., Water customers will receive, rebates of up to $500 for purchasing
a high -efficiency commercial washing machine:, Site lis- pest ons wiffbe-required prior to
authorizing rebate payments. Qualifying clothes washers are mostly found in coin-
operated.laundromats and in multi=family housing with common laundry facilities. The
estimated water savings from replacing a standard. non-residential washing machine with
.a non-residential, high -efficiency washer is:, l!%000' `to` 28';0:0.0 gallons per year per
machine. East year both coin operated commercial Laundromats in the City replaced all
of their old washing machines. The program this- year will focus on, multi -family units
surveyed as part of BMPI,, offering incentives.: to owners with washing, machines in
common areas.
BMP 7 - Public Information Programs
Speakers;, Continue to provide speakers to community groups who request a water
conservation presentation.
Web Page: Continue to provide current information about the City water conservation
program to City staff to utilize for the web page. "
Sonoma-MarinFair: Agency and City staff will, continue to; work cooperatively to setup
a water conservation booth_ atAhe Sonoma-Marin County.
Peak Reduction Program: Continue City's public information outreach program during
the irrigation season to help residential-homeownersreduce their summertime. peak water
demand on the Petaluma, Aqueduct. Agency„ staff will prepare monthly newspaper ads
with the number of minutes, to irrigate landscapes.'
Xeriscape Garden:: Gity and Agency staff will continue to `work cooperatively to produce
the Xeriscape garden educational, brochure: T14 Ci'ty',e' nvisioris the brochure to include
the locations of the, many demonstration gardens that are -being installed'by the City as
part of "the Park retrofit program mentioned in BMP 5 above. A brochure,, will be
developed by Agency `Staff to ish6wcase the City design and explain the landscape design
to the' :public. A new Xeriscape Garden will be installed at the Cavanaugh Center and
signs will,be.added.to both Gardens delineating,the types°of plants ;and irrigation systems
used, in the gardens.; Residents and landscapers can then use the brochure to understand
plant type and watering needs.
BMP' &— Scl 'ool'Ed'ucation. Programs
The Agency will, continueto implement the schools education program.
S:\water resources & con servation\Conservation\City Council\Sept 13 2004 SCWA\fy,,04-05:agenda-bill.final.doc
BMP.9 - Conservation Programs for Commercial.,, Industrial, and Institub onal.Accounts.
Commercial Toilet Replacement Program: The City and Agency. will continue to
promote and 'administer the City's Non -Residential Toilet Replacement Program to
'industrial, commercial, and institutional customers.
CII Audit and Incentive Program: At least three in-depth engineering, resourco-audits will
be performed at local CIl businesses. The City and Agency will conduct a Pilot
Efficiency, program in the spring of 2005 to determine the feasibility of offering
expanded incentives for installation of more .efficient toilets; washing; .machines and
irrigation equipment. The program will target 10 single family residents and one, multi-
family residential unit audited as .part of the BMP 1 requirements, one commercial
customer, one institutional customer. audited last year and one industrial customer' The
goal of the efficiency program will be! to determine how the City "would implementand
pay for an efficiency component of the conservation program.
The City is planning to work with the Agency on the second .phase of the regional
restaurant water conservation program. The program will ,offer, general ,audits" • to
approximately 10 more :restaurants. The general audits will- include; an inventory of water
using fixtures, installation of a pre -rinse spray nozzle and check for water leaks. The
CPUC will pay $130 towards the labor costs to install the pre -rinse nozzle and -the City
will continue'to pay $50 for the nozzle.
BMP 10 — Wholesale Agency Assistance Pt cram
The Agency will continue to implement this BMP.
,BMP 11 — Conservation Pricing
Wastewater' service, charges for residential customers are now based: on average
winterime water use.This approach .is more equitable than a flat fee and .provides an
additional incentive to conserve water. Commercial accounts -are charged: -for both water
and sewer based upon actual consumption, with the sewer rate dependent on the type of
effluent going to the wastewater treatment plant. The City is investigating the possibility
of billing on a monthly cycle instead 'of the present bi-monthly cycle:
City will continue implementation of tiered rates as planned through 'Resolution No.
2002-101 N.C.S.
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SAwater resources &conservation\Conservation\City Council\Sept 13 2004 SCWA\fy 04-05'agenda bill.final.doc
'BMP 12, Conservation Coordinator
The City will continue to contract with the .Agency .and provide City staff to fill the water
conservation coordinator position responsibility. ,The City ,will add. an Intern to assist the
Agency provided coordinator. The City's Engineering Manger provides oversight.
BMP 13 -Water Waste Prohibition
City staff will -,continue -to: enforce the water waste ordinance. Based on information
gathered from, -the BMP 1 surveys on water softeners, the City and Agency will. decide on
further actions - required. The City and Agency will review the City's landscape
ordinance for new development and recommend changes.
BNIP.14 Residential Toilet Replacement Program
The City's 2004/05 Toilet Rebate Program will remain at a $1,00 rebate per toilet for
participants who,purchaseand..install their own fixtures All old toilets will be. recycled at
the Petaluma.Recycling Center'through the Old Adobe Development Services, which is
compensated with !a $2 donation per toilet recycled: Agency and City'staff will market
the program through,coopeiative advertising with local' plumbing:supply stores.
10 ALTERNATIVES:
Alternatives for implementation of the: City's water conservation program include:
Alternative 1 — City, continue .contracting with Sonoma County Water Agency
Alternative 2 — City.recruit, hire, and train new personnel for implementation of the
City's program
4.0 FINANCIAL IMPACTS: ,
Petaluma's entitlement'. from , SCWA for FY 04-05 is $332 617, which ,is $54,617 higher than
prior. - years due to personnel changes -at SCWA- in FY 03-04. The estimated cost for the
assistance of the Agency to implement Petaluma''§ program is 5126,000, -and comprises the staff
time of two; summer interns ,assisting with BMP 5 .landscape measurements, one Water
Conservation Coordinator. (Brian Lee) and the Water Conservation, Coordinator ',Supervisor
(Lynn Hulme). 'The amount of Agency staff time; dedicated to Petaluma'§ program -will be
reported t&tl e.City on 'a quarterly basis but is anticipated to be 30 hours per week.
The remaining $2. 42,617 is: for ' m lamentation of BMP 1, 6, and 9. `BMP twill. be partially
funded with Peta'luma's entitlement dollars for the ET Controller, program and half of the
residential "audits. BMP 6 will be -fully funded with Petaluma'§ entitlement ' dollars. for the
residential washing machine -rebate program. Finally, Petaluma's entitlement funds will be
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S:\water resources,& conservation\Conservation\City Council\Sept 13 2004 SCWA\fy 04-05,agend"a.biILfinal. doc
utilized for BMP 9 which consists .of pre=rinse nozzles, and commercial, industrial, and
institutional. audits.
5.0 CONCLUSION: .
Through its water conservation program, the ,City of.Petaluma has offset potable water demands
by approximately 165 acre-feet annually. The City's, goal is to create 400 acre-feet of potable
offset by 2012 through conservation. Thus; the City should continue to implement it's water
conservation programs to improve the water -use efficiency of its water customers and meet the
requirement,agreed upon with the CUWCC.
6.0 OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR
COMPLETION:
Successful, implementation of the City's water conservation program.
7.0 RECOMMENDATION:
Consider and approve resolution authorizing ,the City Manager to enter 'into an. agreement with
the Sonoma County Water Agency for Funding and.. Administration, of the Petaluma Water
Conservation Program Funded in fiscal year 2004/05.
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SAwater resources &.conservation\Conservation\City Council\Sept/ 13 2004 SCWA\fy 04-05-agenda bill.final.doc
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COOPERATIVE' AGREEMENT'FOR
FUNDING AND ADMINISTRATION OF THE
CITY,OF PETALUMA WATER CONSERVATION PROGRAM
FUNDED,IN FISCAL YEAR 2004/2005
This agreement is between thel,Sonoma County Water. Agency, -,a body corporate and politic of the State
of California (hereinafter "Agency"), andaCity�of Petaluma (hereinafter "City').
RECITALS
A. The City and Agency share the ,goal. of 'promoting. increased efficiency of. water use in order to reduce
operating costs, avoid 'or defer capital improvement costs associated with" expansion of water supply and
wastewater disposal systems, minimize_ "associated env'i'ronmental impacts, land meet criteria and standards of
state rand federal regulatory agencies.
B. The Eleventh Amended Agreement for Water Supply .authori2e& the Agency to implement and fund water
conservation measures that are. cost-effective and will reduce water demands on th&�Agency's transmission
system.
C. The City and Agency are signatories -to the .Memorandum of. Understanding (MOU) Regarding Urban Water
Conservation in California as governed,b.y'the California, Urban Water Conservation. Council (CUWCC).
D. Agency and City have cooperated: to develop, implement, and fund a Water Conservation Program since
1996, and City desires. Agency's ,continued assistance in developing, and., implementing the City's Program as
described in Attachment A.
E. The City is requesting a totab contribution, from Agency of $278 Q00, 'consisting' of,funding and in -kind services
and materials for implementation.and administration of the.City's Program:
F. Funding for this program, is a ,progr i from allocation froallocation in the Agency's category of 'Water Conservation
Program," (Account No. 6,75108 '724;7.) within the Agency's 2,, 4' 2Q05 budget:
G. Agency and City do mutually desire to cooperate in the imple'rnentation and financing of"said Program.
AGREEMENT
The,City and Agency agree as follows:
1. RECITALS.
The above recitals are true and correct.
2. DEFINITIONS
For the purposes of this agreement the,following terms and definitions sha_ Il. be used:,
Contractor - Contractor hired by City to perform water conservation services.
Participants — City -approved water or wastewater customers who qualify for individual programs as
described in Attachment A.
S:lwater resources & conservation\ConservationVAgency, 2004'2005 Agreementlpetwc prog-04-05.fnd final.doc
Program - For the purposes of this agreement "Program" shall refer collectively to the Water Conservation
programs described 'in Attachment A and related activities the City and Agency have agreed to perform in
cooperation. •
Program .Manager - Agency staff assigned to implement Program and perform Agency's responsibilities.
3. COORDINATION
City,shall coordinate ,all work with Agency's Program Manager, Brian Lee, Water Conse_ rvation Specialist
(Phone-, 707-547-1918; Fax: 707-624-3782) or assigned personnel. City contact is Margaret Orr,
Engineering Manager, Department of Water Resources and Conservation (Phone: TOT-778-4589; Fax:
707476 3635) or assigned personnel:
4. CITY'S RESPONSIBILITIES
City shali�work cooperatively with Agency to manage and administer the comprehensive Program, as
described in Attachment A, including. staffing,. supplies, and contract services, at its cost and expense
except to the extent Agency, fund ing'is provided- in Section, 6 below. In so doing:
A: City shall provide Agency's ProgramManagerwith requested policy and/off direction: during, Program,
including quarterly review/approval of changes and modifications proposed to the specific Program
tasks in the Agency's quarterly report required and submitted under Section 5.F.
B. City shall provide ergonomically correct workplaces 'for ,1 person inclusive of a, desk, computer, and
dedicated telephone to relay information on water conservation measures. to the general public.
C. City shall, provide meeting, facilities for any necessary'meetings relating. to Program.
D. City shall provide Program Manager with access to water customer billing :data to be used' for
.marketing various water conservation programs.
E. City shall' •select and hire Contractors', -required by Program, based on Program Manager's
recommendations..
F. City "shall review and pay Contractors' invoices 'and rebate/incentive payments to Program
Participants,,. excluding those associated 'with regional programs such as clothes, washing machine
rebates, that have been verified by Program Manager. _
;G. City shall review the list of applicants, submitted rby Agency, requesting -clothes washing machine
rebates to determine if applicant is a qualified Participant to receive a rebate.
H. City shall require its Contractors to insure and 'indemnify,the Agency using the language identified' in
Attachment B as the language for Agency'insurance and indemnification requirements in the request
for proposal package and shall provide evidence of such insurance ,and indemnification to Agency in
a form satisfactory to Agency.
I. City shall select and purchase, based ion Program :Manager recommendations, all fixtures included in
Program.
J. City shall work with Agency'rto post,and update City's web page with information supplied by Agency.
K. City `shall maintain complete and accurate records of all transactionsin compliance with generally
accepted accounting principles for enterprise accounting as promulgated by the American Institute of
Certified Public Accountants and the Governmental Accounting Standards Board. Such records shall
be available to the Agency at all reasonable times for inspection and analysis.
L. City shall,. within 60 days of completion Hof the Program as'described herein or'termination as provided
for in Section 10, submit to Agency.a complete statement of costs accounting for all 'City's Program
costs.
M. Upon execution of this! agreement, City shall invoice the Agency quarterly for expenses incurred as
authorized under this agreement. All invoices submitted to Agency by City, shall summarize water
conservation accomplishments with expenditures and .be clearly marked with "City of Petaluma,
�. ___ ...
Water Conservation Program Funded in Fiscal Year 2004_/20P5,. Project/Task No. 359915 and
Account. No. 675:108,`=724:Z."
•
S:\water resources & conservation\Conservation\AgencyV004-2005 Agreement\petwc prog-04-05.tnd.final.doc
5. AGENCY'S RESPONSIBILITIES
Agency, will provide: general Program administration consisting of the ,following:
A. Assign Project Manager toi coordinate, document,; avid report on the coverall administration, budget
and follow-up;of,the R,rogram described -in Attachment A.
B. Provide :staff .to respond to incoming, calls from City'customers, as needed, for the duration, of this
agreement:;
C. Submit list; of applicants -for- clothes, washer rebates to City via fax or=email for City's review and
determination of qualified Participants to receive -rebates.
D. Payzclothes wash er.rebatesfor'those;qualified Participants, approved by City'
E. Review, verify, and forward 'to City payment requests from Contractors and Program Participants
requesting rebates/incentives; except clothes washer rebates.
F. Prepare, quarterly reports: summarizing status of'all aspects, of Program and detailing recommended
changes/modifications to specific Program tasks, and submit the report'to City and Agency's General
Manager/Chief Engineer.
G. Provide_ City with .updated, inforrnat'ion forposting to City's websitei
H. Design and produce Program"brocliures and applications,'as applicable and approved by City.
I. Pay invoices submitted by City under Section .4,.M'following'Teview and,approval by Agency.
6. FUNDING
A. Management: Agency,will provide"'Program manage ,meet consisting„ of Agency staff time, payment to
City's Participants, for clothes washer rebates, and; material costs, estimated to be approximately
'V66c dd. If Agency,determioes Agency.staff 'is not ayailable or. if City provides water conservation
staff- to, accomplish Agency responsibilities, City may °invoice Agency for management funds in
accordance with Section 4'.M.
B. City's Program 'Costs:- City'ss cost' to perform the tasks authorized in Section 4 is estimated to be
approximately 7$' 000.
C. Regional Proqrams: 'If approved by the City and Agency, a"portion of-the,funds authorized under this
agreement -may be utilized `for ;direct expenditures to, pay washing ,machine rebates to Participants
and/or to participate in purchasing°water conservation, equipment and/or services through_ Agency's
regional programs or`Water conservation grants frorh�dther funding'sources.,
D. Maximum obligation: Agency's, maximum, obligationunder this ragreement, including Program
management;, payment of',,City^s;�in:voices, . and, participation din: Regional' Programs, if applicable, shall
cumulatively not exceed $278'Or00.
7. ADDITIONAL REQUIREMENTS
A. Notification: Agency will notify City 7in-writing when costs reach`85% of the'estimated budget amount
;for costs associated with. Program 'Management. Agency will also notify'City in writing .when,,amounts
invoiced by City reach:85% of'the:estimated budget amounts for direct payments to-the.City.
B.-.Program Continuation: Once Ag(jn'cy•has notified City, City.,shall.advise Agency, in writing within 30
calendar days of its desire to do one of the following:
1) end the'200412005 Program when 1'00% of,Agency'funding is depleted; or
2) fund 1,00% 'of, additional' .Program costs to 'continue with the Program without additional funding
from Agency'; :or „
3) 'request :additional funding from Agency. In such event, '.City shall submit a. revised budget
estimate'to Agency's ,General Man`" er/Chief,En ineerwith a written re uest"includi'n reasons
a9 g. q .. g
for cost overruns.
C. if,,Agency's. General Mari ager/Chief Engineer determines that the additional costs are reasonable and
thaf additional -funds are. :available in Agency's' Water Conservation Program budget, Agency's
General Manager/Chief Engineer may, in his discretion, execute "an amendment to this agreement to
S:\water resources &conservation\CdnservationWgency\2004-2005 Agreement\petwc prog-04-05.fnd.final.doc
increase Agency's contribution to Program costs by an, additional amount not to exceed, 25 000.
Notwithstanding this authority, Agency is under no obligation to. approve such requests.
D. Authority to Amend Agreement: The Agency's General Manager/Chief Engineer and the C4ty s City •
Manager a're authorized':to execute amendments that cumulatively do, not, exceed $25,,000, pursuant
to,Section 7.6.3, and do not substantially change the -scope of the agreement.
E_ Refund of Remaining Funds: If the final Project cost accounting statement submitted under paragraph
4.L of this agreement demonstrates that Project costs are less than the amounts. paid to'Cify or if, the
Agreement is' terminated under Section 10, City shall refund the remaining fundsto Agency ,within 30
days,of submitting said statement to Agency.
F. ,No. Waiver of Breach: The waiver by Agency of,any breach of any term or promise contained ih this
agreement shall not be deemed to be a: waiver of such term or promise or any subsequent breach of
the same or any term or promise contained in1his agreement.
G. Construction: To ithe, fullest extent, allowed by ,law,. the provisions of this agreement shall be
construed and. given effect in a manner that avoids any violation of statute; ordinance, regulation, or
law. The;parties covenant and agree that. in the event that' any provision of this,agreement,is held by
a court ;of :competent jurisdiction to be',invalid; void, or unenforceable, the remainder of the provisions
hereof shall remain in full force and effect and shall in no,,Way be affected,.,Jmpaired; or invalidated
thereby.
City and Agency acknowledge that they have; each contributed to the making of this agreement and'
that, in the event. of a dispute, over the interpretation of this agreement, the language of ,the
agreement will not, be construed against one party in favor of the: other. City, and Agency
acknowledge 'that they have each ,had an adequate opportunity 'to consult with counsel in the
negotiation and "preparation of this agreement.
,H. No Third=Party'Beneficiaries: Nothing contained,Jn this. agreement shall be construed to;�create and;
the parties do not intend.to'create any rights in third parties.
I. Applicable Law and Forum: This agreement ;shall be construed, and interpreted 'according, to the
substantive law of 'California excluding the law of conflicts.- Any action to enforce� the terms of this
!agreement or for the breach thereof shall be brought and tried in the County of Sonoma_.
J. Captions: The, captions in, this agreement are solely' for convenience of reference. They are not a Is
parfof=this, agreement and shall have no effect on its construction or interpretation.
K. Merger: This writing is intended both as the final expression of the agreement between ,the parties
hereto with respect to the included ,terms, and as a complete and exclusive ;sta'tement of the terms of
the agreement,- pursuant;to Code of Civil Procedure Section 1856. No modification,of this agreement
shali,be effective unless and,until such modification is evidenced by a writing signed_ by both parties.
L. Time,of Essences Time is and shall be of'the essence ofthis agreement and every provision hereof:
8. MUTUAL INDEMNIFICATION
Each party shall 'indemnify, defend, protect, hold harmless, and release the other; its officers, agents, and
employees, from;and;againstany.and all claims, losses, proceed ings,,damages,, causes of action, liability,
costs, or. expense, (including attorneys' fees and witness costs) arising from or, in connection with, or
caused by any negligent act or omission or willful misconduct of such indemnifying pa-rty: This
indemnification obligation shall not be limited, in anyway by any limitation, on the .amount, or type of
damages or compensation payable to or for the indemnifying party under workers' compensationacts,.
disability benefit acts, or other employee,benefit,acts.
9. TERM OF AGREEMENT.
ThIis,Agreement:shall remain in effect until compietion,lof the Program or depletion of available funds as
specified ,in the agreement and detailed in the Program description, unless terminated earlier ,in
accordance: with the,terms herein.
10. TERMINATION OF,AGREEMENT
This agreement may be canceled upon thirty (30) days written notice by eitherparty,:
SAwaterresources & conservati6n\Conservation\Agency\2004-2005 Agreement\petwc prog-04-05Jnd.fnal.doc
& INWITNESS WHEREOF,' the oartiesheteto haverexecLited this agreement assetforth,below.
Reviewed as to substance by City Reviewed as, to substance by Agency:'
Department -Head DePOrtment'Head"
Reviewed as to funds by City: Reviewed as to funds,by. Agency:
Finaqce Director Division Manager.- Administrative Services
by County Counsel:
Reviewed as tb,,form,�
Reviewed as to form by City Attorney:'
City Attorney County Counsel
Approved as •td form:
City's. Risk Manager -
CITY OF PETALUMA SONOMACO'UNTYWATER AGENCY
By: By:
City Manager Chair; Board 6f,Directors
Date: Date:
Attest: Attest:
City Clerk County 'Clerk andex-officio Cie rk of the Board of
Directors.
6
SAwaterresources'S conservation\C6nsdrvatioh\Ageincy\2004-2005 Agreeme4\petwc proq-04-05.fndfina1.do.c,
ATTACHMENT A
Cooperative Agreement'for
Funding And. Administration 6f. the
City of:Petaluma. Water Conservation Program.-.Funded'in. Fiscal Year 2004/2005
S:\wateriresour6es,8 conservation\Conservation\Agency\2004-'2005 Agreement\p'etwc-prog-04-05.fnd.doc
A.1. BACKGROUND
The Agency's Water Conservation (Plan ,(WCP) was reviewed: and. accepted by the Agency's Board of
Directors, on May 19., f998: The WCP.details the amount of annual water conservation funding available
for a ten-year period (1998=2008);.and .the water savings; goal by the year 20.15. City's water savings goal
is 1,000 acre-feet per year (AFY) by, 201'6. The Cify's.goal,is to`offset 600 acre-feet per year of existing
potable water use with recycled water and another 400• acre-feetper year'wiih water conservation
programs. As of July-31, 2004 the`City's water conservation programs'p`rovide approximately 165 acre-
feet of potable offset annually. An,estimated!$$278,000 will be available annually to the :Cityfor
implementing water conservation .measures (additional sources of -funding may increase this amount —
please refer .to Section A.2): The City°anticipates continuing to fund the conservation program at the
current annual rate in'support of the CQWCC document, '
In 2002 City became signat&y10 #he, Memorandum;' Understanding (MOU) Regarding Urban Water
Conservation in California as governed, by the•California, Urbah, Wafer,Conservation Council (CUWCC).
As signatory to the MOU; !City is responsible for compliance with developing and implementing cost-
effective Best Management,Practices (BMPs) related to retail water -agencies. City intends to use the
funds available from this agreement..and;,tliose budgeted'in the.City's water and wastewater operating
budgets annually to help fund the` implementation of various :BMPs required by the CUWCC's MOU.
A.2. ADDITIONAL FUNDING'SOURCES
Besides funds availablp.through. Am, endrn ent #11, funds are�available4rom the,City's water and
wastewater operating budgets for water conservation program implementation. The Program costs and
water savings estimates are, based on the, following reports:
O Water and Wastewater Efficiency/Avoided Costs Study;. Septermber 1995 (MW Study), prepared by
Montgomery Watson and.funded' by the Agency-
0 City of Petaluma's 107' Cll Toilet. Replacement. Program, prepared by John Olaf Nelson Water
Resources Management and funded by the Agency
Industrial Water Efficiency Program proposed, for the City of Petaluma and the Sonoma County Water
Agency, April 26, 1999, oreparedi by Pacific Technology Associates; for The Bay Institute of San
Francisco with•funding from The Rose Foundation.
TABLE. 1 — City and Agency -(Special Assessment) Fiscal Year W1 4 8 , Water. Conservation
Operations Budget in'thousands of dollars
SOURCES
.
,�I.•E.940
,ii'.{,,,}:.i:°,'r5i•r,{ ..
Water Operations (City), I 222
SewerFundi(City) '147
Special Assessment (Agency) 333 q '2,7, `1::-2;78 =1 278 ,'�":278 n �"„ 1445
TOTAL 702 J.,64:7��t1647;.._,s�^fi47����1=647p�`��;[;3290',;.��-��;q�,i;.
A.3. PROGRAM DESCRIPTION
A.3.1 Introduction:
The Program includes development and implementation of .various water conservation measures
that will reduce"the amount, of water used by the City's water customers as well as reduce the
inflows into the Petaluma Wastewater Treatment Plant. The City 'intends to use the funds
Cooperative Agreement for Funding and Administration of the,Petaluma Water Conservation Program- Funded 2004l2005J A-1
available from Amendment #11 to helpfund the implementation of various BMPs. The CUWCC's •
Memorandum of Understanding Regarding Urban Water `Conservation in California 'has a
complete description of all of the,,BMPs.
A.3.2 BMP 1 - Water Survey Programs.for'Single-Family Residential and'Muiti-family. Customers:
A. Definition- Develop and implementia strategy -targeting and, marketing water use survey to
s6glia4amilyresident'iol and multi -family residential customers. ,Provide,custoiners with
evaluation results and water savings rec_ommenda'tions. The surveys include indoor and
outdoor components and at a minimum, have, the following elements:
Check for water leaks in toilets, showers and faucets.
• Instruct customers; how-to read the.1water meter and use it to check,for leaks.
Measure showerhead' and faucet flow. rates and offer to replace high -flow ;fixtures with
new water Lcon.serving fixtures.
Check irrigation system and timers.
• Review or develop customer,irrigation.schedules.
B. Status:. ET Irrigation Controller Pilot Program. In 2001/2002, the City of Petaluma'approved
an agreement to perform an, evapotranspiration (ET), irrigation controller pilot test for 50. City
water customers (mostly single-family. residential). The ET Irrigation Controller Pilot Program
satisfies the outdoor portion of the residential water audit. The City decided to wait, and
implement.thispilot program as part of -the regional ET Irrigation Controller Program that will
be partiallyfunded with Prop. 13 funding (see section A:3.2-C.2..below.)'.
C. Goals-
1. Single- and Multi=family'.Residential Surveys. The Program will Offer'site:surveY,s for
single and multi -family residential customers. ;Indoor and outdoor components will
provide th'e customer with low-flow.devices, irrigation schedules,, and education 'on ways
for them to save wafer. Agency staff will.work with and train, City'$; contractor,, Agency -
and City staff will coordinate the single- and multi -family residential survey program.' The0
survey s began in August of 2004 with a, goal_ of surveying, 488 single-family homes and
100. rhulti-family:units. This on -going BMP will require the City to conduct 244 single-
family and 50 multi -family surveys through 2012.
2'. ET Irrigation Controller,Program. This program is anticipated,to begin.during 2004-2005
Program,year: Agency and .City;staff will develop and'implementa program, to distribute
orinstall ET Irrigation Controllers as a,continuation of the- City's 'E,T:Irrigafion Controller
Pilot Program and'in coordination with the Agency's regional --ET controller'program that,
will be,partially funded with Prop 13.money. The City of Petaluma is the. largest peak
potable water user within .the City due to summer irrigation on parks. Thus, the ET
controller program will be focu-sed on"irrigating City owned land efficiently as a first
priority and a residential pilot program as a second priority.
Aa3 9IVIP'2 = Residential' Plumbing Retrofit:
D. Definition: Identify -single-family and. multi -family residences constructed prior.to 1,952.
Develop a targeting and mar. keting:strategy to distribute or directly install high -quality; low -
flow showerheads,, toilet: flappers, and faucet aerators to residences requiring them. Maintain
distribution and /or direct installation programs so .that devices are,dlstributed fixnot less than
m,6/o of single-family connections and 'multi -family units each reporting period.
E. ':Status;. The City'disiributes lowflowr showerheads; toilet dye tablets, hose end faucets and
faucet aerators during the annual Sonoma Marin Fair at the City's booth, and year round at
City Hall. Approximately 3000 low=flow showerheads and 1500 hose end faucets have been
given away in the past two years.
F. ,Goals: The City will continue distributing low,. flow showerheads, toilet dye tablet, hose end
faucets and faucet aerators during the annual,Sonoma-Marin Fair and .year around at City
Hall-. New this year will be: the,distrib'ution of these products as part of -the single-family. and'
multifamily audits being conducted as required under BMP1. Surveyors; will offerto install
Cooperative Agreement for Funding and AdministrationV the Petaluma Water Conservation Program- Funded 2004/2005 A-2
the de_"vices for residents if the resident agrees.,- The City has begun to track the distribution
i of low flow devices to :comply withthe requirements of this BMP.
A.3.4 BMP_3-Svstem Water Audits ,.Leak,Detectioniand .Repairc
G. D''e inition'' "Annually complete,a prescreening system audit to- determine the need, for a full-
scale system audit. The;prescreening system audit,shall calculate'the following:
• Determine.;metered'sales;,
a Determirieothersystems' verifiable uses;
Determine dotal supplyinto the system;
® Divide metered sales by' total supply into, the systems. If this quantity is less than10%, a
full=scale system e!po t'is indicated.
Advise: customers'whenever it appears possible1hat leaks exist on the customer's side of the
meter; pei;form'distribution,system leak detection,when warranted and cost-effective; and
repair leaks when' found.
H. 'Status: The Cit.ybas had, an active Leak Detection program since 1980 when the City
received a State;grainHo. conduct a pilot program. The Cityhas conducted city-wide,leak
detectionsurveys every,,three years: since then_'. Unaccounted-for,_ water loss has been below
the'national, average; ranging from 6% to 8%..,
,I. Goal: .The ,City Will coniinue.its�system water audit; leak detection, and repair program. The
City will continue,to be compliant with this,BMP:. .
A.3.5 BMP 4 — Metering with Commoditv Rates For All' New• Connections and Retrofit Of Existinq
Connections:
J. Definition: Require water meters for all new connections and billing by volume of use. Identify disinceptives orbaeriers to retrofitting mixed-use'commercial accounts with dedicated
landscape meters:
K. Status: The. City lids historically required water connections. to be metered and billed by
volume of use. The Cit, ihas noun -metered connectio"ns and has established incentives to
promote retr6fittino, mixed-uses.commercial accountswith dedicated irrigation meters. All new
commercial buildings -are: required to have dedicated irrigation meters.
L. 'Goal: The City will; contihue'to be compliant with this BMP.
A.3:6 BMP,5 - Large Landscape •Conservation Programs and'Jfncentives:
M. Definition: CustomerSupport, Education and -Assistance Programs consisting of the
following:
1. A, ccounts with, Dedicated Irrigation Meters: Identify accounts with dedicated irrigation
meters,'and'assign' Etobased water use budgets.'Proyide,notices each billing cycle.to
accounts'with water use budgets showing the relationship between the budget and actual
'consumption.
2. Commercial/Industrial/lnstitutional Accounts with.Mixed-Use_ Meters: Develop.and
implementa strategy targeting and marketing 'large'landscape�water'usesurveys to
'commercial%industrial/institutional accounts with mixed -use meters; Each,reporting
period; ,directly contact via letter or telephone'not less than 20%:of Cll accounts 'with
mixed-us&rneters and offer water use surveys."Offer the following when cost-effective:
landscape water use surveys, water budgets, dedicated`'landscape' meters, training, and
incentives to improve irrigation systems efficiency.
3. .New or Change of Service Accounts: Provide information on climate -appropriate
landscape, design, ,efficient irrigation equipment/management to new customers and
change -of -service customer accounts.
Cooperative Agreement for Funding and Adnunistration'of,the Petaluma Water Conservation Prograrrr Funded 2604/2005 0 A-3
N. Status: A.California Irrigation Management Information System (CIM1S) weather station was
installed at the,. Rooster Run Golf Course in 1,999. This station provides the
evapotranspiration (ET) data needed to,develop and implement the large landscape
conservation program, including the following:
1:. - Water,,Budget Program:. 'Methodology'was developed.to,assignwater use budgets for
non',resid:ential landscape sites served by dedicated irrigation meters. Fifteen City -owned
parks with dedicated wafer meters were selected and assigned water'budgets through
theprogram. A water use budget is an upper bound estimat&of water use at'a:site given
its landscape area, local weather°conditions, and plant material: Historically;; Letters have
been sent to each owner of Ither irrigation meter discussi'ng4he Water use and;if'it.;meets
the anticipated water budget for the areas that,have been..calcdaated. The City and
Agency -are working to automate ihis.aspect bf.the program,see: below in goals.
2. Landscape Water Audit P.rogramc Twenty City -owned parks have been audited through
the program. Landscape water audits include an inventory .of sprinklers on each
valve/circuit and catch -can tests to determine the precipitation rate and. distribution
uniformity of°the sprinklers. The catch -can, volumes are measured,, recorded; and entered
into software developed by the Irrigation and Training Research Cen%r of :California.
Polytechnic University at San Luis Obispo ,(Cal_ Poly): Axeport is prepared for the
program participant`with a' proposed irrigation schedule'for turf areas, based..on. City's ET.
3, Irrigation Incentive Program: An Irrigation Incentive Program was developed"to assist -
non -residential water customers, in improving thel efficiency_ of their spririklersystems.
The City pays:for a portion of.the labor,and material.'costs of the irrigation equipment that
will improve water use efficiency of, existing irrigation systems.
4. Irrigation. Management Training: Agency, staff will work on.a regional, landscape and/or
irrigation training class.and market ihe:classto Petaluma landscape staff :and other. local
landscape ,professionals.
In 1999/00, a Cal Poly'instructor conducted a two-day training session for-1 he City's
landscape:,staff, water department staff, landscape,assessment:district contractors
and. local school district landscape staff,. The training sessiorn helped prepare the
landscape professionals to perform site inspections, evaluate irrigation systems, and
develop efficient irrigation schedules,for drip, bubbler, micro-sprav�bnd sprinkler
systems. The majority of the course was spent ,in the field performing "landscape
audits" and at the computer generating irrigation schedules -,with the audit�software..
• In 2000/01, Agency,and City coordinated aPlant Water- Requirement Seminar: This
seminar was designed for professionals, who design new landscapes,_ review
,landscape plans, install.landscapes, and/ or maintain existing, landscape.:
• In 2001/02, a Water°Budget update and ET Irrigatioh controller seminar was
coordinated with the North Bay Watershed Association.
• In 2003/04, Agency staff hosted a regional landscape irrigation training class
attended by City of Petaluma'P'arks and Recreation landscape, maintenance staff and
other local landscape professionals.
O. Goal:
Accounts with Dedicated Irrigation;, Meters: Agencyand-.City staff will work cooperatively
with Agency's intern(s) to begin to measure approximately, 500 landscape,areas of the
City's 573.dedicated irrigation meters accounts,, using existing GIS,. aerial photography
and field measurements utilizing GPS technology. Agency and City staff will develop a
method to contact customers,with bi=morithly water budgets to -show the relationship. of
their water budget to. the actual water that they used during the current'billing period_ . The,
newfinancial software purchased by the City last year needs to be programmed to.
?provide ihis.information:directly'to th&customer on their bill by thenext irrigation season:
The City is dependent upon'ther programming of the vendor to help make this aspect of
Cooperative Agreement for Funding and Administration of tfie Petaluma Water Conservation Program; Funded 2004/2005 A-4
.: the program successful and the coor,,dination of ,the landscape measurements with the
GIS system,into.,the calculations:
2: Landscap'e„INatecAuditProgram The.City'of, Petaluma Parks Department has grant
funding thatwill be;rriaiched, with conservation program funding to remove turf and
optimize irrigatibmon '.City owned land.. Follow through, on survey results gathered
previously, will,be'.conducted to optimize the areas;already found sto need repairs_to save
potable. wateronareas with high, maintenance costsand no. recreational benefitfrom the
presence,of'the turf. Agency and. City stafftwill work togettierwith'a landscape architect
tore -design par,,ks with water efficiency.and: low'mairitenance as top priorities.
3. Commercial/Industrial%Institutional Accounts wiih.Mixed-Use'Meters: Landscape Audit
and. Incentive ,Program will becontinued: wus a°lower priority: as compared to the. retrofit
of City Parks,an'd working to understand which landscape metered accounts are using
water, beyondtheir water budget.. Oncei the Agency and City understand the metered .
accountsthat;'ar'e using, too,much_water;,then.alarge'ted program will, be implemented in
future fiscal years.. This program will not be advertised this fiscal year.
4. 1rrigiation'Maii6gernent Training Once the ET controller program has been implemented,
Agency and City Staff will provide training to local :P,,ark'Departmenf Staff foruse of .the
system. Once large landscape information is included in the billing, Agency Staff will
provide letters to ,al[ large landscape accounts with, a water budgetidescribing how the
new"bills°can be used 'to assess -water -efficiency: If 'the' City conducts the Pilot ET
program at theyresidential :level, residents 'Will be, trained and informed on how to optimize
the new controller technology.
5.
A.3.7 BMP 6 - Hiah-efficienmwashinq.machine rebate.proarams:
P. Definition; In,conjunction4with the Council, support local,, state;, and federal legislation to
improve�officiency standards: for Washing machines.
If an energyservice provider�or waste water,atility within the service territory is offering a
financial "ihcentive for the purchase of'.high-efficiency,washing lmachines, then the water
agency shall°also, offer a,.cost-effective: financial incentive base'in the marginal benefits of the
water savings.
Q. Status:
1. Residential Program: The City participated,in the'';Agency'shighly successful, service
area wide,'Residential Clothes Washer Rebate Program sirice March of 1996. Over the
duration, of this program, the, Agency' rebated 1,306 residential clothes washers to
Petaluma:customers, saving approximately6.6 million gallons of .water per year. High-
efficiency,clothes,washers have a more effeciiv&washing action than standard clothes
washers. Higher spin speeds reduce .the water content at the end of the wash cycle,
subs.equentl'y`reducing energy heeded'for drying th6,dlothes. High -efficiency washing
machines are commonly known as front -Loaders because'the door�opens on the front of
the machine. The wateOevel fills the washing,machine less than, '/2.way.and clothes
rotate .in ;ah' out of the'water. However, some of'the high=efficiency washers are top -
loaders,, utilizing, mechanical and/or computerized advances, to save water. High-
efff ency Washing,,machineS.Save on, electricity ,laundry,soap„ and°use: up to one-third
Tess water per load compared to,standard machines.
2. Non-residential/Commercial Program: The City has implemented ;a..non-
re sidential%commercial clothes washer program, rebating '$500 for the purchase of high-
efficiendv clothes? washers,& the CEE's'listtof energy and water',efficient.clothes
washers. A total of 99 commercial washers have been installed, savings, approximately
2.1 million'gallons of water per year.
R. Goals:
Cooperative Agreement for Funding and Administration of,the Petaluma Water Conservation Program- Funded 2004/2005 A-5
1,. Residential, program: Agency and,City will' continue to implementing the regional,, •
resential washing machine rebate program for residential ,water customers for the,
e;
purchase of qualified high=efficiency,(generally, ENERGY STAR labeled) washing
machines: City staff.d,etermines if applicants .are approved'fof a rebate, and. City's
customers will be paid through the Agency's agreementwith •Electr,ic&,`Gas Industries:
Association- (EGIA). The, estimated•water savings from replacing 4 standard°wash,ing
machine with a`residential ,High -efficiency washer is 5,10.0 gallons per year. The rebate
amounts for FY 200412005 will; range from :$1'00 to$1.50, depending, on .the model. The
Cityshall contribute $50 to $75 per rebate to°combine with matching funds under the
State of California Proposition 13,Grant: To further encourage residents, to optimize in-
home:water use efficiencythis program will be discussed -with residents surveyed°as part
of BMP1 and amount of water they can save presented,along:with the potential savings
the resident:could anticipate on the water Nil.
2. Non-residential/commercial,Program: Agency and City Staff plan to continue to
implement the non'residential washing machine rebate `prograrh"for the, City's non-
residential. customers., Water customers, will receive,rebotes of up to $500,for purchasing
a high_efficiency commercial' washing machine. Site, inspections,will be _required prior to
authorizingrebate. payments. ,Qualifying clothes washers are, mostly found in -coin -
operated laundromats and in multi -family housing with common laundryfacilities: The
estimated rwater savings from replacing a standard non-residential washing machine•with
a non-residential, high -efficiency washer is 1:9,000 to 28,000 gallons per -year per
machine. Last year.both coin operated commercial laundiomats, itiAhe City replaced all.
of their old washing machines; .The program, this year will focus on multi-,famil,yunits
surveyed as part•of BMP1, offering incentives to owners with washing 'machines•in
common areas._
43.8 BMP 7 - Public'information proaramss
S. ,Definition:, Implement -a public information program to promote°water conservation and water
conservation related benefits: Program should include, but is:not limited to,providing
speakers to•,employees, community groups.and the media; using paid and public service'
advertising; using bill inserts;. providing information on customers' bills showing, use.in gallons
per day for -the last billing period compared to the, same period the year,before; providing -
public information to promote waterconservation practices; and coordinating with other
government agencies, industry groups, public interest groups and the: nedia.
T. Status:
1. Spe'akers Speakers are provided to community groups who request a water
conservation presentation:
2. Web Page- Current information about•the City`wa'ter conservation program,is provided to
;the City to consider for use on the web page.
3. Agreement with GounciFfor Community Television:. Project management. work with, Joe
DeVito, Council for Community Television. ,Four.streaming`vid•eos•have, been made;
"how°to-read yourwater meter;"°'how to test and fix a leaking toilet;" "how'to program an
irrigation controller," and "how much to water your lawn." Two videos were taped of�City
sponsored seminars; ' Water Budget and ET controller and "Water and Energy Savings in
the Food Service Industry.
4. Sonoma-Marin Fair Agency and City staff works cooperatively to setup and staff'a water
conservation,booth at the Sonoma-Marin County:
5. Peak reduction program: City has an extensive public: information outreach program .
during the; irrigation-season•to,assist residential reduce1heir summertime peak water
demand on the Petaluma Aqueduct..Agency.staff prepares monthly newspaper ad's with
the number of minutes to'irrigate landscapes. ,Irrigation management messages will' be
posted on City bus signs.
cooperative Agreement for Funding and,AdminrsGation of the Petaturro Water Conservation Program- Funded 20W2005 A-6,
6. Xetiscape. Educational Gardens: The Xeriscape Educational Gardens has been designed
and installed -at.City Hall. The garden is located on the west -side of City Hall, in the
existing landscape planters in the interior �parking� area, along the side' of City Hall near the
Water'Resource and. Conservation Department"office'and Engineering buildings. The
plantings are in,keeping with outside safety and building -security, water efficiency and
landscape..beauty. The seven principals of,Xeriscape was' "the basis of the landscape
plan,
Xeriscaoe' Principals -to be the'foundation of the. Education Garden
• Planning, and Design
• Appropriate Plant. Selection
• Practical Turf. Areas
• Efficient ,Irrigation
• Soi( Improvements
• Use of Mulches
• Appropriate Maintenance
The third grade class from Grant School planted'and',mulched the new garden at City Hall.
City and Agency Staff provided in classroom modules: to the students on water
conservation and soil types as preparation and follow-up modules for the program. The
City's landscaper guided the,students,in proper planting,procedures.
U. Goal:
1. 'Speakers`.', Continue'to provide speakersto communitygroups who request a water
conservation presentation.
As
2. Web'Page Continue to provide current` information about the City water conservation
programrto�Citystaff to considerfor the•web,page.
3. Sonoma -Mario Fait_ Agency and City staff will continue to work cooperatively to setup a
water conservation booth at the Sonoma -Marie County:
4. Peak reduction, program: Continue City's,extensive public:inforrnation outreach program
during th'e'irrigafion season.4bo help residential homeow.hers'reduce their -summertime
peak water demand°on the Petaluma: Aqueduct. Agencyst'aff will prepare monthly
newspaper -ads with'the.number'of minutesto;irrigate landscapes.
5. Xeriscape Garden:,Cityand Agency staff -will continue,fo work cooperatively to produce
the Xensc'ape'garden°educational brochure.. The 'Cityenvisions the brochure to include
the locations of the manydemonstrati6wgardens, that: are being, installed by the City as
part=of the',Park;retrofit,program�.mentioned;in BMP. 5.above.: A:brochure will be
developed, by Agehcy,Staff to showcase;the Citydesign and explain the landscape
,design to the public. Anew Xeriscape Gardemwill: be,.installed at the Cavanaugh Center
'and signs will be'added -to both Gardens delineating the types of plants and irrigation
systems'used�inthe gardens...Residents and landscapers can then use the brochure to
und'ers'tand plant type and watering.needs.
A.19 - 6MP'8 = §chool; EdIucation .Programs
V. Definition:,Implementa school. education program to promote water conservation and water
conservation relatedbenefits.
P g lae crude working
With u hool districts
san , private:'schools in the water
rogram s_ hou
su tiers' sere p instructional" ducatiorial materials, and
classroom presentations that identify urban, agricultural', `and environmental issues and
conditions ,in the local"watershed. Educational materials shall meet the, state education
framework'requicements; , and grade appropriate materials shall be distributed to grade levels
K-3, 4-6, Z=8 and high school
Cooperative'Agreementfor Funding and Adnnnislrattonofithe Petaluma Water Conservation Program Funded 2004/2005 A-7
W. Status: The Water Education Program is.designed to help educators, teach students the
value" of water as an important,natural resource and to promote water conservation and
stewardship of our -Watershed: The -program includes classroom instructional presentations,
field study opportunities, teacher trainngs and workshops, free curriculum materials aligned
With the California State Frameworks, a lending library. of videos, interactive models and
printed materials, production ofa: newsletter for teachers. and .endorsement, participation and
financial sponsorship of events, assemblies and workshops. All of':our-prograrns and
materials are free to teachers in the service area.
11: Classroom Instructional Program and Field Study Program: Certain grade. levels are
offered a field study experience.and some grades a classroom instructional_ program.
Each grade level lesson has a- subject:specific focus that: supports the newly revised
(2000) California Science Standards, and is designed to be developmentally appropriate.
2. Curriculum Materials: Curriculum,Materials are available for'all grade levels. Water
Education Program packets with order forms are distributed in September to all schools
in the service area for the teachers to request education materials.
3. Teacher Workshops: During the 2003-2004 school year,,siz,.teacher•workshopswere
offered with 98 teachers participating. We. held three Project WET(Water Education for
Teachers) workshops with 56'teachers participating. We; also Iield,tw-Water Cycle
workshops with 33 teachers attending and one Watershed Awareness Workshop with 9
teachers attending. .
4. Water'Education. Water Education Program Packets with order'formsfor teachers to
request materials, and presentations were distributed to' all Petaluma public -.and private
schools. The schools that participated'in.the program during the 2003-2004 school, year.
were Bernard Eldredge, Cinnabar,, Corona Creek; Grant, La Tercera,. Mary Collins,
McKinley, Meadow, Old Adobe, ;Penngrove, Petaluma Christian Academy, Sonoma
Mountain, St. Vincent's, Valley Oaks, Valley`Vista, Wilson-, Casa'Grande H.S., Petaluma
H.S. and Valley Oaks H:S.,
:Approximately 1275 students, (a total. of 44 classrooms) requested our printed education
materials. An additional 13.0 students were reached through 7 classroom instructional
presentations held at Cinnabar,. Bernard Eldredge, .and Grant. Wealso had 179 students
(6 classrooms) from Valley Vista, Corona Creek and Meadowschools participate in.our
field study programs. The total numbers of students reached during the 20.03=2004
school year with education materials and'direct instruction was 1'648. Petaluma High
School also borrowed videos and a.model.from the lending library.
,X. Goal: TheAgency will continue to implement th& schools education program.
A.3.10 .BMP 9 -.. Conservation Prowams'for,Commercial, Industrial, and institutional Accounts:
Y. Definition:_ Identify and rank commercial, industrial, ,and' institutional (CIL)r accounts according
to water use: 'Establish a long,=fermi implementation :target for the replacement of high -water -
using toilets with ULFTs in ,the C.11 sector. Implement;a Cll,water-use survey and customer
incentive program.or achievea,Water use reduction in the CII'sectors equaling or•exceeding
the CII conservation performance. target.
Z. Status: Pacific Technology:sorted'.through the City records to, identify and rank,the CII
accounts according to water use.
1. Commercial Toilet Replacement Program: In 1,997, the.City initiated,a.Non-Residential
Toilet Replacement Program. To.date, 1,,1.96 toilets have been replaced. The estimated
water savings to date is'.13.3 million gallons per year.. Applicants make their own
arrangements to purchase and install their. new ultra -low -flush toilets..All,old toilets must
be.recycled at the Petaluma,Recycling Center. The City pays rebates of up. to $260 for
the cost of the new toilet.
2'. CII Audit and Incentive Program: The City entered into an agreement with Pacific,
Technology Associates in April -2001 to providethe strategy, documentation and support
Cooperative Agreement for Funding arid'Abrrwnistration.of the Petaluma Water Conservation Program- Funded 2004/2005 A-8
necessary to create -an Ind -us trial'Water-Efficiency Program. This new program is the
foundafion of,the; City's CII Audit and.,Incenti:v,e,Program.The Prograrf will provide site
surveys and professional assessments to CII customer.§ on water use efficiency and
provide 'inceMives,.in the,,form,,oftechnical evaluation :and :rebates to customers for
upgrading hardware and processes for s,ustainabl'e reduction in water use. This. program
is basedi on earlier work funded by the City, Agency;,and,the Rose Foundation. Pacific
Technology team' and The Bay Institute of San Francisco: worked on pilot programs.at
Mishi Apparel;] Inc:, andMS'ola Optical USA. The estimated: water savings is 11 AFY from
these two demonstrationprojects.
3. The City, worked with;the.Agency's regional restaurant -water conservation program.
General audits'were conducted at 75 restaurants.and food service locations. The general
audits included an inventory of water using�fixtu_res, installation of a,pre-rinse spray
nozzle and�.check for water'leaks. The California. Public Utilities Commission (CPUC)
paid $1:3.0 to'Wards jhe labor costs to'in'stall1he pre rinse nozzle with the City contributing
$50 for the; nozzle. A total•of 89 nozzles were,installed with an estimated. savings of 5.3
million- gallons -per year.
AA. Goal: Agency and.: City staff will sort through,current'City records to, identify and rank the CII
accounts according, to water use.
1. Commercial'Toilet'Replacement Program: The City and Agency will continue to promote
and administerthe:C.ity's Non -Residential Toilet Replacement Program to industrial,
commercial, and institutional customers.
2. Cll Audit andJncentive Program: At least three in-depth engineering resource audits will
be preformed at local Cll businesses. The City ,and Agency will conduct a Pilot Efficiency
program, in the spring of 2005 to determine the.feasibility of offering expanded incentives
for installation of more efficient toilets, washing machines and irrigation equipment. The
program,,may target`,l ;single family4esidents and one multi -family unit audited as part of
the BMP 1 cegdirements`, one commercial customer, one institutional customer audited
last year and one industrial customer: The goal of.;the.efficiency program will be to
determine how the. City would implement and pay'for the efficiency component of the
conservation program.
The City is planning to work with the Agency on the second phase of the regional
restaurant water conservation program•. The program will offer general audits to
approximately 1:0 more restaurants. The,general audits will include an inventory of water
using' fixtures; installation of a pre -rinse spray nozzle and check for Water leaks. The
CPUC will pay�$130'towards the labor costs to iris tall'the" pre'ririse nozzle and the City will
continue to pay^$50 for the nozzle.
kill 13MP`'10 - Wholesale Agencv Assistance •Program
BB.,Definition ;(:Wholesale.,Water Providers Only); Provide'financial,,iassistance and technical
support for cost effective BMPs.
CC':Status: Programs under this BMP are performedby'ihe Agency under`the Agency''§ Water
Conservation Program
DD.'Goal: '.City; has no future plans to wholesale water.
A.3:12' B M P 11.— Conse"nra4ion:Pr 6`'n
EE. Definition: Conservation pricing 'des incentives, customers to,reduce average or peak
Use or both. Such pricing includes: rate&designed to recove�.the cost of providing service;
and bill in;gfor, water and sewer service based on metered water use.
FF. Status: AHhe presenttime residential customers are charged a°tiered rate.for water use,
based on metered, water use. Wastewater service charges, for.;residential customers are
based on average wintertime water usage. Commercial accounts are charged for both water
Coopera6ve'Agreement for Funding and Administration'of,the Petaluma Water Conservation Programs- Funded 2004/2005 A-9
and.sewer based.upon actual consumption, with the sewer rate dependent on the type of
effluentgoing to. the wastewater treatment.pl`tint. : The City is investigating the possibility of
billing ,on a monthly cycle instead of the present bi-monthly cycle.
GG. 'Goal:,, City will continue implementation of tiered rates as planned through Resolution No.
2002-1,91 N.C.S..
A.3A3 BMP 12 - Conservation'Coordinator
HH. Definition: Designation of a water conservation coordinator and support'staff whose duties
include;the following:
• Coordination and oversight of conservation programs and BMP implementation;
• Preparation and submittal of the Council. BMP. implementation report;
•, Communication and promotion of water conservation. issues to, agency senior
management; coordination, of agency conservation programs with operations ands
planning staff; preparation of annual,; conservation budget; participation in .the Council,
including regular attendance at Council meetings; and preparation of the conservation
elements of the agency's, Urban Water Management Plan:
II. Status: The City currently contracts with.the Agency to perform most of the responsibilities of
the`water conservation coordinator position.'
J.J. Goal: The City, will continue to contract with the Agency and provide City staff to fill the water
conservation coordinator position responsibility. The City may add, an. Intern to assist the
Agency, provided coordinator.
A.3.14 BMP 11 : Water Waste Prohibition:
KK. Definition: implementation methods shall be enacting and enforcing measures prohibiting
gutter-flooding,single pass, cooling, systems'in new con nections;'non-recirculation: systems in
all new conveyer car wash and commercial laundry systems, and•non-recycling "decorative
water fountains.
Signatories also support efforts to develop state law regarding exchange=type;,water
softeners".
Signatories -shall also include water softener'checks in home water audit programs and .
include information about efficient1watersofteners to encourage replacement of less efficient.
ILL. Status: The City adopted `a Water Waste Reduction Ordinance,on May:7, 2001. "City staff
developed and are using an "Oops tag" (door hanger) to notify water customers that water
waste is occurring. on their property and' informs=them of the wafer waste prohibition
ordinance. City staff is enforcing the water waste,ordinance when repeated reports of water
waste and gutter flooding are received.
MM. Goal: City staff will continue to enforce the water, waste ordinance. Based on .Information
gathered from the BMP 1 surveys onwater'softeners, the City and Agency WilCdecide on
fur=ther actions, required.. The City and Agency will. review the City`s landscape, ordinance for
new development' and recommend changes.
A.3.15' BMP 14.- Residential Toilet ReplacementPrograrn
NN: Definition: Implement..programs for'replaci,ng�existing high-water-using'toilets with ultra -low -
flush (1.6-,,gal lons or -less) toilets, in "single-family and multi -family residences. Programs shall
be at least as effective as requiring toilet replacement attime.of resale.
00. Status: The City's Residential Toilet Replacement, Program goal is to replace enough
gravity -flush toilets in residential dwellings to achieve a cumulative savings of 918 AF.by FY
20111201,2-. This goal,is based,, on" the,Coverage Calculator provided' by the ;CU.WCC'. To
date, the program replacements through FY- 003/2004 is estimated to save a cumulative 455
AF through 2012.
CooperativeAgree ment for Funding and Adminisirafion of the Petaluma Water Conservation Prograrrt- Funded 2004/2005 A 1.0
PP. Goal: The City's.2002/03 Toilet Rebate -Program, will rem.ainiat'a $100' rebate per, toilet for
participants who purchase and install their'oWn fixtures. Allold toilets Will be recycled at the
Petaluma Recycling Center through 'the Old Adobe Oevelopime6i Services, which is
compensated with a $2. donation per toiletrecycled.
Agency and` City staff will market the program through; cooperative advertising with local
plumbing supply. stores.
Cooperative AgreenvnI for Funding and AcIrrinistralJoni of the Petaluma Water Conservation Program-, Funded 2oo4/20o5 A-1 1,
0
•
ATTACHMENT B
WORDING. FOR CITY'S CONTRACTOR(S)
INDEMNIFICATION
Contractor agrees to accept all responsibility for loss or `damage to any person or entity, and to defend,
indemnify, hold harmless and release City,of Petaluma and'.Sonoma County Wafer Agency, their officers,
agents, and employees, from" aridagainst any and all actions, claims, damages, liabilities, or expenses
that may be asserted by ariy person or entity, including Contractor.; arisinglout of or in connection with the
performance of Contractor,hereunder, whether or not there is.concurrent negligence on the part of City of
Petaluma or Sonoma County Water Agency, but excluding liability due to the sole active negligence or
sole willful misconduct of City 'of Petaluma or Sonoma SonomaCounty Water Agency'. This
indemnification obligation is not limited in any way by any limitation on.the amount or type of damages or
compensation payable to 'or 'for Contractor'or its agents under Workers' 'Compensation acts, disability
benefit acts, or other employee benefit acts.
INSURANCE
The Contractor shall obtain insurance acceptable to City of Petaluma,,and Sonoma County Water Agency
from a company or companies acceptable to the City of, Petaluma.'and Sonoma County Water Agency.
The required documentation of. such insurance shall'. be `furnished .to the City at the time Contractor
returns the executed contract.. The proper: insurance shall b'e;lprovidedl within ten (10) calendar days after
the bidder.has received 'the notice that the contract has been awarded' and prior to the City executing the
contract and issuing �a notice to proceed. The ContractorGshall not�commence work nor shall he allow his
employees or subcontractors or anyone to commence work until all: insurance required hereunder has
been submitted -,and approved and a notice to proceed has been issued'
With respect to performance:of,.work under this contract,"Contractor shalV maintain and shall require all of
its subcontractors to maintain insurance as described below:
A. Workers' Compensation Insurance with statutory limits as ;required by the Labor Code of the
State of Califo.rn;ia. Said policy`shall be endorsed with the"followi'ng specific language:
This policy shallnoi be canceled'.or,materially changed without first giving thirty (30) days
prior written' notice to the City of Petaluma and, Sonoma County Water Agency.
B. Commercial General Liability Insurance covering bodily injury and property damage utilizing an
occurrence policy 'form, in an amount no less than $1,000,000° combined single limit for each
occurrence. Said, commercial general liability insurance. policy shall either be endorsed with the
,following specific language or contain equiva,1en4 language'in the policy:
1. The. City of Petaluma and Sonoma County Water Agency; their officers, agents, and
employees, are named as additional insured for all liability, arising out of the operations by
or on"b-eh'alf of the named insured in the performance of this contract.
2. The inclusion of more than one insured shall not operate to impair the rights of one
insured against another insured, and the coverage afforded shall apply as though
separate policies had been issued to each insured, but the 'inclusion of more than one
insured shall not operate to increase the limits of the companysJiability.
3. The: insurance'provided herein is primary, coverage to the City of Petaluma and Sonoma
County Water Agency with respect to any insurance or self-insurance programs
maintained by the City'of Petaluma or Sonoma County Wafer Agency.,
Cooperative Agreement for Funding and Adrrunistration of the Petaluma Water Conservation Program- Funded 2062/2003
L:mi'
4. This policy, shall, not be canceled or°materially changed without, first„ giving thirty (30) days
prior written notice to the City of Petaluma and' Sonoma County WaterAgency.
C. Automobile. Liability Insurance covering bodily injury, and property damage in an amount no
less than $1,000;000, combined single limit for each occurrence. Said insurance shall include
coverage for ,owned, hired, and non -owned vehicles. Said policy shall be :endorsed with the
following language:
This. policy shall not be ,canceled or materially changed without first giving thirty (30) days
prior written notice to the City�of Petaluma and Sonoma County Water Agency.
•
Cooperative Agreement for Funding and Administration of the Petaluma.Waler Conservation,Progranr Funded 2002/2003 B-2